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Georgian Bluffs Chatsworth Biodigester Joint Board

MinutesJanuary 24, 2014 8:00 AM

Members Present:

MayorAlan Barfoot, Township of Georgian BluffsDeputy MayorDwight Burley, Township of Georgian BluffsDeputy MayorTerry McKay, Township of Chatsworth

Staff Present:

Chief Administrative OfficerMurray Hackett, Township of Georgian BluffsDirector of OperationsPeter Paquette, Township of Georgian BluffsTreasurerGrace Nayler, Township of ChatsworthTreasurerHolly Morrison, Township of Georgian BluffsBiodigester OperatorTroy Unruh, Township of Georgian Bluffs (absent from 9:05to 9:30AM)

Operations AssistantDesire van Dijk, Township of Georgian Bluffs (RecordingSecretary)

1. Call to Order:

Chair Alan Barfoot called the meeting to order at 8:10 AM

2. Declaration of Pecuniary Interest and the General Nature Thereof:

None at this time

3. Minutes of Previous Meeting:

Motion Number: BIO 001-2014Moved by: Member Terry McKaySeconded by: Member Dwight

Be it resolved that the Georgian Bluffs Chatsworth Biodigester Joint Boardapproves minutes of the November 11, 2013 meeting as presented.

Carried

4. Hearing of Delegations or Deputations:

None

5. Correspondence

1) Veolia October, November December 2013 Wastewater Reports

Motion Number: BIO 002-2014Moved by: Member Dwight BurleySeconded by: Member Terry McKay

Be it resolved that the Georgian Bluffs Chatsworth Biodigester Joint Boardaccepts the Veolia October, November December 2013monthly wastewaterreports.

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Georgian Bluffs Chatsworth Biodigester Joint Board MeetingMinutes

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Carried

2) ANF Energy Solutions Inc. (ANF) proposal for Relay Upgrade and NuisanceTrips Monitoring

This issue will be monitored for the time being with the new generator to see ifthere is improvement before proceeding.

Noted and Filed

3) BDO Financial StatementNoted and Filed

4) GenivarExplanation of 2013 Engineering Fees

The following recommendations were made:

Motion Number: BIO 003-2014Moved by: Member Terry McKaySeconded by: Member Dwight Burley

Be it resolved that the Georgian Bluffs Chatsworth Biodigester Joint Boardauthorizes payment to Genivar for professional services, including finaldesign and specification for the septage receiving station and storageupgrades, meeting May 3, 2013 with the Board regarding RFP award,meeting with the Board May 24, 2013 regarding design of receiving station,teleconference with MPP, review of FIT responses and assessment of RFP

for 3 brokers for digestate, in the amount of $24,186.36 plus tax, to be paidfrom the Capital Fund.

Carried


Be it resolved that the Georgian Bluffs Chatsworth Biodigester Joint Boardauthorizes payment to Genivar for professional services, including finaldesign of the improved septage receiving station and septage storage, odour

control and process control, contract documents and specifications, survey ofseptage receiving sites, preparation of updated cost estimates, explanation ofFIT application problems, meeting with haulers June 7, 2013 and Boardmeeting June 21, 2013, in the amount of $15,172.53 plus HST, to be fundedfrom the Capital Fund.

Carried

Motion Number: BIO 005-2014Moved by: Member Dwight Burley

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5) BR001-2014 Exhaust Pipe

While Rolan Inc. was providing regular service maintenance, it was noticed that ahole had formed in the exhaust pipe of the generator. Two quotes wherereceived to replace the exhaust pipe from the heat exchanger to the top of theroof.

The following recommendation was made:


Be it resolved that the Georgian Bluffs Chatsworth Joint Biodigester Boardreceives the Biodigester Operators report BR001-2014 Exhaust Pipe, datedJanuary 19, 2014 and awards Caldecott Millwright Services the contract toproceed with the removal and replacement of the exhaust pipe at a cost of$2,940.00 plus HST, to be funded from the operating repair and maintenancebudget.

Carried

6) BR002-2014 Rolan Biogas Generator Service Agreement

The Biodigester has had a service contract with Rolan Inc. since 2012. Theagreement provides for ongoing monthly maintenance services. Emergencyservice calls are billed separately. Rolan Inc. has provided a proposal for anenhanced service agreement.

The following recommendation was made:Motion Number: BIO 010-2014Moved by: Member Dwight BurleySeconded by: Member Terry McKay

Be it resolved that the Georgian BluffsChatsworth Biodigester Joint Boardapprove the ongoing, regular Biogas Generator Service Agreement with RolanInc. at a cost of $2,300 per month, for a period of one year, beginning February1, 2014.

