333001 Tender Invitation

8/12/2019 333001 Tender Invitation

1/23

TENDER INVITATIONSunshine Coast Regional Council (Council) thanks you for your interest and invites your submission forthis contract.

CONTRACT TITLE: Cotton Tree Holiday Park Replacement Amenities Building No. 1

CONTRACT NUMBER: 333001

PROJECT BACKGROUND AND OVERVIEW:

The Cotton Tree Holiday Park located at Cotton Tree Parade, Cotton Tree, Queensland has an existingamenities building requiring replacement. The new building will be a larger more modern facility utilisingsustainable principles, materials and design. The existing amenity is to be demolished and the newbuilding placed in a similar, but slightly more North-East location.

CONTRACT OVERVIEW:

Tenders are invited for the demolition of the existing amenities and the construction of a new amenitybuilding.

The proposed building is to be constructed of masonry block with a rendered finish externally and walltiling to 2.4m internally throughout. The building houses a specifically designated disabled amenity thatcomplies with the current enhanced code and the soon to be adopted Australian Standard. The fit-out ismodern and designed to withstand the large volume of public patronage.

It is expected that the new amenity will generate enough power via the roof mounted 10kW photovoltaicsystem to fulfill its own requirements and offset some of the power consumed by other facilities at theholiday park. The water saving measures incorporated into the replacement building includes 4x5000litrerainwater tanks reticulated to urinals and toilets as well as some internal outlets for cleaning.

The date of practical completion is the 24 June 2011, an expected construction period of 14 weeks hasbeen programmed.

All documentation submitted will be treated as confidential by Council and will be assessed by anevaluation panel under probity.

Construction AS2124 Nov 10 Page 1/23

Sunshine Coast Regional Council


2/23

Contract Title: Cotton Tree Holiday Park Replacement Amenities Building No. 1 Contract No: 333001



INVITATION INFORMATION:

The invitation comprises the following:

Section 1 Offer Documents 4Section 2 Conditions of Contract 8Section 3 Technical Specifications, Attachments & Drawings 20Section 4 Returnable Schedules (separate MS-Word document)

A reference to the word Tender in this Invitation also refers to the word Quote

SUBMISSION INFORMATION:

For your submission, Council only requires Section 4 Returnable Schedules (completed in the format andorder provided in this Invitation) and any other documents identified in the Submission VerificationSchedule.

Schedule A and the Submission Verification Schedule are to be signed by an authorised person on

behalf of the Tenderer.

The Tenderer must ensure prior to submitting an Offer that it is free from viruses and has been checkedwith an up-to-date virus checking program.

Fully completed and signed Offers must be scanned and submitted electronically via the QueenslandGovernment Marketplace e-Tender website: www.qgcpo.qld.gov.au under eTender system forGovernment Suppliers in time to meet the tender box close deadline.

Offers must be in a format and font that is supported by Microsoft Suite of Applications. Failure to complywith this requirement may result in a non-conforming Offer.

Do not include unnecessary large documents (e.g. brochures, video files etc.)

Multiple attachments may be submitted, however the file size of each document must be kept below10MB (10,000KB).

When each upload is successfully completed, an official receipt will appear on the screen and a systemgenerated receipt confirmation shall be emailed to you containing the receipt number. This receipt isyour proof of lodgement. If you do not receive a receipt, your upload was unsuccessful and you shouldtry again.

A Tenderer may submit one or more Offers in response to this Invitation. Part Offers, being Offers thatonly address part of the Invitation, may be deemed non conforming and may not be considered.

Lodgement of an Offer in the manner specified in this Invitation will constitute an Offer by the Tenderer to

supply the Goods and/or Services on the terms of the Invitation.

Lowest or any offer will not necessarily be accepted.

At its sole discretion only, Council may accept offers not placed in the Queensland GovernmentMarketplace e-Tender electronic tender box by the nominated date and time.

Tender submissions are to be presented in the order identified in clause 38 Mandatory InformationRequired of the General Conditions of Offer.
http://www.qgcpo.qld.gov.au/http://www.qgcpo.qld.gov.au/


3/23




FOR ASSISTANCE:

Should you require assistance with accessing tender documentation and attachments, or submitting yourelectronic tender, please contact the Queensland Government eTendering website team via [email protected] telephone (07) 3836 0141.

