AGENDA OF BOARD OF TRUSTEES 19 Agenda.pdf · AGENDA OF BOARD OF TRUSTEES MONDAY, JUNE 19, ... Open...

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GRAND RAPIDS COMMUNITY COLLEGE

AGENDA

OF

BOARD OF TRUSTEES

MONDAY, JUNE 19, 2017

4:15 PM

BOARD LIBRARY, 500 Main

143 BOSTWICK NE

2

GRAND RAPIDS, MI

GRAND RAPIDS COMMUNITY COLLEGE

REGULAR BOARD OF TRUSTEES MEETING

MONDAY, JUNE 19, 2017

Board Library – 4:15 p.m.

ORDER OF BUSINESS

I. GENERAL BUSINESS

Call to Order

Introduction of Guests

Review and Approval of Agenda to include additions, deletions, or corrections.

Open Comments

Open comments in this section of the agenda are limited to comments

specifically related to today’s board agenda.

Special Order of Business (New Business)

Appointment of Board of Trustee Vacancy

Certification of Appointment 2017-2018 MCCA Board of Directors –

Chairperson Koetje

II. MONITORING REPORTS

Report (s)

Monitoring Report, Special Topic: Distance Learning – Laurie Chesley to

present.

Finance Update – Lisa Freiburger to present

III. UPDATES

Student Report – None at this time.

Foundation Update (Quarterly Report) – Kathy Mullins

Board Chair Report – David Koetje

President’s Update – Bill Pink, Ph.D.

Faculty Association Update – None at this time.

IV. COMMUNITY CONNECTIONS

Communications to the Board

V. CONSENT ITEMS

These items will be adopted as a group without specific discussion. When approving the

meeting agenda, any board member may request that a consent agenda item be moved to

the regular agenda for discussion or questions. Recommended that the following items be

approved as presented:

Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,

& Financial Transactions

Minutes from May 15, 2017 Board Meeting & the June 5, 2017 Budget

Work Session

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VI. ACTION ITEMS

N. Purchases over $100,000

O. 2017-18 Budget

P. Meet & Confer Compensation

Q. Exempt Contracts

R. APSS Contract

S. CEBA Contract

VII. OPEN COMMENT (Faculty, staff, students, and the Public are invited to address the

Board on any matter.)

VIII. FINAL BOARD COMMENTS

IX. ADJOURNMENT

Next Meeting of the Board:

Monday July 17, 2017, Regular Meeting, Board Library, 4:15 p.m. (ONLY IF NEEDED)

Monday August 21, 2017 Regular Meeting, Board Library, 4:00 p.m.

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GENERAL BUSINESS

A. Call to Order

B. Introduction of Guests

C. Review and Approval of Agenda to include additions, deletions, or corrections.

D. Open Comments

Open comments in this section of the agenda are limited to comments

specifically related to today’s board agenda.

E. Special Order of Business (New Business)

Certification of Appointment 2017-2018 MCCA Board of Directors –

Chairperson Koetje

5

MONITORING REPORTS

F. Report (s)

Monitoring Report, Special Topic: Distance Learning – Laurie Chesley to

present.

Finance Update – Lisa Freiburger to present

6

UPDATES

G. Student Report – None at this time.

H. Foundation Update – Kathryn Mullins to present

I. Board Chair Update - David Koetje

J. President’s Update – Bill Pink, Ph.D.

K. Faculty Association Update – None at this time.

7

COMMUNITY CONNECTIONS

L. Communications to the Board

GRAND RAPIDS COMMUNITY COLLEGE EVENTS

August 2017

Event: Raider Rally

Date: Saturday, 8/26

Time: 10 a.m. - 2 p.m.

Location: Ford Fieldhouse

Hosted by: Admissions, Enrollment Center and Student Life

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CONSENT ITEMS

M. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions,

& Financial Transactions

Minutes from May 15, 2017 Board Meeting & June 5, 2017 Budget Work

Session.

