27977325 Ms Excel Notes

Microsoft Office 2007

[MICROSOFT OFFICE EXCEL2007 ]

of 23 [MICROSOFT OFFICE EXCEL2007 ]

Lecture No.1 .................................................................................................... 5

How to open Microsoft Excel 2007? .............................................................. 5

What is MS Excel? ......................................................................................... 5

What are Columns and Column Header? ...................................................... 5

What are Rows and Row Header? ................................................................. 5

What are cells and why we use name box? .................................................. 5

What is sheet tab? ........................................................................................ 5

Difference between Sheet and Workbook ..................................................... 6

What is Range? ............................................................................................. 6

Can we create name of range? ..................................................................... 7

What are Operators? ..................................................................................... 7

How many type of operator? ......................................................................... 7

How to insert/ Delete column/ Row? ............................................................. 8

Lecture No.2 .................................................................................................... 8

What is Formula? .......................................................................................... 8

What is Function? ......................................................................................... 8

Functions .................................................................................................... 9

Sum ........................................................................................................... 9

Max ............................................................................................................ 9

Min ............................................................................................................. 9

AVERAGE .................................................................................................. 9

COUNT ....................................................................................................... 9

COUNTA ..................................................................................................... 9

COUNTBLANK ........................................................................................... 10

COUNTIF ................................................................................................. 10

What is a series option? .............................................................................. 10

Custom list option ....................................................................................... 10

Lecture No3 ................................................................................................... 11

Function ..................................................................................................... 11

SUMIF ....................................................................................................... 11

LEFT ......................................................................................................... 11

RIGHT ....................................................................................................... 11


5MID ........................................................................................................ 11

CONCATENATE ......................................................................................... 12

REPT ........................................................................................................ 12

TODAY .................................................................................................... 12

NOW ....................................................................................................... 12

Sort option .................................................................................................. 12

Subtotal option ........................................................................................... 12

Conditional Formatting .............................................................................. 13

Lecture No.4 .................................................................................................. 14

Function: ..................................................................................................... 14

IF .............................................................................................................. 14

COLUMN ................................................................................................... 14

COLUMNS ................................................................................................. 14

ROW ......................................................................................................... 14

ROWS ....................................................................................................... 14

CODE ....................................................................................................... 14

CHAR ....................................................................................................... 15

Logical Function .......................................................................................... 15

ISBLANK ................................................................................................... 15

AND ......................................................................................................... 15

OR ............................................................................................................ 15

ISNUMBER ................................................................................................ 15

ISTEXT ..................................................................................................... 15

Data Validation: .......................................................................................... 16

Lecture No.5 .................................................................................................. 17

Auto Filter .................................................................................................. 17

Macro: ......................................................................................................... 17

Freeze Panes .............................................................................................. 17

Split ............................................................................................................ 18

Chart .......................................................................................................... 18


Comments: ................................................................................................. 18

Reference .................................................................................................. 18

Absolute cell reference ($) ....................................................................... 18

How many types of Precedence of Operators? .......................................... 18

Function ..................................................................................................... 18

VLOOKUP: ................................................................................................ 18

LEN: ............................................................................................................ 19

SQRT ........................................................................................................... 19

Lecture No. 6 ................................................................................................. 19

PROPER: ...................................................................................................... 19

UPPER: ........................................................................................................ 19

LOWER: ....................................................................................................... 20

ROUND: ....................................................................................................... 20

TRUNC: ....................................................................................................... 20

INT: ............................................................................................................. 20

How Many Types of Calculation? ................................................................. 21

What is Goal Seek option? .......................................................................... 21

Lecture No. 8 ................................................................................................. 22

How to select print area? ........................................................................... 22

Print Preview: ............................................................................................. 22

Page Setup: ............................................................................................... 22

Who to print file? ........................................................................................ 23


Lecture No.1

How to open Microsoft Excel 2007?By Menu:

Start All Programs Microsoft Office Excel 2007

By Command:

Start Run Type Command (EXCEL)

What is MS Excel?MS Excel is a spread sheet program use for perform high level calculation on data like filtration, sorting, searching, etc

MS Word file is called “documentation” and its file consist number of Pages.