TENDER SPECIFICS:For assistance specifically in relation to the technical aspects of the Contract, please contact CouncilsContract Administrator as follows (please note all enquiries must be submit ted in wri ting via email):

Councils Contract Administrator Roy Ventura

Contact email [email protected]

IMPORTANT NOTICEAny personal information provided in the Invitation to Tender Document (Returnable Schedules) and associated documentation willbe used for any purpose associated with this Invitation to Offer. Council is authorised to collect this information in accordance withthe current Local Government Act and other relevant legislation. Your personal information will be accessed by persons who havebeen authorised to do so and will be dealt with in accordance with Councils Privacy Policy available on Councils website atwww.sunshinecoast.qld.gov.au.
mailto:[email protected]:[email protected]:[email protected]://www.sunshinecoast.qld.gov.au/http://www.sunshinecoast.qld.gov.au/mailto:[email protected]:[email protected]


4/23




TENDER DOCUMENTS

SECTION 1 OFFER DOCUMENTS(READ & RETAIN)

CONTENTS:

Invitation to Offer Summary 5General Conditions of Offer 6


5/23




INVITATION TO OFFER SUMMARY

Purpose of invitation Request For Tender

Contract nameCotton Tree Holiday Park Replacement AmenitiesNo. 1

Contract number 333001

Councils Contract Administrator: Roy Ventura

Contact email [email protected]

Method & Place for lodgement of submissions Refer to Submission Information on page 2

Closing time and date 12 noon, 23 February 2011

Briefing / Site Inspection Details:

Meeting is scheduled for:

Location: Cotton Tree Holiday Park, Cotton Tree Parade,Cotton Tree, Queensland meet beside receptionDate of meeting: Wednesday 9 February 2011 at 10am
mailto:[email protected]:[email protected]:[email protected]


6/23




GENERAL CONDITIONS OF OFFER

Councils General Conditions of Offer (construction) v1.0 apply to this Contract. To obtain a copy of thisdocument, please visit.http://www.sunshinecoast.qld.gov.au/addfiles/documents/tenders/general_conditions_construction.pdfADDITIONS:

The following clauses have been added to clauses 1 to 37 of the General Conditions of Offer:

38. Mandatory Information Required

38.1 The following information (in the order detailed) is to be supplied by Tenderers in theirsubmission. This information is required to achieve Stage 1 of the evaluation process (referCondition of Offer 40):-

(a) Completed Schedules, copies, samples or other documents as identified in the

Submission Verification Schedule(b) Completed and signed Submission Verification Schedule

39. Commercial-In-Confidence Material

39.1 Tenderers are to clearly identify commercial-in-confidence material that is included in theirsubmission.

40. Evaluation of Submissions

40.1 Submissions will be assessed against a two staged process. Tenderers not meeting themandatory criteria will not be further assessed.

40.2 Stage One - Mandatory Criteria

(a) Tenderers must supply to Councils satisfaction all the elements identified in Conditions

of Offer 38above under Mandatory Information Required(b) Any financial checks undertaken by Council must be to Councils satisfaction.

40.3 Stage Two

Submissions meeting the Stage One Criteria will then be evaluated against the SelectionCriteria in the table below:

Item DefinitionSupporting InformationRequired (seeSchedules)

Price Council require a lump sum contract Schedule A Schedule B

TrackRecord/Experience

Tenderer is able to demonstrate relevant experiencein undertaking construction projects of a similarscope in terms of technical aspects, project costs &managing variations whilst undertaking projectcoordination. Tenderer is able to demonstrate asound track record in completing projects in respectto quality finish, final cost compared to agreedcontract price, minimising public impact, contractdisputes & minimising Councils exposure to risksassociated with project

Schedule C Schedule D

Schedule G Schedule H Schedule I Schedule K Provided example

of recent andrelevant site safetyplan

Schedule L Schedule M Schedule N

Schedule P

Methodology forProject Delivery

Identify methodology to be applied for the delivery ofproposed construction program including keymilestone achievements. Tenderer is able todemonstrate completing projects with respect to

Schedule D Schedule E Schedule K Schedule O
http://www.sunshinecoast.qld.gov.au/addfiles/documents/tenders/general_conditions_construction.pdfhttp://www.sunshinecoast.qld.gov.au/addfiles/documents/tenders/general_conditions_construction.pdfhttp://www.sunshinecoast.qld.gov.au/addfiles/documents/tenders/general_conditions_construction.pdfhttp://www.sunshinecoast.qld.gov.au/addfiles/documents/tenders/general_conditions_construction.pdf


7/23




timeliness and achieving satisfactory practicalcompletion. Past examples of relevant work methodstatements and site safety plan.

