AGENDA FOR THE BOARD OF TRUSTEES Monday, December 17, …

AGENDA FOR THE BOARD OF TRUSTEES Monday, December 17, 2018, 7:30 P.M.

Call to Order Roll Call Pledge of Allegiance Minutes of Previous Meeting Bills and Payroll Public Comment REPORTS 18-90-1 Consideration and Approval of a Request for a Preliminary Development Plan; an Amendment to

the Deerbrook Shopping Center Commercial Planned Unit Development to Redevelop the Rear 10.79 Acres of Deerbrook Shopping Center to Allow a Transit Oriented Development with Multiple Family Rental Development Including Necessary Exceptions; a Text Amendment to a C-2 Outlying Commercial District to Allow a Multiple Family Rental Development as a Special Use in the C-2 District; and an Amendment to the Comprehensive Plan; Including Consideration of: (1) Pedestrian Connectivity, (2) Street Name; and, (3) Affordability

CONSENT AGENDA 18-111-2 Ordinance Authorizing an Amendment to the Ifergan Shopping Center Planned Unit

Development for Revisions to the Sign Criteria for the Ifergan Building, and a New Wall Sign for Precor Home Fitness at 360-380 Lake Cook Road – 2R

18-112-2 Ordinance Amending Sections 6.01-C and 14.02 of “The Deerfield Zoning Ordinance 1978,” as Amended, to Make Construction and Engineering Innovation Lab a Special Use in the I-1 District – 2R

18-131-2 Ordinance Approving a Special Use Permit for the Establishment of a Construction and Engineering Innovation Lab, an Amendment to an Industrial Planned Unit Development Plan and Certain Exceptions within the Planned Unit Development – 2R

OLD BUSINESS NEW BUSINESS 18-135 Authorization to Execute a Local Agency Agreement for Railway-Highway Grade Crossing

Improvements 18-136 Authorization to Purchase Water Meters from Midwest Meter Inc. 18-137 Authorization for Bulk Rock Salt Purchase from Morton Salt through the Illinois Department of

Central Management Services and Lake County 18-138 Authorization to Execute a Reimbursement Agreement with Deerfield Senior Residences 18-129 Authorization to Award 2019 Sewer Lining Contract 18-139 Authorization to Purchase Two Front End Loaders 18-143 Authorization to Award the 2019 Sanitary Sewer Flow Monitoring Study Contract 18-140 Resolution Approving the Regular Meeting Schedule of the Board of Trustees for Calendar Year

2019 18-141 Resolution Supporting a Pilot Program Enhancing Commuter Rail Service on the Milwaukee

District North Line 18-142 Resolution Authorizing Renewal of a Contract to Elevator Inspection Services Items for discussion by Mayor and Board of Trustees Reports of the Village Manager Adjournment

December 3, 2018

The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on December 3, 2018 at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Robert Benton Tom Jester Mary Oppenheim Harriet Rosenthal, Mayor William Seiden

Barbara Struthers

Absent was: Dan Shapiro and that a quorum was present and attendance. Also present were Village Manager Kent Street and Steven Elrod, Village Attorney. PLEDGE OF ALLEGIANCE Public mural artists Annika Sornson and Bradley

Epstein led those in attendance in reciting the Pledge of Allegiance. Mayor Rosenthal explained these two students won the mural contest that are displayed on the side of the AT&T building. Ms. Sornson explained the story behind her mural. Mr. Epstein noted his main goal was to make his mural interactive and tried to use actual pictures facing the parking lot. Deerfield High School art teacher Mike Moran thanked the Fine Arts Commission for giving the students this opportunity. DOCUMENT APPROVAL Trustee Oppenheim moved to approve the minutes

from the November 19, 2018 Board of Trustees meeting. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote. TREASURER’S REPORT Village Treasurer Eric Burk presented highlights from the Treasurer’s Report for the month of October representing 83 percent of the fiscal year. The Village should see a sizable increase in the sales tax next month. Hotel tax is slightly lower than the prior year but exceeds the budget for this year. BILLS AND PAYROLL Trustee Oppenheim moved to approve the Bills and Payroll dated December 3, 2018. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) PUBLIC COMMENT Kevin Huffman, 37 year resident, expressed concern about the lack of cooperation from residents regarding trash cans. He understands the Municipal Code requires trash cans to be

Board of Trustees Meeting December 3, 2018 Page 2 of 8 stored in a garage or out of site. People are leaving trash cans outside their homes. Assistant Code Enforcement Supervisor Jeff Hansen has sent out letters but the residents are not cooperating. Mr. Huffman suggested sending out a notice informing residents about the regulations. Mayor Rosenthal requested that additional publicity be used to educate residents about the regulations including an article in D-Tales. STORM UPDATES Director of Public Works and Engineering, Bob Phillips, provided an update on recent snow storm activities. The Village was prepared with four salt trucks, which salted all the main arteries in the Village. 20 Public Works employees assisted in cleaning up the roads. At the end of the snow event, the sidewalk plow went out. The Village owned parking lots were cleaned Tuesday around 4:00 am. Overall, 160 tons of rock salt, 400 staff hours and liquid chloride were used in this snow event. Assistant Village Manager Andrew Lichterman discussed the power outages in the Village. There were 1400 residents without power. The Village was in constant communication with ComEd. 113 customers were without power after 24 hours. 21 individual customers had their power restored after 72 hours. The Village communicated the outages and warming shelter information through social media and emails. Mayor Rosenthal invited the ComEd representative to a Board of Trustees meeting. ASSAULT WEAPON BAN Mr. Elrod reported the US District Court for the District of Maryland upheld the Maryland law in the interest of public safety. Village counsel used this case as part of the brief sent into the court. The matter is up on January 18, 2019 as scheduled.

REPORTS

There were no Reports.

CONSENT AGENDA

ORDINANCE AUTHORIZING AN An Ordinance authorizing an amendment to the AMENDMENT TO THE IFERGAN Ifergan Shopping Center Planned Unit SHOPPING CENTER PLANNED UNIT Development for revisions to the Sign Criteria for DEVELOPMENT FOR REVISIONS TO the new Ifergan building and a new wall sign for THE SIGN CRITERIA FOR THE Precor Home Fitness located at 360-380 Lake Cook IFERGAN BUILDING AND A NEW Road. First Reading. WALL SIGN FOR PRECOR HOME FITNESS AT 360-380 LAKE COOK – 1R ORDINANCE AMENDING SECTIONS An Ordinance amending Sections 6.01-C and 14.02 6.01-C AND 14.02 OF THE DEERFIELD of the Deerfield Zoning Ordinance 1978 as

Board of Trustees Meeting December 3, 2018 Page 3 of 8 ZONING ORDINANCE 1978 AS amended, to make Construction and Engineering AMENDED, TO MAKE Innovation Lab a Special Use in the I-1 District. CONSTRUCTION AND First Reading. ENGINEERING INNOVATION LAB A SPECIAL USE IN THE I-1 DISTRICT-1R ORDINANCE APPROVING A SPECIAL An Ordinance approving a Special Use Permit for USE PERMIT FOR THE the establishment of a Construction and Engineering ESTABLISHMENT OF A Innovation Lab, an amendment to an Industrial CONSTRUCTION AND Planned Unit Development Plan and certain ENGINEERING INNOVATION LAB, AN exceptions within the Planned Unit Development. AMENDMENT TO AN INDUSTRIAL First Reading. PLANNED UNIT DEVELOPMENT PLAN AND CERTAIN EXCEPTIONS WITHIN THE PLANNED UNIT DEVELOPMENT These will stand as First Readings.

OLD BUSINESS

ORDINANCE O-18- LEVYING TAXES An Ordinance levying taxes for corporate purposes FOR CORPORATE PURPOSES FOR THE for the fiscal year commencing on January 1, 2019 FISCAL YEAR COMMENCING ON and ending on December 31, 2019 for the Village of JANUARY 1, 2019 AND ENDING ON Deerfield. Second Reading. DECEMBER 31, 2019 FOR THE VILLAGE OF DEERFIELD – 2R ORDINANCE O-18- ABATING A An Ordinance abating a portion of the 2018 tax levy PORTION OF THE 2018 TAX LEVY requirements for the Series 2010 G.O. Bonds. REQUIREMENTS FOR THE SERIES Second Reading. 2010 G.O. BONDS – 2R ORDINANCE O-18- ABATING A An Ordinance abating a portion of the 2018 tax levy PORTION OF THE 2018 TAX LEVY requirements for the Series 2011B G.O. Bonds. REQUIREMENTS FOR THE SERIES Second Reading, 2011B G.O. BONDS – 2R ORDINANCE O-18- ABATING A An Ordinance abating a portion of the 2018 tax levy PORTION OF THE 2018 TAX LEVY requirements for the Series 2017 G.O. Bonds. REQUIREMENTS FOR THE SERIES Second Reading. 2017 G.O. BONDS – 2R ORDINANCE O-18- ABATING A An Ordinance abating a portion of the 2018 tax levy PORTION OF THE 2018 TAX LEVY requirements for the Series 2018 G.O Bonds.

Board of Trustees Meeting December 3, 2018 Page 4 of 8 REQUIREMENTS FOR THE SERIES Second Reading. 2018 G.O. BONDS – 2R ORDINANCE 0-18- AMENDING THE An Ordinance amending the Village of Deerfield VILLAGE OF DEERFIELD WAGE AND wage and salary plan. Second Reading. SALARY PLAN – 2R Trustee Seiden moved to adopt the Ordinances in an Omnibus vote. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0)

NEW BUSINESS

ORDINANCE O-18- AMENDING AND An Ordinance amending and revising the annual REVISING THE ANNUAL BUDGET budget of the Village of Deerfield for the fiscal OF THE VILLAGE OF DEERFIELD year beginning January 1, 2018 and ending FOR THE FISCAL YEAR BEGINNING December 31, 2018 JANUARY 1, 2018 AND ENDING DECEMBER 31, 2018 This is a budget amendment to provide for the

increased economic incentive as well as the Purchase of the property at 645 Osterman. Trustee Oppenheim moved to waive the First Reading of the Ordinance. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote. Trustee Oppenheim moved to adopt the Ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote:

AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) AUTHORIZATION TO REVIEW TURF Assistant to the Director of Public Works and MAINTENANCE CONTRACT Engineering, Justin Keenan, explained the Village owns and maintains more than 40 locations that require turf maintenance. The Village does not have a dedicated landscape division and contracted the bid in 2018 with two 1-year extensions. Staff recommends authorizing the first 1-year extension of the Turf Maintenance Contract with Green Acres Landscaping Inc. for the contract amount of $33,290. Trustee Jester moved to authorize a 1-year extension of the Turf Maintenance Contract at the same rate. Trustee Oppenheim seconded the motion. The motion passed by the following vote:

Board of Trustees Meeting December 3, 2018 Page 5 of 8 AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) AUTHORIZATION TO AWARD Mr. Keenan explained the Village has 27 landscape LANDSCAPE PLANTING AND areas that require maintenance. The project went MAINTENANCE CONTRACT out to bid and three bids were opened and publicly read on November 26, 2018. Green Acres Landscaping was the low bidder but there have been a number of issues so staff is recommending rejecting the lowest bid and awarding the contract to Moore Landscaping Inc., the previous contract holder, in the contract amount of $79,800. Trustee Oppenheim moved to waive the competitive bidding process including rejection of the lowest bid. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote. Trustee Oppenheim moved to award the Landscaping Maintenance Contract to Moore Landscaping, Inc. in an amount not to exceed $79,800. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) AUTHORIZATION TO AWARD Mr. Keenan explained Advanced Tree Care was PARKWAY TREE TRIMMING the lowest bidder in 2018 and offered the Village CONTRACT two 1-year extensions. Staff recommends authorizing the first 1-year extension at the same per unit rate as the 2018 contract. Trustee Struthers moved to authorize a 1-year extension of the parkway tree trimming contract to Advanced Tree Care up to the budgeted amount of $61,000. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) AUTHORIZATION TO AWARD TREE Mr. Keenan explained Advanced Tree Care was the AND STUMP REMOVAL CONTRACT lowest bidder in 2018 and offered the Village two 1-year extensions at the same unit price rate. Staff recommends authorizing the first 1-year extension. Trustee Oppenheim moved to authorize a 1-year extension of the stump removal contract to Advanced Tree Care in an amount not to exceed $58,492.50. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)

Board of Trustees Meeting December 3, 2018 Page 6 of 8 NAYS: None (0) AUTHORIZATION TO AWARD GIS Mr. Keenan explained the Village has an agreement CONTRACT with MGP to participate in the GIS Consortium. The agreement has been in effect since 2002. This would authorize a 1 year extension to the contract. Mr. Keenan noted the website receives about 23,000 hits. Trustee Struthers moved to authorize a 1 year extension of the GIS contract with MGP in an amount not to exceed $81,488.10. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) AUTHORIZATION TO PURCHASE Mr. Keenan explained the current meter reading NEW METER READING SOFTWARE software will no longer be supported and the handheld device is no longer being used. The new software upgrade would cost $24,760 including software, licenses, transceivers and training. The Village will also be charged an annual software cost of $3,500. Mr. Keenan noted this equipment is sole sourced through Midwest Meters, Inc. therefore no bids were solicited. Trustee Jester moved to waive competitive bidding and authorize the purchase of new meter reading software and equipment from Midwest Meters, Inc. at a cost not to exceed $24,760. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) RESOLUTION R-18- AUTHORIZING Staff Engineer Tyler Dickenson explained Phase II LOCAL AGENCY AGREEMENT FOR is nearing completion. This is a Federal project and FEDERAL PARTICIPATION FOR Deerfield is the lead agency. The scope of the GREENWOOD AVENUE project includes resurfacing Greenwood from RECONSTRUCTION PROJECT Wilmot to the railroad tracks and full reconstruction from the railroad tracks to Waukegan. The Village is responsible for $1,029,752, which is budgeted for in 2019. Trustee Jester moved to authorize the Resolution and execute the Local Agency Agreement. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) RESOLUTION R-18- AUTHORIZING Mr. Dickenson explained IDOT requires a Phase AWARD OF CONTRACT FOR III agreement to be executed. The Village selected

Board of Trustees Meeting December 3, 2018 Page 7 of 8 CONSTRUCTION ENGINEERING Gewalt Hamilton for construction engineering in the SERVICES FOR THE GREENWOOD amount of $232,814. AVENUE RECONSTRUCTION PROJECT Trustee Benton moved to adopt the Resolution

awarding the construction engineering services contract to Gewalt Hamilton in the contract amount of $232,814. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0)

DISCUSSION

MEETING WITH BOB MORGAN Mayor Rosenthal and Mr. Street met with new State Representative Elect, Bob Morgan.

Executives from the Northwest Municipal Conference as well as other municipalities were present. Mayor Rosenthal noted they hope to meet on a quarterly basis. HOLIDAY LIGHTS Mayor Rosenthal reported 100 people came to the Holiday Lighting event. It was very enjoyable. CONGRATULATIONS Mayor Rosenthal congratulated Trustee Jester, Trustee Seiden and Trustee Shapiro for being part of the Caucus slate. WINTER CELEBRATION Mayor Rosenthal invited residents to attend the Winter Celebration that will be held Friday night at Village Hall and Saturday throughout downtown. HAPPY HANUKAH On behalf of the Village, Mayor Rosenthal wished a Happy Hanukah to those who celebrate. CONGRATULATIONS Mr. Street congratulated Bob Phillips on becoming Director of Public Works and Engineering.

ADJOURNMENT There being no further business or discussion,

Trustee Struthers moved to adjourn the meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously on a voice vote. The meeting was adjourned at 8:31 pm.

The next regular Board of Trustees meeting will take place on Monday, December 17, 2018 at 7:30 pm.

Board of Trustees Meeting December 3, 2018 Page 8 of 8 APPROVED: Mayor ATTEST: Village Clerk

BILLS FOR THE DECEMBER 17, 2018

VILLAGE BOARD MEETING

December 17, 2018 Board Meeting

Vendor Invoice # Description Org Obj Total Invoice

1ST AYD CORPORATION PSI237344 ICE MELT 102036 5422 762.28 1ST AYD CORPORATION PSI237378 ICE MELT 102036 5422 762.28

1,524.56

ABC COMMERCIAL MAINTENANCE SERVICES INC 2018-11-27 CLEANING SERVICES - NOV 18 101210 5320 900.00 ABC COMMERCIAL MAINTENANCE SERVICES INC 2018-11-27 CLEANING SERVICES - NOV 18 102010 5320 450.00 ABC COMMERCIAL MAINTENANCE SERVICES INC 2018-11-27 CLEANING SERVICES - NOV 18 102038 5320 150.00 ABC COMMERCIAL MAINTENANCE SERVICES INC 2018-11-27 CLEANING SERVICES - NOV 18 106010 5320 900.00 ABC COMMERCIAL MAINTENANCE SERVICES INC 2018-11-27 CLEANING SERVICES - NOV 18 542052 5320 220.00

2,620.00

ADVANCED TREECARE 2656 TREE AND STUMP REMOVAL 102037 5365 14,095.25 ADVANCED TREECARE 2685 STORM DAMAGE TREE REMOVAL 102037 5365 6,829.70

20,924.95

ALBRECHT-BUEHLER, CARL AND RUGGIO, HEATHER 556686/56201/FINAL 1022 BROADMOOR PL / DEPOSIT REFUND 910000 2423 5,000.00 ALVAREZ INC 81278 LANDSCAPE MAINTENANCE - WRF 542052 5320 1,305.44

AMERICAN FIRST AID SERVICES INC 71972 FIRST AID SUPPLIES 102010 5410 34.59 AMERICAN FIRST AID SERVICES INC 71972 FIRST AID SUPPLIES 102110 5410 34.58 AMERICAN FIRST AID SERVICES INC 71972 FIRST AID SUPPLIES 502010 5410 34.59 AMERICAN FIRST AID SERVICES INC 71972 FIRST AID SUPPLIES 542010 5410 34.59 AMERICAN FIRST AID SERVICES INC 71973 FIRST AID CABINET SUPPLIES - WRF 542052 5410 40.25

178.60

ANDERSON LOCK 0988301 DOOR ACCESS CONTROL (KEYCARD) 211150 5810 2,543.00 ANDERSON LOCK 7076851/C041383 DOOR ACCESS CONTROL (KEYCARD) 211150 5810 37,096.86 ANDERSON LOCK 7077212 DOOR ACCESS CONTROL (KEYCARD) 211150 5810 805.00

40,444.86

ASSOCIATED TECHNICAL SERVICES LTD 30791 LEAK DETECTION SERVICES - 11/16/18 502050 5365 708.50 ASSOCIATED TECHNICAL SERVICES LTD 30800 LEAK DETECTION SERVICES - 11/27/18 502050 5365 898.00

1,606.50

AVALON PETROLEUM COMPANY 028922 GENERATOR FUEL - WRF 542052 5420 2,460.00

AXXESS HEATING AND 37605 HVAC REPAIR 102010 5320 183.34 AXXESS HEATING AND 37605 HVAC REPAIR 502010 5320 183.32 AXXESS HEATING AND 37605 HVAC REPAIR 542010 5320 183.34

550.00

BADE PAPER PRODUCTS INC 20633 OPERATING SUPPLIES 102010 5460 281.75 BADE PAPER PRODUCTS INC 20633 OPERATING SUPPLIES 102110 5460 281.75 BADE PAPER PRODUCTS INC 20633 OPERATING SUPPLIES 502010 5460 281.75

845.25

BARNES & THORNBURG LLP 36285 BLENDING ACTIVITIES - WRF 542052 5365 1,000.00 BEVERLY, CHERYL 02-0540/REFUND UTILITY ACCT CREDIT BALANCE REFUND 500000 1270 20.62 BURRIS EQUIPMENT CO. PI93315 ASSEMBLY HANDLE 702050 5470 160.03

CDW GOVERNMENT INC QDC8213 LAPTOP DOCK - WRF OPERATOR 222082 5990 259.82 CDW GOVERNMENT INC QDF5855 LAPTOP COMPUTER - WRF OPERATOR 222082 5990 1,888.22 CDW GOVERNMENT INC QFL2873 MONITOR MOUNTING ARM 101111 5410 199.63 CDW GOVERNMENT INC QGC1505 MONITORS - FINANCE RECEPTION DESK 101111 5810 646.24 CDW GOVERNMENT INC QHF7661 MICROSOFT ENTERPRISE AGREEMENT RENEWAL 101111 5370 2,374.80 CDW GOVERNMENT INC QHF7661 MICROSOFT ENTERPRISE AGREEMENT RENEWAL 101210 5370 3,096.03 CDW GOVERNMENT INC QHF7661 MICROSOFT ENTERPRISE AGREEMENT RENEWAL 101330 5370 3,096.03 CDW GOVERNMENT INC QHF7661 MICROSOFT ENTERPRISE AGREEMENT RENEWAL 102010 5370 2,855.24 CDW GOVERNMENT INC QHF7661 MICROSOFT ENTERPRISE AGREEMENT RENEWAL 102110 5370 2,374.80 CDW GOVERNMENT INC QHF7661 MICROSOFT ENTERPRISE AGREEMENT RENEWAL 106010 5370 13,315.35 CDW GOVERNMENT INC QHF7661 MICROSOFT ENTERPRISE AGREEMENT RENEWAL 502010 5370 1,371.70 CDW GOVERNMENT INC QHF7661 MICROSOFT ENTERPRISE AGREEMENT RENEWAL 542052 5370 1,186.83

32,664.69

CHERNAWSKY, PAUL OR JACLYN 653757 TREE APPLICATION REFUND 100001 4232 75.00 CHICAGO TRIBUNE MEDIA GROUP CTC2050271 LEGAL NOTICE: PLAN COMM / ORACLE/702 ELM/IFERGAN 101330 5336 156.07 CHRISTOPHER B. BURKE ENGINEERING LTD 147415 KATES RD WTR TWR REHAB/102818-112418 222082 5362 4,322.40

CINTAS 022708873 CLOTHING - JANES 542052 5130 65.66 CINTAS 022708874 CLOTHING - MICEK 102010 5130 160.50 CINTAS 022708876 CLOTHING - DICKINSON 102110 5130 246.50 CINTAS 022708877 CLOTHING - KEENAN 102110 5130 89.98 CINTAS 022711724 MATS - VH 101111 5320 31.50 CINTAS 022711725 MATS - PW/ENG/TRN STN 102010 5320 61.53 CINTAS 022711725 MATS - PW/ENG/TRN STN 102038 5320 61.52 CINTAS 022711725 MATS - PW/ENG/TRN STN 502010 5320 61.53 CINTAS 022711725 MATS - PW/ENG/TRN STN 542010 5320 61.53 CINTAS 022711726 MATS - WRF 542052 5320 42.40

882.65

CITY OF HIGHLAND PARK 009155-113018 WATER PURCHASES - NOV 18 502031 5423 145,103.81 CITY OF HIGHLAND PARK 009161-113018 WATER PURCHASES - NOV 18 502031 5423 2.12 CITY OF HIGHLAND PARK 020587-113018 WATER PURCHASES - NOV 18 502031 5423 143,883.45