But MS Excel file is called “Workbook” and its file consist number of sheets.

MS excel file format is .xlsx

What are Columns and Column Header?Vertical lines are called “Columns” in excel each column has specify name is called “Column Header” Like (A,B,C,……..Z,AA,AB,……….., XFD). 16384 columns in one sheet

What are Rows and Row Header?Horizontal lines are called “Rows” in excel each row has specify name is called “row header” Like (1,2,3,……..99,100,………..1048576). 10,48,576 rows in one sheet

What are cells and why we use name box?Intersection point of row and column is called “Cell” combination of column name and row name make “cell name” like Column A and Row 100 cell name A100 , you can see in name box(Top left side). Name box use for go to specify cell or create name of selected cells

What is sheet tab?In excel each sheet has specify name is called “Sheet tab” we can change sheet name/ tab color or insert / delete sheet

Right click on sheet tab

Rename

Re-Name

Tab Color


Insert

Delete

Hide / Unhide

Move / Copy

Difference between Sheet and Workbook

Combination of cells is called “Sheet” and Combination of sheets is called “Workbook”

What is Range?More than selected cell are called “Range”

Like (A1,C8,F10) or (A1:A10)


Can we create name of range?Yes we can, select cells Type name in

name box (Class) Press enter

Formula Naming range Name range

Add Range

Delete Range

What are Operators?Specify sign perform specify action are called

“Operators”

How many type of operator?4 types of operator

1. Arithmetic Operator :

Sign Name Description+ Plus Use for addition just number values

- Minus Use for Subtraction just number Values

* Asterisk Multiplication between number values

/ Forward slash Use for Davison

% Percentage Gain Percentage Value

^ Caret Exponentiation (create power)

2. Logical (Comparison) operator :

Sign Name

= Equal to

> Grater than

< Less than

>= Grater than or equal to

<= Less than or equal to

< > Not equal to

Sign Name Description

: Colon Create range A1:A100

, Coma Select multiples cell A1,D4,F6

Space Space Select intersection cells


4. Text Operator / Concatenate Function:

How to insert/ Delete column/ Row?Home Cell

Insert

Delete

Formats

Other options

Lecture No.2

What is Formula?Any expression created by user is called

“Formula”

Two parts of any Formula

1. Operand (Cell name is called operand like A1,B6,D3,G6)

2. Operator (like “=”, +, -,)

Like (500+500= 1000) or =A1+B1 ?

What is Function?Predefine equation is called “Function” like

=Sum, =Count, =Max, etc

Three parts of any Function

1. Operand (Cell name is called operand like A1,B6,D3,G6)

2. Operator (like “=”, +, -, :, space, ^, %, &)

3. Function name (Sum, Count, Max, min, etc)

Sign Name Description

& AND Combine more than two cells


a. Syntax (range, criteria, number1,2,3, Array)

Like (500+500= 1000) or =SUM(CELL:CELL) ?

Note: Each expression / Predefine equation will be start with equal sign “=”

Functions

SumUse for addition just number values

=Sum(Numbr1,2,3,4,5,…….)

=Sum(cell:cell)

MaxShow largest number values and ignore text values

=Max(Number1,2,3,4…….)

=Max(Cell:Cell)

MinShow smallest number values and ignore text values

=Min(Number1,2,3,4…….)

=Min(Cell:Cell)

AVERAGE Return average by given range

=AVERAGE(NUMBER1,2,3,4,5,…….)

=AVERAGE(CELL:CELL)

COUNTUse for count just number values

=COUNT(NUMBER1,2,3,4……..)

