17th Philippine International Hot Air Balloon Festival

Feb. 9-12, 2012

AVIATION SCHOOL’S MEETING

November 17, 2011, 9:00 AM AAI Conference Room

Agenda1. Reveiw of Post Event of 16th

2. Chosen Dates

3. Integration of the ASEAN AF/ASP/ AOPA/ Fiesta Activities

4. New site plan

5. Organization Chart

6. Person in Charge of School Exhibits

7. New ID system

8. Booth layout and awarding of booth spaces.

Event DirectorJoy Roa

RepresentativeSecretariat

Hazel Novido

CDC

CIAC

AFP

MerchandiseConcessionaireLiz Castillo

SponsorFame Lelis

Hangar DisplayMel Silvestre

Ground ActivitiesJimmie Menina

Site Management Director

Toto Juco

Rotary Wing DirectorEd Mijares

Aerobatic DirectorMeynard Halili

Paragliding DirectorRandell Raymundo

Fixed Wing DirectorRyan Diopelca/

Spike RoaMicrolight Director

Albert Mendoza

Ultralight DirectorTerry Hockenhull

Balloon DirectorJoy Roa

Skydiving DirectorDionard Carlos

RC DirectorButch Duque

Kite DirectorOrly Ongkingko

Ramp / Parking Movement

Tito Sarmago

Air BossCapt. Florentino / Carlo Rivera

Ground Boss?

Safety Officer

OperationsGen. Camagay

LogisticsDen Roa

PRPoch /Atty. Misa

MarketingChic Talde-Dee

FinanceLiisa Rosopa

AdminHazel Novido

DocumentationTerry Hockenhull

Ground Safety & SecurityRobbie Ruiz

Flight SafetyCapt. Soliman

Programs Buddy Lopa

PIHAB ORG STRUCTURE

Operations

·Emergency Contingency Plan

·Safety Briefings

·Guidelines for Aircraft rescue

Operations Director

Flight Safety Director

Ground BossAir Boss

Ground Safety & Security Director

·Onsite Communicatons

·Site Security, Crowd control, Perimeters, Entrance & exit gaites

·Security briefings and guidelines

·Smooth flow of activities

·Implements daily activities

Balloon, Skydiving, Paragliding, Ultralight, Microlight, RC, Rotary Wing, Fixed Wing, Kite, Aerobatic

Ramp/Parking Movement

·Site management

·Ground Activities

·Hangar Display

Programs Director

Site Plan

Aircraft Ramp Area

Aircraft Public Display Area

However, everyone required to get a Booth System from Sapphire Exhibit System to put order in the booth area.

Specs: Using Octa shape aluminum post and aluminum framing/beam. White Versa Board Panel & Fascia with company name in aComputer Cut-out sticker

Size: 6.0m x 6.0m = 36 sq.m.Amenities/booth free of Charge:Two(2) Information table- Two (2) Convenience Outlet – 2 gang- Four (1) Fluorescent lamp – 40watts- Four (4) Monobloc chairs- Company name on fascia board in a computer cut-out sticker- Booth Carpet (Gray)

NO CHARGE FOR BOOTH SPACE OR AREA FOR AVIATION SCHOOLSProvided by PIHABF to promote Aviation

Cost and Price Prime Booth # 1,8,9,16, 17, 24

P450.00/sqm = P16,200 per booth

Regular Booth P360.00/sqm = P12,960 per booth

*Includes Delivery from Manila, Installation/Dismantling

Terms of Payment:60% downpayment upon confirmation40% full payment upon installation

Deadline for reservations: Dec 8, 2011* Reservations given away without down payment and contract

signed with Sapphire.

IDs for School Booth Exhibitors 5 free of charge P400 for extra IDs requested

INGRESS : FEB. 7 to 8 noon. All gates closed at 12 noon.EGRESS : Feb 12, 10 pm

AIRCRAFT STATIC DISPLAY IN PUBLIC AREA

Aircraft to arrive Feb. 7, 9am up to Feb 8, 11amAircraft can LEAVE ONLY Feb. 13, 7amAll Aircraft must be attended to at all times.

Each aircraft will be given 4 Exhibitor IDs.Any additional IDs will be charged P400 each

Souvenir Program write ups and photosDeadline: Dec 10, 2011, 5:00 pm1/4 Page Free for all participating schoolP 5,000 additional to make it 1/2 pageP10,000 additional to make it to full page

Increased participation from schools for ground events-Costume contest-Best booth award-Special Demonstrations

Issues and Concerns from last year

Next meeting Dec 8, Thursday 9:00 am