Listed below are the grants GRCC received from May 1, 2017 – May 31, 2017.

o GRCC’s Workforce Training Department was awarded a grant of

$50,000 from the JPMorgan Chase Foundation for the

Healthcare Workforce training program. The goal of this

program is to work with healthcare industry partners in West

Michigan to increase opportunities for community members to

enter healthcare careers and advance from entry-level positions

to middle-skill or higher level healthcare jobs

PERSONNEL REPORT

(Includes in-process transactions through 6-8-17)

Appointments

NAME

DEPARTMENT

EMPLOYEE

GROUP

POSITION

EFFECTIV

E DATE

NOTES

Julia Yob

Communications

APSS

Support Professional

5-22-17

New to College

Donald Dykstra

Facilities

CEBA

Head Custodian I

5-15-17

Transfer from

Custodian II

Stephen Gonzalez

Facilities

CEBA

Utility Maintenance

6-5-17

Transfer from

Grounds

Deven Swanigan

General Counsel

M&C

Labor Relations & EO

Generalist

6-12-17

New to College

Separations

NAME

DEPARTMENT

EMPLOYEE

GROUP

POSITION

EFFECTIV

E DATE

NOTES

Kristina Kozub

College Success

Center

M&C

Student Success

Coach

5-6-17

Moving to a

temporary

position at

GRCC

Marcia Lee

Library & Learning

Commons

APSS

Support Professional

6-16-17

Separation

Sammye Zollman

Nursing

Faculty

Professor

6-23-17

Retirement

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GRCC Employees on the Move…

WELCOME TO GRCC

Julia Yob

Support Professional, Communications

Effective 5-22-17

Deven Swanigan

Labor Relations & EO Generalist, General Counsel

Effective 6-12-17

CONGRATULATIONS ON YOUR NEW POSITION

Donald Dykstra

From: Custodian II

To: Head Custodian I

Effective 5-15-17

Stephen Gonzalez

From: Grounds

To: Utility Maintenance

Effective 6-5-17

THANK YOU FOR YOUR SERVICE

Kristina Kozub

Student Success Coach, College Success Center

Effective 5-6-17

Marcia Lee

Support Professional, Library & Learning Commons

Effective 6-16-17

Sammye Zollman

Nursing Professor, Faculty

Effective 6-23-17

10

Financial Transactions

(May 1 - 31, 2017)

1. Purchases $10,000-$100,000

a. General Fund

1) Purchase order issued to provide Customer Relationship Management tool

annual agreement subscription

Requestor: Jeff Vanderveen – Information Technology

Expenditure: $57,035.01

Disposition: Recurring Purchase

Supplier: Hobson’s, Inc. Cincinnati, OH

Bid: Yes, RFP 1011-6191.B, formerly reported.

2) Purchase order issued to provide annual licensing for the Adobe Creative

Cloud suite.




Supplier: SHI International* Dallas, TX

Bid: No, single source.

3) Purchase order issued to provide annual agreement subscription for Bb

Analytics Financial Management, Bb Analytics Student Management, Bb

Analytics Financial Aid Bb Pyramid and Bb Analytics for Learn

Requestor: David Anderson – Information Technology



Supplier: Blackboard Washington, DC

Bid: No, proprietary purchase.

. b. Other Special Funds

1) Purchase order issued to provide reimbursement for Ignition Advance

training program for Magna Mirrors employees, including software,

financial forecasting and lean manufacturing training.

Requestor: Julie Parks – Workforce Development

Expenditure: $27,795.00 (51-2218)

Disposition: N/A

Supplier: Magna Mirrors

Detroit, MI

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Source of Funds: Michigan New Jobs Training Grant


2) Purchase order issued to provide salary and compensation for a pre-

apprentice program liaison as designated in the MAP+ grant from 1/1/17 to

3/31/17.

Requestor: Amy Koning – Workforce Development

Expenditure: $36,191.00 (51-2271)

Disposition: N/A

Supplier: Kent Intermediate School District

Grand Rapids MI

Source of Funds: Michigan Apprentice Program Grant

Bid: No, grant specified purchase.

3) Purchase order issued to provide annual agreement subscription for

ImageNow software program.


