106th BOG Agenda.doc

BOARD OF PRACTICAL TRAINING

EASTERN REGION

KOLKATA

A G E N D A

HUNDRED AND SIXTH MEETING

DATE : TUESDAY, THE 6TH JANUARY, 2009

TIME: AT 11-00 A.M.

PLACE :

“CONFERENCE ROOM”BOARD OF PRACTICAL TRAINING

EASTERN REGIONBLOCK-EA, SECTOR-I,

SALT LAKE CITYKOLKATA-700 O64

By Speed Post

BOPT/BM/106/D/08/ 24th December, 2008

Subject:- Hundred and Sixth (106th ) Meeting of the Board of Practical Training, (ER) Kolkata.& Annual General Meeting of the Society of the Board of Practical Training (ER) Kolkata – Matter regarding

Sir,In continuation of this Office letter No.BOPT/BM/106/08/291-298 & 4285-4291dated

12.12. 2008 and No.BOPT/SM/106/08/299-306 & 4292-4298 dated 15.12. 2008 enclosed you will please find Agenda Papers of the Hundred and Sixth Meeting of the BOG of Board of Practical Training, Eastern Region, and Agenda of the Annual General Meeting of the Society of BOPT (ER) scheduled to be held on Tuesday, the 6th January, 2009 at 11-00 A.M. in the “Conference Room” of Board of Practical Training, Eastern Region, Block-EA, Sector-I, (Opposite Labony Estate), Salt Lake City, Kolkata-700 064. You are requested to kindly make it convenient to attend the meeting.

Thanking you,

Yours faithfully,

Sd/-(S. M.. Ejaz Ahmed)

Director & Member SecretaryEnclo: As stated.

To All members of BOG of BOPT(ER) & All members of the AGM of Society of BOPT (ER)

BOARD OF PRACTICAL TRAINING

EASTERN REGION

P l a c e : ‘Conference Room’ of Board of Practical Training, Eastern Region, Block-EA, Sector-I, Salt Lake City, Kolkata-700 064.

Date & Time :Tuesday, the 6th January, 2009 at 11-00 A.M.

Page AnnexureNo. No.

Item 106.01 : A. To receive a note on reconstitution of 1 Ithe BOG of Board of Practical Training, Eastern Region, Kolkata.

B. To co-opt two Members in the reconstituted 1 -Board.

Item 106.02 : To confirm the Minutes of the 105th Meeting of 1 IIthe Board of Governors of Board of Practical Training (ER) held on 3rd September, 2008

Item 106.03 : To consider reconstitution of the Standing Finance 2-5 -Committee and other Committees/Sub-Committee of the Board.

Item 106.04: To report on action taken/progress made on the 6-7 -resolution of the Board adopted at its 105th Meting held on 3rd September, 2008.

Item 106.05: To consider a note regarding action taken for 7 -appointment of Director, Board of Practical Training, Eastern Region, Kolkata.

Item 106.06: To consider a note regarding action taken 7-8 IIIfor appointment of Deputy Director of Training, Board of Practical Training, Eastern Region, Kolkata.

Item 106.07: To receive a note on status of National Technical 8 -Manpower Information System, Nodal Centre attached to Board of Practical Training, Eastern Region, Kolkata.

Item 106.08: To consider and approve the Minutes of the 8-9 IV39th Meting of the Standing Finance Committee of the Board held on 21st November, 2008

Item 106.09: To consider and approve the Minutes of the 9 V Departmental Promotion Committee of Board of Practical Training, Eastern Region, held on 22nd November, 2008.

Page Annexure No. No.

Item 106.10: To consider a note on implementation 9-10 -of “e-governance Web-portal” Solution for BOPT (ER)

Item 106.11 : To approve the Annual Report of the 10 -Board of Practical Training , Eastern Region, Kolkata, for the year 2007-08.

Item 106.12: To consider a note regarding recruitment of 10-12 - Senior Stenographer/P.A. to Director in the BOPT (ER) consequent upon retirement on superannuation of the preset incumbent Shri B.N. Bose.

Item 106.13: To consider a note regarding extension of 12-13 -services of Shri B.N. Bose, P. A. to Director on contractual basis after his retirement on superannuation .

