2012 South Australian Engineering Excellence Awards Entry Invitation

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Acknowledging engineering excellence in innovation, technology, research, management and methodology in South Australia.

Registration to enter dueFriday 25th May 2012

Entry submissions dueFriday 15th June 2012

Jury Presentation DaysWeek beginning Monday 9th July 2012

Awards Presentation DinnerFriday 21st September 2012Hilton Hotel, Adelaide

For further information please contact Events Coordinator Sharryn Fensom:

E: [email protected]

P: 08 8202 7140

Engineers Australia South Australia DivisionLevel 11, 108 King William StreetAdelaide SA 5000

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South Australian Engineering Excellence Awards Sponsors:

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page 4 ENTRY INVITATION for the 2012 SOUTH AUSTRALIAN ENGINEERING EXCELLENCE AWARDS

PRESIDENT’S MESSAGEWe are now calling for nominations for the 2012 Engineering Excellence Awards. These awards provide the opportunity for consultants, contractors and clients to showcase the remarkable projects that are undertaken by South Australian Engineers. Last year’s winners demonstrated innovation in design, delivery and management of projects, which produced outstanding outcomes for clients and end users alike.

These awards provide the opportunity to demonstrate how better engineering can deliver better outcomes. The projects don’t need to be the biggest, rather an opportunity to demonstrate how engineers can see how to solve complex problems with simplicity and elegance. I am confident that South Australia’s engineers have done some remarkable projects over the past year and I look forward to being able to celebrate the achievement of engineers on Friday 21st September 2012 at the South Australia Engineering Excellence Awards.

Project and Individual winners from these awards will automatically be entered in the National Engineering Excellence Awards. These awards are the pinnacle of engineering excellence in Australia and to be nominated for these awards is an achievement in itself, but I am sure we can do much more than that.

Details for how to enter the awards are included in this booklet. I encourage all engineers to put on display the projects that they are proud of and I look forward to seeing you all on the night.

Gerry Doyle MIEAust CPEngPresidentEngineers Australia South Australia Division

CHIEF JUDGE’S MESSAGEThe South Australian Engineering Excellence Awards recognise projects and the personal achievement of outstanding engineers, engineering technologists and engineering officers.

The project entries in the 2011 Excellence Awards covered a diverse range of engineering work - from the new Adelaide Oval Western Grandstand to the remediation of a small lake in the South East. The high standard of these two and the twenty-five other entries gave the judges plenty to consider.

Both the aforementioned projects were found to be worthy of an excellence award, which highlights the opportunity for recognition for projects across the full range of engineering endeavours. That could range, for instance, from micro electronics to heavy construction and everything in between.

Elegant engineering solutions are highly regarded by the judges, who are looking forward to the task ahead.

I am looking forward to receiving the entries for 2012. You can be sure that each entry will receive every consideration.

Ross Milton FIEAust CPEng (Retired)Chief Judge


ENTRY INVITATION for the 2012 SOUTH AUSTRALIAN ENGINEERING EXCELLENCE AWARDS page 5

CRITICAL DATESRegistration to enter dueFriday 25th May 2012

Entry submissions dueFriday 15th June 2012

Jury Presentation DaysWeek beginning Monday 9th July 2012

Awards Presentation DinnerFriday 21st September 2012

ABOUT ENGINEERS AUSTRALIAEngineers Australia is Australia’s largest professional association for the engineering profession, with over 95,000 members across all engineering disciplines. Engineers Australia provides a wide range of benefits, facilities and services to help members achieve their personal and professional goals. Membership value is derived through the facilitation of knowledge sharing and networking; guaranteed professional status; ongoing professional development opportunities for individuals and the profession; participation with government and industry on issues of public policy and concern and the promotion of engineering practice for the common good.

ABOUT THE SOUTH AUSTRALIAN ENGINEERING EXCELLENCE AWARDSThe South Australian Engineering Excellence Awards aim to inspire and encourage engineers to achieve world’s best practice through teamwork, innovation, and appropriate technical excellence, and to recognise those engineers, companies, or organisations responsible. As well as identifying the leaders within the engineering profession, the Engineering Excellence Awards provide an opportunity to showcase and celebrate the invaluable contribution the engineering profession makes to the community.

