2013 NDE Data Conference

Student Grades, SOOO Much Data

Pam Tagart & Kathy Heskett

Data, Research & Evaluation

Session Agenda•Student Grades Overview•Student Grades Template Changes/Clarification•Staff Reporting Changes Affecting Student

Grades•Student Grades Validation and Verification

Reports• Instructional Units•Use of Data•Due Dates and Data Changes•Calendar•Questions & Answers

Student Grades Overview•All Students PK-12, B-21•All Courses Completed

▫For High School Courses only those for High School Credit including dual credit.

•Grades Earned for students in Grades 9-12▫Report 0 for PK-8

•Connection to NSSRS Staff Reporting

Student Grades Template Changes/Clarification

•School of Membership•Semester Code•Section code, no change in requirements,

possible changes in vendor extract.

School of MembershipSchool Number [Student Grades:Location Code (2)]

For most students, the School of Membership is the school where the student is enrolled for the majority of their instruction. For students attending a program (e.g. focus, Rule 18, ESU or alternative programs), the School of Membership is the school where the student would be enrolled either due to residence in the district or due to assignment.

Semester Code•Issues with duplicate records (i.e. Quarter

classes)•Issues determining “class” from Section

Code▫Created more options for semester code

and▫Use of the system generated section code

or district/system generated code that remains the same for every reporting period for that class.

Semester Code•Semester[Student Grades:Supplementary

Course Differentiator (22)]▫Removed all current codes (0, 1, 2, 3, 4)▫New Coding

Year-long Semester Quarter Trimester Hexter Summer school

New Semester Codes

Staff Reporting Changes Affecting Student Grades

• Postsecondary Staff▫Don’t report in NSSRS Staff Reporting▫Yes report NDE Staff ID in Student Grades▫Controlling District = 00-0000

• Distance Learning Staff from Sending District▫Don’t report assignment in NSSRS Staff Reporting

at Receiving District▫Yes report NDE Staff ID in Student Grades▫Controlling District = County District Number for

District sending distance learning.

Student Grades ReportingEarly Childhood

• 180000 – Self Contained Classroom Staff reported as P-1160 (regular early childhood Teacher) or 7-1160 (SPED early childhood teacher) or M-1160 or T-1160 AND if the students have a Programs Fact Template– Early Childhood   EC-XXXXX OR

• *180005 – Home-Based Program (Non-Sped) Staff reported as P-1160 (regular early childhood Teacher) OR

• *194000 – Special Education In-Home Setting Staff reported as 7-1160 (sped early childhood Teacher)

*The Home Based course descriptions are inclusive of teaching/coaching parents and families of young children birth to kindergarten eligible entrance age in the child's home. 

Student Grades Reporting Students Age 18-21

Special Education students age 18-21 should be participating in one or both of the following courses:

▫192000 Special Ed Functional Skills and Activities

▫192015 Special Education Independent Living AND

•The students should also be receiving academic instruction using the SPED Course codes or regular courses from Course Codes and Clearing Endorsements

Course Reporting Examples• Examples

▫Year-long Algebra I course 110300, same teacher First semester grading: semester code S1, section code

1A2B3C4D, Grade B Second semester grading: semester code S2, section code 1A2B3C4D, Grade A

▫Year-long Algebra I course 110300, different teacher First semester grading: semester code S1, section code

1A2B3C4D, Grade B, Mrs. Smith’s NDE Staff ID Second semester grading: semester code S2, section code 1A2B3C5E, Grade A, Mr. Green’s NDE Staff ID

Course Reporting Examples

•Examples▫Block Schedule Chemistry II 130302, same

teacher First semester grading: semester code Q1,

section code 1234ABCD, Grade B Second semester grading: semester code Q2,

section code 1234ABCD, Grade A

Issues•Student Grades Records Reported in

wrong location (all student grades records reported in one school)

•Student Grades would not load due to NDE Staff ID for person not appropriately endorsed to teach and grade (i.e. only holds a substitute teaching certificate)

•Not all teachers in NSSRS Staff Reporting were on a Student Grades template for a Student

Student Grades Validation/Verification Reports

NSSRS Validation ErrorsError #

Name

462 If Student Is In Grades 9-12, “Not Applicable” Is Not A Valid Grade.

463 Student in Grades 9-12 Should Not Be Reported with Course Code 180000 (Self Contained Classroom).

465 Staff Teaching Course Does Not Have Appropriate Assignment Code

497 Invalid Location Code on Student Grades Template For Summer School

505 Invalid Location Code on Student Grades Template for Regular School

512 Staff Reporting does not match location in STUDENT GRADES template

521 Student Grade Level Outside of Grade Range for Location Reported in Student Grades Template

Student Grades Verification ReportsStudent

Student Grades Verification ReportsStaff

Instructional Units

•Rule 10 Statement of Assurances▫May be added for 2014-2015

•Manually Validate Rule 10 requirements during Approval and Accreditation Visits

•Nonpublic systems continue to report Curriculum - will get Instructional Units report.

Use of Data•Directory Search•Data Reporting System•State of the Schools Report•Career Education Programs of Study

http://www.education.ne.gov/NCE/Accountability/POSMEMO.pdf

•Program Monitoring, State and Federal Reports

•Ad Hoc requests▫Internal NDE staff▫External (i.e. press, Legislature)

Due Dates and Data Changes

• Need to make changes BEFORE the Audit Window Close Date and you have already approved?Contact the NDE Helpdesk at 888-285-0556 or nde.helpdesk@nebraska.gov

• Need to make changes AFTER the Audit Window Close Date?Requests to change data, after the Audit Window Close Date, require submission of “Request to Submit Data Late or Make Data Changes” available within the Consolidated Data Collection.

NSSRS Student Reporting Calendar

COLLECTIONCOLLECTION WINDOW

AUDITWINDOW

2012-2013 Follow-up Collection #1

2013-2014 Fall Collection

August 15 – October 15

October 16 – October 31

Summer 2013 – 2013-2014 Collection

2012-2013 Follow-up Collection #2

November 1 – November 15

November 16 – November 30

2013-2014 Year End Collection November 1 – June 16

June 17 – June 30

Data Manager – Administrator Approval always required on the Audit Window

2013-2014 Instructions and Calendars

http://www.education.ne.gov/nssrs/Resources.html•2013-2014 Student Template Instruction

Manual•2013-2014 NSSRS Calendar•2013-2014 Staff Instruction Manual •2013-2014 Course Codes and Clearing

Endorsements•Guidance for Reporting Student Grades

Version 3.0.0

Thank you for coming!

Questions?

Help•NDE Helpdesk

▫nde.helpdesk@nebraska.gov▫888-285-0556

•Pam Tagart▫pam.tagart@nebraska.gov▫402-471-4735

•Kathy Heskett▫kathy.heskett@nebraska.gov▫402-471-4738