288,989.38

COMCAST 73190931 FIBER INTERNET SRVC: 120118 - 123118 101111 5550 446.04 COMCAST 73190931 FIBER INTERNET SRVC: 120118 - 123118 101210 5550 446.04 COMCAST 73190931 FIBER INTERNET SRVC: 120118 - 123118 101330 5550 446.04 COMCAST 73190931 FIBER INTERNET SRVC: 120118 - 123118 102010 5550 111.51 COMCAST 73190931 FIBER INTERNET SRVC: 120118 - 123118 102110 5550 111.51 COMCAST 73190931 FIBER INTERNET SRVC: 120118 - 123118 106010 5550 446.04 COMCAST 73190931 FIBER INTERNET SRVC: 120118 - 123118 502010 5550 111.51 COMCAST 73190931 FIBER INTERNET SRVC: 120118 - 123118 542052 5550 111.51 COMCAST 73190931 FIBER INTERNET SRVC: 120118 - 123118 930000 2150 397.32

2,627.52

Page 1 of 4



COMED 0210000007-111618 A/C 0210000007 10/18/2018 TO 11/16/2018 542052 5510 41.58 COMED 0263148072-111618 A/C 0263148072 10/18/2018 TO 11/16/2018 502031 5510 1,290.48 COMED 0297076067-111918 A/C 0297076067 10/19/2018 TO 11/19/2018 542052 5510 129.05 COMED 0441157035-111618 A/C 0441157035 10/18/2018 TO 11/16/2018 102050 5510 50.13 COMED 0507100076-111918 A/C 0507100076 10/19/2018 TO 11/19/2018 542052 5510 201.88 COMED 0603118092-111918 A/C 0603118092 10/19/2018 TO 11/19/2018 542052 5510 43.20 COMED 0744127017-111618 A/C 0744127017 10/18/2018 TO 11/16/2018 542052 5510 39.64 COMED 1398050042-112918 A/C 1398050042 10/18/2018 TO 11/16/2018 102010 5510 128.18 COMED 1398050042-112918 A/C 1398050042 10/18/2018 TO 11/16/2018 106010 5388 134.79 COMED 1398050042-112918 A/C 1398050042 10/18/2018 TO 11/16/2018 602019 5510 171.26 COMED 1398050042-112918 A/C 1398050042 10/18/2018 TO 11/16/2018 602038 5510 284.52 COMED 1695047076-120318 A/C 1695047076 10/31/2018 TO 12/03/2018 102050 5510 185.74 COMED 2055118031-111618 A/C 2055118031 10/18/2018 TO 11/16/2018 102050 5510 53.92 COMED 2763162001-111918 A/C 2763162001 10/19/2018 TO 11/19/2018 502031 5510 80.83

2,835.20

CONSTELLATION NEWENERGY INC 13343165501/910 A/C 1-1D70-910 10/16/2018 TO 11/14/2018 102050 5510 1,733.61 CONSTELLATION NEWENERGY INC 13501848801/912 A/C 1-1D70-912 10/19/2018 TO 11/19/2018 102050 5510 146.21

1,879.82

CONTINENTAL WEATHER SERVICE 191971 WEATHER FORECASTING - DEC 18 102010 5365 37.50 CONTINENTAL WEATHER SERVICE 191971 WEATHER FORECASTING - DEC 18 502010 5365 37.50 CONTINENTAL WEATHER SERVICE 191971 WEATHER FORECASTING - DEC 18 542010 5365 37.50 CONTINENTAL WEATHER SERVICE 191971 WEATHER FORECASTING - DEC 18 542052 5365 37.50

150.00

COPENHAVER CONSTRUCTION CO INC 8 BRIERHILL RD IMPROV/PH III/PAY EST #8/FINAL 222082 5910 24,904.53 CORE & MAIN LP J823822 REPAIR CLAMPS 502050 5421 327.14 CPS COMPANIES/CHICAGO PARTS & SOUND LLC 1-0035148 STOCK BATTERIES 702050 5470 652.62 DBR CHAMBER OF COMMERCE 20036 LUNCHEON 101210 5387 35.00 DEERFIELD LOCKSMITH CO INC 034901 REKEY LOCKS - WRF 542052 5322 162.50 DEERFIELD SHELL INC 117179 ALIGNMENT - #703 702050 5470 50.00 DELEVITT, ELIZABETH 111518 ARCHITECTURAL LICENSE RENEWAL - DELEVITT 101330 5330 61.35

DELLINGER ELECTRIC, INC 6154 BUILDING MAINTENANCE 101111 5320 77.05 DELLINGER ELECTRIC, INC 6154 BUILDING MAINTENANCE 101210 5320 77.05

154.10

DOUGLAS TRUCK PARTS 49657 PLOW PARTS 102036 5322 20.52

DYNEGY ENERGY SERVICES 147136818111 A/C 0195097137 10/19/2018 TO 11/18/2018 502031 5510 2,031.54 DYNEGY ENERGY SERVICES 147136918111 A/C 0411051084 10/18/2018 TO 11/15/2018 542052 5510 1,303.97 DYNEGY ENERGY SERVICES 147137018111 A/C 0465035072 10/19/2018 TO 11/18/2018 502031 5510 388.60 DYNEGY ENERGY SERVICES 147137118111 A/C 0606055010 10/19/2018 TO 11/18/2018 502031 5510 1,488.51 DYNEGY ENERGY SERVICES 147137218111 A/C 0822171022 10/19/2018 TO 11/18/2018 542052 5510 1,423.85 DYNEGY ENERGY SERVICES 147137318111 A/C 0927104050 10/18/2018 TO 11/15/2018 542052 5510 1,256.62 DYNEGY ENERGY SERVICES 147137418111 A/C 3547124017 10/18/2018 TO 11/15/2018 542052 5510 13,477.05

21,370.14

ERSHAL MANGEMENT ENTERPRISE 652946/59758 701 PINE ST / DEPOSIT REFUND 910000 2423 200.00

FITZGERALD, DAVID 14508 EXP REIMB - FARMERS MARKET APPRECIATION DINNER 101210 5387 335.81 FITZGERALD, DAVID 610330 EXP REIMB - SPECIAL EVENT SUPPLIES 101210 5387 72.06 FITZGERALD, DAVID 610341 EXP REIMB - BOARD/COMMISSIONS PARTY SUPPLIES 101210 5387 25.99

433.86

GB SPRINKLER SYSTEMS INC 59833 DOWNTOWN STREETSCAPE SPRINKLER REPAIRS 102037 5914 4,216.50

GHA TECHNOLOGIES INC 10066141 FOXIT PHANTOM PDF LICENSE RENEWAL 101111 5370 180.00 GHA TECHNOLOGIES INC 10066141 FOXIT PHANTOM PDF LICENSE RENEWAL 101210 5370 90.00 GHA TECHNOLOGIES INC 10066141 FOXIT PHANTOM PDF LICENSE RENEWAL 101330 5370 90.00 GHA TECHNOLOGIES INC 10066141 FOXIT PHANTOM PDF LICENSE RENEWAL 102110 5370 135.00 GHA TECHNOLOGIES INC 10066141 FOXIT PHANTOM PDF LICENSE RENEWAL 106010 5370 270.00

765.00

GILBERT, JOSH 37-0265/REFUND UTILITY ACCT CREDIT BALANCE REFUND 500000 1270 78.45 GLOBAL SOURCING CONNECTION ARINV1005701 BOARD/COMMISSIONS GIFTS 101210 5387 1,526.75 GRAINGER INC 9004764859 TRUCK SUPPLIES 102050 5421 155.60

GREEN ACRES LANDSCAPING INC 2018-4763 LANDSCAPE PLANTING & MAINT / OCT 18 101111 5324 1,082.57 GREEN ACRES LANDSCAPING INC 2018-4763 LANDSCAPE PLANTING & MAINT / OCT 18 101210 5914 2,886.80 GREEN ACRES LANDSCAPING INC 2018-4763 LANDSCAPE PLANTING & MAINT / OCT 18 102037 5914 2,165.11 GREEN ACRES LANDSCAPING INC 2018-4763 LANDSCAPE PLANTING & MAINT / OCT 18 102038 5320 360.84 GREEN ACRES LANDSCAPING INC 2018-4763 LANDSCAPE PLANTING & MAINT / OCT 18 602019 5320 360.84 GREEN ACRES LANDSCAPING INC 2018-4763 LANDSCAPE PLANTING & MAINT / OCT 18 602038 5390 360.84 GREEN ACRES LANDSCAPING INC 2018-4764 TURF MAINTNENANCE / NOV 18 101111 5324 832.26 GREEN ACRES LANDSCAPING INC 2018-4764 TURF MAINTNENANCE / NOV 18 101210 5914 208.06 GREEN ACRES LANDSCAPING INC 2018-4764 TURF MAINTNENANCE / NOV 18 102038 5320 832.25 GREEN ACRES LANDSCAPING INC 2018-4764 TURF MAINTNENANCE / NOV 18 102050 5365 832.25 GREEN ACRES LANDSCAPING INC 2018-4764 TURF MAINTNENANCE / NOV 18 602019 5320 832.25 GREEN ACRES LANDSCAPING INC 2018-4764 TURF MAINTNENANCE / NOV 18 602038 5390 624.18

11,378.25

GREENFIELD, ERIC 631166/TMR 1685 LAKE ELEANOR / TREE MITIGATION REFUND 100001 4462 3,625.00 HACH COMPANY 11223422 SCADA SOFTWARE LICENSE & UPGRADE 222082 5990 17,352.95 HARD ROCK CONCRETE CUTTERS INC 173410 SAW CUTTING - FOX HUNT TRAIL & CARRIAGE WAY 502050 5365 617.50 HEDEKER, YVONNE 48-0410/REFUND UTILITY ACCT CREDIT BALANCE REFUND 500000 1270 125.00 HEWITT, JOHN 54-0360/REFUND UTILITY ACCT CREDIT BALANCE REFUND 500000 1270 93.90 HOLLAND & KNIGHT LLP 113018 VILLAGE ATTORNEY SERVICES - NOV 18 101210 5360 16,100.00

HOME DEPOT CREDIT SERVICES 0064190 SUPPLIES - WRF 542052 5470 35.06 HOME DEPOT CREDIT SERVICES 4063611 SUPPLIES - WRF 542052 5470 5.97 HOME DEPOT CREDIT SERVICES 6063341 PAINT SUPPLIES - WRF 542052 5421 72.87

113.90

Page 2 of 4



ILLINOIS ASSN OF WASTEWATER AGENCIES 4524 IAWA MEETING - JANES 542052 5210 50.00 ILLINOIS CITY/COUNTY MNGMNT ASSN 1491 JOB POSTING - SEWER MAINT OPERATOR TRAINEE 542010 5335 50.00

INVESTCOM LLC 518449/55089 780 ELYSIAN WAY / DEPOSIT REFUND 910000 2423 200.00 INVESTCOM LLC 591119/57367/1ST 785 ELYSIAN WAY / DEPOSIT REFUND 910000 2423 11,500.00

11,700.00

JANES, BRANDON 104392111318 IAWA MEETING - JANES 542052 5211 118.81 JETCO LTD 3175 WATER TOWER PAINTING PROJECT 222082 5990 174,413.73

KARSTROM, JOHN 196 VILLAGE BOARD TV PRODUCTION - SEP 18 101210 5364 230.00 KARSTROM, JOHN 198 VILLAGE BOARD TV PRODUCTION - 11/05/18 101210 5364 115.00

345.00

KEENAN, JUSTIN 918 EXP REIMB - POSTAGE 102010 5337 64.75 KEENAN, JUSTIN BQ0PFB6F51EC EXP REIMB - IPELRA TRAINING/KEENAN 102110 5210 75.00

139.75

KEYTH TECHNOLOGIES INC 640651 LOCK REPLACEMENT 502050 5365 158.44 KONICA MINOLTA BUSINESS SOLUTIONS 9005174261 COPIER USAGE/PW-ENG/102718 - 112618 102110 5322 59.24

KONKE ELECTRIC INC 3047 LED LIGHT BULBS 102050 5421 2,475.00 KONKE ELECTRIC INC 3085 WATER TOWER SHED ELECTRICAL SERVICE 222082 5990 3,525.00 KONKE ELECTRIC INC 3095 PUMP HOUSE HEATER MAINT 502031 5320 775.00 KONKE ELECTRIC INC 3096 REPAIR STERNBURG LIGHTS 102037 5914 1,435.00

8,210.00

LAKE COUNTY TREASURER 430025754 TRAFFIC SIGNAL MAINT: 09/01/18 - 11/30/18 102050 5611 4,921.68 LICHTERMAN, ANDREW 40/58 EXP REIMB - WINTER CELEBRATION/CHESTNUTS 101210 5387 249.50 LOMBARDI, MICHAEL 53-0165/REFUND UTILITY ACCT CREDIT BALANCE REFUND 500000 1270 199.94 MATTRESS FIRM, MAIL STOP 2 61-1495/REFUND UTILITY ACCT CREDIT BALANCE REFUND 500000 1270 90.93 MCAVOY, JOHN AND VALERY 653870/TMR 827 PINE ST / TREE MITIGATION REFUND 100001 4462 250.00 MCLENNAN, KEVIN 608416/58130/1ST 1155 MYRTLE / DEPOSIT REFUND 910000 2423 13,000.00 MENACKER, NADINE NOV18 HOME GREETER - NOV 18 101210 5387 200.00 MENONI & MOCOGNI, INC. 1308946 VOLCLAY/RUBBER MALLET 502050 5421 84.60 MGP, INC 4140 GIS STAFFING SERVICES - NOV 18 102110 5375 6,639.53 MIDWEST METER INC 0106587-IN WATER METERS 502054 5810 5,106.50

MIDWEST TIME RECORDER INC 164409 TIME & ATTENDANCE SERVICE - NOV 18 102010 5370 71.85 MIDWEST TIME RECORDER INC 164409 TIME & ATTENDANCE SERVICE - NOV 18 502010 5370 71.85 MIDWEST TIME RECORDER INC 164409 TIME & ATTENDANCE SERVICE - NOV 18 542010 5370 71.85 MIDWEST TIME RECORDER INC 164409 TIME & ATTENDANCE SERVICE - NOV 18 542052 5370 71.85

287.40

MILLER, LONNY 545687/55904/FINAL 1240 WINCANTON / DEPOSIT REFUND 910000 2423 5,000.00 MOSCONI - ENRICO LANDSCAPE CONTRACTORS INC T34089 ADJUST BRICKS 102037 5914 1,520.00 MOTION INDUSTRIES, INC IL33-797484 BELTS - WRF 542052 5470 120.80 MUI, SUSIE W. 10022018 FARMERS MARKET MANAGER FEE 101210 5387 750.00 MURPHY, JOSEPH 113-3012009-0748257 CLOTHING - MURPHY 542010 5130 78.32 MURRIN, MICHAEL NOV18 PLUMBING INSPECTIONS (41) - NOV 18 101330 5365 2,870.00 MUTUAL ACE HARDWARE 571194 TOOL REPLACEMENT - WRF 542052 5440 213.33

NAPA AUTO PARTS - WHEELING 507722 WHEEL BOLT 702050 5470 28.60 NAPA AUTO PARTS - WHEELING 508096 CREDIT MEMO - RETURNED ITEM(S) 702050 5470 (43.35) NAPA AUTO PARTS - WHEELING 508635 STOCK PARTS 702050 5470 32.70 NAPA AUTO PARTS - WHEELING 508984 BATTERY 702050 5470 144.59 NAPA AUTO PARTS - WHEELING 509729 OIL 702050 5470 77.28 NAPA AUTO PARTS - WHEELING 509753 STOCK PARTS 702050 5470 26.36

266.18

NATURE'S TREES INC 653822 TREE APPLICATION REFUND - 310 OAKMONT DR 100001 4232 75.00 NORTH CENTRAL LABORATORIES 414957 LAB CONSUMABLES - WRF 542052 5460 44.20

NORTH SHORE GAS 3500025944094-112018 A/C 3 5000 2594 4094 10/17/2018 TO 11/15/2018 502031 5520 238.98 NORTH SHORE GAS 3500025944094-112818 A/C 3 5000 2594 4094 10/17/2018 TO 11/15/2018 502031 5520 229.69

468.67

NORTH SHORE GAS CO. 9859 GAS DISCONNECT - 645 OSTERMAN AVENUE 101210 5365 750.00 OLSZEWSKI, MARK 071605 CLOTHING - OLSZEWSKI 542052 5130 66.12

PDC LABORATORIES INC I9331632 INDEPENDENT LAB TESTING - WRF 542052 5365 420.65 PDC LABORATORIES INC I9336066 INDEPENDENT LAB TESTING - WRF 542052 5365 680.35 PDC LABORATORIES INC I9348078 INDEPENDENT LAB TESTING - WRF 542052 5365 321.15

1,422.15

PETER BAKER & SON CO. 23582 ASPHALT 102050 5421 1,190.20

PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 101111 5213 17.50 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 101210 5211 13.57 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 101210 5332 113.22 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 101210 5337 49.40 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 101210 5387 29.19 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 101210 5410 45.99 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 101330 5211 30.00 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 101330 5450 7.55 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 102036 5460 10.00 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 102110 5335 23.59 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 102110 5450 12.36 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 502010 5335 31.96 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 502010 5337 13.41 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 542052 5335 37.18 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 542052 5410 18.48 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 542052 5450 27.33 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 542052 5460 5.34 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 542052 5470 40.48 PETTY CASH - ADMIN 120518 RECONCILE & REPLENISH PETTY CASH 582053 5460 10.00

536.55

Page 3 of 4



QUILL CORPORATION 2893380 OFFICE SUPPLIES 101330 5460 323.99 QUILL CORPORATION 2910081 OFFICE SUPPLIES 101330 5460 16.30 QUILL CORPORATION 2923065 OFFICE SUPPLIES 101330 5460 12.94

353.23

RED'S GARDEN CENTER INC 108056 PLANTINGS 102037 5914 380.00 RONDOUT SERVICE CENTER LLC 14898 SAFETY LANE TESTS - #803/#700 702050 5470 46.50 ROSENTHAL, MURPHEY, COBLENTZ & DONAHUE 142M12072018 VILLAGE ATTORNEY SERVICES - NOV 18 101210 5360 100.98

SE INC 18-184326 SEASONAL LABOR - LEAF COLLECTION 582053 5111 5,841.00 SE INC 18-184345 SEASONAL LABOR - LEAF COLLECTION 582053 5111 6,814.50 SE INC 18-184378 INSTALL HOLIDAY LIGHTS 102037 5914 4,988.75 SE INC 18-184379 TREE PLANTING 102037 5365 1,950.00 SE INC 18-184400 TREE PLANTING 102037 5365 1,250.00 SE INC 18-184412 TREE PLANTING 102037 5365 1,950.00

22,794.25

SPECIALIZED MARKETING GROUP INC 63332 APPAREL 101210 5410 50.00 SPECIALIZED MARKETING GROUP INC 63332 APPAREL 101330 5130 688.99

738.99

SPRING ALIGN OF PALATINE INC 111224 ALIGNMENT - #709 702050 5470 119.95

STRAND ASSOCIATES INC 0143627 WRF SCADA COMPUTER REPL PROG: 10/01/18 - 10/31/18 222082 5362 138.55 STRAND ASSOCIATES INC 0143628 CHLORINE SYSTEM CONTROL PANEL REPL: THRU 10/31/18 222082 5362 953.21

1,091.76

THE CHEVY EXCHANGE 62692 WHEEL - #703 702050 5470 268.50 UNITED RENTALS 163680682-001 FIN BOARDS 542031 5421 600.00 UNITED STATES POSTAL SERVICE 12112018 POSTAGE: D-TALES / JAN-FEB 2019 101210 5337 1,500.00

URBAN FOREST MANAGEMENT INC 181045 FORESTRY SERVICES - AD HOC / OCT 18 102037 5365 1,742.50 URBAN FOREST MANAGEMENT INC 181046 FORESTRY SERVICES - PARKWAY TREES / OCT 18 102037 5365 212.50 URBAN FOREST MANAGEMENT INC 181047 FORESTRY SERVICES - INSPECTIONS / OCT 18 102037 5365 1,795.75

3,750.75

UZIEL, ALFI 36-0235/REFUND UTILITY ACCT CREDIT BALANCE REFUND 500000 1270 20.46 VAN THORRE, DESIREE 105870111418 EXP REIMB - JOB POSTING/IPRA/SWR MAINT OP TRAINEE 542010 5335 165.00 VERIZON CONNECT OSV1623190 CELL SRVC / GPS: 110118 - 113018 102010 5550 18.95 VISU-SEWER OF ILLINOIS LLC 8263 2018 SEWER LINING PROGRAM 222082 5990 19,129.50 WALGREEN NATIONAL CORP SEP18 SALES TAX REBATE - SEP 18 SALES 101111 5395 303,639.10

WASTE MANAGEMENT 6463060-2008-2 REFUSE SERVICE - NOV 18 582030 5391 4,045.65 WASTE MANAGEMENT 6463070-2008-1 REFUSE SERVICE - NOV 18 582030 5391 102,385.92

106,431.57

WATER ENVIRONMENT FEDERATION 924501112618 ANNUAL MEMBERSHIP - WRF 542052 5330 170.00 WEISS, DOUGLAS 653758 TREE APPLICATION REFUND 100001 4232 75.00

WEISS, MATT 114-3661193-9078648 EXP REIMB - IPAD CHARGER/PLAN COMM 101330 5410 22.98 WEISS, MATT 114-5720852-5529068 EXP REIMB - THERMAL RECEIPT PAPER ROLLS 101111 5460 65.00 WEISS, MATT 114-8250131-7819441 EXP REIMB - PW CELL CASE/USB SPLITTER - FIN 101111 5410 16.99 WEISS, MATT 114-8250131-7819441 EXP REIMB - PW CELL CASE/USB SPLITTER - FIN 102110 5410 19.99 WEISS, MATT 114-9697606-2421014 EXP REIMB - EXT HARD DRIVE/PD ADMIN 106010 5410 65.99

190.95

YAFFE, ALAN OR LOIS 653760 TREE APPLICATION REFUND 100001 4232 75.00 ZIEBELL WATER SERVICE PRODUCTS 243995-000 COUPLINGS 502050 5421 1,133.50

Total Invoices 1,222,184.61$

Pre-Paid Checks

3CMA 10112018/REPL REPLACES CK #241640 / DUES - CERK 101210 5330 400.00 ABRAMS, LESLIE 647679-REPL REPLACES CK #241600 / TREE APPLICATION REFUND 100001 4232 75.00 MCMAHON, MICHAEL AND BARBARA 648110/59587/REPL REPLACES CK #241722/911 OSTERMAN/DEPOSIT REFUND 910000 2423 200.00

Total Pre-Paid Checks 675.00$

Pre-Paid Wire Transactions

CHICAGO TITLE & TRUST COMPANY N.W. 10172018/645OSTERMAN PURCHASE OF 645 OSTERMAN 101210 5387 426,000.00

Total Pre-Paid Wire Transactions 426,000.00$

Grand Total 1,648,859.61$

Page 4 of 4

To the Finance Director: The payment of the above listed accounts has been approved by the Board of Trustees at their meeting held on December 17, 2018 and you are hereby authorized to pay them from the appropriate funds. (Treasurer)

REQUEST FOR BOARD ACTION 18-90-1 Agenda Item: __________________ Subject: Consideration and Approval of a Request for a Preliminary Development Plan; an Amendment to the Deerbrook Shopping Center Commercial Planned Unit Development To Redevelop the Rear 10.79 Acres of Deerbrook Shopping Center to Allow a Transit Oriented Development with Multiple Family Rental Development Including Necessary Exceptions; a Text Amendment to a C-2 Outlying Commercial District to Allow a Multiple Family Rental Development as a Special Use in the C-2 District; and an Amendment to the Comprehensive Plan; Including Consideration of: (1) Pedestrian Connectivity, (2) Street Name; and, (3) Affordability