Construction Programincluding Gantt Chart

EnvironmentalSustainability

Tenderer is able to demonstrate completion ofprojects using environmental consideration.Demonstrated examples of Environmental

Management Plan & Erosion Sediment Control Plan

Schedule J Provided example

of recent andrelevant

EnvironmentalManagement Plan

Contribution toLocal Economy

Tenderer is able to demonstrate a meaningful andmeasurable contribution to local businessdevelopment, local economy benefits and localemployment generation

Schedule F

40.4 Following the Stage Two assessment, Council may elect to invite a party or number of parties toprovide a presentation to support their submission or complete a best and final offer.

40.5 Tenderers may wish to complete and include supporting information in Schedule P. At its solediscretion Council may use the supporting information as reference material to assist with theevaluation process.

40.6 At its sole discretion Council reserves the right to evaluate tenders based on informationobtained during the tender process.


8/23




TENDER DOCUMENTS

SECTION 2 CONDITIONS OF CONTRACT(READ & RETAIN)

CONTENTS:

Conditions of Contract 9Annexure to the Australian Standard 2124-1992 Part A 10Annexure to the Australian Standard 2124-1992 Part B 13


9/23




CONDITIONS OF CONTRACT

The Conditions of Contract comprise:

General Conditions of Contract AS2124-1992 Annexure Parts A and B

other special conditions which may be included in this Section 2 Technical specifications, drawings and plans contained in Section 3.

The successful contractor will be required to enter into a Formal Instrument of Agreement generally in theform included in the Attachments forming part of Section 3(At tachment A).

Information required to complete the Annexure Part A of the General Conditions of Contract is included inthe following pages.

Annexure Part B contains deletions, amendments and additions to AS2124-1992. Where wordscontained in Annexure Part A and B differ to those in the General Conditions of Contract AS2124-1992the Annexures shall take precedence.

This document does not include a copy of AS2124-1992 General Conditions of Contract. Tenderers areto make their own arrangements to obtain a copy of the General Conditions of Contract. These areavailable through Standards Australia http://www.standardsaustralia.com.au/or contact their CustomerService Centre on 1300 654 646.
http://www.standardsaustralia.com.au/http://www.standardsaustralia.com.au/


10/23




ANNEXURE TO THE AUSTRALIAN STANDARD 2124-1992 PART A

This Annexure shall be completed and issued as part of the tender documents and, subject to anyamendments to be incorporated into the Contract, is to be attached to these Conditions and shall be readas part of the Contract.

The law applicable is that of the State orTerritory of: Queensland

Payments under the Contract shall be madeat: (Clause 1) Nambour

The Principal: (Clause 2)Sunshine Coast Regional Council (Council)

The Superintendent (Clause 2)A person nominated by Sunshine Coast Regional Council

The address of the Superintendent:Locked Bag 72Sunshine Coast Mail Centre Qld 4560

Limits of accuracy applying to quantities forwhich the Principal accepted a rate or rates:(Clause 3.3(b))

+/- ten percentUnlimited for items listed as rate only

Bill of Quantities - the alternativeapplying:(Clause 4.1) Alternative 1

The time for lodgement of the priced copy ofthe Bill of Quantities(Clause 4.2)

Lodged with Tender

Contractor shall provide security in theamount of: (Clause 5.2)

Unconditional bank guarantee by way of 2 x 2.5%guarantees of the total lump sum(one bank guarantee to be held until issue of PracticalCompletion certificate and the second bank guarantee tobe held until expiry of the defects liability period)

Principal shall provide security in the amountof:(Clause 5.2) Nil

The period of notice required of a partysintention to have recourse to retentionmoneys and/or to convert security:(Clause 5.5)

5 days

The percentage to which the entitlement tosecurity and retention of moneys is reduced:(Clause 5.7)

50 percent

Interest on retention moneys and security -the alternative applying: (Clause 5.9) Alternative 2

The number of copies to be supplied by thePrincipal (Clause 8.3) 3 (three)

The number of copies to be supplied by theContractor:(Clause 8.4) 3 (three)

The time within which the Superintendentmust give a directionas to the suitability and return the

Fourteen (14) days


11/23




Contractors copies:(Clause 8.4)

Work which cannot be subcontracted withoutapproval:(Clause 9.2)

Any part of the work except for supply of materials or minorparts

The percentage of profit and attendance(Clause 11 (b)) 10% ( 10 percent)

The amount of percentage for profit andattendance:(Clause 11 (c)) 10% (10 percent)

Insurance of the works - the alternativeapplying: (Clause 18) Alternative 1

The assessment for insurance purposes ofthe costs of demolition and removal of debris:(Clause 18 (ii))