Item 106.14: To consider a note on performance and 13-19 -activities of the Board.

Item 106.15: To consider a note regarding voluntary 19 - Retirement of Smt. Kalyani Kerketta, Lower Division Clerk, on health ground

Item 106.16: To consider a note regarding repair of Office 19 -Car.

Item 106.17 : To give Power Point presentation by 19 -Shri A. Chakraborty, Assistant Director of Training, BOPT (ER), on implementation of “e- governance Web portal” of BOT (ER).

Item 106.18: Miscellaneous 19 -

Item 106.01 : A. To receive a note on reconstitution of the BOG of Board of Practical Training, Eastern Region, Kolkata.

As per provisions of the Memorandum of Association of the Board of Practical Training, Eastern Region, Kolkata, the Board has been reconstituted and the said reconstituted Board assumes the Office with effect from the date of holding of 106th Meeting. The Chairman and Member-Secretary extend hearty welcome to all members and look forward to their valuable advice and suggestions during their tenure. A list containing the names and designation of the Members of the reconstituted Bard is placed at Annexure-I (Page 20 to 22 ).

B. To co-opt two Members in the reconstituted Board.

As per provisions of the Memorandum of Association two members may be co-opted by the Board for inclusion in the reconstituted Board. In this connection the attention of the members may be drawn towards letter No.F.24-31/95-TS.III/TS.IV dated 2.7. 1997 received from the Ministry of HRD, a copy of which is placed at Annexure-II (Page ). Through the said letter it is proposed by the Ministry that each Board may co-opt two members (two State Directors of Vocational Education) by rotation on the BOG of individual BOAT/BOPT. In the earlier Board the Director of Secondary Education, Office of the Directorate of Secondary Education, Govt. of Assam, Kahilipara, Guwahati – 19, and the Director of Vocational Education, Department of Secondary Education, Govt. of Bihar, New Secretariat, Bikash Bhavan, Baily Road, Patna-800 015 were the co-opted members.

The Board may co-opt the members accordingly.

Item 106.02 : To confirm the Minutes of the 105th Meeting of the Board of Governors of Board of Practical Training (ER) held on 3rd September, 2008

The Minutes of the 105th Meeting of the BOG of Board of Practical Training, Eastern Region, held on 3rd September, 2008, as approved by Shri Aniruddha Lahiri, Chairman, BOPT (ER), were duly circulated to all Board members. As no comment has been received from any member, the Minutes of the 105th Meeting of the BOG of Board of Practical Training, Eastern Region, may be treated as confirmed. A copy of the Minutes of the 105th Meeting of the BOG of BOPT (ER) is placed at Annexure-II (Page 23 to 26 ).

: 1 :Item 106.03 : To consider reconstitution of the Standing Finance Committee and other

Committees/Sub-Committee of the Board.

(a) Standing Finance Committee:The composition of the Standing Finance Committee of the Board was as follows :-

1. Chairman of the Committee Chairman of the Board or his nominee

2. One Representative of the Integrated Finance Division of M/o. HRD, Govt. of India.

Representative of FA, Integrated Finance Division Ministry of HRD, Department of Higher Education, Govt. of India, New Delhi.(To be nominated by IFD of Ministry of HRD.)

3. An Officer from Ministry of HRD,Department of Higher Education. Govt. of India

Additional Apprenticeship Adviser (T), Ministry of HRD, Department Higher Education, Govt. of India, New Delhi

4. Member Mr. B. N. Sarangi,Chief Employee Training and Development,Tata Steel Limited, Jamshedpur-831 001, Jharkhand

5. Member Director (Shipbuilding), Garden Reach Shipbuilders & Engineers Ltd, Kolkata.

6. Member-Secretary Director, BOPT(ER), Kolkata

It is proposed that in place of Director (Shipbuilding), Garden Reach Shipbuilders & Engineers Ltd, Kolkata, as mentioned at Serial No. 5, Dr. P. K. Goswami, Director of Technical Education, Government of Assam, Kahilipara, Guwahati-19, may be included as a Member of the reconstituted Standing Finance Committee of the Board.