Expenditure: $52,439.36 (14-2359)


Supplier: Lexmark Lenexa, KS

Source of Funds: Auxiliary Fund


4) Purchase order issued to provide annual licensing for the TeamDynamix

help desk software.


Expenditure: $68,470.00 (42-2822)


Supplier: TeamDynamix Solutions Columbus, OH

Source of Funds: Plant Fund

Bid: Yes, RFP 1617-11039, previously reported.

5) Purchase order change notice issued to provide AE design service for the

Cook Hall Building Envelope restoration. Order increased $61,717.00; from

$4,000.00 to $65,717.00

Requestor: Jim Vandokkumburg - Facilities

Expenditure: $4,000.00/$65,717.00 (42-2330)

Disposition: New Purchase

Supplier: Integrated Design Solutions

Troy, MI

Source of Funds: Plant Fund

Bid: Yes, RFP 1415-3282, previously reported.

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ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined

market. Typically the product of market conditions such as: technology leadership, patent

protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as:

leveraged volume purchase contracts, standardization programs, OEM (original equipment

manufacturer) parts/service, just in time delivery requirements, etc.

.

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2017-2018 BLANKET PURCHASE ORDERS

(July 1, 2017 through June 30, 2018)

Requisitioner/Department Vendor Reason 17/18

16/17

Amounts

Beecher, Brian (Library

and Learning Commons)

2322-11-0071-410-00

GOBI Library

Solution /EBSCO

Issued to purchase

hard copy print

books.

$50,000.00

$80,000.00



2321-11-0071-410-00

Midwest

Collaborative Library

Services

Issued for Midwest

Collaborative

Library Services

databases

(Newsbank,

Academic OneFile,

Business Insights,

ProQuest, etc.).

$73,000.00

$72,100.00



2321-11-0071-410-00

Innovative Interfaces Issued to provide

integrated library

system services for

organizing and

identifying library

resources.

$50,000.00

$48,000.00



2325-11-0071-410-00

Proquest LLC Issued to provide an

aggregation of

resources in

scholarly, trade and

news resources.

$27,000.00

$25,303.00

Freiburger, Lisa (Finance

& Administration)

2271-14-0081-550-00

Grand Rapids

Parking Services

Issued for Dash Lot

student parking

space rental (105

spaces).

$62,000.00

$80,000.00


& Administration)

2271-11-0077-620-00

McAlvey, Merchant

& Associates

Issued for legislation

lobbying services. $37,440.00

$37,440.00


& Administration)

2271-14-0022-550-00

Creative Dining

Services

Issued to provide

campus food

service.

$41,000.00

$41,000.00


& Administration)

2271-14-0081-550

Central Reformed

Church

Issued for student

parking space rental

(155 spaces).

$28,520.00

$27,500.00


& Administration)

2210-11-0223-620-00

Plante & Moran LLP Issued to provide

accounting and

auditing services.

$62,450.00

$64,000.00

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Keating, Kathy (General

Counsel)

2213-11-0315-610-00

Thrun Law Firm PC Issued for labor relations

legal services. $30,000.00

$30,000.00

Kubiak, Cathy

(HR/Payroll/Benefits)

2271-11-0046-620-00

ASR Corporation Issued to provide processing

of employee reimbursement

checks for Dental & Vision

claims.

$50,500.00

$49,500.00

Parks, Julie

(Workforce

Development)

2271-15-0049-122-00

ACT Issued for WorkKeys tests,

as required by National

Career Readiness.

$27,000.00

$22,000.00

Passer, Mike (IT)

2271-11-0030-200-00

CollegeNet Issued for annual

maintenance and support of

25 Live, Schedule 25, OCS,

etc.

$29,440.00

$29,440.00

Sedore, Danelle (ePrint)

2412-14-0601-550-00

Wells Fargo Issued for lease on 2 Ricoh

8110 copiers/printers (b/w

production).

$26,406.24

$26,406.24


2343-14-0601-550-00

Ricoh USA Issued for service and

supplies for high end digital

production copiers/printers.