$25,000

The assessment for insurance purposes of

consultants fees:(Clause 18 (iii))

Five percent (5%) of contract sum

The value of materials to be supplied by thePrincipal:(Clause 18 (iv))

Nil

The additional amount or percentage: (Clause18 (v)) Nil

Public Liability Insurance- the alternativeapplying (Clause 19) Alternative 1

The amount of Public Liability Insurance shallbe not less than:(Clause 19)

Twenty Million Dollars ($20,000,000)

The time for giving possession of the site:(Clause 27.1)

14 March 2011 or unlimited if the Contractor is in breach ofClause 14.1 or 21.1

The Date for Practical Completion: (Clause35.2) 24 June 2011

Liquidated Damages per day: (Clause 35.6)$200per day

Limit of Liquidated Damages: (Clause 35.7)no limit

Bonus per day for early Practical Completion:(Clause 35.8) Nil

Limit of Bonus: (Clause 35.8)Not Applicable

Extra Costs for Delay or Disruption: (Clause36) Nil

The Defects Liability Period: (Clause 37)52 (fifty-two) weeks

The Charge for overheads, profit, etc for Day

Works:(Clause 41 (f)) 10% (ten percent)

Times for Payment Claims: (Clause 42.1)Last day of each calendar month


12/23




Unfixed Plant and Materials for whichpayment claims may be madenotwithstanding that they are not incorporatedin the works:(Clause 42.1(ii))

Nil

Retention Moneys on:(Clause 42.3)

refer security clause above

Unfixed Plant or Materials the alternativeapplying:(Clause 42.4)

Alternative 3

The rate of interest on overdue payments:(Clause 42.9) Nil

The delay in giving possession of the Sitewhich shall be a substantial breach: (Clause44.7)

60 (sixty) days

The alternative required in proceeding withdispute resolution:

(Clause 47.2)Alternative 1

The person to nominate an arbitrator: (Clause47.3)

The President of the Institute of Engineers -QueenslandChapter

Location of arbitration: (Clause 47.3) Nambour, Queensland.


13/23




ANNEXURE TO THE AUSTRALIAN STANDARD 2124-1992 PART B

DELETIONS, AMENDMENTS AND ADDITIONS

DELETIONS:

The following clause has been deleted from the General Conditions in AS2124-1992.

Clause 17.1 (iv) damage which is the unavoidable result of the construction of the Works inaccordance with the Contract;

AMENDMENTS:

The following clauses have been amended and differ from the corresponding clauses in AS2124-1992.

3.3 Adjustment for Actual Quantities - Schedule of Rates

Starting line 38, delete:

If a Schedule of Rates omits an item which should have been included, the item shall bevalued under Clause 40.5 as if it was extra work directed by the Superintendent as avariation.

Replace with:

If a Schedule of Rates omits an item which should reasonably have been anticipated by anexperienced and competent contractor at the time of tender, to be necessary for thesatisfactory completion and performance of the Works, the contractor shall in the tenderinsert such omit ted item in the schedule with a price or rate for such i tem. In the event ofthe failure of the Contractor to do so, the cost of such item will be deemed to be includedwithin o ther items of the schedule.

5.3 Form of Security

First & second paragraphs are deleted and replaced with:

The security shall be in the form of cash, or an approved unconditional and irrevocableundertaking given by a financial institution approved by the Principalor other form approved bythe party having the benefit of the security.

The party having the benefit of the security shall have a discretion to approve or disapprove of theform of an unconditional undertaking and the financial institution giving it or other form of securityoffered. The form of unconditional undertaking attached to these General Conditions is approved.

5.4 Time for Lodgement of Securi ty

Security shall be lodged within 28 days of the Date of Acceptance of Tender, at the time ofsubmiss ion of the first Progress Payment or as stated in Annexure part A

6.3 Partnership or Joint Venture

(New sub-clause)

Where the Contractor is a partnership or join t venture each party to the partnership or jointventure shall be jointly and severally bound.

8.6 Confidentiality

Delete clause and replace with:

Drawings, specifications and other information, samples, models, patterns and the like, suppliedby either the Contractor or the Principal and marked or otherwise identified as confidential, shall be


14/23




regarded as confidential and shall not be disclosed to a third party except with the prior agreementof the other party to the Contract.

The Contractor mus t, and must ensure that its employees, agents and approved sub-Contractors, keep conf idential any information obtained in the course of performing theContract unless c lause 8.6 (d) applies.

In the event of a breach of c lause 8.6 (d), the Superintendent may terminate the Contract bygiving wr itten notice to the Contractor.