Carried

7) BR003-2014 regarding RFP 2013-007 for the provision of generalengineering services & contract administration specifically for the operationand improvements to the Georgian Bluffs-Chatsworth Biodigester



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Be it resolved that the Georgian BluffsChatsworth Biodigester Joint Boardreceives the report prepared by Peter Paquette, Director of Operations andfurther, awards the contract to supply engineering services to Genivar Inc. (nowknown as WSP) for a period of at least three (3) years, or until the completion of

any construction project started within the three (3) years of the agreement.Carried

Finance:

1) Waste Water SummaryNoted and Filed

2) Revenue and Expense reports to December 31, 2013


Motion Number: BIO 012-2014

Moved by: Member Terry McKaySeconded by: Member Dwight Burley

Be it resolved that the Georgian BluffsChatsworth Biodigester JointBoard receives the current revenue and expense financial statements toDecember 31, 2013.

Carried

3) 2014 Budget

Treasurer Holly Morrison reviewed the budget initially presented inOctober 2013.

Joint Board will delay decisions about the 2014 budget until after aGeorgian Bluffs Chatsworth Joint Council meeting has taken place.Treasurer will put the 2014 budget on hold.

7. Public Question Period:

1) David Chapman

a) In the budget process is there typically a balance sheet? A: TheBiodigester is totally separate. Mr. Chapman requested a budget balancesheet be provided going forward

b) Mr. Chapman recommended some consideration be given to not showingtransfers from Georgian Bluffs and Chatsworth as revenue.

c) Are we assuming over a 100% increase in revenue based on theproposed by-law? A: Yes

d) Concerns around capital budgeting given that in 2013, capital expensesexceeded budgeted amounts by 52%.

e) Is the $450,000 capital sheet the budget? A: No, it is a workingdocument, and it is a wish list. Do we actually have to do $450,000worth of capital work to achieve whats being shown in the budget? A:

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We dont have a by-law in place which forces residents to bring theirseptic waste to the Biodigester. In anticipation of that by-law, we havemade a list of what would be required.

f) Mr. Chapman asked for clarification on the electricity generation revenues

in 2013. A: The figure listed in the agenda was not up to date as itincluded only May to December, rather than January to December. Thecorrect figure is $68,987.25 revenue from electricity production.

2) Trevor Falk

a) It would be helpful if the auditors were asked to provide some guidance onsuch things as providing a balance sheet. The audit is supposed to helpmanage the business. Some guidance on how a corporation wouldmanager this would be helpful. The information which the Board receivesneeds to be helpful. A:The auditors will review their final report in detail

with the Board and provide suggestions at that time.b) Mr. Falk did not feel this was done last year. It may be helpful to be

clearer in the request.

8. In Camera Session:

None.

9. Accounts:

Approval of accounts for the period of October 29, 2013 to January 20, 2014.



Be it resolved that the Georgian BluffsChatsworth Biodigester Joint Boardapproves accounts for payment in the amount of $126,516.57 for the period ofOctober 29, 2013 to January 20, 2014.

Carried

10. Unfinished Business:

1) Verbal update on website developmentThe BIOGRID logo and web page were presented to the Board with anexplanation of the logo. BIOGRID stands for Bio Green RenewableIndustrial Digester. This concept shows a stylized leaf that represents anenvironmental scene with the sky and the ground contained in it. What thisleaf also represents is the Biodigester dome at the top part of the leaf. Thelines inside the leaf represent the process of anaerobic digestion.

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2) As of earlier this week, MOE still has not provided a contact person ormeeting date to discuss the Joint Boards questions. Alan Barfoot will bemeeting with MP Bill Walker this afternoon to discuss next steps.

3) The joint Council meeting will discuss in more detail the Sunset Strip. Itwas suggested that a joint Council be held on Friday, November 14 that1:00 PM in the Georgian Bluffs Council Chambers. A copy of theTownship of Chatsworths motion will be forward to the Georgian BluffsCouncil members.

11. New Business:

1) For information purposes:

a. Nickasons may be hauling septic waste from other municipalities tothe Biodigester in future. An individual agreement will be entered

into with Nickasons to allow septic waste from outside themunicipalities to be brought in.

b. In 2013, electricity production generated $68,987.25 in revenue (acorrection from the $41,511.65 stated in the agenda)

12. Future Meeting Dates:

The following dates were proposed:

Friday March 21, 2014 at 8:00AM

Friday May 23, 2014 at 8:00AMFriday July 25, 2014 at 8:00AMFriday October 3, 2014 at 8:00AMBudget PresentationFriday December 5, 2014 at 8:00AM

A decision about meeting dates will be made following the joint council meeting.

13. Adjournment:

The Biodigester Joint Board meeting adjourned at 10:00AM on a motion movedby Member Dwight Burley and seconded by Terry McKay.