The Board may constitute the Standing Finance Committee of the Board.

(b) Building Sub-Committee:The composition of the Building Sub-Committee of the Board was as follows:-

1. Chairman of the Committee Chairman, BOPT(ER) or his nominee2. Two Expert Members a) Professor of National Institute of Technical

Teachers” Training & Research, (Civil Engineering Department), Sector-III, Salt Lake City, Kolkata – 700 106.

b) Executive Engineer,Metropolitan Sports Division-I, Public Works Deptt., Govt. of West Bengal, Purta Bhawan, (1st Floor), Salt Lake City, Kolkata-700091

3. Member Director, BOPT (ER), Kolkata. 4. Member-Secretary Administrative-cum-Accounts Officer,

BOPT (ER), Kolkata. It is proposed that the Board may retain the same Building Sub-Committee as

mentioned above.

: 2 :( c) Selection Committee:

The composition of the Selection Committee is as indicated below :-

I. For the posts of Assistant. Director of Training and/or other posts carrying a minimum pay of Rs.8,000/= p.m. or more .

Composition of the Committee in accordance with the Recruitment Rules

Nomination approved by the previous Board

1. Chairman of the Committee Chairman, BOPT(ER) or his nominee2. A representative of the Ministry of HRD

on the BoardAdditional Apprenticeship Adviser (T),Ministry of HRD, Govt. of India, or his nominee.

3. One Expert Member to be nominatedby the Chairman of the Board

The Chief Personnel Officer, South Eastern Railway, Kolkata

4. Member-Secretary Director,BOPT(ER), Kolkata

It is proposed that Chief Personnel Officer, Eastern Railway, Kolkata, may be included as an Expert Member as a nominee of the Chairman of the Board in place of Chief Personnel Officer, South Eastern Railway, Kolkata, as mentioned at serial No.3.

The Board may reconstitute the above Selection Committee .II. For other posts (minimum of the scale not exceeding Rs.8000/= p.m.)



1. Chairman Director , BOPT (ER)

2. A representative of the Ministry of HRD (Deptt. of Higher Education) Govt. of India

To be nominated by the Ministry of Human Resource Development, Deptt. of Higher Education, Govt. of India.

3. Two members of the Board to be nominated by the Chairman of the Board

(i)Director of Technical Education & Training, Govt. of West Bengal or his nominee.(ii) Chief personnel Officer, South Eastern Railway, Garden Reach, Kolkata.

4. The Board also suggested a representative of Minority Community may be inducted as and when required.

It is proposed that in place of earlier two Board Members nominated by the Chairman (1) Director of Technical Education & Training, Govt. of West Bengal or his nominee may be replaced Mr. B.N Swain, Executive Director (HRD & Admn), National Aluminium Company Ltd. NALCO Bhavan, Nayapalli, Bhubaneswar, Orissa, or his nominee and (2) Chief personnel Officer, South Eastern Railway, Garden Reach, Kolkata, may be replaced by Mr. Abhijit Roy, Asstt. General Manager – R&D, M/s.Balmer Lawie Ltd, Applications Research Laboratory, P-43, Hide Road Extn. Taratala, Kolkata – 700 088..

The Board may reconstitute the above Selection Committee: 3 :

d) Departmental Promotion Committee (DPC):

The composition of the Departmental Promotion Committee is as follows :-

D.P.C. for Group ‘A’ and ‘B’ posts :



1. Chairman of the Committee Chairman, BOPT(ER) or his nominee

2. A representative of the Ministry, Govt. of India

Additional Apprenticeship Adviser (T), Ministry of HRD, Govt. of India, or his nominee

3. One member of BOG of BOPT(ER) to be nominated by the Chairman

Prof. Utpal Sharma, Principal,Dr. B.R. Ambedkar Govt. Polytechnic, Port Blair, A&N Islands.

4. One Class-I Officer of Govt. of India belonging to SC/ST community working in the scale higher than Rs.8000-275-13,500/- (Revised) or above

Nominee from NITTTR/Class-I Officer of Export &Import Office or other Central Govt. organisations.