However, the Contractor may disclose any information:

(a) which it is legally required or entitled to disclose; or

(b) to its legal and accounting advisers for the purposes of obtaining advice in relation tothe Contract or any matter arising from the Contract.

If required in writing by a party, the other party shall enter into a separate agreement not todisclose to anyone else any confidential matter even after the issue of the Final Certificatepursuant to Clause 42.8 or the earlier termination of the Contract.

8.7 Media Releases

Starting line 24, delete:

The Contractor shall not issue any information, publication, document or article forpublication concerning the project in any media without prior approval of the Principal,which approval shall not be unreasonably withheld. The Contractor shall refer to thePrincipal any enquiries concerning the project from any media.

Replace with:

The Contractor must not issue any advertisement, information, publication, document orarticle for publication concerning the Contract or any activities undertaken in performance

of the Contract in any media without the prior written approval of the Principal. TheContractor must refer to the Principal any media enquiries concerning the Contract and itsperformance.

9.2 Subcontracting

Delete fourth paragraph starting at line 43:

Within 14 days after a request by the Contractor for approval, the Superintendent shalladvise the Contractor of approval or the reasons why approval is not given.

Replace with:

Within 14 days after a request by the Contractor for approval, the Superintendent shall advise theContractor of approval or rejection.

10.6 Termination of selected and nominated Subcontracts


The contractor shall not terminate a sub contract for selected or nominated subcontractwork wi thout the written approval of the Superintendentand as early as possible thecontractor shall notify the Superintendent of the contractors request to terminate and the reasons.If a Nominated Subcontractor repudiates or abandons a subcontract or it is terminated, theContractor shall forthwith notify the Superintendent in writing and the Superintendent shall proceedunder Clause 10.3 to nominate a Nominated Subcontractor to complete the subcontract work andClause 11(b) shall apply.


15/23




12.2 Notification

At line 49 include the words and substantially:

(a) the Latent Condition encountered and in what respects it differs materially andsubstantially;

12.3 Extension of Time and Cost

Delete lines 7 and 8 and replace with

which an experienced and competent Contractor could not reasonably have anticipated at thetime of tendering, a valuation shall be made under Clause 40.5.

16.3 Excepted Risks

Line 23 insert an opening bracket before the words pursuant to a prior contract.

29 Materials, Labour and Constructional Plant

Add the following sub clauses

29.2AConstruction Plant Owned by Others-

The Contractor shall upon request by the Superintendent, notify the Superintendent inwriting of the name and address of the owner of any Construction Plant used on the workunder the Contract at the Site and held by the Contractor under an agreement with theowner. The Principal, may in order to avoid seizure by the owner of such ConstructionalPlant, pay to the owner the amount of any overdue instalment or other sums payable underthe agreement in the event of his doing so he may recover the amount as a debt due fromthe Contractor.

29.4 Warranties -

The Contractor shall ensure that all warranty entitlements arising from the works includethe Princ ipal and the Contractor as named beneficiaries. Such warranties shall be in a formapproved by the Superintendent and shall be submi tted to the Superintendent prior to theissue of the certificate of final completion.

31.1 Superintendent May Order Tests

Add paragraph:

The Contractor shall not be entitled to rely upon any inspections or tests carried out for their ownpurposes by the Principal or Superintendent.

35.5 Extension of Time for Practical Completion

Starting line 45 (page 28):

The causes are (a) events occurring on or before the Date for Practical Completion which are beyond the

reasonable control of the Contractor including but not limited toindustrial conditions;inclement weather conditions which differ from the conditions stated in theContract or in the absence of such statement which dif fer materially andsubstantially from those which should reasonably have been anticipated.

(b) any of the following

At line 39 (page 29) insert a new paragraph:


16/23




The Contractor shall not be entitled to any payment arising f rom the granting of anextension of time over and above any payment to which he is entitled under the contract forthe event that caused such extension of time.

Starting at line 42 (page 29):

Delete the paragraph and replace with

A delay by the Principal or the failure of the Superintendent to grant a reasonableextension of time or to grant an extension of time within 28 days shall not cause the Datefor Practical Completion to be set at large but nothing in this paragraph shall prejudiceany right of the Contractor to damages and there shall be no payment to the Contractorbecause of the granting of such extension of time.

36. Delay or Disruption Costs


Where the Contractor has been granted an extension of time under Clause 35.5 for anydelay caused by any of the events referred to in Clause 35.5 (b)(i), the Principal shall pay

to the Contractor:

(a) an amount calculated by multiplying the rate for delay costs in the Annexure by theperiod of the extension of time; or(b) if there is no such amount, the direct costs which the Contractor can demonstrate to theSuperintendent by written evidence that it has suffered as a consequence of that delay.