Mayor Alan Barfoot Desire van Dijk,Recording Secretary

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Georgian Bluffs ChatsworthBiodigesterFinancial StatementsFor the year ended December 31, 2013

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Georgian Bluffs Chatsworth BiodigesterFinancial StatementsFor the year ended December 31, 2013

Contents

Financial Statements

Independent Auditor's Report 3 - 4

Statement of Financial Position 5

Statement of Operations and Accumulated Surplus 6

Statement of Changes in Net Financial Assets 7

Statement of Cash Flows 8

Summary of Significant Accounting Policies 9 - 10

Notes to Financial Statements 11 - 14

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Independent Auditor's Report

To the Members of Council, Inhabitants, and Ratepayers of theTownship of Georgian Bluffs and the Township of Chatsworth

We have audited the accompanying financial statements of the Georgian Bluffs ChatsworthBiodigester, which comprise the statement of financial position as at December 31, 2013, and

the statements of operations and accumulated surplus, changes in net financial assets, and cashflows for the year then ended and the summary of significant accounting policies and otherexplanatory information.

Management's Responsibility for the Financial Statements

Management is responsible for the preparation of these financial statements in accordance withCanadian public sector accounting standards and for such internal control as managementdetermines is necessary to enable the preparation of financial statements that are free frommaterial misstatement, whether due to fraud or error.

Auditor's Responsibility

Our responsibility is to express an opinion on these financial statements based on our audit. Weconducted our audit in accordance with Canadian generally accepted auditing standards. Thosestandards require that we comply with ethical requirements and plan and perform the audit toobtain reasonable assurance about whether the financial statements are free from materialmisstatement.

An audit involves performing procedures to obtain audit evidence about the amounts anddisclosures in the financial statements. The procedures selected depend on the auditor'sjudgment, including the assessment of the risks of material misstatement of the financialstatements, whether due to fraud or error. In making those risk assessments, the auditorconsiders internal control relevant to the entity's preparation of the financial statements inorder to design audit procedures that are appropriate in the circumstances, but not for thepurpose of expressing an opinion on the effectiveness of the entity's internal control. An auditalso includes evaluating the appropriateness of accounting policies used and the reasonablenessof accounting estimates made by management, as well as evaluating the presentation of the

financial statements.We believe that the audit evidence we have obtained is sufficient and appropriate to provide abasis for our audit opinion.

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Basis for Qualified Opinion

Inherent in their nature, tipping and sewage fees are not susceptible to complete auditverification. Accordingly, our verification of these fees was limited to comparing the amounts

recorded in the records of the Georgian Bluffs Chatsworth Biodigester to the contractor reportsand we were not able to determine whether any adjustments might be necessary to tipping andsewage fee revenue, annual surplus, assets and accumulated surplus.

Opinion

In our opinion, except for the effects of the matter described in the Basis for Qualified Opinionparagraph, the financial statements present fairly, in all material respects, the financial positionof the Georgian Bluffs Chatsworth Biodigester as at December 31, 2013 and the results of itsoperations, changes in net financial assets and cash flows for the year then ended in accordancewith Canadian public sector accounting standards.

Chartered Accountants, Licensed Public Accountants

Owen Sound, OntarioApril 28, 2014

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Georgian Bluffs Chatsworth BiodigesterStatement of Financial Position

December 31 2013 2012

Financial assetsCash $ 60,620 $ 75,091Accounts receivable 38,211 52,666Due from supporting municipalities 180,000 46,208Due from the Township of Georgian Bluffs - 17,376

278,831 191,341

LiabilitiesAccounts payable and accrued liabilities 97,940 41,341Due to the Township of Georgian Bluffs 150,000 150,000Due to the Township of Georgian Bluffs 12,611 -

260,551 191,341

Net financial assets 18,280 -

Non-financial assetsTangible capital assets (Note 1) 3,710,307 3,815,236

Accumulated surplus(Note 2) $ 3,728,587 $ 3,815,236

The accompanying summary of significant accounting policies and notes are an integral part of these financial statements.

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Georgian Bluffs Chatsworth BiodigesterStatement of Operations and Accumulated Surplus

For the year ended December 31 2013 2013 2012

Budget Actual ActualRevenueRequisitions

Township of Chatsworth $ 150,000 $ 150,000 $ 131,991Township of Georgian Bluffs 150,000 150,000 131,991

Other revenuesHydro generation 90,000 68,987 81,785Commercial sewage fees 60,000 66,030 60,988Residential sewage fees 95,000 11,269 9,469Tipping fees 70,000 34,422 59,810Interest 500 933 630

615,500 481,641 476,664

ExpensesAmortization - 142,317 142,108Commercial haulage contracts 50,000 45,486 42,237Digestate disposal 18,000 32,805 95,803Insurance 16,500 15,956 15,511Office expenses 1,000 9,275 765Operational expenses 28,500 14,468 30,996Other services 5,000 11,715 47,467Professional fees 55,000 39,153 44,018Repairs and maintenance 54,000 60,495 12,387Service contracts 150,000 142,693 163,451Utilities 39,000 35,893 34,977Wages and benefits 17,000 18,034 15,336