WHO SHOULD ENTERAny company, individual or joint venture that has an engineering related project, product, process, report or other work, that they believe is an example of outstanding engineering practice and that meets the judging criteria is eligible. The entered project should be complete in its entirety, or should have reached practical completion, successfully completed commissioning or final release for full production. A project which is part of a larger undertaking should be sufficiently definable to enable the consideration of the merits of its engineering excellence.

WHAT WILL I RECEIVE SHOULD I WIN• A prestigious trophy;• A certificate of excellence;• Recognition in front of fellow professionals and

industry leaders at the Awards Presentation Dinner;

• The right to use the South Australia Engineering Excellence Awards 2012 logo on letterhead and other promotional material for two years following the Awards; and

• The right to enter the Australian Engineering Excellence Awards in Canberra.

JUDGINGUpon receipt, each entry will be assessed to confirm the project’s eligibility to enter the South Australian Engineering Excellence Awards. The principal entrant may be contacted to discuss the entry in greater detail. Each accepted entry will be assessed by a panel of judges consisting of Engineers Australia members, industry leaders and community representatives. Entries are judged against the criteria published in respect of each Award category. In all cases judges will be required to judge for engineering excellence. Any issues requiring resolution between panels will be referred to the Judging Review Panel.


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AUSTRALIAN ENGINEERING EXCELLENCE AWARDSWinners of the South Australian Engineering Excellence Awards are eligible to submit their entries for judging in the Australian Engineering Excellence Awards (AEEA).

These national awards are a culmination of Excellence Awards from all Australian states and territories. Entrants are not required to undertake significant additional work on or alterations to their South Australian Engineering Excellence Award submissions to advance to the national level. Entrants have an opportunity to prepare a further two-page supplement on their project to be presented to the National Judging Panel. The supplement is optional and intended for entrants to be able to communicate to the National Judges any additional information on their project or further developments which have occurred, since it was first submitted at a Divisional level. The criteria for National Judging is available on the Australian Engineering Excellence Awards website: www.excellenceawards.org.au

CONDITIONS OF ENTRY• Engineers Australia South Australia Division

reserves the right to publish in part or whole, material contained in entries, apart from material marked CONFIDENTIAL.

• Confidential information should be clearly marked CONFIDENTIAL and included only as appendices in the entry submission.

• Entrants may be required to be available for award presentations and media interviews.

• Entrants must own all intellectual property rights relevant to their entry and the Awards process.

• Submissions and supporting material will only be returned at the request of the entrant.

• Engineers Australia South Australia Division is not responsible for any loss or damage to submissions.

• Engineers Australia South Australia Division reserves the right not to allocate an award for a particular category.

• The decision of the judges is final and no correspondence concerning decisions will be entered into.

• Information about award winners will be strictly embargoed until the announcement at the presentation evening.

• The Chief Judge will determine the final list of categories once all entries are received. The Chief Judge may request that a submission be entered into a different category than originally applied.

ELIGIBILITY• If the project is not located in South Australia,

a significant component should be engineered in South Australia, or the engineering must be coordinated from South Australia.

• Projects must have been completed within a two-year period prior to the closing date of entry, Friday 25th May 2012.



CATEGORIESProject Management: managing a project or an engineering work that achieves client requirements in harmony with environment, business and community considerations, while meeting time, cost and quality targets.

Innovation/Research and Development: how innovative ideas are applied individually or as a team, including reviewing existing engineering knowledge, formulating new engineering ideas and concepts and testing and developing them by analysis or experiment.

Environment: engineering activities particularly directed to achieving sustainable solutions resulting in improvements to the quality of life, protecting our natural environment, assessing and mitigating environmental impact or remediating environmental damage.

Products and Manufacturing Facilities: an industrial product is defined as a device, assembly, process or system with substantial engineering content, which is inherently capable of replication. A product may be tailored to meet user requirements whilst retaining its essential function. Projects that undertake the development or upgrade of any manufacturing facility may be in any engineering discipline. This category provides for fields, which include mechanical equipment, chemical processes, bioengineering, ceramics, medical, fuel technology and includes products, materials handling equipment and asset management. This category also facilitates entries relating to plants such as oil refineries, gas processing plants, power stations, sugar mills, breweries, grain and cotton mills.

Resource Development: any resource development for commercial, industrial or other purposes that has a substantial engineering content.