The amount payable by the Principal to the Contractor under this Clause is the agreeddamages payable by the Principal to the Contractor and is in full satisfaction of all claims,demands, actions, proceedings or sui ts for damages which the Contractor may make orbring against the Principal arising in connection w ith all and any delay or disruptionhowever caused or encountered by the Contractor in the execution of the work under theContract.

41. Day Work

Line 44 to read as follows:

In determining the value of day work where the contract does not include rate(s) for day workregard shall be had to -.

46.1 Contractor's Prescribed Notice -

Starting at line 38 delete this paragraph and replace with:

The Principal shall not be liable upon any other claim by the Contractor for any extra cost or

expense in respect of or arising out of any direction or approval by the Superintendent unlesswithin 42 days after the first day upon which the Contractor could reasonably have 40 been awareof the entitlement to make the claim the direction or approval is given to the Contractor,, theContractor has given to the Superintendent the prescribed notice.

ADDITIONS:

The following clauses have been added to those of AS2124-1992 clauses 1 to 48:

49. SAFETY

The Contractor will comply with all Queensland Workplace Legislation which includes (i) Qld WorkplaceHealth & Safety Act 1995, (ii) QLD Workplace Health & Safety Regulation 2008 and all advisory

standards and codes of practice, and within the area so required for the performance of the Contractmust:-


17/23




(a) If the work is construction work which is a prescribed activity (either demolition work orasbestos removal work as defined in Schedule 1 of the Act); or the estimated final price for theconstruction work is more than $80,000 become the Principal Contractor under the Act;

(b) Ensure that the provisions of the Act are complied with;(c) Ensure that all equipment used :-

i. is maintained in a safe and serviceable condition; andii. is used and operated safely and competently.iii. Provide suitable precautions and safeguards during operations on site.iv. Provide suitable delivery vehicles so as not to endanger the health or safety of any

person, cause damage to any property, or cause nuisance to the public;v. Provide Material Safety Data Sheets to the Council, where the work is to be

performed on occupied Council property;vi. Provide protection for members of the public on site;vii. Ensure that the site is kept in a tidy condition;viii. Provide other safeguards and take such other safety measures as required.

The provisions of this clause will apply to and bind any sub-contractor employed by the Contractor, andthe persons employed by such sub-contractors. The Contractor must incorporate like obligations in eachsub-contract.

The Contractor alone shall be responsible for the safety related to and during performance of the Work atthe site to protect the Work, temporary works, workers, the public and all other people at the sites and theproperty of third parties.

The Contractor agrees to comply with all relevant statutory requirements and will indemnify and keepindemnified the Principal in respect of any loss, injury or damage suffered by the Principal as a result ofthe failure to observe a statutory duty, whether imposed directly on the Contractor or not. The indemnityextends to include any loss or damage suffered as a result of any inquiry, investigation, prosecution orother proceeding under any applicable legislation.

The Contractor shall ensure that all fabrication tools, Constructional Plant and temporary works and otheritems used in accomplishing the Works, whether purchased, rented or otherwise provided by theContractor or others, are maintained in a safe, sound and good condition, capable, in the opinion of the

Superintendent, of performing the functions for which they are intended.

Should the Superintendent observe, in his opinion, an unsafe act or become aware of a planned unsafeact, he has the power to direct the Contractor or any employee, or Subcontractor concerned to cease, ornot proceed with unsafe work. The Contractor shall, at his sole expense, modify his method of work inorder to satisfy the Superintendent that work is proceeding in a safe manner.

The ceasing of work, pending compliance with a safety direction, will not relieve the Contractor of theresponsibility to effectively perform the contract.

The Superintendent may deny any person who fails to comply with safety regulations or requirementsaccess to the site.

The Contractor shall ensure that all persons employed by or under the control of the Contractor andworking at the sites acquaint themselves and observe and comply with all rules, regulations anddirections which may be promulgated or given from time to time by the Principal or the Superintendent orhis representative relating to any matter including, but not limited to, the safety of persons, third partiesand the preservation of property.

All accidents must be immediately reported to the Superintendent or his representative together with theappropriate Authorities as soon as possible after the occurrence. Within 24 hours of the accident, a fullreport detailing the accident itself, its cause and measures taken by the Contractor to prevent furtheroccurrences must be submitted to the Superintendent.