434,000 568,290 645,056

Annual surplus(deficit)(Note 3) 181,500 (86,649) (168,392)

Accumulated surplus, beginning of the year 3,815,236 3,815,236 3,983,628

Accumulated surplus,end of the year $ 3,996,736 $3,728,587 $ 3,815,236


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Georgian Bluffs Chatsworth BiodigesterStatement of Changes in Net Financial Assets

For the year ended December 31 2013 2013 2012

Budget Actual Actual

Annual surplus (deficit) (Page 6) $ 181,500 $ (86,649) $ (168,392)

Acquisition of tangible capital assets (181,500) (37,388) (21,140)Amortization of tangible capital assets - 142,317 142,108

(181,500) 104,929 120,968

Increase (decrease) in net financial assets - 18,280 (47,424)

Net financial assets, beginning of the year - - 47,424

Net financial assets, end of the year $ - $ 18,280 $ -


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Georgian Bluffs Chatsworth BiodigesterStatement of Cash Flows

For the year ended December 31 2013 2012

Cash provided by (used in)

Operating activitiesAnnual deficit $ (86,649) $ (168,392)Items not involving cash

Amortization 142,317 142,108

55,668 (26,284)

Changes in non-cash working capital balancesAccounts receivable 14,455 (52,666)Due from supporting municipalities (103,805) (16,161)Accounts payable and accrued liabilities 56,599 41,341

(32,751) (27,485)

22,917 (53,769)

Capital transactionsCash used to acquire capital assets (37,388) (21,140)

Financing activitiesDue to the Township of Georgian Bluffs - 150,000

Net change in cash (14,471) 75,091

Cash, beginning of the year 75,091 -

Cash,end of the year $ 60,620 $ 75,091


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Georgian Bluffs Chatsworth BiodigesterSummary of Significant Accounting Policies

December 31, 2013

Basis of Accounting The financial statements of the Georgian Bluffs ChatsworthBiodigester are the representations of management. Theyhave been prepared in accordance with Canadian publicsector accounting standards established by the Public SectorAccounting Board of the Canadian Institute of CharteredAccountants, as prescribed by the Ontario Ministry ofMunicipal Affairs and Housing.

Revenues and expenditures are reported on the accrual basisof accounting. The accrual basis of accounting recognizesrevenues as they become available and measurable;expenditures are recognized as they are incurred andmeasurable as a result of receipt of goods or services and the

creation of a legal obligation to pay.

Basis of Consolidation The Georgian Bluffs Chatsworth Biodigester has beenproportionately consolidated in the financial statements ofthe Corporations of the Township of Georgian Bluffs and theTownship of Chatsworth.

Use of Estimates The preparation of financial statements in accordance withCanadian public sector accounting standards requiresmanagement to make estimates that affect the reportedamounts of assets and liabilities at the date of the financialstatements, and the reported amounts of revenues andexpenses during the reporting period. Estimates are usedwhen accounting for items such as accrued liabilities, anduseful lives of tangible capital assets. By their nature, theseestimates are subject to measurement uncertainty and actualresults could differ from management's best estimates asadditional information becomes available in the future.

Revenue Recognition Revenues are recognized as follows:

a) Government transfers are recognized as revenue in thefinancial statements when the transfer is authorized andany eligibility criteria are met, except to the extent thattransfer stipulations give rise to an obligation that meetsthe definition of a liability. Transfers are recognized as

deferred revenue when transfer stipulations give rise toa liability. Transfer revenue is recognized in thestatement of operations as the stipulation liabilities aresettled.

b) Fees, user charges and other revenues are recorded uponsale of goods or provision of service when collection isreasonably assured.

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Georgian Bluffs Chatsworth BiodigesterSummary of Significant Accounting Policies

December 31, 2013

Tangible Capital Assets Tangible capital assets are recorded at cost less accumulatedamortization. Cost includes all amounts that are directlyattributable to acquisition, construction, development orbetterment of the asset. Amortization is provided over theestimated useful life of the assets, using the straight-linemethod. The useful life of the assets is based on estimatesmade by management. The following rates are used:

Buildings and accessories 50 yearsVehicles and equipment 20 yearsOther 20 to 100 years

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Georgian Bluffs Chatsworth BiodigesterNotes to Financial Statements

December 31, 2013

1. Tangible Capital Assets

2013

LandBuildings and

AccessoriesVehicles and

Equipment Other TotalCost, beginning ofthe year $ 2,000 $ 1,923,552 $ 2,050,137 $ 138,310 $ 4,113,999Additions - 37,388 - - 37,388