Approval Action Requested: ____________________________________________________________________ Petitioner Originated By: _______________________________________________________________________ Village Board of Trustees Referred To: _________________________________________________________________________ Summary of Background and Reason for Request REVA has prepared revisions to their original proposal in order to satisfy the conditions the Village Board placed on the Preliminary PUD approval at the September 4, 2018 meeting. REVA is proposing: (1) enhanced pedestrian connectivity, (2) a new street name; and, (3) an affordable housing component. Mayor Rosenthal and staff believe the revisions are consistent with the Board’s previous direction. The Plan Commission report from September 4 regarding this matter can be found here: http://www.deerfield.il.us/AgendaCenter/ViewFile/Agenda/_09042018-475 Staff and the development team will be available at the December 17 meeting to answer questions. Reports and Documents Attached: Memorandum from Village Manager Kent Street to the Village Board – Dated December 10, 2018 Memorandum from REVA to Principal Planner Jeff Ryckaert – Dated November 30, 2018 Memorandum from Gateway Fairview LLC to Village Manager Kent Street – Dated November 30, 2018 Updated Site Plan Illustrating Enhanced Pedestrian Connectivity – Plan Set Dated November 27, 2018 Board of Trustees Meeting Minutes from September 4, 2018 re: REVA Proposal December 17, 2018 Date Referred to Board: ____________________ Action Taken: _________________________________________

DATE: December 10, 2018

TO: Mayor and Board of Trustees

CC: Kent Street, Village Manager

FROM: Andrew Lichterman, Assistant Village Manager

SUBJECT: REVA Development Proposal Revisions Introduction At the September 4, 2018 meeting, the Village Board accepted the report and recommendation of the Plan Commission for REVA Development Partners, LLC proposal for a multi-family development to be constructed at Deerbrook Mall. However, the Village Board withheld approval of the Preliminary PUD and other land use amendments contingent upon the petitioner satisfying three additional elements: (1) Pedestrian Connectivity, (2) Street Name; and (3) Affordability. Petitioner Revisions Pedestrian Connectivity The developer worked with their consultant, Lakota Group, to enhance pedestrian circulation and promote pedestrian connectivity to Deerbrook Mall, Deerfield Park Plaza and the Lake Cook Road Metra Station. Enhancements include decorative paving, additional crosswalks and way finding signage. Street Name The petitioner is suggesting the entrance road to the multi-family development be named “Deerbrook Court.” The street was previously proposed as “Chestnut Court.” Affordability In an effort to satisfy the Board’s request for affordable housing, the petitioner is proposing to include eighteen apartment units as a designated “set-aside” that would not exceed 120% of the Chicago area median income (AMI), adjusted for household size, as published by the Department of Housing and Urban Development. Eighteen affordable rental units is approximately 10% of the 186 apartments units available (excluding the townhomes). The Village would have the ability to audit and certify the status of the affordable units annually. The affordable units would be maintained for a period of no less than 25 years. Recommendation Mayor Rosenthal and staff believe the proposed revisions are consistent with the Board’s previous direction and intent. Staff recommends approval of the petitioner’s preliminary PUD with these elements incorporated into the final development agreement. Should the Board approve the preliminary PUD, staff recommends exploring affordable housing consultants that could be contracted by the Village to assist with audits, marketing and general oversight of the affordable housing elements of the development. Conclusion The petitioner has prepared a memorandum describing these three elements in greater detail and demonstrating their commitment to meet the Board’s requests from September 4. Staff along with the development team will be available at the December 17 Board meeting to answer questions.

Memorandum

VILLAGi" OF OililiRFHiLO

w w w . r e v a d e v e l o p m e n t . c o m

November 30, 2018

Mr. Jeff Ryckaert Village of Deerfield 850 Waukegan Road Village of Deerfield, IL 60015

RE: REPORT AND RECOMMENDATION OF THE PLAN COMMISSION RE: REQUEST FOR APPROVAL OF PRELIMINARY DEVELOPMENT PLAN FOR A RESIDENTIAL PLANNED UNIT DEVELOPMENT; AMENDMENT TO THE DEERBROOK SHOPPING CENTER COMMERCIAL PLANNED UNIT DEVELOPMENT TO REDEVELOP THE REAR 10.79 ACRES OF DEERBROOK SHOPPING CENTER TO ALLOW A TRANSIT ORIENTED COMMERCIAL DISTRICT TO ALLOW A MULTI-FAMILY RENTAL DEVELOPMENT AS A SPECIAL USE IN THE C-2 DISTRICT; AND AN AMENDMENT TO THE COMPREHENSIVE PLAN (GATEWAY FAIRVIEW, INC AND REVA DEVELOPMENT PARTNERS)

Dear Jeff,

As a follow-up to the September 4, 2018 presentation to the Village Board for the above referenced development, and after subsequent meetings with the Mayor and staff, we are pleased to present the attached supplemental information. We believe that this information addresses the three issues raised by the Village Board as part of the conditional approval of the Preliminary Development Plan recommendations by Plan Commission. These issues included consideration of workforce housing, improving pedestrian access and changing the name Chestnut Court. The following is attached:

Updated Site Plan by Lakota Group; street previously shown as “Chestnut Court” has been revised to show

“Deerbrook Court”. Updated Pedestrian circulation plans by The Lakota Group are attached which reflect various enhancements to

pedestrian circulation and promoting pedestrian connectivity to Deerbrook Shopping Center, Sachs Recreation Facility and Deerfield Park Plaza Shopping Center. These enhancements include decorative paving connections, additional crosswalks, and way finding signage.

A workforce housing draft proposal is attached. The proposal designates a number of “set-aside” affordable apartment units with restrictions on qualifying incomes and rental rates as further defined in the proposal.

We look forward to presenting this information at the next available Village Board meeting and moving forward with the planning process for the Deerbrook Residential Redevelopment. We look forward to your feedback.

Sincerely,

REVA DEVELOPMENT PARTNERS

Warren James, Matt Nix Cc: Tait Pinnow

..... ◄E~J► ~v~~:': ~ PARTNERS LLC

Residences of Deerbrook

Memo To: Kent Street

From: Gateway Fairview LLC/Residences of Deerbrook

cc: Tait Pinnow, Warren James, Matt Nix

Date: November 30, 2018

Re: Residences of Deerbrook-Workforce Housing Proposal

Kent,

As a follow-up to the request to consider affordable/workforce housing as part of the proposal for the Residences at Deerbrook development; Owner and the development team have extensively studied this issue with input from staff and outside sources and we propose the following terms:

Number of Units: 18 apartment units

Set Aside Mix of Units: 12-one bedroom/one bath units (approximately 710 sf/average), 6-two bedroom/one bath units (approximately 1,000 sf/average), model type and location determined by Owner and subject to change at sole discretion of Owner.

Income Limits: Available first to residents earning less than 120% of the Area Median Income as determined annually by HUD. Resident income will be certified at initial application and every 3rd year thereafter for each existing resident.

Rental Rates: Monthly rental rates not to exceed $1,500 for one-bedroom units and $2,000 for two-bedroom unit (based on 2018 qualifying incomes). Rental rate may be adjusted annually but increases may not exceed CPI.

Availability: If designated Set Aside Unit remains vacant and unrented for more than 60 days, Owner may rent unit at full market rent to any qualified tenant, provided however, a similar unit will be made available to rent at Set Aside Unit rental rate within 30 days of request for such unit.

Management: Owner will hire professional management company whose scope will include maintaining Set Aside Unit selection/qualification criteria per the Development Agreement

2

Certification: Owner will require Management company to maintain records of income qualification. Village may certify status of affordable units annually upon 30 days written notice.

Duration: The Set Aside policy will be maintained for a period of 25 years from the date of Final Certificate of Occupancy, at which time the Set Aside units will no longer have the above reference restrictions.

While it is recognized that Deerfield does not have an ordinance requiring any affordable or workforce housing units, Owner is willing to voluntarily accept the above referenced terms and be bound by these terms as part of the final Development Agreement with the Village of Deerfield. We are seeking to formalize the preliminary approval and Set Aside terms by year end. We look forward to feedback from the Village Board.

PREPARED FOR: REVA DEVELOPMENT PARTNERS LLCRREEF

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DO NOT ENTER

WOOD FENCE

CC

STO

P

ONLY

STOP

STOP

STOP

7

FDC

N

N

T

17

T

3

3

WAUKEGAN RD.

LAKE

CO

OK

RD.


JEWEL-OSCO


CENTERSTAGE

ACADEMYOF DANCE

BLACKIES

PNCBANK

BARKINGLOT

THE TILESHOP

DUNKINDONUTS

LAKE-COOKMETRA

STATION

HOBBYLOBBY

FUTUREDEVELOPMENT

THAI THAI

COOKERS REDHOTS

SIGN-A-RAMA

UP RIGHT MRI

RISTORANTEABRUZZO


STATEKUNG FUPOWER

PRETTYNAILSCOSMO

PROFPROFESSIONAL

OFFICES



OFFICEDEPOTFORMER

GREATINDOORS

I-94 ED

EN SPUR

RETAIL

NO

OD

LES

&C

OM

PAN

YT-

MO

BILE

VIT

AM

INSH

OP

MODPIZZA

SUBWAY

STARBUCKS

SLEEPNUMBER

CITYBBQ

MATRESSFIRM

METRA R.O.W.

LEGEND:

MONUMENT SIGN

IDENTITY SIGN



SCALE: 1"=100'




DEERFIELD, ILLINOIS

PREPARED FOR:


FEBRUARY 22, 2018

NORTH

PROJECT TEAM:


1 3

4

2

Main Entry Monument

Secondary Monument

1

2

12’

12’

2’-9” 2’-9”

NOTE: NUMBER INDICATES SIGN TYPE AS DEPICTED ON PRELIMINARY SIGNAGE CONCEPT EXHIBIT.

DEERBROOK COURT

17’

4.5’

1.5’ 1.5’

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THE LAKOTA GROUP.





SIGNAGE PLAN 200’100’SCALE: 1”=200’

50’0’NORTH

6 TREAD

S@

11"

7 TREADS @ 11"

1:12 MAX. SLOPE

1:20 MAX. SLO

PE

1:20 MAX. SLO

PE

DUMPSTER

FENC

E

WOOD FENCE

WOOD FENCE

CC

CC CC CC CC

CC CC

CC

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STO

P

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E

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WOOD FENCE

CC

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P

ONLY

STOP

STOP

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7

FDC

N

N

T

17

T

3

3

1'-6"

2'-7"

2'-7"

3'-2"

2'-7"

3'-6"

3'-6"

2'-7"

2'-7"

2'-7"

2'-7"

10'-2"

2'-7"

3'-6"

2'-7"

2'-7"

1'-0"

3'-6"

3'-2"

10'-2"

WAUKEGAN RD.

LAKE

CO

OK

RD.


JEWEL-OSCO


CENTERSTAGE

ACADEMYOF DANCE

BLACKIES

PNCBANK

BARKINGLOT

THE TILESHOP

DUNKINDONUTS

LAKE-COOKMETRA

STATION

HOBBYLOBBY

FUTUREDEVELOPMENT

THAI THAI

COOKERS REDHOTS

SIGN-A-RAMA

UP RIGHT MRI

RISTORANTEABRUZZO


STATEKUNG FUPOWER

PRETTYNAILSCOSMO

PROFPROFESSIONAL

OFFICES



OFFICEDEPOTFORMER

GREATINDOORS

I-94 ED

EN SPUR

RETAIL

NO

OD

LES

&C

OM

PAN

YT-

MO

BILE

VIT

AM

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MODPIZZA

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STARBUCKS

SLEEPNUMBER

CITYBBQ

MATRESSFIRM

METRA R.O.W.

LEGEND:

MONUMENT SIGN

IDENTITY SIGN



SCALE: 1"=100'




DEERFIELD, ILLINOIS

PREPARED FOR:


JULY 16, 2018

NORTH

PROJECT TEAM:


WOOD FENCE

WOOD FENCE

CC

CC

STOP

STO

P

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E

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WOOD FENCE

CC

STO

P

ONLY

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STOP

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7

FDC

N

N

T

17

T

3

3

WAUKEGAN RD.

LAKE

CO

OK

RD.


JEWEL-OSCO


CENTERSTAGE

ACADEMYOF DANCE

BLACKIES

PNCBANK

BARKINGLOT

THE TILESHOP

DUNKINDONUTS

LAKE-COOKMETRA

STATION

HOBBYLOBBY

FUTUREDEVELOPMENT

THAI THAI

COOKERS REDHOTS

SIGN-A-RAMA

UP RIGHT MRI

RISTORANTEABRUZZO


STATEKUNG FUPOWER

PRETTYNAILSCOSMO

PROFPROFESSIONAL

OFFICES



OFFICEDEPOTFORMER

GREATINDOORS

I-94 ED

EN SPUR

RETAIL

NO

OD

LES

&C

OM

PAN

YT-

MO

BILE

VIT

AM

INSH

OP

MODPIZZA

SUBWAY

STARBUCKS

SLEEPNUMBER

CITYBBQ

MATRESSFIRM

METRA R.O.W.

LEGEND:

MONUMENT SIGN

IDENTITY SIGN



SCALE: 1"=100'




DEERFIELD, ILLINOIS

PREPARED FOR:


FEBRUARY 22, 2018

NORTH

PROJECT TEAM:


1 3

4

2

Main Entry Monument

Secondary Monument

1

2

12’

12’

2’-9” 2’-9”

NOTE: NUMBER INDICATES SIGN TYPE AS DEPICTED ON PRELIMINARY SIGNAGE CONCEPT EXHIBIT.

DEERBROOK COURT

17’

4.5’

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6 TREAD

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11"

7 TREADS @ 11"

1:12 MAX. SLOPE

1:20 MAX. SLO

PE

1:20 MAX. SLO

PE

DUMPSTER

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E

WOOD FENCE

WOOD FENCE

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CC CC CC CC

CC CC

CC

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E

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WOOD FENCE

CC

STO

P

ONLY

STOP

STOP

STOP

7

FDC

N

N

T

17

T

3

3

1'-6"

2'-7"

2'-7"

3'-2"

2'-7"

3'-6"

3'-6"

2'-7"

2'-7"

2'-7"

2'-7"

10'-2"

2'-7"

3'-6"

2'-7"

2'-7"

1'-0"

3'-6"

3'-2"

10'-2"

LEGEND:

PEDESTRIAN ACCESS ROUTE

493'-11"

PEDESTRIAN CONNECTION TOADJACENT COMMERCIAL AREA


PEDESTRIAN CONNECTION TOMETRA STATION

PERIMETER FENCE

PEDESTRIANACCESS

WAUKEGAN RD.

LAKE

CO

OK

RD.


JEWEL-OSCO


CENTERSTAGE

ACADEMYOF DANCE

BLACKIES

PNCBANK

BARKINGLOT

THE TILESHOP

DUNKINDONUTS

LAKE-COOKMETRA

STATIONTO FOX LAKE

TO CHICAGO

HOBBYLOBBY

FUTUREDEVELOPMENT

THAI THAI

COOKERS REDHOTS

SIGN-A-RAMA

UP RIGHT MRI

RISTORANTEABRUZZO


STATEKUNG FUPOWER

PRETTYNAILSCOSMO

PROFPROFESSIONAL

OFFICES



OFFICEDEPOTFORMER

GREATINDOORS

I-94 ED

EN SPUR 234'

150'

RETAIL

NO

OD

LES

&C

OM

PAN

YT-

MO

BILE

VIT

AM

INSH

OP

MODPIZZA

SUBWAY

STARBUCKS

SLEEPNUMBER

CITYBBQ

MATRESSFIRM

METRA R.O.W.

110'



DEERFIELD, ILLINOIS

PREPARED FOR:


JULY 16, 2018

NORTH

PROJECT TEAM:


SCALE: 1"=100'

0 50' 200'100'PRELIMINARY PEDESTRIAN ACCESS PLAN

DEERBROOK COURT

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~---------~

THE LAKOTA GROUP.





PEDESTRIAN ACCESS PLAN 200’100’SCALE: 1”=200’

50’0’NORTH

6 TREAD

S@

11"

7 TREADS @ 11"

1:12 MAX. SLOPE

1:20 MAX. SLO

PE

1:20 MAX. SLO

PE

DUMPSTER

FENC

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WOOD FENCE

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CC

CC CC CC CC

CC CC

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STO

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CC

STO

P

ONLY

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STOP

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7

FDC

N

N

T

17

T

3

3

1'-6"

2'-7"

2'-7"

3'-2"

2'-7"

3'-6"

3'-6"

2'-7"

2'-7"

2'-7"

2'-7"

10'-2"

2'-7"

3'-6"

2'-7"

2'-7"

1'-0"

3'-6"

3'-2"

10'-2"

LEGEND:

PEDESTRIAN ACCESS ROUTE

493'-11"



PEDESTRIAN CONNECTION TOMETRA STATION

PERIMETER FENCE

RECOMMENDED 4' WIDECONCRETE SIDEWALK FOR ACCESSTO SACHS RECREATION CENTER

WAUKEGAN RD.

LAKE

CO

OK

RD.


JEWEL-OSCO


CENTERSTAGE

ACADEMYOF DANCE

BLACKIES

PNCBANK

BARKINGLOT

THE TILESHOP

DUNKINDONUTS

LAKE-COOKMETRA

STATIONTO FOX LAKE

TO CHICAGO

HOBBYLOBBY

FUTUREDEVELOPMENT

THAI THAI

COOKERS REDHOTS

SIGN-A-RAMA

UP RIGHT MRI

RISTORANTEABRUZZO


STATEKUNG FUPOWER

PRETTYNAILSCOSMO

PROFPROFESSIONAL

OFFICES



OFFICEDEPOTFORMER

GREATINDOORS

I-94 ED

EN SPUR 234'

150'

RETAIL

NO

OD

LES

&C

OM

PAN

YT-

MO

BILE

VIT

AM

INSH

OP

MODPIZZA

SUBWAY

STARBUCKS

SLEEPNUMBER

CITYBBQ

MATRESSFIRM

METRA R.O.W.

110'


STAMPED ASPHALT INTERSECTION



DEERFIELD, ILLINOIS

PREPARED FOR:


JULY 16, 2018

NORTH

PROJECT TEAM:


SCALE: 1"=100'

0 50' 200'100'PRELIMINARY PEDESTRIAN ACCESS PLAN

DEERBROOK COURT

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REQUEST FOR BOARD ACTION Agenda Item: 18-111-2 Subject: Ordinance Authorizing an Amendment to the Ifergan Shopping Center

Planned Unit Development for Revisions to the Sign Criteria for the Ifergan Building, and a New Wall Sign for Precor Home Fitness at 360-380 Lake Cook Road (CI Properties – Property Owner and Precor Home Fitness) - 2R

Action Requested: Second Reading Originated by: Plan Commission Referred to: Mayor and Board of Trustees Summary of Background and Reason for Request: Ordinance authorizing an amendment to the sign criteria for the Ifergan development. This is the second reading of the ordinance. Reports and Documents Attached: Ordinance Date Referred to Board: December 17, 2018 Action Taken: __________________________________________

VILLAGE OF DEERFIELD

ORDINANCE NO. _____________

AN ORDINANCE AMENDING A SPECIAL USE PERMIT FOR A COMMERCIAL PLANNED UNIT DEVELOPMENT FOR THE PROPERTY LOCATED AT

360-380 LAKE COOK ROAD (Ifergan Shopping Center)

WHEREAS, CI Properties (“Applicant”) is the record owner of that certain parcel of real property located at the address commonly known as 360-380 Lake Cook Road, Deerfield, Illinois, which real property is legally described in Exhibit A attached to this Ordinance (“Property”); and

WHEREAS, on September 18, 1978, the Village Board adopted Ordinance No. 0-78-38, granting a special use permit and approving a final development plan (“Final Development Plan”) for the development of the Property as a commercial planned unit development (“Original Approved Planned Development”); and

WHEREAS, in 2012, the Original Approved Planned Development was amended to allow the vehicular connection between the Development and an adjoining property (“2012 Amendment”); and

WHEREAS, in 2013, the Original Approved Planned Development was amended further (“2013 Amendment”) to allow for a new façade for the building (collectively, the Original Approved Planned Development, the 2012 Amendment, and the 2013 Amendment are the “Approved Planned Development”); and

WHEREAS, the 2013 Amendment included the approval of that certain “Preliminary Sign Criteria for Tenant Identification Signs for the Charles Ifergan Property,” which governs the design and installation of signs on the Property (“Sign Criteria”); and

WHEREAS, the Sign Criteria requires, among other things, that all signs installed on the Property consist of white channel set letters, use Helvetica font, and be mounted directly to the wall; and

WHEREAS, the Applicant has applied for an amendment to the Approved Planned Development to amend the Sign Criteria to allow signs on the Property to use fonts other than Helvetica and to be mounted on a black backer panel (“PUD Amendment”); and

WHEREAS, pursuant to Section 12.09-G the “Deerfield Zoning Ordinance 1978,” as amended (“Zoning Code”), the proposed change in the Approved Planned Development to amend the Sign Criteria constitutes a “substantial change” to the Approved Planned Development; and

WHEREAS, a public hearing of the Plan Commission of the Village of Deerfield to consider the PUD Amendment was duly advertised in the Deerfield Review on October 4, 2018 and held on October 25, 2018; and

2

WHEREAS, on October 25, 2018, the Plan Commission adopted Findings of Fact, recommending that the Village Board approve the PUD Amendment; and

WHEREAS, the Village Board has determined that the PUD Amendment comply with the required standards for planned unit developments as set forth in Article 12 of the Zoning Ordinance; and

WHEREAS, consistent with the Plan Commission recommendation, the Village Board has determined that it will serve and be in the best interests of the Village and its residents to approve the PUD Amendment, in accordance with, and subject to, the conditions, restrictions, and provisions of this Ordinance;

NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE BOARD OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows:

SECTION ONE: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Ordinance as the findings of the Village Board.

SECTION TWO: APPROVAL OF AMENDMENT TO SPECIAL USE PERMIT. Subject to, and contingent upon, the conditions, restrictions, and provisions set forth in Section Four of this Ordinance, the Village Board hereby approves the Special Use Amendment to the Approved Planned Development for the Property, in accordance with, and pursuant to Article 12 of the Zoning Ordinance and the home rule powers of the Village.

SECTION THREE: APPROVAL OF AMENDED SIGN CRITERIA. Subject to, and contingent upon, the conditions, restrictions, and provisions set forth in Section Four of this Ordinance, the Sign Criteria approved as part of the Approved Planned Development is hereby amended to allow (i) signs to use fonts other than Helvetica, and (ii) the channel set letters to be mounted to black backer panels (“Amended Sign Criteria”). Except as provided otherwise in this Ordinance, all terms, provisions, and requirements of the Sign Criteria remain unchanged and in full force and effect.

SECTION FOUR: CONDITIONS. Notwithstanding any use or development right that may be applicable or available pursuant to the provisions of the Village Code or the Zoning Ordinance, or any other rights the Applicant may have, the approvals granted in Sections Two and Three of this Ordinance are hereby expressly subject to and contingent upon the redevelopment, use, and maintenance of the Property in compliance with each and all of the following conditions:

A. Compliance with Regulations. The redevelopment, use, operation, and maintenance of the Property must comply with all applicable Village codes and ordinances, as the same have been or may be amended from time to time, except to the extent specifically provided otherwise in this Ordinance or the Approved Planned Development.