Buildings and Structures: engineering products and building projects directed essentially to human

functions other than industrial, including city buildings, housing developments, art galleries, museums, hospitals, retirement and resort villages, hotels, personnel transport terminals, in which engineering has a particular influence on the finished work.

Project Infrastructure: any engineering discipline that provides facilities or amenities for the use by, service of or to the community, including facilities for transport, water, sewage, energy, waste, chemical treatment, communications, defence, electricity and gas.

Reports, Procedures and Systems: reports covering engineering activities including development, feasibility studies, computer modelling, environmental impact, planning investigations, procedures and systems.

Control Systems, Networks, Information Processing and Telecommunications: products, projects and developments in control systems and networks, communications and information processing applications, applied successfully and involving a high level of engineering practice.

Small Business Ventures and Projects: an engineering organisation with five or less professional Engineers, in any field of engineering.

Please note that each submission will only be judged in one category.

MALCOLM KINNAIRDENGINEERING EXCELLENCE AWARD

The Malcolm Kinnaird Engineering Excellence Award will be awarded to the most outstanding entry and will be considered across all categories.


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JUDGING CRITERIASound engineering practices/principles: design, use of materials, construction or manufacture is based on demonstrable sound engineering principles and practices.

Originality/ingenuity: significant original engineering application or ingenuity to achieve the best solution for the required specifications.

Adherence to budget and program: meets relevant budget parameters and timelines.

Extent to which the work has provided a safe and healthy working environment: for those directly or indirectly involved and members of the community in general

Actual or potential contribution of the work to the economy: contributes to the local, regional or national economy by, say, reducing whole of life costs or adding to the efficient use of existing engineering construction, manufacture, maintenance or application.

Impact of the work on the quality of life of the relevant communities: contributes positively to the communities using it in respect of, say, cost, time, environment or general amenity of the community.

Significance of the work as a benchmark of Australian engineering: sets new benchmarks or continues current high standards, thereby raising the standard and standing of Australian engineering.

Extent to which the work represents world best practice: can be matched against similar engineering achievements to represent world best practice.

ENTRY PROCESSRegistration - Due Friday 25th May 2012Step One: Submit Entry FormYOUR ENTRY SUBMISSION IS NOT REQUIRED AT THIS STAGE.

To register, complete the attached Entry Form and return together with the full entry fee to the South Australia Division office by 5.00pm 25th May 2012. Note that registrations will only be accepted with payment, and that the entry fees are non-refundable.

It is essential at this stage that you provide details of the entrant organisation, together with all details of joint entrants or other parties who have made a significant contribution to the entrant project. This will help to ensure recognition of all appropriate parties, and to prevent potential conflict of interest amongst members of the judging panel.

Submission - Due 5.00pm Friday 15th June 2012Step Two: Submit Entry SubmissionSix copies of the Entry Submission in A4 size are required.

Each copy must include:

• Executive Summary - Include a summary of approximately 500 words, providing a description of the entry and the principal elements of its claim for engineering excellence. This material is a key element in the judging process. Introduce your project then list each “feature of excellence”, in point format followed by a brief statement that explains the feature.

• Detailed submission - A written submission under itemised headings, addressing all seven Judging Criteria. The submission may include drawings, pictures, photographs and other methods of illustration. As a guide the overall submission should be a maximum of 4000 words.




• Appendices (optional) - Supporting material such as additional photos, diagrams and published material may be included in appendices if this provides crucial information. Entrants are however encouraged to keep this to a minimum.

• ePoster - One portrait ePoster as a PDF format. Your ePoster should strongly represent the project and will form part of any exhibition for public viewing. It will not be used for judging purposes and this will be for display purposes only.

The ePoster must include:

- Project name, location and entrant(s)

- Photographs, drawings, plans and text sufficient to describe the project.

ADDITIONAL ITEMSCopies are required of each of the following, separate from the Entry Submission:

• Media Statement - A media release of 250 – 500 words describing your entry. This will be copied for use in press releases prior to judging, promotional material and award announcements. The media release does not have to be a professionally prepared piece; it can be prepared in-house as long as it has the relevant information regarding your entry and company details for us to use.

• Principal Participants in Project - Please supply names, address and email for each person: Consultants, Project Managers, Contractors and Owners.

• Logos – A copy of the corporate logo(s) of primary and all joint entrants (electronic copy only).

• Photographs – 6 different colour photographs of professional presentation quality on CD in JPEG or TIFF format. The photographs will be used in the audio visual presentation at the Awards Dinner and the Showcase booklet.