Cost, end of theyear 2,000 1,960,940 2,050,137 138,310 4,151,387

Accumulatedamortization,beginning of theyear - 70,910 199,530 28,323 298,763Amortization - 38,356 102,437 1,524 142,317Accumulatedamortization, end ofthe year - 109,266 301,967 29,847 441,080Net carryingamount, end of theyear $ 2,000 $ 1,851,674 $ 1,748,170 $ 108,463 $ 3,710,307

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December 31, 2013

1. Tangible Capital Assets - (continued)

2012

LandBuildings and

AccessoriesVehicles and

Equipment Other TotalCost, beginning ofthe year $ 2,000 $ 1,919,107 $ 2,033,442 $ 138,310 $ 4,092,859Additions - 4,445 16,695 - 21,140

Cost, end of theyear 2,000 1,923,552 2,050,137 138,310 4,113,999

Accumulatedamortization,beginning of theyear - 32,520 97,337 26,798 156,655Amortization - 38,390 102,193 1,525 142,108Accumulatedamortization, endof the year - 70,910 199,530 28,323 298,763Net carryingamount, end of theyear $ 2,000 $ 1,852,642 $ 1,850,607 $ 109,987 $ 3,815,236

The net book value of tangible capital assets not being amortized because they are underconstruction is $41,834 (2012 - $4,445).

$Nil (2012 - $Nil) in contributed capital assets were recognized in the financial statementsduring the year.

2. Accumulated Surplus

2013 2012

Invested in tangible capital assets 3,710,307 3,815,236

General deficit (Note 3) (118,651) -Future capital reserve 136,931 -

$ 3,728,587 $ 3,815,236

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December 31, 2013

3. Budgets

Under Canadian public sector accounting standards, budget amounts are to be reported onthe consolidated statement of operations and accumulated surplus and changes in netfinancial assets for comparative purposes. The 2013 budget amounts for the Georgian BluffsChatsworth Biodigester approved by the board, have been reclassified to conform to thepresentation of the consolidated statements of operations and accumulated surplus andchanges in net financial assets. The following is a reconciliation of the budget approved bythe Board.

2013 2013 2012

Budget Actual Actual

Annual surplus (deficit) (Page 6) $ 181,500 $ (86,649) $ (168,392)

Amortization - 142,317 142,108

181,500 55,668 (26,284)

Net transfers to reserve - (136,931) -Capital acquisitions, disposalsand write-down (181,500) (37,388) (21,140)Prior year general surplus - - 47,424

General deficit (Note 2) $ - $ (118,651) $ -

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December 31, 2013

4. Commitments

The Georgian Bluffs Chatsworth Biodigester has entered into an agreement for theoperations and maintenance of the Biodigester for $103,302 in 2014.

The Georgian Bluffs Chatsworth Biodigester has entered into an agreement for loading,hauling and disposal of digestate for a five year term from 2013 to 2017 for an estimatedannual amount of $44,140.

The Georgian Bluffs Chatsworth Biodigester has entered into an ongoing service agreementfor feedstock coordination and quality supervision for $700 per month.

5. Comparative Amounts

Comparative amounts have been reclassified to conform with current year presentation.

6. Subsequent Events

Subsequent to year end the Georgian Bluffs Chatsworth Biodigester entered into anagreement for the maintenance of equipment from February 1, 2014 to February 1, 2015 for$2,300 per month plus HST.

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Township of Georgian Bluffs Monthly ReportJanuary 2014

1.0 IntroductionThe following report summarizes operational data, maintenance activities and compliance issueidentified during the month of January, 2014. This report includes all information required underAppendix H of the Georgian Bluffs Services Agreement.

2.0 Wastewater SystemDerby Lagoons2.1 Influent FlowsThe influent flows are determined through records provided by the Septic hauler and are tabulatedas follows; for the month of January, the total influent flow was 767.53m3, with an average dailyflow of 24.76m3or approximately 43.06% of the rated capacity based on the monthly average.

2.2 Treated FlowsThe irrigated flows were shut down on 31 October, 2013 for the season. As per the Certificate ofApproval, spray irrigation can start again 1 May, 2014.

2.3 Required Analysis as per Amended Certificate of Approval #4027-84PQMXAdjacent Monitoring Wells/Ponds

Date LocationConductivity

(uS/cm)Chlorides

(mg/L)Nitrate(mg/L) pH

TotalPhosphorus

(mg/L)

TotalAmmonia

(mg/L)

UnionizedAmmonia

(mg/L)

1/14/14 TW-1 905 81 1.23

1/14/14 TW-1A 699 58 0.34

1/14/14 TW-2 991 1.7

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2.4 Repairs and Maintenance DetailsThere were no repairs or non-routine maintenance completed at the lagoon during the month ofJanuary 2014.