$55,000.00

$55,400.00


2353-11-0035-620-00

US Postal Service Issued to provide

replenishment of postage on

Permit #415.

$25,000.00

$40,000.00

Selmon, David

(Academic Outreach)

2411-11-0389-440-00

Midtown Centre LLC -

Jubilee Ministries, INC

Issued for monthly utilities

and rent for Lakeshore

Campus.

$67,200.00

$67,186.00

Selmon, David

(Academic Outreach)

2411-11-0313-440-00

West Ottawa North

High School

Issued for monthly utilities

and rent for Lakeshore

Campus.

$48,000.00

$49,700.00

VanDokkumburg, Jim

(Facilities)

2271-11-0078-730-00

Arrowwaste Issued for trash and

composite removal on

campus.

$58,500.00

$58,500.00

VanDokkumburg, Jim

(Facilities)

2271-11-0078-730-00

ATI Group Issued for HVAC Inspection

and Maintenance

$30,000.00

$19,600.00

VanDokkumburg, Jim

(Facilities)

2341-11-0078-720-00

Broadmoor Products Issued for the purchase of

boiler and cooling tower

water chemicals.

$40,000.00

$45,000.00

VanDokkumburg, Jim

(Facilities)

2341-11-0078-730-00

Contract Direct Issued to provide campus

wide window cleaning

services.

$42,086.00

$42,086.00

VanDokkumburg, Jim

(Facilities)

2271-14-0081-550-00

Ellis Parking Issued to provide parking

ramp cleaning services. $92,133.24

$92,133.24

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VanDokkumburg, Jim

(Facilities)

2271-11-0078-720-00

Elevator Service, Inc. Issued for elevator

maintenance and service. $95,000.00

$95,000.00

VanDokkumburg, Jim

(Facilities)

2271-11-0078-730-00

Engineered Protection

Services

Issued for maintenance and

testing of fire/burglary

systems and to provide

monitoring throughout Main

and DeVos campuses.

$95,000.00

$95,000.00

Wallace, Donovan (IT)

2453-11-0123-200-00

Windstream

Issued to provide local and

long distance telephone

services.

$46,400.00

$46,400.00

Whitman, Rebecca

(Campus Police)

2271-14-0081-550-00

Traffic & Safety Issued to provide parking

ramp equipment

maintenance.

$55,000.00

$55,000.00

Whitman, Rebecca

(Campus Police)

2559-15-0042-750-00

Michigan State Police

State of Michigan

Issued to provide health and

child development student

fingerprinting services.

$39,000.00

$39,000.00

ACTION ITEMS

N. Purchasing Items over $100,000

1) Request permission to issue purchase order issued to provide annual

agreement subscription for Bb RaiderCard Transact system.






2) Request permission to issue purchase order issued to provide annual

agreement subscription for Bb Learning Core package.






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b. Other Special Funds

No purchases for May 2017.

ACCOUNTS: KEY:

11 – General Fund * MBE

14 – Auxiliary Fund ** WBE

15 – Designated Fund *** M/WBE

42 – Bonds, Plant Fund ****MLBE

51 – Grants # Non Responsive Bid

91 – Agency Funds NTE - Not to exceed

Sole Source: A single supplier that controls the supply of products or services in a defined

market. Typically the product of market conditions such as: technology leadership, patent

protection, limited or exclusive distributorship, etc.

Single Source: Supplier selection is determined by objective business decisions such as:

leveraged volume purchase contracts, standardization programs, OEM (original equipment

manufacturer) parts/service, just in time delivery requirements, etc

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2017-2018 BLANKET PURCHASE ORDERS (July 1, 2017 through June 30, 2018)

Requisitioner/Department Vendor Reason Amounts

17/18

16/17

Anderson, Dave (IT)

2271-11-0030-200-00

Oracle Issued for annual

maintenance and expansion

orders for the fiscal year.

Year 4 of 5.