B. Compliance with Final Development Plan. The redevelopment, use, operation, and maintenance of the Property must comply with the Final Development Plan, as amended by the 2012 Amendment, the 2013 Amendment, and this Ordinance, except for minor changes and site work approved by the Village’s

3

Principal Planner and the Village Engineer (for matters within their respective permitting authorities) in accordance with all applicable Village standards.

SECTION FIVE: CONTINUED EFFECT.

A. Continued Effect. Except as provided otherwise in this Ordinance, all terms, provisions, and requirements of the Approved Planned Development and Ordinance No. O-78-38, as amended by the 2012 Amendment and the 2013 Amendment, remain unchanged and in full force and effect.

B. Conflict. In the event of a conflict between the Approved Planned Development and this Ordinance, this Ordinance controls.

SECTION SIX: RECORDATION; BINDING EFFECT. A copy of this Ordinance will be recorded in the Office of the Cook County Recorder of Deeds. This Ordinance and the privileges, obligations, and provisions contained herein will run with the Property and will inure to the benefit of, and be binding upon, the Applicant and its personal representatives, successors, and assigns.

SECTION SEVEN: FAILURE TO COMPLY WITH CONDITIONS. Upon the failure or refusal of the Applicant to comply with any or all of the conditions, restrictions, or provisions of this Ordinance, in addition to all other remedies available to the Village, the approvals granted in Sections Two and Three of this Ordinance will, at the sole discretion of the Village Board, by ordinance duly adopted, be revoked and become null and void; provided, however, that the Village Board may not so revoke the approvals granted in Sections Two or Three unless it first provides the Applicant with two months advance written notice of the reasons for revocation and an opportunity to be heard at a regular meeting of the Village Board. In the event of such revocation, the Village Manager and Village Attorney are hereby authorized and directed to bring such zoning enforcement action as may be appropriate under the circumstances.

SECTION EIGHT: AMENDMENTS. Any amendment to any provision of this Ordinance may be granted only pursuant to the procedures, and subject to the standards and limitations, provided in the Zoning Ordinance for the granting of special use permits and the approval of planned unit developments.

SECTION NINE: EFFECTIVE DATE.

A. This Ordinance will be effective only upon the occurrence of all of the following events:

1. Passage by the Village Board by a majority vote in the manner required by law;

2. Publication in pamphlet form in the manner required by law;

3. Recordation of this Ordinance, together with such exhibits as the Village Clerk deems appropriate for recordation, with the office of the Recorder of Cook County; and

4

4. Execution by the Applicant of the Unconditional Agreement and Consent attached as Exhibit B, and delivery to the Village of the executed Unconditional Agreement and Consent, within 30 days of the passage of this Ordinance.

B. In the event that the Applicant does not deliver fully executed copies of the Unconditional Agreement and Consent, within 30 days after the date of final passage of this Ordinance by the Village Board, as required by Section 9.A.4 of this Ordinance, this Ordinance will automatically, and without further action, be and become null and void and of no force or effect.

AYES: NAYS: ABSENT: PASSED: APPROVED: ORDINANCE NO. ______________________________________ Harriet Rosenthal, Mayor ATTEST: ______________________________________ Kent S. Street, Village Clerk #61993512_v1

EXHIBIT A

LEGAL DESCRIPTION OF THE PROPERTY

[INSERT LEGAL DESCRIPTION] P.I.N.: [INSERT P.I.N.] Common address: 360-380 Lake Cook Road, Deerfield, Illinois

EXHIBIT B

UNCONDITIONAL AGREEMENT AND CONSENT

TO: The Village of Deerfield, Illinois (“Village”):

WHEREAS, CI Properties (“Applicant”) is the record owner of that certain parcel of real property located at the address commonly known as 360-380 Lake Cook Road, Deerfield, Illinois (“Property”); and

WHEREAS, Ordinance No. __________, adopted by the Village Board on _______, 2018 (“Ordinance”), grants an amendment to a commercial planned unit development to revise the sign criteria for signs installed on the Property; and

WHEREAS, Section 9.A.3 of the Ordinance provides, among other things, that the Ordinance will be of no force or effect unless and until the Applicant has filed, within 30 days following the passage of the Ordinance, its unconditional agreement and consent to accept and abide by each and all of the terms, conditions, and limitations set forth in the Ordinance;

NOW, THEREFORE, the Applicant does hereby agree and covenant as follows:

1. The Applicant hereby unconditionally agrees to, accepts, consents to, and will abide by each and all of the terms, conditions, limitations, restrictions, and provisions of the Ordinance.

2. The Applicant acknowledges that public notices and hearings have been properly given and held with respect to the adoption of the Ordinance, has considered the possibility of the revocation provided for in the Ordinance, and agrees not to challenge any such revocation on the grounds of any procedural infirmity or a denial of any procedural right.

3. The Applicant acknowledges and agrees that the Village is not and will not be, in any way, liable for any damages or injuries that may be sustained as a result of the Village’s granting of a special use permit, the approval of an amendment to the commercial planned unit development, or adoption of the Ordinance, and that the Village’s approval of the special use and planned unit development amendment does not, and will not, in any way, be deemed to insure the Applicant against damage or injury of any kind and at any time.

4. The Applicant hereby agrees to hold harmless and indemnify the Village, the Village’s corporate authorities, and all Village elected and appointed officials, officers, employees, agents, representatives, and attorneys, from any and all claims that may, at any time, be asserted against any of such parties in connection with the Village’s adoption of the Ordinance approving the amendment to the planned unit development.

[SIGNATURE PAGE FOLLOWS]

Dated: ______________________, 2018.

ATTEST: CI PROPERTIES By:

REQUEST FOR BOARD ACTION Agenda Item: 18-112-2 Subject: An Ordinance Amending Sections 6.01-C and 14.02 of “The Deerfield

Zoning Ordinance 1978”, as Amended, to Make a Construction and Engineering Innovation Lab a Special Use in the I-1 District – 2R

Action Requested: Second Reading Originated by: Plan Commission Referred to: Mayor and Board of Trustees Summary of Background and Reason for Request: Ordinance authorizing a Text Amendment to the Village Zoning Code for a construction and engineering innovation lab as a Special Use in the I-1 District. This is the second reading of the ordinance. Reports and Documents Attached: Ordinance Date Referred to Board: December 17, 2018 Action Taken: __________________________________________

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ORDINANCE NO. 2018-_____________

AN ORDINANCE AMENDING SECTIONS 6.01-C AND 14.02 OF "THE DEERFIELD ZONING ORDINANCE 1978", AS AMENDED, TO MAKE

CONSTRUCTION AND ENGINEERING INNOVATION LAB A SPECIAL USE IN THE I-1 DISTRICT

WHEREAS, the City is a home rule municipal corporation in accordance with Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and

WHEREAS, Oracle America, Inc., a Delaware corporation (“Applicant”), desires to use a portion of the property located at 1405 Lake Cook Road, in Deerfield, Illinois (“Property”) as a construction and engineering innovation lab; and

WHEREAS, the Property is located in the I-1 Office, Research, Restricted Industrial Zoning District (“I-1 District”); and

WHEREAS, construction and engineering innovation labs are not an authorized use in the I-1 District; and

WHEREAS, the Applicant submitted an application to the Village seeking approval of, among other things, amendments to the "Deerfield Zoning Ordinance 1978," as amended (“Zoning Ordinance”) to make construction and engineering innovation labs a permitted use in the I-1 District upon the issuance of a special use permit (“Proposed Amendment”); and

WHEREAS, a public hearing by the Plan Commission to consider the Proposed Amendment to the Zoning Ordinance was duly advertised on October 4, 2018 in the Deerfield Review, and was held on October 25, 2018; and

WHEREAS, on October 25, 2018, the Plan Commission approved findings of fact in

support of the Proposed Amendment, in accordance with and pursuant to Section 13.10 of the Zoning Ordinance, and voted to recommend approval of the Proposed Amendment by the Village Board; and WHEREAS, the Village Board has considered the standards for amendments set forth in Section 13.10 of the Zoning Ordinance; and

WHEREAS, the Village Board has determined that it will serve and be in the best interest of the Village to adopt of the Proposed Amendment, as set forth in this Ordinance;

NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE BOARD OF

DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows:

SECTION ONE: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Ordinance as findings of the Village Board.

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SECTION TWO: CONSTRUCTION AND ENGINEERING INNOVATION LAB. Section 6.01-C, titled “Special Uses,” of Article 6, titled “Industrial Districts,” of the Zoning Ordinance is hereby amended to read as follows:

"6.01-C Special Uses The following uses are permitted in the I-1 Office, Research, Restricted Industrial District when authorized in accordance with the procedures for Special Uses as set forth in Article 13, Administration and Enforcement:

* * *

24. Construction and Engineering Innovation Labs, provided such use is (i) developed as part of a Planned Unit Development; (ii) the parcel on which the use is located shall be a minimum of 10 acres in size and the Planned Unit Development on which the use is to be developed is located adjacent to Interstate Highway 94 (also known as the Eden’s Spur).”

SECTION THREE: DEFINITIONS. Section 14.02, titled “Definitions,” of Article

14, titled “Rules and Definitions,” of the Zoning Ordinance is hereby amended to add the following definition in alphabetical order:

“Construction and Engineering Innovation Lab: A facility used for the purpose of showcasing of construction and engineering innovations and products, which may include activities such as product demonstrations, seminars, workshops, and meetings.” SECTION FOUR: PUBLICATION. The Village Clerk is hereby directed to

publish this Ordinance in pamphlet form pursuant to the Statutes of the State of Illinois. SECTION FIVE: EFFECTIVE DATE. This Ordinance will be in full force and

effect from and after its passage and approval in the manner provided by law.


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AYES: NAYS: ABSENT: PASSED: APPROVED: ORDINANCE NO. ______________________________________ Harriet Rosenthal, Mayor ATTEST: ______________________________________ Kent S. Street, Village Clerk

REQUEST FOR BOARD ACTION Agenda Item: 18-131-2 Subject: An Ordinance Approving a Special Use Permit for the Establishment of a

Construction and Engineering Innovation Lab, an Amendment to an Industrial Planned Unit Development Plan and Certain Exceptions Within the Planned Unit Development – 2R

Action Requested: Second Reading Originated by: Plan Commission Referred to: Mayor and Board of Trustees Summary of Background and Reason for Request: Ordinance authorizing a Special Use and an amendment to an existing planned unit development to permit a construction and engineering innovation lab as a Special Use at 1405 Lake Cook Road for Oracle LLC. This is the second reading of the ordinance. Reports and Documents Attached: Ordinance Date Referred to Board: December 17, 2018 Action Taken: __________________________________________


ORDINANCE NO. 2018-_____________

AN ORDINANCE APPROVING A SPECIAL USE PERMIT FOR THE ESTABLISHMENT OF A CONSTRUCTION AND ENGINEERING

INNOVATION LAB, AN AMENDMENT TO AN INDUSTRIAL PLANNED UNIT DEVELOPMENT PLAN AND CERTAIN EXCEPTIONS

WITHIN THE PLANNED UNIT DEVELOPMENT (1405 Lake Cook Road)

WHEREAS, Oracle America, Inc., a Delaware corporation (“Applicant”), is the record owner of that certain parcel of real property located at the address commonly known as 1405 Lake Cook Road, in Deerfield, Illinois (“Property”), and legally described in Exhibit A attached to and, by this reference, made a part of this Ordinance; and

WHEREAS, the Property is located in the I-1 Office, Research, Restricted Industrial Zoning District (“I-1 District”) and is currently improved with an office building; and

WHEREAS, on October 19, 1981, the Village Board adopted Ordinance No. O-18-72 approving a final development plan (“Final Development Plan”) for the development and maintenance of a industrial Planned Unit Development for the Property (“Approved Planned Development”); and

WHEREAS, Applicant desires to construct a new two-story building (“Proposed Building”) and associated off-street parking areas (collectively, “Proposed Improvements”) to be used as a construction and engineering innovation lab on a portion of the Property (“Proposed Use”); and

WHEREAS, pursuant to Section 12.09-G the “Deerfield Zoning Ordinance 1978," as amended (“Zoning Ordinance”), the proposed change in the Final Development Plan to construct the Proposed Improvements constitutes a "substantial change" to the Approved Planned Development; and

WHEREAS, pursuant to Section 6.01-C of the of the Zoning Ordinance, construction and engineering innovation labs may not be established in the I-1 District except upon the issuance of a special use permit by the Village Board; and

WHEREAS, pursuant to Sections 12.09-G and Section 13.11 of the Zoning Ordinance, the Applicant has filed an application with the Village for approval of (i) an amendment to the Approved Planned Development (“PUD Amendment”); (ii) certain zoning exceptions within the Approved Planned Development, as amended by the PUD Amendment (“PUD Exceptions”); and (iii) a special use permit (“Special Use Permit”) to allow for the establishment of the construction and engineering innovation lab on the Property (the Applicant’s applications for the PUD Amendment, PUD Exceptions and the Special Use Permit are, collectively, the “Application”); and

WHEREAS, a public hearing of the Plan Commission of the Village of Deerfield to consider the Application was duly advertised in the Deerfield Review on October 4, 2018,

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and held on October 25, 2018; and

WHEREAS, on October 25, 2018, the Plan Commission adopted Findings of Fact, recommending that the Village Board approve the PUD Amendment, the PUD Exceptions, and the Special Use Permit; and

WHEREAS, the Village Board has determined that the PUD Amendment, the PUD Exceptions, and Special Use Permit comply with the required standards for special use permits and planned unit developments as set forth in Articles 12 and 13 of the Zoning Ordinance; and

WHEREAS, consistent with the Plan Commission recommendation, the Village Board has determined that it will serve and be in the best interests of the Village and its residents to approve the PUD Amendment, the PUD Exceptions, and the Special Use Permit for the Property, in accordance with, and subject to, the conditions, restrictions, and provisions of this Ordinance;

NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE BOARD OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows:

SECTION ONE: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Ordinance as the findings of the Village Board.

SECTION TWO: APPROVAL OF AMENDMENT TO SPECIAL USE PERMIT. Subject to, and contingent upon, the conditions, restrictions, and provisions set forth in Section Six of this Ordinance, the Village Board hereby approves the PUD Amendment to the Approved Planned Development for the Property, in accordance with, and pursuant to, Article 12 of the Zoning Code and the home rule powers of the Village.

SECTION THREE: APPROVAL OF AMENDED FINAL DEVELOPMENT PLAN.

A. Approval of Amendment. Subject to, and contingent upon, the conditions, restrictions, and provisions set forth in Section Six of this Ordinance, the Village Board hereby amends the Final Development Plan for the Approved Planned Development for the Property, as defined and approved pursuant to Section One of Ordinance No. O-81-72, to include the following documents (collectively, the "Amended Final Development Plan Documents"):

1. The Innovation Lab Phase 2 Plans, consisting of 16 sheets and prepared by FRCH Design Worldwide, dated August 23, 2018, a copy of which is attached to and, by this reference, made a part of this Ordinance as Exhibit B (“Innovation Lab Phase 2 Plans”);

2. The Proposed Drainage Area Exhibit, consisting of one sheet and prepared by Collins Engineers, Inc., dated August 14, 2018, a copy of which is attached to and, by this reference, made a part of this Ordinance as Exhibit C; and

3. The Access Plan, consisting of one sheet and prepared by FRCH

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Design Worldwide, dated August 23, 2018, a copy of which is attached to and, by this reference, made a part of this Ordinance as Exhibit D.

B. Conflicts. In the event that any of the Amended Final Development Plan Documents conflict with the plans and documents identified in Exhibit B of Ordinance No. O-81-72 (collectively, the “Original Final Development Plan Documents”), the Amended Final Development Plan Documents control.

SECTION FOUR: APPROVAL OF ZONING EXCEPTIONS WITHIN A PLANNED DEVELOPMENT. Subject to, and contingent upon, the conditions, restrictions, and provisions set forth in Section Six of this Ordinance, the Applicant's requests for the following exceptions in conjunction with PUD Amendment are hereby granted for, and with respect to, the Approved Planned Development on the Property as amended by the PUD Amendment, in accordance with and pursuant to Section 12.01-B.1 of the Zoning Ordinance and the home rule powers of the Village:

1. Maximum Number of Wall Signs. An exception from Section 9.02-C.1.a(1)(b) of the Zoning Ordinance to increase the maximum number of wall signs permitted from one sign for each wall which fronts a public street, public right-of-way, easement for access or parking to allowtwo wall signs on the north elevation of the Proposed Building (collectively, “Proposed Wall Signs”).

2. Maximum Wall Sign Area. An exception from Section 9.02-C.1.b(1)(b) of the Zoning Ordinance to increase the maximum wall sign area from one percent of the gross surface of the wall as follows:

a. From 56 square feet to 206.82 square feet for both signs on the north elevation of the Proposed Building;

b. From 56 square feet to 440 square feet for the south elevation of the Proposed Building;

c. From 36 square feet to 280 square feet for the east elevation of the Proposed Building; and

d. From 36 square feet to 280 square feet for the west elevation of the Proposed Building.

3. Maximum Wall Sign Height. An exception from Section 9.02-C.1.d(1) of the Zoning Ordinance to allow the Proposed Wall Signs to project above the parapet line of the roof of the Proposed Building as depicted on sheets A7-1 and A7-2 of the Innovation Lab Phase 2 Plans.

SECTION FIVE: APPROVAL OF THE SPECIAL USE PERMIT. Subject to, and contingent upon, the conditions, restrictions, and provisions set forth in Section Six of this Ordinance, a special use permit to allow the establishment of a construction and engineering innovation lab on the Property shall be, and is hereby, granted to the Applicant

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pursuant to Article 13 and Section 6.01-C of the Zoning Ordinance and the home rule powers of the Village.

SECTION SIX: CONDITIONS. Notwithstanding any use or development right that may be applicable or available pursuant to the provisions of the Village Code or the Zoning Ordinance, or any other rights the Applicant may have, the approvals granted in Sections Two, Three, Four and Five of this Ordinance are hereby expressly subject to and contingent upon the redevelopment, use, and maintenance of the Property in compliance with each and all of the following conditions:

A. Compliance with Regulations. The redevelopment, use, operation, and maintenance of the Property must comply with all applicable Village codes and ordinances, as the same have been or may be amended from time to time, except to the extent specifically provided otherwise in this Ordinance.

B. Compliance with Final Development Plan. The redevelopment, use, operation, and maintenance of the Property must comply with the Final Development Plan, as amended by the Amended Final Development Plan Documents, except for minor changes and site work approved by the Principal Planner in accordance with all applicable Village standards.

SECTION SIX: CONTINUED EFFECT; CONFLICTS.

A. Continued Effect. Except as provided otherwise in this Ordinance, all terms, provisions, and requirements of the Approved Planned Development and Ordinance No. O-81-72 remain unchanged and in full force and effect.

B. Conflict. In the event of a conflict between this Ordinance and Ordinance No. O-81-72, this Ordinance controls.

SECTION SEVEN: RECORDATION; BINDING EFFECT. A copy of this Ordinance must be recorded in the Office of the Lake County Recorder of Deeds against the Property. This Ordinance and the privileges, obligations, and provisions contained herein run with the Property and inure to the benefit of, and are binding upon, the Applicant and its personal representatives, successors, and assigns.

SECTION EIGHT: FAILURE TO COMPLY WITH CONDITIONS. Upon the failure or refusal of the Applicant to comply with any or all of the conditions, restrictions, or provisions of this Ordinance, in addition to all other remedies available to the Village, the approvals granted in Sections Two, Three, Four, and Five of this Ordinance (“Approvals”) may, at the sole discretion of the Village Board, by ordinance duly adopted, be revoked and become null and void; provided, however, that the Village Board may not so revoke the Approvals unless it first provides the Applicant with two months advance written notice of the reasons for revocation and an opportunity to be heard at a regular meeting of the Village Board. In the event of such revocation, the Village Manager and Village Attorney are hereby authorized and directed to bring such zoning enforcement action as may be appropriate under the circumstances.

SECTION NINE: AMENDMENTS. Any amendment to any provision of this

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Ordinance may be granted only pursuant to the procedures, and subject to the standards and limitations, provided in the Zoning Ordinance for the granting of special use permits and planned unit developments.

SECTION TEN: EFFECTIVE DATE.

A. This Ordinance will be effective only upon the occurrence of all of the following events:

1. Passage by the Village Board by a majority vote in the manner required by law;

2. Publication in pamphlet form in the manner required by law;

3. The filing by the Applicant with the Village Clerk of a fully executed Unconditional Agreement and Consent, in the form of Exhibit E attached to and, by this reference, made a part of this Ordinance, to accept and abide by each and all of the terms, conditions, and limitations set forth in this Ordinance and to indemnify the Village for any claims that may arise in connection with the approval of this Ordinance; and

4. Recordation of this Ordinance, together with such exhibits as the Village Clerk deems appropriate for recordation, with the office of the Recorder of Lake County.


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AYES: NAYS: ABSENT: PASSED: APPROVED: ORDINANCE NO. ______________________________________ Harriet Rosenthal, Mayor ATTEST: ______________________________________ Kent S. Street, Village Clerk

Exhibit A

Legal Description LOT 2 IN LAKE-COOK ROAD INDUSTRIAL PARK, A SUBDIVISION OF PART OF THE NORTHEAST Y.AND THE NORTHWEST Y. OF SECTION 5, TOWNSHIP 42 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN ACCORDING TO THE PLAT OF SUBDIVISION RECORDED IN THE OFFICE OF THE COOK COUNTY RECORDER OF DEEDS ON FEBRUARY 18, 1982 AS DOCUMENT NO. 26147952, IN COOK COUNTY, ILLINOIS.

EXCEPTING AND EXCLUDING THEREFROM, THAT PORTION OF LOT 2 DESCRIBED AS FOLLOWS:

BEGINNING AT THE SOUTHEAST CORNER OF SAID LOT 2; THENCE NORTH 00 DEGREES 24 MINUTES 37 SECONDS EAST ON A BEARING BASED ON THE ILLINOIS STATE PLANE COORDINATE SYSTEM NAD 83 EAST ZONE ALONG THE EAST LINE OF SAID LOT 2, A DISTANCE OF 16.96 FEET; THENCE SOUTH 89 DEGREES 52 MINUTES 08 SECONDS WEST, 464.17 FEET; THENCE SOUTH 88 DEGREES 25 MINUTES 45 SECONDS WEST, 85.23 FEET TO THE WEST LINE OF SAID LOT 2; THENCE SOUTH 00 DEGREES 24 MINUTES 24 SECONDS WEST ALONG SAID WEST LINE, 14.53 FEET TO THE SOUTH LINE OF SAID LOT 2, THENCE NORTH 89 DEGREES 53 MINUTES 55 SECONDS EAST ALONG SAID SOUTH LINE 549.35 FEET TO THE POINT OF BEGINNING; SAID PARCEL CONTAINING 9,144 SQUARE FEET, MORE OR LESS (0.210 ACRES, MORE OR LESS).