2.5 Regulatory Issues

The Annual Derby Lagoons Inspection was scheduled for Tuesday, 5 June, 2012 with Ministry ofthe Environment officer, Rhonda Shannon. The final report has not been received by Veolia WaterCanada.

2.6 Consumer Complaints/Inquiry and Actions CompletedVarious odour complaints have been received throughout the month of Januaru by the Townshipand Ministry of the Environment. The odour complainants to date are at the following addresses;

137235 Concession 7 Road 062223 Sideroad 3 177152 Concession 5 Road

Odour monitoring has been conducted by various persons and various times to troubleshoot these

odour complaints. All necessary documentation is being collected to ensure that all complaints /monitoring is being addressed in a timely manner to rectify this issue as soon as possible.

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2.7 Bio-Digester OperationsTank LevelsHydrolyzer FOG Digester Digestate Storage

Date

LiquidLevel

(m3)

StoredWaste

Volume

(m3)

AvailableWaste

Volume

(m3)

LiquidLevel

(m3)

StoredWaste

Volume

(m3)

AvailableWaste

Volume

(m3)

LiquidLevel

(cm)

LiquidLevel

(Small)

(m)

LiquidLevel

(Large)

(m)

1 1.90 68.46 31.54 2.223 41.01 8.99 52 2.36 1.48

2 1.90 68.46 31.54 0.875 16.14 33.86 20 2.36 1.49

3 2.98 100.00 0.00 0.843 15.55 34.45 57 2.36 1.49

4 2.15 77.47 22.53 0.897 16.55 33.45 20

5 0.74 26.66 73.34 0.753 13.89 36.11 20

6 2.97 100.00 0.00 0.773 14.26 35.74 20 2.36 1.53

7 1.27 45.76 54.24 0.743 13.71 36.29 20

8 1.16 41.80 58.20 0.766 14.13 35.87 20

9 2.80 100.00 0.00 0.673 12.42 37.58 51 2.36 1.55

10 3.00 100.00 0.00 0.667 12.31 37.69 52 2.39 1.5811 1.29 46.48 53.52 0.647 11.94 38.06 20 2.39 1.60

12 1.17 42.16 57.84 0.635 11.72 38.28 52 2.39 1.62

13 1.27 45.76 54.24 1.709 31.53 18.47 20 2.39 1.63

14 1.22 43.96 56.04 0.669 12.34 37.66 20 2.39 1.63

15 0.87 31.35 68.65 0.679 12.53 37.47 20 2.39 1.64

16 0.83 29.91 70.09 0.629 11.61 38.39 20 2.39 1.65

17 2.74 98.73 1.27 2.485 45.85 4.15 22 2.39 1.67

18 2.55 91.88 8.12 2.467 45.52 4.48 21 2.39 1.68

19 2.02 72.78 27.22 2.495 46.03 3.97 47 2.39 1.70

20 2.10 75.67 24.33 2.458 45.35 4.65 20 2.39 1.70

21 1.77 63.78 36.22 2.451 45.22 4.78 20 2.39 1.7122 1.81 65.22 34.78 2.451 45.22 4.78 21 2.39 1.72

23 1.79 64.50 35.50 3.037 50.00 0.00 20 2.39 1.72

24 1.85 66.66 33.34 3.045 50.00 0.00 20 2.39 1.72

25 2.03 73.14 26.86 3.042 50.00 0.00 48 2.39 1.72

26 1.83 65.94 34.06 2.496 46.05 3.95 20 2.39 1.74

27 1.77 63.78 36.22 3.042 50.00 0.00 20 2.41 1.75

28 1.61 58.01 41.99 2.476 45.68 4.32 48 2.41 1.76

29 1.39 50.08 49.92 2.218 40.92 9.08 50

30 1.37 49.36 50.64 2.233 41.20 8.80 47 1.78

31 1.35 48.64 51.36 2.241 41.35 8.65 50 1.78

NOTE: Hydrolyzer maximum volume100m3 FOG maximum volume50m3 Digestate Storage maximum volume 785m3

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2.8 Bio-Digester OperationsPower Production and Generator Status