=COUNT(CELL:CELL)

COUNTAUse for count all values (Text, number, special characters)

=COUNTA(VALUE1,2,3,4,5……)


=COUNTA(CELL:CELL)

COUNTBLANKUse for count just blank cells

=COUNTBLANK(ARRYA)

=COUNTBLAK(CELL:CELL)

COUNTIF Counts the number of cells within a range that meet the given condition

=COUNTIF(RANGE,”CRITERIA”)

=COUNTIF(CELL:CELL,”OPERATOR_VALUE”)

What is a series option?Use for create series of number, date etc

Home Editing Fill Series

Column / Row

o Liner

o Growth

o Date

o Auto Fill

Custom list optionOffice Button Excel option Popular

Edit custom list Import Add/ Delete

OK


Lecture No3

Function

SUMIFUse for addition cells according to the given condition

=SUMIF(RANGE,”CRITERIA”,SUMRANGE)

=SUMIF(CELL:CELL,”OPERATOR_VALUE”,CELL:CELL)

LEFTCount number of characters

form left side

=LEFT(TEXT,NUMBER OF CHARACTERS)

=LEFT(CELL,TYPE NUMBER IN DIGIT FORM)

RIGHTCount number of characters

form right side

=RIGHT(TEXT,NUMBER OF CHARACTERS)

=RIGHT(CELL,TYPE NUMBER IN DIGIT FORM)

5MIDCount number of characters in

MID

=MID(TEXT,START NUMBER,NUMBER OF CHARACTERS)

=MID(CELL,TYPE NUMBER IN DIGIT FORM, TYPE NUMBER IN DIGIT FORM)

=MID(“P2F/LM_MB/2568”,5,5)

LM_MB


CONCATENATEJoin multiples text and show

answer in one cell

=CONCATENATE(TXT1,2,3,4,5………..)

REPTRepeat the text given number of

times

=REPT(TEXT,NUMBER OF TIMES)

=REPT(CELL,NUMBER OF TIMES)

TODAY Show current date

=TODAY()

NOW Show current date and time

=NOW()

Sort optionUse for analyze data in ascending (A Z) /

Descending (Z A) order

Home Editing Sort and Filter

Ascending (A Z) / Descending (Z

A)

Subtotal optionUse for show summarized data in group and

outline form

Data Outline Subtotal

At each changing in (show data in group form)

Use function (select any function what you perform)

Add subtotal to (apply function fields)


Ok/ Remove all

Conditional Formatting Show data in specify format according to

given conditions

Home styles Conditional Formatting

Templates

Create New Rule

o Format cells that only contains

o Select operator

o Type values

o Set format OK

Clear Rule

Manage Rule

o Edit rule

o New rule

o Delete Rule


Lecture No.4

Function:

IFShow TRUE or FALSE message according to condition

=IF(LOGICAL TEXT,”VALUE IF TRUE”,”VALUE IF FALSE”)

=IF(CELL_OPERATOR_VALUE,”TRUE_MESSAGE”,”FALSE_MESSAGE”)

COLUMNReturn number of column in current sheet

=COLUMN(REFERENCE)

=COLUMN(CELL)

COLUMNSReturn number of columns in selected range

=COLUMNS(ARRAY)

=COLUMNS(CELL:CELL)

ROWReturn number of row in current sheet

=ROW(REFERENCE)

=ROW(CELL)

ROWSReturn number of Rows in selected range

=ROWS(ARRAY)

=ROWS(CELL:CELL)

CODEReturn number code according the character which use computer


=CODE(TEXT)

=CODE(“A”) 65

CHARReturn character according the number code which use computer

=CHAR(NUMBER)

=CHAR(97) a

Logical Function

ISBLANKIf cell is EMPTY show TRUE otherwise FALSE

=ISBLANK(CELL)

ANDIf all conditions are true show TRUE message other wise FALSE message

=AND(LOGIC1,2,3,4,5,……)

=AND(CELL_OPERATOR_VALUE, CELL_OPERATOR_VALUE,………)

ORIf all conditions are false show FALSE message other wise TRUE message

=OR(LOGIC1,2,3,4,5,……)

=OR(CELL_OPERATOR_VALUE, CELL_OPERATOR_VALUE,………)

ISNUMBERIf cell consist NUMBER values show TRUE otherwise FALSE

=ISNUMBRE(CELL)

ISTEXTIf cell consist TEXT values show TRUE otherwise FALSE


=ISNUMBRE(CELL)

Data Validation: Restriction on cell according to condition

Data Data Tool What is Analysis Data

Validation

Setting

o Allow

Whole number

Text length

Date / time

Others

o Logical operator

o Number values

Input message (Title message and Message)