Property Index Numbers: 04-05-101-010-0000 04-05-200-008-0000

EXHIBIT B

THE INNOVATION LAB PHASE 2 PLANS

EXHIBIT C

PROPOSED DRAINAGE AREA EXHIBIT

EXHIBIT D

ACCESS PLAN

EXHIBIT E

UNCONDITIONAL AGREEMENT AND CONSENT

TO: The Village of Deerfield, Illinois (“Village”):

WHEREAS, Oracle America, Inc., a Delaware corporation (“Applicant”), is the record owner of that certain parcel of real property located in the I-1 Office, Research, Restricted Industrial Zoning District (“I-1 District”) and located at the address commonly known as located at 1405 Lake Cook Road, in Deerfield, Illinois (“Property”); and

WHEREAS, Ordinance No. __________, adopted by the Village Board on _______, 2018 (“Ordinance”), grants an amendment to a commercial planned unit development to allow the construction of a two-story building, certain zoning exceptions within the planned unit development, and a special use permit to permit the establishment of a construction and engineering innovation lab in the new building on the Property; and

WHEREAS, Section 10.A.3 of the Ordinance provides, among other things, that the Ordinance will be of no force or effect unless and until the Applicant has filed, within 30 days following the passage of the Ordinance, its unconditional agreement and consent to accept and abide by each and all of the terms, conditions, and limitations set forth in the Ordinance;

NOW, THEREFORE, the Applicant does hereby agree and covenant as follows:

1. The Applicant hereby unconditionally agrees to, accepts, consents to, and will abide by each and all of the terms, conditions, limitations, restrictions, and provisions of the Ordinance.

2. The Applicant acknowledges that public notices and hearings have been properly given and held with respect to the adoption of the Ordinance, has considered the possibility of the revocation provided for in the Ordinance, and agrees not to challenge any such revocation on the grounds of any procedural infirmity or a denial of any procedural right.

3. The Applicant acknowledges and agrees that the Village is not and will not be, in any way, liable for any damages or injuries that may be sustained as a result of the Village’s granting of a special use permit, the approval of an amendment to the commercial planned unit development, or adoption of the Ordinance, and that the Village’s approval of the special use and planned unit development amendment does not, and will not, in any way, be deemed to insure the Applicant against damage or injury of any kind and at any time.

4. The Applicant hereby agrees to hold harmless and indemnify the Village, the Village’s corporate authorities, and all Village elected and appointed officials, officers, employees, agents, representatives, and attorneys, from any and all claims that may, at any time, be asserted against any of such parties in connection with the Village’s adoption of the Ordinance granting the special use and approving the amendment to the planned unit development.

Dated: ______________________, 2018.

ATTEST: ORACLE AMERICA, INC., a Delaware

corporation By: By: Its: Its:

REQUEST FOR BOARD ACTION

Agenda Item: 18-135

Subject: Authorization to Execute a Local Agency Agreement for Railway-Highway Grade Crossing Improvements Action Requested: Authorization to Execute Local Agency Agreement Originated by: Public Works and Engineering Referred to: Mayor and Board of Trustees Summary of Background and Reason for Request Metra is continually performing safety improvements to their “at-grade” railway-highway crossings throughout the system. In all, there are approximately 400 railway-highway crossings where vehicular and pedestrian traffic traverse live commuter/freight rail lines. Recently, Metra has been upgrading railway-highway crossings with LED signals, new gates, and control equipment. The upgrades make the railway-highway crossings more clearly visible in an effort to reduce accidents. Metra has been awarded federal funding for the improvement of two railway-highway crossings within the Village, Hazel Avenue and Osterman Avenue. Each location will be upgraded with the latest technology to ensure safe and efficient operation. The agreement outlines the division of cost between IDOT and Metra, a 90% and 10% split respectively. The total estimated cost for construction of the project is $800,000. Although there is no financial obligation, the Village of Deerfield is a party to the agreement as the Local Public Agency (LPA) since the improvements fall within corporate limits. For the project to move forward, and for Metra to receive the grant funding, we are required to execute the agreement. Other communities within the Chicago area that have railway-highway crossings have executed similar agreements with Metra and have had favorable results. Staff is requesting Authorization to Execute the Local Agency Agreement for Railway-Highway Crossing Improvements. Robert Phillips, Director of Public Works and Engineering, will be available at the meeting to answer questions. Reports and Documents Attached Local Agency Agreement Date Referred to Board: December 17, 2018 Action Taken: _____________________________________

Route: MUN4008 FAU1236 Section: 18-00104-00-FL County: Lake Project: SRKY(561) Job No: C-91-207-18 Agreement No: N/A DOT/AAR NO. 388040W 388044Y

STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION

AGREEMENT for

Railway-Highway Grade Crossing Improvements Local Public Agency

This agreement, hereinafter referred to as the “Agreement”, made and entered into by and

between the STATE OF ILLINOIS, acting by and through its Department of Transportation,

hereinafter referred to as the "STATE", and the Local Public Agency, The Village of Deerfield

(Lake County), State of Illinois, acting by and through its Village Board, hereinafter referred to as

the "LPA" , and the Northeast Illinois Regional Commuter Railroad Corporation and the

Commuter Rail Division of the Regional Transportation Authority D/B/A Metra, hereinafter

referred to as the "COMPANY"; collectively referred to as the “PARTIES” and individually referred

to as “PARTY”.

WITNESSETH:

WHEREAS, in the interest of public safety the STATE proposes to improve crossing warning

signal devices, hereinafter referred to as the “Project”, at the location listed on the attached Exhibit

A, and as shown on the Exhibit A’s location map; and

WHEREAS, the parties mutually agree to accomplish the proposed improvements through

the use of Federal funds which are provided under applicable Federal act, law or appropriation.

NOW, THEREFORE, in consideration of the premises and of the mutual covenants and

agreements as hereinafter contained the parties hereto agree as follows:

SECTION 1. The Project covered under this Agreement shall be subject to all applicable

Federal laws, rules, regulations, orders and approvals pertaining to all agreements, specifications,

C-91-207-18 Revision 11/5/2018 2

award of contracts, acceptance of work and procedure in general. The STATE and the COMPANY

shall be governed by the applicable provisions of the Federal-Aid Policy Guide, Part 646, dated

December 9, 1991, and any supplements or amendments thereto hereinafter referred to as the

"Policy Guide". The COMPANY shall meet the Buy America requirements specified in 23 CFR

635.410. Upon completion of the COMPANY’s work, the COMPANY shall sign and return with its

Final Invoice, the Certification of Compliance with Buy America, attached hereto as Exhibit B.

SECTION 2. The COMPANY shall prepare the detailed plans (including surveys and other

engineering services), and detailed estimates of cost. The detailed plans shall be submitted to the

Illinois Commerce Commission (ICC) in accordance with Section 5 of this Agreement and

estimates shall be submitted to the STATE for their approval.

SECTION 3. The completed crossing warning devices shall conform to Part VIII of the most

current edition of the National Manual on Uniform Traffic Control Devices (MUTCD), including any

amendments which may be contained in the Illinois Supplement to the MUTCD. Barrier systems,

such as guardrail and impact attenuators should not be used at railroad grade crossings except in

extraordinary circumstances. Approval for the erection of any roadside barrier by the COMPANY

must be obtained in writing in advance from the LPA. LPA shall notify STATE in writing of such

request prior to LPA’s approval.

SECTION 4. All required installation work at the grade crossing(s) shall be performed by the

COMPANY with its own forces or in accordance with 23 CFR, part 646.216. In the event the

COMPANY intends to use forces other than its own under a continuing contract or contracts, the

COMPANY shall provide the Department with a list of the items of work to be accomplished under

such contract or contracts and a list of the name of each contractor whose services will be used to

perform the work. Such contracts shall be in compliance with the Civil Rights Act of 1964 and

implementing regulations applicable to Federal-Aid Projects as well as the Illinois Fair Employment

Practices Act and implementing rules and regulations.

SECTION 5. The COMPANY will not begin to work without written authorization from the

STATE to proceed. If required, the COMPANY shall file a Form 1 or Form 3 Petition of Illinois

C-91-207-18 Revision 11/5/2018 3

Administrative Code 1535 with the Illinois Commerce Commission (ICC) showing details of the

automatic warning devices herein required, and shall receive approval thereof by X-Resolution

before commencing with the installation. Upon receipt of authorization from the STATE and the

ICC, the COMPANY shall promptly schedule the work set forth in the AGREEMENT and shall

notify in writing the AGENCIES listed on EXHIBIT A, a minimum of 21 days before commencing

work. Any circuitry, signal or crossing removal and replacement work performed prior to the

COMPANY’s notification will be considered non-reimbursable.

SECTION 6. The COMPANY shall keep an accurate and detailed account of the actual cost

and expense as incurred by it, or for its account, in the performance of the work it herein agrees

to perform. The COMPANY, for performance of its work as herein specified, shall bill the STATE

immediately, for its share of Preliminary Engineering costs incurred to date upon receiving

authorization to proceed with construction, and, may bill the STATE monthly for the STATE's share

of the cost of materials purchased, delivered and stored on the COMPANY's property but not yet

installed. The materials will become the property of the STATE and must be designated for

exclusive use on the Project.

In the event the COMPANY fails to install the stored material within one year of the fully

executed agreement date, the State may provide a written notice to the COMPANY, requiring the

COMPANY to promptly deliver the stored material to a location indicated in writing by the STATE.

Upon delivery, the STATE shall then take possession of said material for the STATE's own use.

The delivery of the material to the STATE shall in no way serve to terminate this Agreement or

affect the other provisions of this Agreement and in addition shall not affect the COMPANY's right

to claim payment for stockpiled material to replace that taken by the STATE. In the event of any

loss of material after payment, the COMPANY will replace the material at no cost to the STATE.

The storage area of such materials shall be available for STATE inspection upon 24-hour notice.

SECTION 7. The COMPANY, for performance of its work as herein specified, may bill the

STATE monthly for the STATE's share of its expense as incurred. These progressive invoices

may be rendered on the basis of the estimated percentage of the work completed, plus allowable

C-91-207-18 Revision 11/5/2018 4

FHWA approved additives. Reimbursement of labor additives will be limited to only the most

current direct labor additives, small tools additives, equipment additive rate, if so developed, and

public liability/property damage liability insurance rates as audited and approved by a cognizant

State agency and FHWA. Indirect overhead or general and administrative expenses, or those

expenses which may be classified as such under generally accepted accounting principles are not

eligible for reimbursement on this Project.

The STATE after verifying that the bills are reasonable and proper shall promptly reimburse

the COMPANY in accordance with the State Prompt Payment Act (30 ILCS 540/1 et seq.), as

currently enacted. Payment under this paragraph shall not be claimed for any progressive invoice

totaling less than $500. The progressive invoices may be rendered on the basis of an estimated

percentage of work completed.

The COMPANY, upon the completion of the work, shall, within one hundred twenty (120)

calendar days, render to the STATE a detailed final invoice of the actual cost and expense as

incurred by it or for its account. After the STATE’s representatives have checked the progressive

invoices and the final invoice and they have agreed with the COMPANY’s representatives that the

costs are reasonable and proper, insofar as they are able to ascertain, the STATE shall promptly

reimburse the COMPANY in accordance with the State Prompt Payment Act (30 ILCS 540/1 et

seq.), as currently enacted, for the amount of the final invoice, except that for any portion of the

final invoice in excess of the estimated cost of such excess costs as shown in Section 6, the STATE

may withhold payment of such excess costs until the COMPANY has provided reasonable backup

detail as requested by the STATE to justify the additional cost, and the STATE shall promptly

review such backup detail as provided by the COMPANY and shall thereafter promptly pay the

costs in excess of the estimated costs unless reasonable exception is taken thereto. If the parties

cannot reach agreement on reimbursement of the COMPANY’s costs above the estimated costs,

each Party retains all legal and equitable remedies regarding the payment of same; such

reimbursements, however, are subject to the provisions of Section 13 hereof.

C-91-207-18 Revision 11/5/2018 5

All invoices shall be clearly marked as “progressive invoice” or “final invoice”, as applicable,

and should be sent to:

Illinois Department of Transportation Attn: Fiscal Control Unit Bureau of Local Roads and Streets 2300 S. Dirksen Parkway Springfield, IL 62764

The COMPANY shall maintain, for a minimum of three (3) years after the date of the final bill,

adequate books, records, and supporting documents to verify the amounts, recipients, and uses

of all disbursements of funds passing in conjunction with the contract; the contract and all books,

records, and supporting documents related to the contract, which may be stored on electronic files,

shall be available for review and may be audited by the AUDITOR GENERAL. The COMPANY

agrees to cooperate fully with any audit conducted by the AUDITOR GENERAL and to provide full

access to all relevant materials. Failure to maintain the books, records, and supporting documents

required by this section shall establish a presumption in favor of the STATE for the recovery of any

funds paid by the STATE under the contract for which adequate books, records, and supporting

documentation are not available to support their purported disbursement.

After the federal or STATE representatives have audited the expenses as incurred by the

COMPANY, including such amounts as may have been suspended from any previous payment,

the STATE shall promptly reimburse the COMPANY for the suspended amounts, less the

deduction of any item(s) of expense as may be found by the federal or STATE representatives as

not being eligible for reimbursement. If the total of the item(s) of expense as may be found by the

federal or STATE representatives as not being eligible for reimbursement exceeds the retained

percentage plus any amounts which may have been suspended, then the COMPANY shall

promptly reimburse the STATE for the overpayment.

SECTION 8. The crossing warning signal system should be placed in service immediately

after the installation is completed. The COMPANY shall notify the STATE in writing of the date of

C-91-207-18 Revision 11/5/2018 6

the completed installation. The STATE will perform a final inspection upon receiving the written

notification.

SECTION 9. When construction of this Project is completed, and so long as State law shall

so require, the COMPANY shall maintain at its expense or, by agreement with others, provide for

maintenance of the crossing warning signal devices.

SECTION 10. If at any time subsequent to the completion of this improvement, the tracks in

the area of the crossing are eliminated for any reason whatsoever, then the said signal system

may be removed, relocated and reinstalled at another grade crossing of the COMPANY mutually

designated and agreed to by the Parties hereto and subject to the approval of the public authorities

having any jurisdiction. The reinstalled signal system shall thereafter be subject to the terms of

this Agreement.

SECTION 11. In compliance with the Federal-Aid Policy Guide, dated December 9, 1991,

Section 646.210, the railroad work as herein contemplated requires no contribution from the

COMPANY, however the COMPANY agrees to contribute ten percent (10%) of the cost of this

Project. Per the alternative Federal-State procedure in 23 C.F.R. § 646.220, the STATE will have

a representative present at the job site during construction to certify the work and to assure that

all work and materials meet the requirements, is complete, acceptable and in accordance with the

terms of this Agreement.

SECTION 12. In the event that delays or difficulties arise in securing necessary federal or

state approvals, or in acquiring rights-of way, or in settling damage claims, or for any other cause

which in the opinion of the STATE render it impracticable to proceed with the construction of the

Project, then at any time before construction is started, the STATE may serve formal notice of

cancellation upon the COMPANY and this Agreement shall thereupon terminate. In the event of

cancellation, the STATE shall reimburse the COMPANY for all eligible cost and expense incurred

by the COMPANY prior to receipt of notice of cancellation and payment by the STATE.

C-91-207-18 Revision 11/5/2018 7

SECTION 13. It is the policy of the U.S. Department of Transportation that disadvantaged

business enterprises, as defined in 49 CFR Part 26, shall have maximum opportunity to participate

in the performance of agreements financed in whole or in part with federal funds. Consequently,

the disadvantaged business enterprise requirements of 49 CFR Part 26 apply to this Agreement.

The COMPANY agrees to take all necessary and reasonable steps to ensure that disadvantaged

business enterprises, as defined in 49 CFR Part 26, have the maximum opportunity to participate

in the performance of this Agreement. The COMPANY, sub-recipient or subcontractor shall not

discriminate on the basis of race, color, national origin, or sex in the performance of this

Agreement. The COMPANY shall carry out applicable requirements of 49 CFR part 26 in the

award and administration of STATE-assisted contracts. Failure by the COMPANY to carry out

these requirements is a material breach of this Agreement, which may result in the termination of

this contract or such other remedy as deemed appropriate.

In the event any work is performed by other than COMPANY forces, the provisions of "an act

regulating wages of laborers, mechanics and other workers employed in public works by the State,

County, City or any public body or any political subdivision or by anyone under contract for public

works" (Illinois Compiled Statutes, 820 ILCS 130/1 et seq.) shall apply. Pursuant to 820 ILCS

130/4, COMPANY is hereby notified “the prevailing rate of wages are revised by the Department

of Labor and are available on the Department’s official website”.

SECTION 14. This Agreement shall be binding upon the Parties hereto, their successors or

assigns.

SECTION 15. The COMPANY shall complete all work or shall be responsible that all work

is completed by other forces within one year of the date of the fully executed agreement. In the

event that all work cannot be completed within one year, the COMPANY shall notify the STATE in

writing the cause for the delay before the one-year deadline has expired. Otherwise, the STATE

will consider petitioning the Illinois Commerce Commission to order the work to be completed.

SECTION 16. At the time this Agreement was executed, there were funds available for the

Project; however, obligations assumed by the STATE under this Agreement shall cease

C-91-207-18 Revision 11/5/2018 8

immediately, without penalty or payment beyond that which the COMPANY has already

accumulated, should the Illinois General Assembly or the Federal Highway Administration fail to

appropriate or otherwise make available funds for the Project.

SECTION 17. The COMPANY was hereby requested and authorized to accrue costs by the

STATE, to perform the necessary preliminary engineering to develop an estimate of cost for the

proposed work described on Exhibit A, on July 19, 2018. The COMPANY hereby agrees to not

invoice the STATE until such time this Agreement is fully executed.

SECTION 18. The COMPANY certifies its correct Federal Taxpayer Identification Number,

as indicated on the attached Exhibit C.

SECTION 19. This Agreement shall be construed and interpreted according to the laws of

the State of Illinois.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed in

duplicate counterparts, each of which shall be considered as an original, by their duly authorized

officers as of the dates below indicated.

C-91-207-18 Revision 11/5/2018 9

COMPANY: Northeast Illinois Regional Commuter Railroad Corporation and the Commuter Rail Division of the Regional Transportation Authority D/B/A Metra Accepted By: ________________________________________ Typed name: _________________________________________ Typed title: __________________________________________ Date: ______________________________ LPA: Village of Deerfield Accepted By: ________________________________________ Typed name: _________________________________________ Typed title: __________________________________________ Date: ______________________________ STATE OF ILLINOIS, DEPARTMENT OF TRANSPORTATION ________________________________________ ____________________ Randall S. Blankenhorn Date Secretary ________________________________________ ____________________ Matt Magalis, Chief Fiscal Officer Date ________________________________________ ____________________ Paul A. Loete, P.E. Date Director, Highways Project Implementation ________________________________________ ____________________ Philip C. Kaufmann Date Chief Counsel

C-91-207-18 Revision 11/5/2018 10

EXHIBIT A

CROSSING IDENTIFICATION:

Railroad: Northeast Illinois Regional Commuter Railroad Corporation and the Commuter Rail Division of the Regional Transportation Authority D/B/A Metra

DOT/AAR No: 388040W 388044Y RR M.P.: Roadway:

23.92 24.36 Osterman Ave Hazel Ave

Location: Osterman Ave (MUN4008) at the Metra Railway Tracks AAR DOT # 388040W RR MP 23.92

Hazel Ave (FAU1236) at the Metra Railway Tracks AAR DOT # 388044Y RR MP 24.36

EXISTING CONDITIONS:

Osterman Ave (MUN4008) AAR DOT # 388040W - AFLS&G with CWTD: HXP Circuitry.

Hazel Ave (FAU1236) AAR DOT # 388044Y - AFLS&G with CWTD: HXP, AFO: AFTAC Circuitry

DESCRIPTION OF WORK TO BE DONE BY RAILROAD FORCE ACCOUNT:

1. Osterman Ave. (AAR DOT # 388040W) - Install automatic flashing LED light signalswith bells and gates controlled by constant warning time circuitry with event recorderand remote monitor system.

2. Hazel Ave. (AAR DOT # 388044Y) – Install automatic flashing LED light signals withbells and gates controlled by constant warning time circuitry with event recorder andremote monitor system.

3. Incidental work necessary to complete the items hereinabove specified.4. CFDA Number: 20.205 (Information is available at http://www.cfda.gov/)

http://www.cfda.gov/

C-91-207-18 Revision 11/5/2018 11

DESCRIPTION OF WORK TO BE DONE BY THE LPA: Local Public Agency (LPA) agrees to provide at its expense any necessary advance warning signs and pavement markings as required by the most current edition of the following documents: IDOT Standard Specifications for Road and Bridge Construction, Supplemental Specifications and Recurring Special Provisions, Highway Standards for Temporary Traffic Control, National Manual on Uniform Traffic Control Devices (“MUTCD”) and the Illinois Supplement to the MUTCD. When a marked traffic detour is required, the LPA at its expense shall furnish, erect, maintain and remove the traffic control devices necessary to detour highway traffic.

X No additional work to be performed by the LPA.

Additional work will be performed by the LPA and funded by the Federal Railway-Highway Crossing Program (Section 130) will be under a separate agreement with the STATE.

ATTACHMENTS:

1. Location Map (consisting of two pages) 2. COMPANY’s Estimate (consisting of _____ pages) 3. General Plan Layout (consisting of _____ pages)

PROGRAM COST ESTIMATE: $ 850,000 COMPANY COST ESTIMATE: Total (100.0%) $ __________________ (To be filled in by the RAILROAD)

Federal Participation (90.0%) $ (To be completed by the STATE)

COMPANY Participation (10.0%) $ (To be completed by the STATE)

LPA Participation (0.0%) $ (To be completed by the STATE)

C-91-207-18 Revision 11/5/2018 12

AGENCIES TO BE NOTIFIED BEFORE COMMENCING WORK: Illinois Department of Transportation Bill Pearsall, Highway-Railway Safety Engineer 2300 South Dirksen Parkway, Room 005 Springfield, Illinois 62764 (217) 785-2986 [email protected] City of Deerfield Robert Phillips P.E., Acting Director of Public Works & Engineering 465 Elm Street Deerfield IL 60015 (847) 719-7464 [email protected] Metra Railway Company Donald Whistler, Right of Way Administrator 547 W. Jackson Boulevard Chicago, IL 60661 (312) 322-8016 [email protected] Metra Railway Company Alan Bakotic, Manager of Signal Design 547 W. Jackson Boulevard Chicago, IL 60661 (312) 322-6916 [email protected] SUBMIT ALL BILLS FOR THE STATE'S SHARE TO: Illinois Department of Transportation Attn: Fiscal Control Unit Bureau of Local Roads and Streets 2300 S. Dirksen Parkway Springfield, IL 62764

Location Map Osterman Ave (MUN4008) at Metra Tracks LPA: Village of Deerfield County: Lake Section No.: 18-00104-00-FL Job No.: C-91-207-18 Project No.: SRKY(561) AAR DOT: 388040W RR Milepost: 23.92

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Location Map Hazel Ave (FAU 1236) at the Metra Tracks LPA: Village of Deerfield County: Lake Section No.: 18-00104-00-FL Job No.: C-91-207-18 Project No.: SRKY(561) AAR DOT: 388044Y RR Milepost: 24.36

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C-91-207-18 Revision 11/5/2018 13

EXHIBIT B

ILLINOIS DEPARTMENT OF TRANSPORTATION BUY AMERICA

CERTIFICATE OF COMPLIANCE Agreement No. Job No. C-91-207-18

WE, (UTILITY/RAILROAD OWNER)

Address: Hereby certify that we are in compliance with the “Buy America” requirements of this project. As required, we will maintain all records and documents pertinent to the Buy America requirement, at the address given above, for not less than 3 years from the date of project completion and acceptance. These file will be available for inspection and verification by the Department and/or FHWA. We further certify that the total value of foreign steel as described in the Buy America requirements for this project does not exceed one-tenth of one percent (0.1%) of the total contract price or $2,500.00, whichever is greater.