Date Time Operator(s)Generator

StatusIntellimonitor

(Kw)Produced

KwActivePower

GeneratorHours

RunHours

1 1131 TU ON 1284461 581 36 20818 17

2 2147 TU OFF

1285042 0 0 20835 03 0959 TU OFF

1285042 923 0 20835 22

4 1135 TU ON 1285965 1474 50 20857 31

5 1820 TU ON 1287439 1007 57 20888 20

6 1600 TU ON 1288446 1316 50 20908 27

7 1826 TU ON 1289762 936 49 20935 19

8 1620 TU OFF 1290698 628 0 20954 16

9 1510 TU OFF 1291326 1199 0 20970 24

10 1545 TU ON 1292525 1020 49 20994 20

11 1214 TU ON 1293545 1376 50 21014 28

12 1817 TU ON 1294921 572 49 21042 12

13 0557 TU ON

1295493 802 37 21054 2314 0626 TU ON 1296295 805 34 21077 17

15 0641 TU ON 1297100 1340 49 21094 24

16 0639 TU ON 1298440 2360 80 21118 35

17 1732 TU ON 1300800 920 80 21153 16

18 0954 TU ON 1301720 1537 49 21169 28

19 1418 TU ON 1303257 1313 61 21197 26

20 1600 TU ON 1304570 632 36 21223 14

21 0635 TU ON 1305202 1147 43 21237 24

22 0619 TU ON 1306349 1099 54 21261 23

23 0602 TU ON 1307448 959 33 21284 24

24 0620 TU ON

1308407 1171 44 21308 29

25 1305 TU ON 1309578 820 34 21337 25

26 1340 TU ON 1310398 900 32 21362 25

27 1511 TU ON 1311298 918 32 21387 21

28 1316 TU OFF 1312216 764 0 21408 20

29 1219 TU ON 1312980 808 40 21428 23

30 1043 KD / TU ON 1313788 544 34 21451 16

31 0611 TU ON 1314332 431 35 21467 11

Total 30,302 660

NOTE: TUTroy Unruh KDKrystal Douglas

2.9 Bio-Digester Operational RecommendationsNo operational recommendations for January, 2014.

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Date Project Details Action by

Aug.1/12 CH4 Alarm Obtain quotes to replace CH4 Alarms TU

Nov23/12

Hydro Onerequest

Hydro One has requested payment of Assessment($11,678.55) for a proposal for Phase III power.This is pending until application has beensubmitted

HM

Nov23/12

Sunset StripSewage

Maximum allowableagreements to be reviewedand specified if they are being charged by tonneor m3

HM

Feb14/13

Meet withSunset StripHauler

Peter to review with Holly PP & HM

Feb14/13

OdourControl

MegaLab Bacteria Seeding of digestate tominimize odours has been ordered.

PP

Feb14/13

MOE AnnualInspectionReport

Report from MOE for Derby Lagoons inspectionexpected from MOEawaiting response

Open

Mar15/13

Processing ofsource

separatingorganics

Grinding & making a slurry of source separating organicsfrom the Municipality of Meaford. Equipment from LandiaInc. for a 2.5m3container that accepts waste and grinds it,ready for pasteurizing: estimated cost = $33,000.00-47,000.00Revenue: 500m3X $45 tipping fee =$22,500/year

Requires capital to be able to chew up bones,

separate plastics. Requires pasteurization.

TU

May 3/13 By-Law Possible start date for by-law. Awaiting responsefrom Minister (MOE).

AB/BP

Oct/13 Potentialapple waste

Sample to be obtained from Miller and sent fortesting

TU

Nov 1/13 Have1.com Website complete and live. DvD

Nov 1/13 100KwGeneratorReplacement

Cold temperatures have affected electricityproduction.

TU

GEORGIAN BLUFFS & CHATSWORTHDATE: April 28, 2014REPORT TO: Bio Digester Joint BoardFROM: Desire van Dijk, Operations AssistantSUBJECT: Action Items

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G:\Biodigester\Council & By-Laws\C05 Committee Agenda & Minutes\Reports\2014 Reports\BR004-2014 Gas Booster Pump.docx

TOWNSHIP OF GEORGIAN BLUFFS

Date: April, 7 2014Report To: Georgian Bluffs Chatsworth BioGRID Joint BoardFrom: Troy Unruh, OperatorSubject: BR004-2014 Gas Booster Pump (Biodigester)

Strategic Plan:

3.1 Water & Waste Water System

Operate water and waste water systems to maintain a high standard of public health andsafety, protect the environment and ensure long term financial sustainability.

3.2 Solid Waste Management

Manage solid waste to protect public health and minimize environmental impact throughwaste reduction, diversion, recycling and re-use.

Summary:

Staff was asked to review equipment and systems critical to the operation of thebiodigester. It was identified that the gas booster pump is the one component that, if itwere to fail, would take 10-12 weeks to replace and would cause a total shut-down of thebiodigester operation. The replacement must be special-ordered and manufactured.This is not a part that is sitting on the shelf. To protect from extended down time, threequotes were received from Johnson Pumps, Lynjo Electrical and Rolan Inc. to supply thepump.

Comments:

The three quotes obtained were:Lynjo - $3795.00Johnson pumps - $3497.06Rolan - $3450.00

Financial Considerations:

The cost of the repair would come out of the repair and maintenance budget.