Total 5 year

contract price of

$3,931,569.00

$692,962.12

$692,962.12

Beecher, Brian (Library &

Learning Commons)

2322-11-0071-410-00 -

$65,000

2325-11-0071-410-00

$85,000

EBSCO Issued for EBSCO print

subscription & database (e-

journals, e-books, e-

resource management).

$150,000.00

$148,000.00

Blair, Lina (Student Life)

2271-14-0081-550-00

Interurban Transit

Partnership (ITP)

Issued for Student

Transportation (busing)

between DeVos and Main

campus.

$131,000.00

$131,000.00

Meinders, Kurt (IT)

2822-42-0000-000-00-

GENPC

CDW G Issued to purchase new

laptop, desktop and tablet

computers (replacements for

labs, classrooms, etc.).

$400,000.00

$370,000.00


& Administration)

2271-14-0081-550-00

Ellis Parking Issued for Parking Ramp

Management. $236,000.00

$250,000.00


& Administration)

2472-11-0078-620-00 -

$121,800.00

2471-11-0231-620-00

$136,000.00

Middle Cities Risk

Management Trust

Issued for general property

insurance and liability

insurance.

$257,800.00

$247,700.00


& Administration)

2411-11-0345-440-00

Ottawa Area

Intermediate School

District

Issued for 1st & 2nd semester

billing for Thompson

MTEC.

$200,000.00

$150,000.00

Kubiak, Cathy (Human

Resources)

2186-11-0000-000-00

USI/FCCI Issued for processing

Workers Compensation

claims.

$155,031.00

$139,645.00


2353-11-0035-620-00

Reserve Account Issued for Reserve Account

Postage Meter $100,000.00

$100,000.00

Vogel, Mark

(Media Technologies)

2822-42-0000-000-00-

GENCWI

Telesystems

Electronics

Issued for classroom multi-

media equipment (new and

replacement).

$150,000.00

$180,000.00

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O. 2017-18 Budget

P. Meet & Confer Compensation

Q. Exempt Contracts

R. APSS Contract

S. CEBA Contract

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Vision: As a college of distinction, GRCC inspires students to meet the needs of the community

and the world.

Mission: GRCC is an open access college that prepares individuals to attain their goals and

contribute to the community.

Values:

Excellence – We commit to the highest standards in our learning and working environment as

we strive for distinction in all aspects of our work.

Diversity – We create an inclusive learning and working environment that recognizes the value

and dignity of each person.

Responsiveness – We anticipate and address the needs of students, colleagues, and community.

Innovation – We seek creative solutions to problems through experimentation and adaptation.

Accountability – We set benchmarks and outcomes to frame our decision-making, measure our

performance, and evaluate our results.

Sustainability – We use resources in responsible ways to achieve balance among our social,

economic, and environmental practices and policies.

Respect – We treat others with courtesy, consideration, and civility.

Integrity – We commit to GRCC values and take personal responsibility for our words and

actions.

Ends:

In all instances, the work to achieve these Ends will reflect our core values.

End #1: Student Success Pathways

A student-centered experience will ensure GRCC students will learn the skills necessary to

achieve their educational goals.

End #2: Workforce Pathways

GRCC will provide prepared students for the workforce in our community and the world.

End #3: Transfer Pathways

GRCC prepares students to transfer to the college or university of their choice.

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Equal Opportunity and Non-discrimination Statement Grand Rapids Community College is an equal opportunity institution and does not discriminate on the basis of gender, race, color, national origin, religion, height, weight, age, marital status, disability, sexual orientation, status as a disabled veteran or Vietnam Era veteran, and/or any other legally protected class not heretofore mentioned, in any of its educational programs and activities, including admissions and employment. The above measures, in conjunction with other related state laws and the College’s policies and procedures, will assure all individuals opportunity for consideration or redress of complaints of illegal discrimination. Equal Employment Opportunity and Americans with Disabilities Act information may be obtained from the Director of Human Resources/Labor Relations & EEO, 404B CPP, 143 Bostwick Avenue NE, Grand Rapids, Michigan 49503-3295. Telephone (616) 234-3972. GRCC is a tobacco free campus.

This publication is printed on 10% post-consumer recycled paper.

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