Error Alert (sign styles, Title Message, Error Message)


Lecture No.5

Auto Filter Show Filter data by given requirements/

conditions

Date Data and sort Filter (On/ Off) [Ctrl +Shift +L]

Show small button on column heading

Click and select values Ok

Macro:Macro is option use for record all action and

repeats it

Insert any auto shape (Insert

Word art / Auto shape)

Right click Assign macro

Type macro name (in text form

without space) Record

Type shortcut (optional) if you want

Ok

Record action (Auto Filter)

Select stop recording option (show in status bar 3rd position from left side)

Note: macro file save in enable macro format/ 97 to 2003 file format (Office button

Save as Select file format Type

file name Ok)

Add/ Delete/ assign shortcut key Alt + F8

Freeze Panes Use for freeze selected area


View Windows Freeze panes / Un Freeze panes

Split Use for comparison current window

View Window split / Remove Split

Chart Present data in graphical interface

Insert Chart Select Chart Type

Comments:Explanation of current cell

Right click on cell Comments

Right click Remove / Edit/ Show Comments

Reference

Absolute cell reference ($)In a formula, the exact address of a cell, regardless of the position of the cell that contains the formula.

Relative reference:

In a formula, the address of a cell based on the relative position of the cell that contains the formula and the cell referred to. If you copy the formula, the reference automatically adjusts.

How many types of Precedence of Operators?

7 type of Precedence of operators

Function

VLOOKUP:Looks for a value in the left most column of a table, and then returns a value in the same row a column you specified. By default, the table must be sorted in an ascending order

=VLOOKUP(Lookup_Value, Table_Array,_Column_index_Number,Range_lookup)


Lookup Value :Question cell (Code)

Table array : Link Table name

Column Index number :number of column in link table

Range lookup : TRUE / FALSE

TRUE : Show Approximate value

False : Show Exact Value

=VLOOKUP(CODE_CELL , CLASS_TABLE, 2 , FALSE)

LEN:Use for count number of character in one cell

=LEN(TEXT)

=LEN(CELL)

SQRTReturn the square root of current number

=SQRT(Number)

=SQRT(16) 4

Lecture No. 6

PROPER:Use for convert title case

=PROPER(TEXT)

=PROPER(“What is this?”)

What Is This?

UPPER:Use for convert upper case


=UPPER(TEXT)

=UPPER(“What is this?”)

WHAT IS THIS?

LOWER:Use for convert lower case

=LOWER(TEXT)

=LOWER(“What is this?”)

what is this?

ROUND:Return roundabout number value after decimal place

=ROUND(NUMBER,NUMBER_OF_ DIGIT )

=ROUND(5.789,2) 5.79

TRUNC:Return exact number

value after decimal place

=TRUNC(NUMBER,NUMBER_OF_ DIGIT )

=TRUNC(5.789,2) 5.78

INT:Return number value before decimal place, INT stand for integer

=INT(NUMBER )

=INT(5.789) 5

What is VBA?


VBA stand for Visual Basic Application programming language (Alt +F11)

How Many Types of Calculation?Two types of Calculation

Manual

Automatically (F9)

What is Goal Seek option? Return required number values

Data What is Analyses Goal Seek

Set Cell (Function/ Formula Cell)

To value (Required number value )

By Changing Cell (Target cell)


Lecture No. 8

How to select print area?After selection area

Page Layout Page setup Print

Area Set Print Area / Clear print are

Print Preview:Before gain hardcopy use option print

preview

Office button Print preview (Ctrl + F2)

Page Setup:Insert Page layout Page Setup

Pages

o Landscape (Width Wise)

o Portrait (Height Wise)

Adjust to

Fit to

Paper size (letter, Legal, A4)

Margin

o Top, bottom, Left, Right , Header margin, Footer margin

Center on Page

o Horizontally

o Vertically

Header / Footer

o Custom Header

o Custom Footer


Who to print file? Office Button Print (Ctrl +P)

Printer Name

Page range

o Selection all, Selection area, etc

27977325 Ms Excel Notes

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Transcript of 27977325 Ms Excel Notes