Recommendation:

Be it resolved that the Georgian Bluffs-Chatsworth BioGRID Joint Board approve thequote from Rolan Inc. in the amount of $3,450.00 plus HST, to have a replacement gasbooster pump manufactured and delivered to the site.

Respectfully submitted,

Troy UnruhOperator

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G:\Biodigester\Council & By-Laws\C05 Committee Agenda & Minutes\Reports\2014 Reports\BR005-2014 Exhaust Pipe HeatExchanger.docx


Date: April 21, 2014Report To: Georgian Bluffs Chatsworth BioGRID Joint BoardFrom: Troy Unruh, OperatorSubject: BR005-2014 Exhaust Pipe Heat Exchanger

(Biodigester)

Strategic Plan:




Manage solid waste to protect public health and minimize environmental impact through

waste reduction, diversion, recycling and re-use.

Summary:

While Rolan Inc. was doing a service, it was noticed another hole had formed in theexhaust pipe of the generator at the heat exchanger. Caldecott was called and a steelsleeve was installed into the heat exchanger. Additional repairs of a similar nature wereundertaken to the other side of the heat exchanger where another hole was found. Arepair was made with a temporary patch.

Comments:

The discharge end was repaired, but the inch plate was showing more wear. Whenthe plate wears through again it will have to be replaced.


The $660 repair cost plus HST will be coming out of the repair and maintenance budget.

Recommendation:

Be it resolved that the Georgian Bluffs-Chatsworth BioGRID Joint Board receives reportBR005-2014 Exhaust Pipe Heat Exchanger from the Operator dated April 21, 2014.


Troy UnruhOperator

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From:Randy Caldecott

Date:February 28, 2014 at 16:32:31 ESTTo:troy georgian bluffs

Subject:safety -- exaust leak at heat exchanger

Troy

proj: repair exhaust leak at heat exchanger

safety talk ; welding ;

shop fabricate heavy plate steel ; form as required

site

remove both ends of heat exchanger

clean weld area to good sound metal ; weld patch to cover large leak hole ;

check tubes as possible leak

- inspect unit at discharge end /; tubes ; housing

new gaskets

close up unit

torque bolts ; NO MONOXIDE LEAK ALLOWED

lot $ 660.00

tax extra; net 30

note tubes should be cleaned ; do you have the correct tube brush

Caldecott Millwright Services

Randy Caldecott, President

698 9th Ave, Hanover,ON N4N 2N1Phone: (519)364-7400 Fax:(519)364-1730

Cell: (519) 889-0694

e-mail:[email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]

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G:\Biodigester\Council & By-Laws\C05 Committee Agenda & Minutes\Reports\2014Reports\BR006-2014 Exhaust Turbo.docx


Date: April 21, 2014Report To: Georgian Bluffs Chatsworth BioGRID Joint BoardFrom: Troy Unruh, OperatorSubject: BR006-2014 Exhaust Turbo (Biodigester)

Strategic Plan:





Summary:

After the engine rebuild, the turbo that was on the engine was sent away to get rebuilt.The company attempted to rebuild the turbo twice but was unable to achieve efficienciesabove 45%. A minimum of 85% must be achieved. When the turbo is changed, a newone will be required. A quote was received from Wrights Automotive Machine Shop.

Comments:

The quote for a new turbo is $2224.73 plus HST


The cost will be coming out of the repair and maintenance budget.

Recommendation:

Be it resolved that the Georgian Bluffs-Chatsworth BioGRID Joint Board receives reportBRO06-2014 Exhaust Turbo.


Troy UnruhOperator

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G:\Biodigester\Council & By-Laws\C05 Committee Agenda & Minutes\Reports\2014 Reports\BR007-2014 Sewage Vent.docx


Date: April 21, 2014Report To: Georgian Bluffs Chatsworth BioGRID Joint BoardFrom: Troy Unruh, OperatorSubject: BR007-2014 Sewage Vent (Biodigester)

Strategic Plan:





Summary:

When the technician came to calibrate the sewage flow meter, he also calibrated thepulse for the PLC (card reader) at the top of the hill. The technician noted that air wasbeing trapped in the meter and subsequently caused the meter to malfunction. Therecommendation is to vent the sewage line to get more accurate flows. After talking withWSP, they suggested that we go with a sewage vent. A Syntec wastewater valve waspurchased at a cost of $1,036.00 plus HST, and quotes are forthcoming on the cost ofvent installation, estimated to be approximately $1,000.00.

Comments:

With the installation of the vent, more accurate billing and process will be obtained.


The cost will be coming out of the repair and maintenance budget.

Recommendation:

Be it resolved that the Georgian Bluffs-Chatsworth BioGRID Joint Board receives ReportBRO07-2014 Sewage Vent from the Operator regarding the purchase and installation ofthe sewage line vent.


Troy UnruhOperator

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2014 04 28 Agenda Package

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