Signed by Title Printed Name

day of , .

C-91-207-18 Revision 11/5/2018 14

EXHIBIT C

TIN CERTIFICATION The COMPANY certifies that:

1. The number shown on this form is the COMPANY’s correct taxpayer identification number (or the COMPANY is waiting for a number to be issued to them), and

2. The COMPANY is not subject to backup withholding because: (a) the COMPANY is exempt from backup withholding, or (b) the COMPANY has not been notified by the Internal Revenue Service (IRS) that the COMPANY is subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified the COMPANY, that the COMPANY is no longer subject to back-up withholding, and

3. The COMPANY’s person with signatory authority for this Agreement is a U. S. person (including a U.S. resident alien). Taxpayer Identification Number: Legal Status ___ Individual ___ Government ___ Sole Proprietor ___ Nonresident Alien ___ Partnership/Legal Corporation ___ Estate or Trust ___ Tax-exempt ___ Pharmacy ( Non Corp.) ___ Corporation providing or billing

medical and/or health care services

___ Pharmacy/Funeral home /Cemetery

___ Corporation NOT providing or billing medical and/or health care services

___ Limited Liability Company ( select applicable tax classification)

___ Other ________________ □ D= Disregarded entity □ C= Corporation □ P= Partnership


Agenda Item: 18-136

Subject: Authorization to Purchase Water Meters from Midwest Meter Inc.

Action Requested: Authorization to Purchase Water Meters on an As-Needed Basis up to Budgeted

Amount of $80,000

Originated By: Public Works and Engineering

Referred To: Mayor and Board of Trustees

Summary of Background and Reason for Request The Village has been purchasing Badger water meters and equipment from Midwest Meter Incorporated for approximately fifteen years. We previously purchased directly from Badger Meter but they no longer sell directly to customers. Midwest Meter Incorporated is their area distributor and the only local source for the Badger meters and Orion meter reading system used by the Village. They are a dependable supplier with excellent customer service. Many of the residential meters purchased by the Village are sold to developers during the process of building new homes or residential additions. Each year staff also facilitates large meter inspections, to determine the accuracy of large commercial meters. The meter inspections have historically resulted in replacement of several commercial meters annually. The cost of commercial meter replacements is borne by the Village, and is part of the annual budget. Since 98% of all the meters within the Village are have been manufactured by Badger Meter it is not recommended that price quotes for other brands be entertained at this time. The unit price for water meters fluctuates, mainly due to the cost of brass, and/or supply and demand, by approximately +/- 2%, and no large cost increases have been noticed over the length of the last several years. Staff requests that the Board waive the formal bidding procedure and authorize the purchase of water meters and associated supplies from Midwest Meter Inc. on an as-needed basis NTE $80,000. Reports and Documents Attached: None Date Referred to Board: December 17, 2018

Action Taken: _______________________________________

REQUEST FOR BOARD ACTION Agenda Item: 18-137 Subject: Bulk Rock Salt Purchase from Morton Salt through the Illinois Department of Central Management Services and Lake County Action Requested: Authorization to Purchase Bulk Rock Salt from Morton Salt through the Illinois Department of Central Management Services and Lake County (NTE $131,000) Originated By: Public Works and Engineering Referred To: Mayor and Village Board of Trustees Summary of Background and Reason for Request The Department of Public Works and Engineering currently maintains 2,000 tons of salt in reserves. Based on previous year’s salt usage, we have requested an additional 1,000 tons of salt through the Illinois Department of Central Management Services and 1,000 through Lake County’s joint bid for rock salt. This year, the state has awarded the contract to Cargill Inc. at a cost of $69.33 per ton and Lake County has awarded the contract to Morton Salt at $61.44. Staff requests authorization to purchase bulk rock salt for the 2018-2019 snow and ice season from Morton Salt through the Illinois Department of Central Management Services and Lake County in the amount not to exceed $131,000 Reports and Documents Attached: None Date Referred to Board: __December 17, 2018_______ Action Taken: _________________________________________


Agenda Item: 18-138

Subject: Authorization to Execute a Reimbursement Agreement with Deerfield Senior Residences Action Requested: Approval of Reimbursement Agreement Originated by: Public Works and Engineering Department Referred to: Mayor and Board of Trustees Summary of Background and Reason for Request The JUF-Deerfield Senior Residences will soon receive their building permit and will begin site work at 1627 Lake Cook Road, on the south side of Lake Cook Road just east of the I-94 Tollway. This Development will bring the addition of 287 independent living units to the Village of Deerfield. The Development will include a four level parking structure, exterior parking lots, storm water detention facilities, a privately owned and maintained roadway system, water main, sanitary sewers, and lighting systems. As with other developments of this kind, the developer will construct improvements that will become owned by the Village upon completion. As part of the improvement, water main and sanitary main will be extended to the east (connecting to Village mains on the AMLI property) and to the west (connecting to mains on the Arbor Lakes property). The utility extensions are part of a long range plan to simplify and improve utilities in vicinity south of Lake Cook Road, near Wilmot Road. Since the utilities are off site, the Village will be responsible to cover any costs. A Reimbursement Agreement outlining the responsibility of both parties has been drafted for approval. Under the agreement, the Developer will construct public improvements and, once complete, the Village will take ownership and reimburse any costs associated with construction. The Developer has solicited bids from qualified underground companies to complete the work and has proposed a cost of $111,711. The proposed water main and sanitary sewer main are not included as part of the 2018 Capital Improvement Program. However, staff recommends that the utilities be installed to improve services in the area. Staff recommends that Mayor and Board of Trustees waive the competitive bidding process and give Authorization to Execute a Reimbursement Agreement with Deerfield Senior Residences. Robert Phillips, Director or PW & E, will be available at the meeting to answer questions. Reports and Documents Attached Reimbursement Agreement Date Referred to Board: December 17, 2018 Action Taken: _____________________________________

1


CONTRACT FOR THE INSTALLATION OF WATER MAIN Full Name of Contractor: (“Contractor”)

Principal Office Address:

Contact Person: _______________________________ Telephone Number: _______________________

TO: Village of Deerfield (“Owner”) 850 Waukegan Road Deerfield, Illinois 60015 Attention: Robert Phillips

Contractor warrants and represents that Contractor has carefully examined the Work Site described below and its environs and has reviewed and understood all documents included, referred to, or mentioned in Contract, including Attachments A, B and C, which are securely stapled to the end of this Contract.

1. Work

A. Contract and Work. Contractor proposes, and agrees, that Contractor shall, at its sole cost and expense, provide, perform, and complete, in the manner specified and described, and upon the terms and conditions set forth in this Contract, all of the following, all of which is herein referred to as the “Work”:

1. Labor, Equipment, Materials and Supplies. Provide, perform, and complete, in the manner specified and described in this Contract, all necessary work, labor, services, transportation, equipment, materials, supplies, information, data, and other means and items necessary for the installation of water mains and sanitary sewer mains along the north property lines of the properties commonly known as 1627 Lake Cook Road Lake Cook Road, Deerfield, Illinois 60015 (collectively, the “Work Site”);

2. Permits. Procure and furnish all permits, licenses, and other governmental approvals and authorizations necessary in connection therewith.

3. Bonds and Insurance. Procure and furnish all bonds and all insurance certificates and policies of insurance specified in this Contract;

4. Taxes. Pay all applicable federal, state, and local taxes;

5. Miscellaneous. Do all other things required of Contractor by this Contract; and

6. Quality. Provide, perform, and complete all of the foregoing in a proper and workmanlike manner, consistent with highest standards of professional and construction practices, in full compliance with, and as required by or pursuant, to this Contract, and with the greatest economy, efficiency, and expedition consistent therewith, with only new, undamaged, and first quality equipment, materials, and supplies.

B. Performance Standards. Contractor proposes, and agrees, that all Work shall be fully provided, performed, and completed in accordance with the plans attached hereto and by this reference made a part of this Contract as Attachment A (“Plans”) and the specifications attached hereto and by this reference made a part of this Contract as Attachment B (“Specifications”). No provision of any referenced standard, specification, manual or code shall change the duties and responsibilities of Owner or Contractor from those set forth in this Contract.

C. Responsibility for Damage or Loss. Contractor shall be responsible and liable for, and shall promptly and without charge to Owner repair or replace, any damage done to, and any loss or injury suffered by, Owner, the Work, the Work Site, or other property or persons as a result of the Work.

D. Inspection/Testing/Rejection. Owner shall have the right to inspect all or any part of the Work and to reject all or any part of the Work that is, in Owner's judgment, defective or damaged or that in any way fails to conform strictly to the requirements of this Contract and Owner, without limiting its other rights or remedies, may require correction or replacement at Contractor's cost, perform or have performed all Work necessary to complete or correct all or any part of the Work that is defective, damaged, or nonconforming and charge Contractor with any excess cost incurred thereby, or cancel all or any part of any order or this Contract. Work so rejected may be returned or held at Contractor's expense and risk.

2

2. Contract Price

Contractor shall take in full payment for all Work and other matters set forth under Section 1 above, including overhead and profit; taxes, contributions, and premiums; and compensation to all subcontractors and suppliers, the compensation set forth below.

A. SCHEDULE OF PRICES

For providing, performing, and completing all Work, the total Contract Price of:

TOTAL CONTRACT PRICE (in writing): $111.711

B. BASIS FOR DETERMINING PRICES

It is expressly understood and agreed that:

1. All prices stated in the Schedule of Prices are firm and shall not be subject to escalation or change;

2. Owner is not subject to state or local sales, use, and excise taxes, that no such taxes are included in the Schedule of Prices, and that all claim or right to claim any additional compensation by reason of the payment of any such tax is hereby waived and released; and

3. All other applicable federal, state, and local taxes of every kind and nature applicable to the Work are included in the Schedule of Prices; and

4. Any items of Work not specifically listed or referred to in the Schedule of Prices, or not specifically included for payment under any Unit Price Item, shall be deemed incidental to the Contract Price, shall not be measured for payment, and shall not be paid for separately except as incidental to the Contract Price, including without limitation extraordinary equipment repair, the cost of transportation, packing, cartage, and containers, the cost of preparing schedules and submittals, the cost or rental of small tools or buildings, the cost of utilities and sanitary conveniences, and any portion of the time of Contractor, its superintendents, or its office and engineering staff.

C. TIME OF PAYMENT

It is expressly understood and agreed that all payments shall be made in accordance with the following schedule:

Within 60 days of the completion of the Work and acceptance of the Work by the Village.

All payments may be subject to deduction or setoff by reason of any failure of Contractor to perform under this Contract. Each payment shall include Contractor's certification of the value of, and partial or final waivers of lien covering, all Work for which payment is then requested and Contractor's certification that all prior payments have been properly applied to the payment or reimbursement of the costs with respect to which they were paid.

3. Contract Time

Contractor shall commence the Work no later than March 15, 2018 provided Contractor shall have furnished to Owner all bonds and all insurance certificates and policies of insurance specified in this Contract (the “Commencement Date”). If this Contractor shall perform the Work diligently and continuously and shall complete the Work not later than 90 days following the Commencement Date.

4. Financial Assurance

A. Bonds. Contractor shall provide a Performance Bond and a Labor and Material Payment Bond, on forms provided by, or otherwise acceptable to, Owner, from a surety company acceptable to Owner, each in the penal sum of the Contract Price, within 10 days following Owner's acceptance of this Contract.

B. Insurance. Contractor shall provide certificates and policies of insurance evidencing the minimum insurance coverages and limits set forth below prior to the Commencement Date. Such policies shall be in form, and from companies, acceptable to Owner and shall name Owner, its elected and appointed officials, officers, employees, agents, attorneys, consultants and representatives as additional insureds. The insurance coverages and limits set forth below shall be deemed to be minimum coverages and limits and shall not be construed in any way as a limitation on Contractor's duty to carry adequate insurance or on Contractor's liability for losses or damages under this Contract. The minimum insurance coverages and limits that shall be maintained at all times while providing, performing, or completing the Work are as follows:

1. Workers' Compensation and Employer's Liability

Limits shall not be less than:

3

Worker's Compensation: Statutory

Employer's Liability: $1,000,000 each accident-injury $1,000,000 each employee-disease $1,000,000 disease-policy

Such insurance shall evidence that coverage applies to the State of Illinois.

2. Commercial Motor Vehicle Liability

Limits for vehicles owned, non-owned or rented shall not be less than:

$1,000,000 Bodily Injury and Property Damage Combined Single Limit

3. Commercial General Liability


$1,000,000 Bodily Injury and Property Damage Combined Single Limit.

Coverage is to be written on an “occurrence” basis.

Coverage to include:

- Premises Operations - Products/Completed Operations - Independent Contractors - Personal Injury (with Employment

Exclusion deleted) - Broad Form Property Damage

Endorsement - “X,” “C,” and “U” - Contractual Liability

Contractual Liability coverage shall specifically include the indemnification set forth below.

4. Umbrella Liability


$2,000,000 Bodily Injury and Property Damage Combined Single Limit.

This Policy shall apply in excess of the limits stated in 1, 2, and 3 above.

C. Indemnification. Contractor shall indemnify, save harmless, and defend Owner against all damages, liability, claims, losses, and expenses (including attorneys' fees) that

may arise, or be alleged to have arisen, out of or in connection with Contractor's performance of, or failure to perform, the Work or any part thereof, or any failure to meet the representations and warranties set forth in Section 5 of this Contract.

D. Penalties. Contractor shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasi-governmental agency or body that may arise, or be alleged to have arisen, out of or in connection with Contractor's performance of, or failure to perform, the Work or any part thereof.

5. Contractor's Representations and Warranties

In order to induce Owner to accept this Contract, Contractor hereby represents and warrants as follows:

A. The Work. The Work, and all of its components, shall be of merchantable quality; shall be free from any latent or patent defects and flaws in workmanship, materials, and design; shall strictly conform to the requirements of this Contract, including, without limitation, the performance standards set forth in Subsection 1B of this Contract; and shall be fit, sufficient, and suitable for the purposes expressed in, or reasonably inferred from, this Contract and the warranties expressed herein shall be in addition to any other warranties expressed or implied by law, which are hereby reserved unto Owner. Contractor, promptly and without charge, shall correct any failure to fulfill the above warranty at any time within two months after final payment or such longer period as may be prescribed in the performance standards set forth in Section 1B of this Contract or by law. The above warranty shall be extended automatically to cover all repaired and replacement parts and labor provided or performed under such warranty and Contractor’s obligation to correct Work shall be extended for a period of two months from the date of such repair or replacement. The time period established in this Section 5A relates only to the specific obligation of Contractor to correct Work and shall not be construed to establish a period of limitation with respect to other obligations that Contractor has under this Contract.

B. Compliance with Laws. The Work, and all of its components, shall be provided, performed, and completed in compliance with, and Contractor agrees to be bound by, all applicable federal, state, and local laws, orders, rules, and regulations, as they may be modified or amended from time to time, including without limitation the Prevailing Wage Act, 820 ILCS 130/0.01 et seq., and any other prevailing wage laws; any statutes requiring preference to laborers of specified classes; the Illinois Steel Products Procurement Act, 30 ILCS 565/1 et seq.; any statutes prohibiting discrimination because of, or requiring affirmative action based on, race, creed, color, national origin, age, sex, or other prohibited classification; and any statutes regarding safety or the performance of the Work.

4

C. Prevailing Wage Act. This Contract calls for the construction of a “public work,” within the meaning of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01 et seq. (the “Act”). A copy of Owner’s ordinance ascertaining the prevailing rate of wages, in effect as of the date of this Contract, has been attached as Attachment C. If the Illinois Department of Labor revises the prevailing rate of hourly wages to be paid, the revised rate will apply to this Contract. Contractor and any subcontractors rendering services under this Contract must comply with all requirements of the Act, including, but not limited to, all wage, notice, and recordkeeping duties and certified payrolls.

D. Not Barred. Contractor is not barred by law from contracting with Owner or with any other unit of state or local government as a result of (i) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless Contractor is contesting, in accordance with the procedures established by the appropriate Revenue Act, its liability for the tax or the amount of tax, as set forth in 65 ILCS 5/11-42.1-1; or (ii) a violation of either Section 33E-3 or Section 33E-4 of Article 33 of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq.

E. Patriot Act Compliance. The Contractor represents and warrants to the Owner that neither it nor any of its principals, shareholders, members, partners, or affiliates, as applicable, is a person or entity named as a Specially Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that it is not acting, directly or indirectly, for or on behalf of a Specially Designated National and Blocked Person. The Contractor further represents and warrants to the Owner that the Contractor and its principals, shareholders, members, partners, or affiliates, as applicable, are not, directly or indirectly, engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of any person or entity named as a Specially Designated National and Blocked Person. The Contractor hereby agrees to defend, indemnify and hold harmless the Owner, its corporate authorities, and all Owner elected and appointed officials, officers, employees, agents, representatives, engineers, and attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses (including reasonable attorneys' fees and costs) arising from or related to any breach of the foregoing representations and warranties.

F. Qualified. Contractor has the requisite experience, ability, capital, facilities, plant, organization, and staff to enable Contractor to perform the Work successfully and promptly and to commence and complete the Work within the Contract Price and Contract Time set forth above.

6. Acknowledgements

In submitting this Contract, Contractor acknowledges and agrees that:

A. Reliance. Owner is relying on all warranties, representations, and statements made by Contractor in this Contract.

B. Binding Effect. Contractor shall be bound by each and every term, condition, or provision contained in this Contract.

C. Remedies. Each of the rights and remedies reserved to Owner in this Contract shall be cumulative and additional to any other or further remedies provided in law or equity or in this Contract.

D. Time. Time is of the essence in the performance of all terms and conditions of this Contract and, except where stated otherwise, references in this Contract to days shall be construed to refer to calendar days.

F. No Waiver. No examination, inspection, investigation, test, measurement, review, determination, decision, certificate, or approval by Owner, whether before or after Owner's acceptance of this Contract; nor any information or data supplied by Owner, whether before or after Owner's acceptance of this Contract; nor any order by Owner for the payment of money; nor any payment for, or use, possession, or acceptance of, the whole or any part of the Work by Owner; nor any extension of time granted by Owner; nor any delay by Owner in exercising any right under this Contract; nor any other act or omission of Owner shall constitute or be deemed to be an acceptance of any defective, damaged, or nonconforming Work, nor operate to waive or otherwise diminish the effect of any representation or warranty made by Contractor; or of any requirement or provision of this Contract; or of any remedy, power, or right of Owner.

G. Severability. The provisions of this Contract shall be interpreted when possible to sustain their legality and enforceability as a whole. In the event any provision of this Contract shall be held invalid, illegal, or unenforceable by a court of competent jurisdiction, in whole or in part, neither the validity of the remaining part of such provision, nor the validity of any other provisions of this Contract shall be in any way affected thereby, and the remaining provisions shall be interpreted, applied and enforced so as to achieve, as near as may be, the purpose and interest of this Contract to the greatest extent permitted by applicable law.

H. Amendments. No modification, addition, deletion, revision, alteration, or other change to this Contract shall be effective unless and until it is reduced to writing and executed and delivered by Owner and Contractor, except that Owner has the right, by written order executed by Owner, to make changes in the Work (“Change Order’). If any Change Order causes an increase or decrease in the amount of the Work, then an equitable adjustment in the Contract Price or Contract Time may be made. No decrease in the amount of the Work caused by any Change Order shall entitle

5

Contractor to make any claim for damages, anticipated profits, or other compensation.

I. Assignment. Neither this Contract, nor any interest herein, shall be assigned or subcontracted, in whole or in part, by Contractor except upon the prior written consent of Owner.

J. Governing Law. This Contract, and the rights of the parties under this Contract shall be governed by, construed and enforced in accordance with the internal laws, but not the conflicts of laws rules, of the State of Illinois. Every provision of law required by law to be inserted into this Contract shall be deemed to be inserted herein.

DATED this _________ day of ______________, 20 __.

VILLAGE OF DEERFIELD By:_______________________________ Village Manager Banner Real Estate Group 500 Skokie Boulevard-Suite 600 Northbrook, Illinois 60062 By:______________________________ Its:______________________________ ATTEST/WITNESS By:______________________________ Its:______________________________

EXHIBIT A

PLANS

ATTACHMENT B

SPECIFICATIONS The following Special Provisions supplement the “Standard Specifications for Road and Bridge Construction” adopted January 1, 2012, (hereafter referred to as the Standard Specifications); the latest edition of the “Manual on Uniform Traffic Control Devices for Streets and Highways”; the “Manual of Test Procedures of Materials” in effect on the date of invitation for bids; and the “Supplemental Specifications and Recurring Special Provisions” adopted January 1, 2015; the “Standard Specifications for Water & Sewer Main Construction in Illinois”. In case of conflict with any parts of said specifications, the said Special Provisions shall take precedence and shall govern. MAINTENANCE OF EXISTING UTILITIES The Contractor shall assume full maintenance responsibility of all existing Village of Deerfield owned utilities (Storm Sewer, Sanitary Sewer, and Water Main), within the limits of the project, as soon as the Contractor begins any physical work on the contract or any portion thereof. Maintenance shall include all Village owned utility equipment including Storm Sewer, Sanitary Sewer, Water Main, their respective service connections, and any part thereof within Village of Deerfield right-of-way that fall within the project limits. Additionally, the Contractor will be required to maintain utilities outside of the project limits up to the nearest structure. The Contractor shall maintain in stock at all times a sufficient amount of materials and equipment to provide effective temporary and/or permanent repairs. The Contractor shall provide immediate corrective action when any part or parts of the system fail to function properly. When repair on an existing utility is required, the Contractor shall notify, when possible, the effected parties of a service disruption and provide estimated timeframe for the repair to take place (written notification may be required, as directed by the Engineer). Water main repairs will require the Contractor to “throttle down” the water main in an effort to reduce the impact to the remainder of the system. The Contractor shall furnish proper traffic control during repairs. The Contractor shall provide the Director of Public Works and Engineering with a 24 hour telephone number for the MAINTENANCE OF EXISTING UTILITIES and for emergency calls by the Director of Public Works and Engineering or her Designee. The Contractor shall respond to all emergency calls from the Director of Public Works and Engineering or her Designee within one hour after notification and provide immediate corrective action. When equipment has been damaged or becomes faulty beyond repair, the Contractor shall replace with new and identical equipment. The cost of furnishing and installing the replaced equipment shall be borne by the Contractor at no additional charge to the contract. If at any time the Contractor fails to perform all work as specified herein to keep Village of Deerfield utilities in proper working condition, fails to respond within the timeline specified, or if the Director of Public Works and Engineering or her Designee cannot contact the Contractor’s designated personnel, the Engineer shall have Village forces perform the maintenance work required and bill the Contractor for the work on a time and material basis plus any damages. Basis of Payment: This work shall be incidental to the contract with no extra compensation for the work described to be charged to the contract.