• Video / DVD footage – You are strongly urged to submit video footage. Community impact of your project should be demonstrated if possible.

• Companies may provide, at their own discretion, a statement of approximately 200-250 words, for use in the yearly publication.

Jury Presentation Days -Week Beginning Monday 9th July 2012Step Three: Jury Presentation

Time allocated for each project team is as follows:

• 10 mins - Set up

• 20 mins - Presentation

• 10 mins - Q&A

Judges with recognised experience and expertise in the category will evaluate the submission. You are expected to present your project to the jury as though you were making a formal presentation (the jury may seek further information from you).

This interview is your opportunity to highlight your project in its claim for excellence and PowerPoint slides are strongly recommended.

Entrants need to bring their own laptop (please make sure your presentation is already loaded onto your laptop and ready to go). A data projector will be made available for your use. You may also be able to clarify any issues that the jury raises from your written submission.


ENTRY INVITATION for the 2012 SOUTH AUSTRALIAN ENGINEERING EXCELLENCE AWARDS

The Presentation Dinner is the engineering profession’s night of nights. The Presentation Dinner recognises the achievements and contributions made by members of the engineering team to the quality of life and economic prosperity of South Australia.

The Presentation Dinner sold out with over 350 attendees in 2011 and guests included prestigious engineers and leaders from all disciplines and at all stages of their career.

The South Australian Awards Program is comparative to the best anywhere in Australia.

Time: 7.00pm Pre-dinner drinksDate: Friday 21st September 2012Venue: Hilton Hotel, Ballroom 233 Victoria Square Adelaide SA 5000Dress: Black TieRSVP: 7th September 2012

Invitations to the Awards Dinner will be available in July.

The cost of attending the Awards Dinner is:(All prices quoted include GST)

Members: $135.00 per personStudents: $120.00 per personNon-Members: $145.00 per personTable of Ten: $1300

It is recommended that you book early to avoid disappointment as seats fill fast.

SOUTH AUSTRALIAN ENGINEERING EXCELLENCE AWARDS



REGISTRATION TO ENTER and Tax InvoiceSubmission Title

Award Category

Project ManagementInnovation/Research and DevelopmentEnvironmentProducts and Manufacturing FacilitiesResource DevelopmentBuildings and StructuresProject InfrastructureControl Systems, Networks, Information Processingand TelecommunicationsSmall Business Ventures and Projects

Principal Contact DetailContact:Title:Organisation:Address:Phone:Fax:Email:

Joint Contact DetailContact:Title:Organisation:Address:Phone:Fax:Email:

I confirm that due recognition has been given to all organisations / parties involved in this project in accordance with the Engineers Australia Code of Ethics. I / We have read the conditions of entry and agree to abide by them.Signed:Print Name:Organisation:Date:

Entry Fees and Payment Details(all prices quoted include GST)

$770 per entry for General Entries$660 per entry for Universities$550 per entry for Small Business(see Small Business definition page 7)

Payment MethodCheque(Please make cheques payable to Engineers Australia)AmexMastercardVisaOnline: http://tinyurl.com/7y7v7js

Amount Inc. GST: $_________________

Card Number:

Name on Card:

Card Expiry Date:

Signature:

Date of issue 5th April 2012

Fax this notice to 08 8211 7702 with payment by 25/05/12. All bookings are taken as confirmed, unless cancelled by 25/05/12. No refunds for cancellation, however a substitute will be accepted. Please advise Sharryn Fensom of the name of the substitute prior to the event. Where an individual registration is for less than $1,000 inc GST, this document becomes a tax invoice for GST purposes upon completion and payment. Please photocopy and maintain for your records. ABN 63 020 415 510

Engineers Australia South Australia DivisionLevel 11, 108 King William Street, ADELAIDE SA 5000Phone: 08 8202 7140Email: [email protected]

Please note that each submission will only be judged in one category.


Engineers Australia South Australia DivisionLevel 11, 108 King William StreetADELAIDE SA 5000

P: 08 8202 7140F: 08 8211 7702E: [email protected]: www.engineersaustralia.org.au

Thank you to the South Australian Engineering Excellence Awards Sponsors:

C http://tinyurl.com/sadivfacebookL @SA_President_EA

2012 South Australian Engineering Excellence Awards Entry Invitation

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