The Contractor shall ensure all its staff employed on the sites are supplied with and strictly adhere to thewearing of Standards Australia (AS) compliant) approved protective footwear and safety helmets. Where

workers are engaged in dusty or other similar conditions the Contractor shall ensure that (AS) complianteye protection, respirators or any other aid to safe and healthy working practices are supplied to workersand are used by them.


18/23




Site work that involves equipment or machinery placement or any lifting with mobile or stationary cranesshall be staffed with at least a certified rigger whose licence has been viewed by the Superintendentbefore any lifts are allowed. The licences of all mobile crane drivers must also be available for viewing.

50. POLICY, DELEGATIONS & GUIDELINES COMPLIANCE

The Contractor, its employees, agents and subcontractors shall comply with all Council Policies andGuidelines which include but are not limited to Delegations, IT, Procurement, Code of Conduct, Fraudand Corruption.

51. AVAILABILITY OF CONTRACT FOR USE BY OTHER COUNCILS

Subject to mutual agreement by all parties including the Contractor this contract may be accessed byother Councils in Queensland.

The responsibility for establishing and management of Sunshine Coast Regional Council contracts byother Councils rests with the Council wishing to access the Sunshine Coast Regional Council contractand the contractor.

Other Councils and contractors accessing Sunshine Coast Regional Council contracts are to indemnify

and keep Sunshine Coast Regional Council indemnified from any legal action as a consequence of thecontractual arrangements.

52. INVOICING

The Contractor must submit invoices to the Principal on a monthly basis, unless otherwise specified inthe Special Conditions of Contract. The Principal will not have any obligation to pay the Contractorunless the invoice is rendered correctly.

A correctly rendered invoice must:(a) be mailed to the address on the purchase order; and(b) identify the subject of the invoice and if the invoice has already been paid by credit card(c) specify all of the following:

i. title of the Contract;ii. the Contract number allocated to the Contract by the Principal (or any other numberas the Principal may specify in writing to the Contractor for the purposes of theContract)(if any);

iii. details of the Order;iv. purchase order number;v. details of the Contract Price requested by the Principal;vi. Australian Business Number of the Contractor;vii. address for payment of the Contractor;viii. date of supply of the subject matter identified in the invoice;ix. Contractors invoice number and invoice date;x. Contract Price payable by the Principal and particulars of any GST payable in respect

of the Contract Price;

(d) In addition where:i. the charge is calculated on a time basis, provide records verified by the

Superintendent to confirm time spent by individual persons; andii. where targets are set out in the Order or the Specification provide sufficient detail to

enable the Superintendent to assess progress against the targets;(e) otherwise comply with the requirements of a tax invoice for the purposes of the GST Act.

Upon receipt of an invoice, the Principal may require the Contractor to provide additional information suchas an approved Payment Certificate.

53. AS CONSTRUCTED DOCUMENTATION

The As Constructed documents are required for two distinct reasons:Checking: To enable a quantitative check of the As Constructed works against the approved design toensure that design philosophies and criteria have been met


19/23




Recording: To provide an accurate record of the As Constructed asset details and locations to facilitateeffective asset management practices.

The contractor shall provide a full set of As Constructed documents (where applicable an electroniccopy must be provided in ADAC format) to the principal prior to receipt of practical completion payment.

54. DOCUMENTATION DETAILS

The As Constructed documentation is a compilation of both electronic and hardcopy documents and shallinclude the following:

Document Details Format

Cover Sheet / Transmittal Form Hardcopy OR Electronic(PDF)

Certification As-Constructed Drawings Submission andCompliance Report

Hardcopy OR Electronic(PDF)

Operations and Maintenance ManualsFor all assets wherespecific maintenance isrequired


A full set of design plans Must be marked-up andverified "As Constructed"


Asset Plan To be prepared inaccordance with"Specification for theSupply of DigitalGeoreferenced Data"

Electronic (AutoCADDWG)

55. GIS DIGITAL FILE FORMATS

All GIS digital data supplied by Sunshine Coast Regional Council will be in Esri File Format (shape file)only.The successful contractor must have the necessary knowledge and expertise to import and export thisformat, at the contractors own expense.


20/23




TENDER DOCUMENTS

SECTION 3 TECHNICAL SPECIFICATIONS,ATTACHMENTS & DRAWINGS

(READ & RETAIN)

CONTENTS:

Specifications 21Drawings, Plans & Attachments 22


21/23




SPECIFICATIONS

1. Extent of Contract

1.1 All work is to be carried out in accordance with drawings, plans and attachments

1.2 It is expected that the Contractor will begin construction on the 14 of March 2011.

1.3 Practical completion shall be the 24 June 2011 with a programmed works of fourteen (14) weeks

2. Site Specific Requirements

2.1 Due to the age of the demolition buildings, all fibre cement products shall be considered tocontain asbestos and shall be removed by professionally qualified persons holding a currentasbestos removal license and disposed in accordance with legislation.