USE OF FIRE HYDRANTS The Contractor shall contact the Village of Deerfield Water Department to obtain a water meter for permission to use water from existing fire hydrants. The Water Department reserves the right to restrict which fire hydrant(s) may be used. The Contractor shall use special care in opening and closing of fire hydrants following Water Department guidelines. Repairs caused by failure to comply with proper operating guidelines will result in the sole responsibility of the Contractor. A deposit in the amount of $800 is required for the use of the Village of Deerfield hydrant meter. MATERIAL CERTIFICATION The manufacturer and/or supplier of all materials used on the job site shall certify in writing to the Engineer that inspections and tests have been made and the results thereof comply with the requirements of the Standard Specifications and/or the Special Provisions. PROTECTION OF EXISTING DRAINAGE FACILITIES DURING CONSTRUCTION Unless otherwise noted in the Contract Documents, the existing drainage facilities shall remain in use during the period of construction. Prior to commencing work, the Contractor, at his own expense shall determine the exact locations of existing structures, which are within the proposed construction limits. Unless reconstruction or adjustment of an existing manhole, catch basin, inlet or adjustment to the frame and grate is called for in the Contract Documents or ordered by the Engineer, the proposed work shall meet the existing elevation of these structures. The Contractor shall take the necessary precautions when working near or above existing sewers to protect these sewers from any damage resulting from his operations. All work and material necessary to repair any existing sewers damaged due to non-compliance with this provision shall be provided, as directed by the Engineer, in accordance with Section 550 of the Standard Specifications, at the Contractor’s expense with no extra compensation being allowed. It shall be the Contractor’s responsibility to direct the work and protect the facilities from damage during construction. TELEVISING NEW SEWERS OR CURED-IN-PLACE PIPE This work shall consist of televising all newly installed sewer lines or Cured-In-Place-Pipe (storm or sanitary) and existing public sewer systems abutting the project and providing a report to the Village. A current color video tape record and a type written transcription of an internal inspection of the newly constructed storm sewer system shall be submitted and approved by the Public Works Department before pavement placement. The contractor must rotate the lens of the camera to look at all services. The service connections must be noted in the television report. This work will not be paid for separately but shall be considered included in the unit price per foot for STORM SEWERS or CURED IN PLACE PIPE. DUCTILE IRON WATER MAIN This work shall consist of the furnishing and installation of a ductile iron water main and fittings, with interior

diameter, as indicated on plans or as directed by the Engineer, as wall connection existing water mains. The methods and procedures used to disconnect the existing water main and services, lowering of water pipe under the newly installed sewer pipe and reconnecting to existing water main shall be coordinated with the Village of Deerfield Public Works department and shall be approved by the Engineer. Scheduling of the construction of the water main shall be strictly enforced. The work shall be constructed in accordance with the applicable sections of the Section 40 and 41 of the “Standard Specifications for Water and Sewer Main Construction in Illinois”, the latest addition, and the Village of Deerfield’s Standards.

A. Water main Pipe

Water pipe shall be of the following material as specified: Pipe shall be Ductile Iron Pipe, push-on, Class 52 conforming to ANSI A.21.51 (AWWA C-151) latest addition. All pipe and fittings shall have a cement mortar lining conforming to the requirements of ANSI A.21.4 (AWWA C104).

B. Joints On water main pipe, all joints shall be the push-on type where the sections of the water main pipe are connected by means of slip joist, consisting of bells cast integrally with the pipe, The interior angular recesses of the bell shall conform to the shape and dimensions of a single molded rubber seating gasket, as described in ANSI A.21.11 (AWWA C-111). The interior dimensions of a single molded rubber seating gasket is such that it will admit the insertion of the spigot end if the joining pipe in a manner that will compress the gasket tightly between the bell of the pipe and the inserted spigot, thus securing the gasket and sealing the joint. Slip joints shall be any one of the following make of Village approved equal.

1. Super Belltite – As supplied by James B. Clow and Sons 2. Fastite – As supplied by American Cast Iron Pipe and Foundry Co. 3. Tyton – As supplied to U.S. Pipe Foundry Co.

Lubricant used in conjunction with slip joints shall be that recommended by the suppliers specified above or as approved by the Engineer.

C. Polyethylene Encasement

All water main and fittings shall be encased in a high-density cross-laminated polyethylene encasement with its material specification and installation method in accordance with ANSI A21.5/AWWA 105, ASTM A674, and using “Method A” installation.

D. Fittings

All fittings shall be cast iron mechanical joint conforming to AWWA C111/C600 with cement mortar lining as specified in Water Main Pipe and in accordance with ANSI A.21.10. Bolts shall be high strength, low alloy steel “Cor-ten” T-bolt, Village approved.

E. Thrust Blocking

Concrete thrust blocks, as shown on the plans and/or directed by the Engineer, shall be constructed at plugs, tees, and bends of 3000 PSI concrete in accordance with section 41-2.09 of the “Standard Specifications for Water and Sewer Main Construction in Illinois”, latest edition, and Village of Deerfield Standards. The concrete thrust blocks shall completely fill the space between the bends or fittings and the

walls of the trench from 6 inches below the fittings to 12 inches above the fitting with no possible interference with the making or remaking of the joints. In addition to the concrete thrust blocking all mechanical joints, bends of 22 degrees and larger, and fire hydrants shall be a “Megalug” restraint or approved equal. Bolts shall be “Cor-ten”. This work shall be considered incidental to the cost of the water main.

Construction Requirements

A. Excavation The installation depth of the water main shall not be less than 5 and a half feet from the existing and proposed ground elevation to the top of the pipe, except where shown differently at crossings with other utilities or as directed by the Engineer. If the excavation has been made deeper than necessary, or is required deeper for adjustments for fire hydrants, valve vaults, services or for separation from sewer and other utilities, no additional cost shall be charged. The cost shall be considered incidental to the cost of the water main. If necessary, bell holes of sufficient depth shall be provided across the bottom of the trench to accommodate the bell of the pipe providing sufficient room for joint making, and to ensure uniform bearing for the pipe. The cost associated with the excavated material removal and disposal, trench/pit and stockpile protection, granular trench backfill shall be considered incidental to this pay item.

B. Sequence of Operations All valves to be shut down for the purpose of adjusting and/or lowering of water main, or for other shut downs of the water system, shall be done by the Village of Deerfield Water Department. A tentative installation schedule of operation shall be submitted to the Village 72 hours before any shut down of the water system can be made. The actual sequence of construction installation shall be discussed and scheduled at a pre-construction meeting with the Contractor, Engineer and Public Works Department.

Protection of Water Mains and Water Service Lines

A. Normal Conditions Water mains shall be laid at least 10 feet horizontally from any sanitary sewer, storm sewer or sewer manholes, whenever possible. The Distance shall be measured edge-to-edge.

B. Unusual Conditions When local conditions prevent a horizontal separation of 10 feet, a water main may be laid closer to a storm or sanitary sewer provided that:

1. The bottom of the water main is at least 18 inches above the top of the sewer. 2. Where this vertical separation cannot be obtained, the sewer shall be constructed of materials and

with joints that are equivalent to water main standards of construction for 10 feet, as measured perpendicular, on either side of the water main.

C. Crossings – Water Mains, Sewers and Utilities

1. Normal Conditions: Water main crossing storm or sanitary services or sewers shall be laid to provide a separation of at least 18 inches between the bottom of the water main and the top of the sewer.

2. Unusual Conditions: When local conditions prevent a vertical separation as Normal Conditions, the following construction shall be used.

a. Sewers passing over or under water mains should be constructed of the materials

described for parallel installation where vertical separation cannot be obtained. b. Water mains passing under sewer shall, in addition, be protected by providing:

1. A vertical separation of at least 18 inches between the bottom of the sewer and the top of the water main.

2. Adequate structural support for the sewers to prevent excessive deflection of joints and settling on and breaking the water mains.

3. Installation and Backfilling

The work shall be constructed in conformance with the applicable sections of the “Standard Specification for Road and Bridge Construction”, latest edition; “Standard Specifications for Water and Sewer Main Construction in Illinois” – Section 41; Village of Deerfield standards and specifications. All pipe and fittings must be cleaned and swabbed with a chlorine solution of at least 50 mg/L. A Village of Deerfield representative must test this solution. Backfill work shall be performed in accordance of with applicable portions of Section 208 of the “Standard Specifications for Road and Bridge Construction” latest addition, and Village of Deerfield trench backfill specifications.

4. Water Main Crossing Utilities

Wherever the water main crosses existing utilities, including sewer, telephone, electric, gas, etc., the Contractor shall be responsible for determining the existing depth of said utilities prior to installation and at no additional cost.

Basis of Payment: This item as described above, shall be paid for at the contract unit price per FOOT for DUCTILE IRON WATER MAIN, of the diameter specified, which price shall be payment in full for all labor, materials, including all fittings (bends, wyes, tees, reducers, plugs, sleeves) pipe, polyethylene encasement, thrust blocks, Mega-lugs, chlorination, and equipment required for a complete and operational installation, removal and disposal off-site of excavated material, trench and stockpile protection (fencing), bedding and granular trench backfill or water trench. FIRE HYDRANTS TO BE REMOVED/FIRE HYDRANT ASSEMBLY COMPLETE This work shall consist of the removal and replacement of fire hydrants, auxiliary valves and valve boxes. These existing materials shall be delivered to the Department of Public Works. All new fire hydrants shall be equipped with a breakaway flange and shall have two (2) 2 ¼ inch hose nozzles and one (1) 4 ½ inch pumper nozzle. All fire hydrants shall be Waterous. All fire hydrants shall be equipped with an auxiliary valve and cast iron valve box. The auxiliary valve shall be six inch (6”) ductile iron water pipe conforming to AWWA Standard C151, C111, and C104. The valve boxes shall be of the adjustable type, shall be set at finished grade, and shall have the valve box covers stamped “Water”.

A minimum of ¼ cubic yard of coarse aggregate, CA-1 (two foot (2’) minimum with geotechnical fabric), shall be placed at and around the based of the hydrant to insure proper drainage of the hydrant after use. The hydrant shall be set on a concrete block to insure firm bearing for the hydrant base. Basis of Payment: This item shall be paid for at the contract unit price per EACH for FIRE HYDRANT TO BE REMOVED, which price shall include all excavation, removal of the auxiliary valve and hydrant, capping of connecting pipe, plugging of tee, backfilling, and the removal and disposal of surplus materials; and the contract unit price per each for FIRE HYDRANT ASSEMBLY COMPLETE, which price shall include all labor, materials, and equipment necessary to install the fire hydrant with auxiliary valve and line extension as detailed in the Sewer and Water Specifications and to the satisfaction of the Engineer. CUT-IN CONNECTION TO EXISTING WATER MAIN This work shall consist of all labor, material and equipment required to connect the proposed water main between the proposed valve and vault and the existing main at locations indicated on the Plans and as shown on the details. Basis of Payment: This item shall be paid for at the contract unit price per EACH for CUT-IN CONNECTION TO EXISTING WATER MAIN, of the size specified, which shall be payment in full for all labor, equipment, materials, and all other work required to complete the installation of the water main connection including pipe, reducer, fittings, solid sleeve, excavation, trench backfill and legal disposal of all excess material. WATER VALVES AND VALVE VAULTS This work shall consist of the furnishing and installation of valve vaults and associated valving in accordance with the plans. The work shall be constructed in accordance with the applicable sections of the “Standard Specifications for Water and Sewer Main Construction in Illinois”, latest edition and the Village of Deerfield’s Standards. Valve vaults are to be pre-cast reinforced concrete, concentric type, with a minimum 60 inch inside diameter barrel section. Barrel sections shall be sealed using a butyl rubber or bituminous mastic material strip. Steps shall be of steel reinforced plastic using an approved plastic meeting ASTM D4101, Type II, Grade 49108, over a #3 grade 60 ASTM reinforcing bar. Valves are to be Waterous RWGV1 Series 2500 right-hand closing resilient wedge gate valves, in accordance to the Village of Deerfield’s standards. Frames and covers shall be Neenah Foundry Number R-1713, or approved equal, Valve Vault covers must have “Water” cast into the top of the cover. Furnishing and final adjustments of new valve vault frames and covers shall be considered incidental to this pay item. Basis of Payment: This item shall be paid for at the contract unit price per EACH for WATER VALVES, of the size specified, AND VALVE VAULTS, of the size specified, which price shall be payment in full for performing the work therein and shall include valve, fittings, and vault deliver and installation, all saw cutting, excavation and compaction of backfill, including granular trench backfill, area restoration with topsoil and sod, any mortaring required around pipes, adjustment rings, sections and frames as required, disposal of excess material.

CUT AND PLUG EXISTING WATER MAIN This work shall consist of cutting the existing water main to be abandoned at locations shown on the Plans. Existing water main to be abandoned in place shall be capped and the water main that will remain in service shall be plugged. This work will not be paid for separately, but shall be considered included in the cost of DUCTILE IRON WATER MAIN, of the size specified. VALVE VAULTS or VALVE BOXES TO BE REMOVED This work shall consist of removing valve vaults in accordance with the applicable requirements of Section 605 in the IDOT Standard Specifications. No recycled materials are allowed. Basis of Payment: This item shall be paid for at the contract unit price EACH for VALVE VAULTS TO BE REMOVED or VALVE BOXES TO BE REMOVED, which price shall include removing and disposing of the existing structure, sealing inlet and outlet pipes, and backfilling. SANITARY SEWER Description. This work shall conform to Section 550 of the Standard Specifications and to the Standard Specifications for Water and Sewer Main Construction in Illinois. This work shall consist of installing new PVC sanitary sewer sewer pipe of the size and location specified in the plan. This work shall be completed at the locations shown on the plans or as directed by the Engineer. Construction Requirements. The excavation, bedding, pipe laying, backfilling, and clean up shall be completed in accordance with the applicable portions of Divisions II and III of the Standard Specifications for Water and Sewer Main Construction in Illinois. The bedding for the pipe shall be CA-11 or CA-13 coarse aggregate, and shall be placed from 6" below the pipe to 12" over the top of the pipe. The cost for the bedding shall be incidental to the contract unit price for SANITARY SEWER of the diameter specified. The sanitary sewer shall be polyvinyl chloride (PVC) pipe conforming to ASTM B1784 (AWWA Standard SDR 26-3034) with Elastomeric seals (gasket) conforming to ASTM-F477. The Standard Dimension Ratio (SDR) for the PVC sewer pipe shall be 26-3034. The pipe shall have push-on joints. Method of Measurement and Basis of Payment. This work will be measured and paid for at the contract unit price per foot for SANITARY SEWER, of the diameter specified.The contract unit price shall include all labor, material, and equipment necessary to complete the work as specified. It is the Contractor’s responsibility to verify existing depths. No additional compensation will be made for variances in the depth of the sewer pipe. Any additional or overage footage from the scheduled repair that is required to complete the work will not be paid for separately. MANHOLES, TYPE A, SANITARY Description. This work shall consist of constructing manholes of the size indicated on the plans, together with the necessary cast iron frames and lids, in accordance with the details shown on the plans. The work shall include furnishing and installing an internal or external chimney seal Manholes constructed over proposed or existing sanitary sewers and which are indicated on the plans as sanitary manholes shall be provided with rubber gasketed couplings to ensure a watertight seal between pipe and manhole. The rubber gasketed couplings shall conform to ASTM Specification C-923. Sanitary manholes shall be provided with cast iron steps on 16"

centers from frame to invert. The rubber gasketed couplings and steps shall be included in the cost of sanitary manholes and will not be paid for separately. Type 1 frame, closed lid shall be used on all manholes. Lids for sanitary manholes shall have the word "SANITARY" cast into them. The Contractor is responsible for tying in all existing sanitary sewers to the proposed structure as required. Up to 10 feet of new sewer (if required) for each existing sewer tying into the proposed structure shall be considered included to this pay item. The Contractor shall be responsible for verifying the size, inverts and locations of the existing sewers to be connected to the proposed structure. Any existing sanitary sewers that are damaged during construction shall be replaced in kind by the Contractor at no cost to the contract. In addition, the Contractor will be responsible for determining which structures require precast concrete flat slab tops in accordance with Standard Drawing 502601. Flat slab tops will only be allowed where a conical section cannot be installed due to a lack of clearance. Sanitary manholes shall be tested for watertightness in accordance with Section 32-12 of the Standard Specifications for Sewer and Water Construction in Illinois. Adjusting the frames and lids to final grade (regardless of when the adjustment is completed) will not be paid for separately, but will be included in the cost of the work.

ATTACHMENT C

PREVAILING WAGE ORDINANCE

REQUEST FOR BOARD ACTION Agenda Item: 18-129

Subject: Authorization to Award the 2019 Sewer Lining Contract to Visu-Sewer, Inc.

Action Requested: Award the Sewer Lining Contract (NTE $400,000) Originated By: Public Works and Engineering Referred To: Mayor and Board of Trustees Summary of Background and Reason for Request The Village of Deerfield has been lining sewers for over 20 years. This process utilizes cured-in-place pipe, essentially creating a new sanitary sewer, without the mess and expense of conventional replacement methods. In 2017, the Village went through the competitive bidding process for the sewer lining project and Visu-Sewer Incorporated was awarded the contract as the lowest bidder. As is typical with many Village bids, two - one year extensions of the contract were included in the bid packet. The contract for Visu-Sewer, Incorporated was extended through 2018 and the contractor is now requesting the second 1-year extension. As stated in the contract, the second 1-year extension allows the contractor to propose a per unit price increase. Visu-Sewer proposed a 3% increase across the board on their unit prices. If the increased rates were part of their original 2017 bid, they still would have been the lowest bidder. If approved, over 9,500 linear feet of sanitary sewer will be lined as part of the 2019 sewer lining program. The proposed sewer lining locations include, segments on Woodland Drive, Chestnut Street, Elmwood Avenue and Greenwood Avenue. The Department has budgeted $400,000 for this work in the 2019 fiscal. Visu-Sewer has been the lowest bidder every year since 2015. Village staff has had a positive experience with this vendor in the past and they are recognized as a quality sewer lining contractor in the Chicago area. Staff requests that the Mayor and Board of Trustees waive the competitive bidding process and grant Authorization to Award the 2019 Sewer Lining Contract to Visu-Sewer Incorporated in an amount not to exceed $400,000. Reports and Documents Attached: None Date Referred to Board: December 17, 2018

Action Taken: _______________________

REQUEST FOR BOARD ACTION Agenda Item: 18-139

Subject: Authorization to Purchase Two Front End Loaders

Action Requested: Authorize Vehicle Purchase (NTE $159,750)

Originated By: Department of Public Works and Engineering


Summary of Background and Reason for Request In 2019, the Public Works Department budgeted to purchase a new front-end loader. The current loader (Fleet #544J) was purchased in 2004 and has reached the end of its useful life. Two vendors were solicited for quotes; Altorfer (Caterpillar) and West Side Tractor Sales Co. (John Deere). $155,000 was budgeted in the 2019 fiscal for this purchase in the Vehicle Equipment Replacement Fund (VERF). Caterpillar submitted the lowest proposal at $132,250. However, due to a strong desire to be better represented in the community, Caterpillar also submitted a second proposal to purchase our second front-end loader (Fleet #544H) which was replaced in 2017. While not originally planned, the offer of two new Caterpillar front-end loaders for $159,750 is an excellent price and demonstrates a commitment to the Village on behalf of Caterpillar. The Public Works and Engineering Department recommends that the Village Board waive the competitive bid process and accept the quote from Altorfer Caterpillar in the amount of $159,750. Assistant to the Director of Public Works and Engineering Justin Keenan will be present at the December 17, 2018 meeting to answer questions. Reports and Documents Attached: Equipment Purchase Memo Date Referred to Board: December 17, 2018

Action Taken: __________________________________________

Memorandum

TO: Robert Phillips, Director of PWE FROM: Justin Keenan, Assistant to the Director of PWE DATE: December 11, 2018 SUBJECT: Public Works Equipment Purchase

Background In 2019, the Public Works Department budgeted to replace one of its two John Deere front-end loaders. The front-end loader up for replacement (Fleet #544J) was purchased in 2004 and has reached the end of its useful life. The second front-end loader (Fleet #544H) was replaced in 2017. Issue Two equipment vendors were solicited for quotes on the purchase of one front-end loader; Altorfer (Caterpillar) and West Side Tractor Sales Co. (John Deere). $155,000 was budgeted for the purchase in the Vehicle Equipment Replacement Fund (VERF) expense account in the 2019 fiscal. Caterpillar submitted the lowest proposal at $132,250. Additionally, due to a strong desire to be better represented in the community, Caterpillar also submitted a second proposal to purchase our second front-end loader (Fleet #544H) which was replaced in 2017. With the second proposal, Caterpillar is offering to sell the Village two new front-end loaders for $159,750. That is only 4,750 more then what was budgeted to replace one front-end loader (#544J) in 2019. Modifications will be required to some of our equipment (i.e. Snow Go blower, Plows, Forks), since we are currently configured to work with John Deere front-end loaders. Caterpillar will

Vendor Vehicle Cost Less Trade-In Total Cost

Caterpillar 122,662.73$ 95,162.73$ 27,500.00$

Vendor Vehicle Cost Less Trade-In Total Cost

Caterpillar 182,250.00$ 50,000.00$ 132,250.00$

John Deere 189,796.96$ 57,000.00$ 132,796.96$

Vendor Vehicle 1 Cost Vehicle 2 Cost Total Cost

Caterpillar 132,250.00$ 27,500.00$ 159,750.00$ 1-------------

Memorandum

complete the necessary modifications at no extra cost. This is an added value of more than 10,000.

Recommendation While not originally planned, the offer of two new Caterpillar front-end loaders for $159,750 is an excellent deal. The proposal is $4,750 over the $155,000 2019 budgeted amount ($27,000 over the cost for one piece of equipment). The Public Works and Engineering Department recommends that the Village Board waive the competitive bid process and accept the quote from Altorfer Caterpillar in the amount of $159,750.

REQUEST FOR BOARD ACTION Agenda Item: 18-143 Subject: Authorization to Award a Contract for 2019 Sanitary Sewer Flow Monitoring Study Action Requested: Award Contract to Robinson Engineering, Ltd. (NTE $102,000) Originated By: Department of Public Works and Engineering Referred To: Mayor and Village Board of Trustees Summary of Background and Reason for Request The Village of Deerfield wastewater treatment and sanitary sewer conveyance system services an area approximately seven square miles and provides collection, treatment, and disposal of the Village’s sanitary waste. During heavy rain events the Water Reclamation Facility (WRF) experiences significant excess flows through inflow and infiltration (I/I) into the sanitary sewer. Since 2007 the Village has taken the proactive step to investigate and identify the sources of the I/I by flow monitoring, sewer televising, smoke/dye testing, inspecting manholes and voluntary structure inspections. Since 2016 the Village has been diligently addressing the public infrastructure deficiencies with the Manhole Rehabilitation Program and the Sanitary Lining Program. The investigations and capital investment over the past ten years have resulted in some significant reductions of I/I. Staff recommends that the next course of action should be to conduct a flow monitoring study. This study would quantifiably show what progress has been made and which basins should be focused on moving forward. The Department interviewed and requested proposals from several qualified professional design firms in an effort to select the firm that may provide the best service with respect to flow data analysis. Robinson Engineering has a significant amount of experience with I/I study and removal. They have and are currently providing this service for other communities and have provided professional services for the Village in the past, including the recently completed Water Division Evaluation and Staffing Recommendation. The Department of Public Works and Engineering requests Authorization to Award a Contract for the 2019 Flow Monitoring Study to Robinson Engineering, Ltd. in an amount not to exceed $102,000. The Treatment Plant Superintendent, Brandon Janes, will be available at the December 17, 2018 Board meeting to answer questions. Reports and Documents Attached: None Date Referred to Board: __12.17.18____ Action Taken: _________________________________________


Agenda Item:18-140

Subject:

Action Requested:

Resolution Approving the Regular Meeting Schedule of the Board of Trustees for Calendar Year 2019

Approval

Originated By: Village Manager’s Office


Summary of Background and Reason for Request

The Illinois Open Meetings Act requires local governments to approve their annual meeting schedule via a resolution and make it available to the public. The proposed 2019 meeting calendar is included with the resolution.

Reports and Documents Attached:

None

Date Referred to Board: December 17, 2018

Action Taken: _________________


RESOLUTION NO. _________

A RESOLUTION APPROVING THE REGULAR MEETING SCHEDULE

WHEREAS, Section 2.03 (Schedule of Meeting) of the Open Meetings Act (5 ILCS 120/2.03) requires units of local government to approve by Resolution their regular meeting schedule each year and to make the schedule available to the public and any news medium that has filed an annual request for notice of meetings in accordance with the requirements of the Open Meetings Act; and

WHEREAS; the Village Board desires to approve its regular meeting schedule for the 2019 calendar year as set forth in “Exhibit A,” which is attached hereto and made a part hereof.

NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows: SECTION ONE: the foregoing recitals are incorporated into, and made a part of, this Resolution as the findings of the Village Board. SECTION TWO: The Village Board approves of its regular meeting schedule for the 2019 calendar year, a copy of which is attached hereto as “Exhibit A” and made a part hereof. SECTION THREE: The Village Board directs the Clerk, or his designee(s), to make this Resolution available to the public and any news medium that has filed an annual request for notice of meetings in accordance with the requirements of the Open Meetings Act AYES: NAYS: ABSENT: PASSED: APPROVED: RESOLUTION NO.

______________________________________ Harriet Rosenthal, Mayor

ATTEST: ______________________________________ Kent S. Street, Village Clerk

VILLAGE OF DEERFIELD BOARD OF TRUSTEES

2019 MEETING SCHEDULE

Regular meeting of the Board of Trustees of the Village of Deerfield will be held on the first and third Mondays of each month unless such a day falls on a recognized holiday.

All regular and special meetings of the Board of Trustees shall be open to the public unless otherwise provided by law, in accordance with the Illinois Open Meeting Act.

An agenda for each meeting of the Village Board will be posted in the lobby of Village Hall and the Village website, www.deerfield.il.us, 48 hours prior to each meeting, in accordance with Illinois Open Meetings Act.

The following is a list of the dates of regular meetings of the Board of Trustees for 2019:

01/07/19* 07/01/19 01/22/19* 07/15/19 02/04/19 08/05/19 02/19/19* 08/19/19 03/04/19 09/03/19* 03/18/19 09/16/19 04/01/19 10/07/19 04/15/19 10/21/19 05/06/19 11/04/19 05/20/19 11/18/19 06/03/19 12/02/19 06/17/19 12/16/19

* The Board meeting will be held on a Tuesday due to a holiday.

Exhibit A

http://www.deerfield.il.us/

REQUEST FOR BOARD ACTION 18-141 Agenda Item: __________________ Subject: Resolution Supporting a Pilot Program Enhancing Commuter Rail Service

on the Milwaukee District North Line

Approval Action Requested: ____________________________________________________________________ Village Manager’s Office Originated By: _______________________________________________________________________ Village Board of Trustees Referred To: _________________________________________________________________________ Summary of Background and Reason for Request Metra, the City of Lake Forest, and Lake County Partners are asking for partners to join in a public-private partnership to explore a two-year pilot program that enhances service on the Metra Milwaukee District North Line. The proposal is to add new reverse commute rush hour service to see if such service can be self-sustaining, before making a modest infrastructure implementation. While the public-private partnership is still evolving, committed partners to-date include the Village of Bannockburn, City of Lake Forest, Lake County Partners, the County of Lake and Abbvie. Metra’s intent is to start providing the pilot program service schedule during the first quarter of 2019. This enhanced schedule would provide a northbound sunrise express and better southbound express service in the evening, which would include stops in downtown and Lake Cook Stations. The Village Manager’s Office sees this pilot program as an economic development opportunity that serves to attract and retain talent to Village employers and recommends that $10,000 be contributed to this project each year for the two-years of the pilot program. Staff recommends that the Village also contribute support by promoting ridership and publicity of the new enhanced service options. Reports and Documents Attached: Enhance Reverse Commute Project Overview Resolution Chicago Tribune Editorial: Can Metra and Lake County Reverse the Plight of the Reverse Commuter? December 17, 2018 Date Referred to Board: ____________________ Action Taken: _________________________________________

ENHANCED REVERSE COMMUTE PROJECT

THE PROBLEM In order to effectively recruit and retain critical talent living in downtown Chicago, Lake County companies need an

efficient and effective public transit option. The current Metra Milwaukee District North line schedule needs to be significantly improved to make it easier for Chicago residents to work in Deerfield, Bannockburn and Lake Forest.

• No early morning express out of Chicago • Evening express trains not ideal • No evening service from Lake Forest

PROPOSED SOLUTION The fedetal mandate to implement Positive Train Control gives Metta the opportunity to optimize the schedule to

accommodate growing Lake County employers. The solution is to pilot test an enhanced schedule which would

include new reverse commute rush hour service before making a modest infrastructure implementation.

Phase I: Enhanced schedule including a northbound sunrise express and better southbound express service in the evening- a pilot project.

Phase II: Install a universal crossover switch north of Lake Forest to provide fluidity and flexibility.

Phase III: Implement final schedule closing some the afternoon gaps and optimizing the existing express service.

Potential Phase I Express Schedule - not final

New Sunrise Emress New Southbound Afternoon Service New New Existing New

Chica1rn Union Station 5:35 am lake Forest 5:09 - 5:30 Western 5:44 Deerfield 5:15 5:17 5:36 Healy 5:49 Lake Cook 5:18 5:20 5:39 Grayland 5:52 - -- -- --Mayfair 5:54 Ed2ebrook 5:41 5:52 Forest Glen 5:57 Forest Gian 5:44 5:55 Edgebrook 6:01 Mayfair 5:47 5:58 --- -- Gravland 5:49 6:00 Lake Cook 6:14 Healy 5:52 6:03 Deerfield 6:18 Western 5:42 5:58 6:09 Lake Forest 6:25 am Chica20 Union Station 5:56 6:11 6:22

These changes make it convenient - and fast - to commute to Deerfield, Bannockburn, Lake Forest, and Mettawa,

from key Chicago neighborhoods like Fulton Market, W est Loop, Wicker Park, Logan Square, Old Irving Park,

Portage Parle, and E dgebrook.

THE BENEFITS E asier talent acquisition from Chicago. Having a convenient train schedule that p rovides reliable service to key

stations makes Lake County employers more attractive for Chicagc,based talent. Tiris opens up a significant

recruiting pool both today and in the future.

Reliable, safe transportation options. Our roadways already struggle to manage traffic £1.m.vs, and depending on

weather, the reliability and travel times can present operational challenges both in running your business, and for

employees who are trying to manage work/life balance. Trains offer a dependable option no matter the weather.

Improved employee productivity. Trains offer commuters the chance to work from the road, maximizing their

day. The ability to focus on a conference call or utilize Wi-Fi on-board a Metta train means your employees can

work when they need to or unplug and enjoy the ride as opposed to stress out in traffic.

Increased employee satisfaction and engagement. Killer commutes are often listed as a top reason an

employee might leave a job or even decide not to consider an offer. Improving the commute means your current

and future employees will be more likdy to see your £inn and its location as an attractive place to work, easing

recruitment and increasing retention.

THE CAPITAL CONTRIBUTIONS The total project cost for these improvements is estimated to be $6.3 million and v.ill require funding from a variety

of sources in both the public and private sectors. Here is a prospective layout of the capital contributions.

Local Governments

Transit Agencies

Private Sector Employers

$1.0million

$1.7 million

$3.6 million

The Goal is to raise $3.0 million by September 30, 2018 and the entire $6.3 million by March 31, 2019. Lake County

Partners, a 501(c)(3) nonprofit economic devdopment corporation, has joined with the City of Lake Forest, the

County of Lake, Metra, and key employers to raise the capital to execute this project.

COMMITTED SUPPORTERS

abbvie

• J H 1 L l i \' l' i

LAKE FOREST , .. II,. r. Ti !". r ~ 1 , •· I

Lake . , ·. County Partners

~~ LakeCounty ~~

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Addltlonal Lake Fontat Service - One Early AM Reverse Commute and 1 One PM Reverse Commute. Changes and additions In RED.

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10/8/20182:46 PM

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VILLAGE OF DEERFIELD LAKE AND COOK COUNTIES, ILLINOIS ______________________________________________________________________________ RESOLUTION NO. ______________ RESOLUTION SUPPORTING A PILOT PROGRAM ENHANCING COMMUTER RAIL SERVICE ON THE MILWAUKEE DISTRICT NORTH LINE ______________________________________________________________________________

WHEREAS, the Village of Deerfield (“Village”) is a home rule municipality in

accordance with the Constitution of the State of Illinois of 1970; and

WHEREAS, the residents, visitors, and employees utilize the Milwaukee District North

(“MD-N”) line to access places of employment, cultural and educational events as well as other

places of interest in the Village, North Shore, Chicago and southern Wisconsin; and

WHEREAS, the Village has a long tradition of participating in public-private

partnerships and bringing together like-minded groups, organizations and individuals to achieve

outcomes that benefit the long-term best interest of the Village and our region; and

WHEREAS, the Village is home to four Fortune 500 companies ; and

WHEREAS, the Village is committed to attracting, retaining, and expanding businesses,

assembling business resources and aligning workforce supply with industry demand to ensure

that northern Cook County and Lake County have what they need to succeed ; and

WHEREAS, in order to effectively recruit and retain critical talent living in downtown

Chicago, northern Cook County and Lake County companies need an efficient and effective

public transit option; and

WHEREAS, the current Metra MD-N Line schedule needs to be significantly improved

to make it easier for Chicago residents to work in Deerfield and other surrounding suburbs; and

-2-

NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF

TRUSTEES OF THE VILLAGE OF DEERFIELD, LAKE AND COOK COUNTIES,

ILLINOIS, in the exercise of its home rule powers, as follows:

SECTION ONE: The foregoing recitals are incorporated into, and made a part of, this

Resolution as findings of the Village Board.

SECTION TWO: For the reasons set forth herein, the Village President and Board of

Trustees hereby reiterate their concerns about the commuter rail service flexibility and fluidity

along the MD-N Line within northern Cook County and Lake County and strongly recommend

that the following system modifications and service improvements be adopted by Metra.

A. Metra shall work with the Village of Bannockburn, City of Lake Forest, Lake

County Partners, the County of Lake and Lake County businesses to

reexamine the train schedule for the MD-N Line and explore mutually

beneficial modifications to better meet today’s work schedules and increase

ridership, including immediately exploring additional reverse commute

options.

B. Metra and other appropriate agencies shall collaborate with the Village of

Bannockburn, City of Lake Forest, Lake County Partners, the County of Lake

and Lake County businesses to raise necessary funding to add a universal

crossover south of Route 60 in Lake Forest.

C. Metra shall restructure its MD-N Line schedule to enhance southbound

service as well as exploring the possibility of providing additional express

services during the morning and afternoon rush hours once the universal

crossover is installed and operational.

-3-

SECTION THREE: The Village Clerk be and is hereby authorized and directed to send

certified copies of this Resolution to Metra, IDOT, Canadian Pacific, Amtrak and WisDOT.

SECTION FOUR: This Resolution shall be in full force and effect from and after its

passage, approval, and publication in the manner provided by law.

[This Space Left Blank Intentionally]

-4-

PASSED this _______ day of __________________________, 2018.

AYES:

NAYS:

ABSENT:

ABSTAIN:

APPROVED this ________ day of _______________________, 2018.

________________________________ Village President

ATTEST: _____________________________

Village Clerk

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REQUEST FOR BOARD ACTION 18-142 Agenda Item: __________________ Subject: Resolution Authorizing Renewal of a Contract to Elevator Inspection Services

Approval Action Requested: ____________________________________________________________________ Community Development Department Originated By: _______________________________________________________________________ Village Board of Trustees Referred To: _________________________________________________________________________ Summary of Background and Reason for Request Since 2014, the Village has contracted with Elevator Inspections Services, Inc. (EIS) of Burr Ridge, Illinois for the provision of elevator inspection services. The original agreement from 2014 will expire on December 31, 2018. The Village has participated in a joint procurement process, led by Lake County, to renew this agreement for the term covering 2019 through 2023. Bids were opened on October 11, 2018 and EIS was the low bidder. The cost of elevator inspections is a pass through to property owners. Deerfield property owners will receive one year of free inspections services, which equates to an aggregate savings of $8,550 in 2019. Staff recommends renewal and extension of the agreement with EIS. Assistant Lichterman will be available to answer questions. Reports and Documents Attached: Memorandum from Assistant Lichterman – Dated December 10, 2018 Resolution Contract Renewal and Bid Summary December 17, 2018 Date Referred to Board: ____________________ Action Taken: _________________________________________

DATE: December 10, 2018

TO: Mayor and Board of Trustees

CC: Clint Case, Building and Code Enforcement Supervisor

FROM: Andrew Lichterman, Assistant Village Manager

SUBJECT: Elevator Inspection Services Introduction Since 2014, the Village has contracted with Elevator Inspections Services, Inc. (EIS) of Burr Ridge, Illinois for the provision of elevator inspection services. The original agreement from 2014 will expire at the end of this year. The Village has participated in a joint procurement process, led by Lake County, to renew this agreement for the term covering 2019 through 2023. The Village is responsible for inspecting 450 elevators annually, the cost of which is a pass-through to the permit applicant and property owner operating the elevator. Shared Procurement The shared procurement process for elevator inspection services included Lake County as well as the municipalities of Highland Park, Lake Forest, Lincolnshire, Bannockburn, Deerfield, Lake Bluff and Buffalo Grove. The intent was for participating organizations to benefit from economies of scale through a joint procurement effort. Since the 2014 agreement is set to expire, Lake County issued a Request for Proposals (RFP) and bids were opened on October 11, 2018. Two bids were received and EIS was the lowest responsible bidder. The enclosed Bid Tab illustrates the proposed pricing:

EIS is proposing to complete the first year of inspections at no cost, which equates to an aggregate savings of $8,550 to Deerfield businesses in 2019. Recommendation Staff recommends approval of the Resolution renewing a one-year contract with EIS that allows for four additional one-year renewals covering calendar years through 2023. Staff is satisfied with the work performed by EIS to date, and finds their cost to be competitive. Conclusion Assistant Lichterman and Building and Code Enforcement Supervisor Case will be available at the December 17 Board meeting to answer questions.

Memorandum

Bid 18156 Elevator Service Bid O ening: 10/11/2018 I. ease Bid

A, Elevator Inspection

Group Lo<.ition tvo l-4ig and?.tr ,Cityo la e

Forest, Village of lincolnshlre, Vi l age

of Bannockburn, Vi llage of Oee,fleld.

lake County, VIiiage of Lake Bluff,

l"G~,o~u•~l~-•~------~ <1ndVilla11eof BuffuloGrm-e

I. Base Bid

e. New Construction & Upgrades

G,ou 1-8

Cfty of Highland Pati:, City of Lake Foum, Villo1ge of Lincolnshire, VIII.age

of Bannockburn, VIiiage of Oeerfleld,

Lake County, Vil1aee of Lake Bluff,

and Village of Buffalo Grove

Bidder:

EIS

lnlUal Inspection

~o - ~ r I

i 11 - n2·5 lnlt lal Inspection & Plat'I

Review

Re-Inspection After Hours lnsr,Ktion

'1-r7.0D

Bidder:

T Y10;\\fSOV1

I YIS?e. e.:h o"

[.l"'"'~h,e

S,e,,r v: ttS

VILLAGi" OF OililiRFHiLO

lnltlal Inspection R~llupectlon After Houri Inspection

ln itl al lnspectlon& Plan

Review

'f; I 100 1- \S.00

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VILLAGE OF DEERFIELD LAKE AND COOK COUNTIES, ILLINOIS ______________________________________________________________________________ RESOLUTION NO. ______________ RESOLUTION AUTHORIZING RENEWAL OF

A CONTRACT TO ELEVATOR INSPECTION SERVICES ______________________________________________________________________________

WHEREAS, on January 20, 2014 the Village of Deerfield (“Village”) entered into an

agreement with Elevator Inspection Services Co., Inc., of Burr Ridge, Illinois (“Consultant”)

for the provision of elevator inspection services (“Agreement”); and

WHEREAS, the 2014 Agreement between the Village and the Consultant is set to

expire; and

WHEREAS, in October 2018, Lake County led a joint procurement process to renew

this agreement with updated pricing and agreement term covering 2019 through 2023; and

WHEREAS, the Village and the Consultant now desire to renew the Agreement, for

calendar year 2019; and

WHEREAS, the Village Board has determined that renewing the Agreement with the

Consultant will serve and be in the best interest of the Village and its residents; and

NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF

TRUSTEES OF THE VILLAGE OF DEERFIELD, LAKE AND COOK COUNTIES,

ILLINOIS, in the exercise of its home rule powers, as follows:

SECTION ONE: RECITALS. The foregoing recitals are incorporated into, and

made a part of, this Resolution as findings of the Village Board.

SECTION TWO: APPROVAL OF RENEWAL. The Village Board hereby

approves the renewal of the Agreement, in substantially the form attached to this Resolution as

Exhibit A (“Renewal”).

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SECTION THREE: EXECUTION OF RENEWAL. The Village Manager and the

Deputy Village Clerk are hereby authorized and directed to execute and attest the Renewal upon

receipt by the Village Clerk of at lease one original copy of the Renewal executed by the

Consultant; provided, however, that if an executed copy of the Renewal is not received by the

Village Clerk within 30 days after the effective date of this Resolution, then this authority to

execute and attest the Renewal will, at the option of the Village Board, be null and void.

SECTION FOUR: EFFECTIVE DATE. This Resolution will be in full force and

effect upon its passage and approval by a majority of the member of the Village Board.

[This Space Left Blank Intentionally]

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PASSED this _______ day of __________________________, 2018.

AYES:

NAYS:

ABSENT:

ABSTAIN:

APPROVED this ________ day of _______________________, 2018.

________________________________ Village President

ATTEST: _____________________________

Village Clerk

.A. EIS/ Elevator Inspection Services ....

CONTRACT RENEW AL:

DATE OF ISSUANCE:

PROJECT:

CONTRACTOR:

Description:

Change in Contract Price:

Change in Contract Time:

APPROVED:

Village of Deerfield

City Manager

Date

Print Name

5-yearTerm

January 1, 2019

Elevator Inspection RFP-18156 2018

Elevator Inspection Service Co., Inc.

Elevator Inspection, Plan Review &

Reporting Services.

See attached

Jan. I st, 2019 thru Jan. pt_ 2023

ACCEPTED:

CO. Name Elevator Inspection Service

Operations Manager

Date

Print Name

745 MCCLINTOCK DRIVE,SUITE 235 • BURR RIDGE, ILLINOIS 60527

630-323-6541 • \\"\\"\CE! EVATOR-INSPFCTION.COM • 708-323-7149 FAX

~~ LakeCounty ~~ INVITATION TO BID

Lake County

Purchasing Division 18 North County Street - 9th floor

Waukegan, Illinois 60085-4350

(847) 377-2929

EMAIL: [email protected]

CONTRACTOR INFORMATION

Company Name: Elevator Inspection Service Company, Inc.

Address: 745 McClintock Dr. Suite 235

City: Burr Ridge

State & Zip Code:_IL_._6_0_52_7 ________ _

Bid Summary

SUBMISSION INFORMATION

INVITATION#: 18156

BID OPENING DATE: October 11, 2018 TIME: 2:00 p.m. Local Time

LOCATION: Lake County Purchasing Division

18 N. County St., 9th Floor, Waukegan, IL 60085-4350 Submit one (1) original and one (1) electronic copy on a CO

Access Bid Results

http://www.lakecountypurchasingportal.com/

ISSUANCE DATE: September 7, 2018

BUYER: Susan Brines

A. Elevator Inspections - Group Discount Rate (Price shall be an all-inclusive fee and provide a group discount

rate for semiannual inspections for all eight groups.)

Grn•m Location C.4>rvjr4> Fee

City of Highland Park, City of Lake Forest, Initial inspection $ First year N/C - $19.00 yrs 2-5

Village of Lincolnshire, Village of See Attached Pricing Matrix

$ 17.00 Group 1 - 8 Bannockburn, Village of Deerfield, Lake Re-inspection County, Village of Lake Bluff, and Village of 15 19.00 Buffalo Grove After hours inspection

B. New Construction & Upgrades - Group Discount Rate (Price shall be an all-inclusive fee and include

plan review and inspection. Price shall provide a group discount rate for all eight groups).

Groun Location Service Fee Plan review & Initial

City of Highland Park, City of Lake Forest, Inspection $ 80.00

Group 1- 8 Village of Lincolnshire, Village of Bannockburn, Village of Deerfield, Lake County, Village of Lake Bluff, and Village of Buffalo Grove Re-inspection $ 30.00

NOTE TO BIDDERS: Any and all exceptions to these specifications MUST be clearly and completely indicated on the bid sheet. Attach additional pages if necessary. Please be advised that any exceptions to these specifications may cause your bid to be disqualified.

If a bid includes any exceptions, Bidders must insert an "X" in the following box indicating a bid submission with exceptions.

D All documents shall be properly signed and completed. Submit bids by sealed bid only. Fax and e-mail bids are not acceptable and will not be considered.

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... EIS/ Elevator Inspection Services ...

Pricing Matrix for Group Participation

Lake County RFP 18156 / Elevator Inspection

EIS w ill perform the FIRST YEAR of inspections at no cost to group

participants

Community Estimated number of

Inspections Yearly

City of Highland Park 455

City of Lake Forest 273

Village of Lincolnshire 189

Village of Bannockburn 48

Lake County 384

Village of Deerfield 450

Village of Lake Bluff 31

Village of Buffalo Grove 420

First YEAR of Initial Inspections

No Charge

No Charge

No Charge

No Charge

No Charge

No Charge

No Charge

No Charge

Total Group Savings

Savings, based on $19.00 per Inspection

$8,645.00

$5,187.00

$3,591.00

$912.00

$7,296.00

$8,550.00

$589.00

$7,950.00

$42,720.00

These savings are available for any late joining communities starting the first cycle at the

beginning of the second year.

Please Note: Data for the estimated nwnber of yearly inspections provided by the Lake County RFP

7 45 M CCL IN TO CK DRIV E, STU I TE 235 • B U RR RID GE I L 6 0 527

6 3 0 - 3 23-6541 • WWW . ELEVATOR - INSPECTION COM • 63 0 -323-7 1 49 FAX

AGENDA FOR THE BOARD OF TRUSTEES Monday, December 17, …

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Transcript of AGENDA FOR THE BOARD OF TRUSTEES Monday, December 17, …