2.2 Recyclable materials are to be stored and disposed of separately from general waste.

2.3 Hours of work will be between 7.30am to 4.30pm, Monday to Saturday excluding PublicHolidays.

2.4 Contractors and sub-contractors are to abide by the speed limits of the park 8km/hr.

2.5 The Contractor shall provide a 10kW Photovoltaic roof mounted system in accordance with theelectrical engineers specification. The Contractor shall budget $75,000 in the tendersubmission with final price to be varied on invoicing to Council.

2.6 Contractor is to advise the Holiday Park Manager of service disconnection well in advance thatwill affect the remainder of the holiday park.

2.7 Contractor is to provide a lunch room, toilets and bubblers for tradespersons, within thecontractors site area.

3. Reporting

3.1 The Contractor is required to provide a monthly hard copy report submitted with payment claimdetailing:

a) Workplace Health and Safety Report

b) Incidents, inductions, inspections and sign in records.


22/23




DRAWINGS, PLANS & ATTACHMENTS

Reference No. Detail

Attachment A Formal Instrument of Agreement sample document

Attachment B Architectural Specification and Appendices

Attachment C Geotechnical ReportAttachment D All of the below drawings.

Opus Architecture

Architectural

Cover Sheet ME Q-M0338.11_000_RA

Site Plans ME Q-M0338.11_100_RA

Floor Plans ME Q-M0338.11_101_RA

Roof Plans & Elevations ME Q-M0338.11_102_RA

Sections ME Q-M0338.11_103_RA

Interiors ME Q-M0338.11_104_RA

Interiors (cont.) ME Q-M0338.11_105_RA

Interiors (cont.) ME Q-M0338.11_106_RA

Details ME Q-M0338.11_107_RA

Structural

Cover Sheet and General Notes Q-M0338.11_S200_RO

Slab on Ground Plan and Details Q-M0338.11_S210_RO

Roof Framing Plan and Sections Q-M0338.11_S220_R1

Roof Framing Details Q-M0338.11_S230_R1

Civil

Title sheet, Locality plan and Drawing index Q-M0338.11_C01_R0Civil notes sheet Q-M0338.11_C02_R0Bulk Earthworks, Erosion and Sediment plan, notesand details Q-M0338.11_C03_R0

Civil Works layout plan Q-M0338.11_C04_R0

Hydraulic Drawing

Cover Sheet General Notes - Hydraulic Services Q-M0338.11_400_RO

General Notes - Hydraulic Services Q-M0338.11_401_RO

Site Plan - Hydraulic Services Q-M0338.11_402_ROSanitary Drainage and Stormwater Drainage- HydraulicServices Q-M0338.11_403_RO

Floor Plan - Water Supply - Hydraulic Services Q-M0338.11_404_ROIsometric Water Supply - Hydraulic Services Q-M0338.11_405_RO

Details Sheet - Hydraulic Services Q-M0338.11_406_RO

Ashburner Franc is Consult ing Engineers

Electrical DrawingSite plan, Legend & Notes 10-6-156-E01-A

Lighting, Power, Access Layout & Schematics 10-6-156-E02-A


Survey Drawing

Survey Plan Cotton Tree Parade, Maroochydore 20783_S01


23/23


ATTACHMENT A FORMAL INSTRUMENT OF AGREEMENT SAMPLE ONLYFOR CONSTRUCTION CONTRACT

AGREEMENT made day of 20

BETWEEN . ACN (the Contractor)

AND.SUNSHINE COAST REGIONAL COUNCIL ABN 37 876 973 913 (the Principal)

IT IS AGREED that the Formal Instrument of Agreement together with the annexed documents listed asfollows:

(All material that constitutes the contract)

shall together constitute the contract between the parties.

This Agreement is signed for and on behalf of . by

Signature: SIGNATURE NOT REQUIRED

Name: .

Position: .

Who warrants that he/she is duly authorised to sign for .

In the presence of: .

This Agreement is signed for and on behalf of SUNSHINE COAST REGIONAL COUNCIL by

Signature: .

Name: .

Position: .

Who warrants that he is duly authorised to sign for Sunshine Coast Regional Council

In the presence of: .

333001 Tender Invitation

Documents

Transcript of 333001 Tender Invitation