5. Member-Secretary Director, BOPT(ER)

It is proposed that Prof. T. Madhusudan, Principal, Rajiv Gandhi Govt. Polytechnic, Department of Education, Vivek Vihar, Itanagar – 791116, Arunachal Pradesh, may be included in place of Prof. Utpal Sharma, Principal, Dr. B.R. Ambedkar Govt. Polytechnic, Port Blair, A&N Islands, in the above Committee.

The Board may reconstitute the above DPC.

D.P.C. for Group ‘C’ and ‘D’ posts:



1. Chairman of the Committee Director, BOPT(ER)

2. A representative of the Ministry, Govt. of India

A nominee of the Ministry of Human Resource Development, Govt. of India.

3. One member of the Board to be nominated by the Chairman

Dr. Probir Kumar Bose, FIE40A, Southern AvenueKolkata – 700 029

4. One Class-I Officer of Govt. of India belonging to SC/ST community working in the scale higher. than Rs.8000-275-13,500/- (Revised) or above

Nominee from NITTTR/Class-I Officer of Export &Import Office or other Central Govt. organisations.

5. Member-Secretary Administrative-cum-Accounts Officer,BOPT(ER), Kolkata

: 4 :It is proposed that Prof .(Dr.) R.N. Banerjee, FIE, 16A/2, Rupchand Mukherjee Lane,

Kolkata – 700 025, may be included in place of Dr. Probir Kumar Bose, FIE40A, Southern Avenue, Kolkata – 700 029. The Board may reconstitute the above DPC.

(e) Computer Committee:

The Board at its 96th Meeting held on 2nd December, 2005 constituted the Computer Committee as follows:

1. Mr. Asesh Dutta, General Works Manager, Eveready Industries Limited, Kolkata

Chairman

2. Dr. Shyamal Majumder, Professor of Computer Science, National Institute of Tech. Teachers’ Training & Research, Kolkata.

Member

3. Mr. Sarvesh Khanna,Head Tech. Education,Tata Steel, S.N.T.I Jamshedpur

Member

4. Director, BOPT(ER) Member-Secretary

It is proposed that one of the Faculties of Computer Science Department of NITTTR may be requested to represent as an Expert Member. The Director, NITTTR, Kolkata, may please nominate one of the Expert Members for inclusion in the Computer Committee of the Board. The Board may reconstitute the above Computer Committee.

(f) Obsolete Committee (Writing off Committee):

The Board at its 96th Meeting held on 2nd December, 2005 constituted the Obsolete Committee (Writing off Committee) as follows:-

1. Dr. Probir Kumar Bose, FIE, Chairman

2. Mr. Subrata Sakar,General Manager – HRDGraphite India Ltd, Kolkata.

Member

3. Director, BOPT(ER) Member

4. Mr. S.P. Ghosh,Administrative-cum-Accounts Officer,BOPT(ER)

Member-Secretary

It is proposed that Prof. (Dr.) R. N. Banerjee, FIE, 16A/2, Rupchand Mukherjee Lane, Kolkata – 700 025, may be included in place of Dr. Probir Kumar Bose, FIE as Chairman of the Committee and Mr. Abhijit Roy, Asstt. General Manager – R&D, M/s .Balmer Lawrie Ltd, Applications Research Laboratory, P-43, Hide Road Extn. Taratala, Kolkata, may be included in place of Mr. Subrata Sarkar, General Manager – HRD, Graphite India Ltd, Kolkata in the above Obsolete Committee. The Board may reconstitute the above Obsolete Committee

: 5 :Item 106.04 : To report on action taken/progress made on the resolutions of the

Board adopted at its 105th Meeting held on 3rd September, 2008.

Resolution Action taken/progress made

i)Item 105.02 of the Minutes of the 105th Meeting of the Board

Note on appreciation of the out-going


Chairman Shri Gautam Chatterjee.

The Board unanimously passed a resolution and appreciated the various efforts taken by Shri Gautam Chatterjee and for his valuable guidance and support during his tenure and desired that this be communicated to Shri Gautam Chatterjee.

(ii) Item 105.04(i) of the Minutes of the 105th Meeting of the Board.

Money Suit No.3 of 2001 filed by Board against NBCC Ltd., for faulty construction of the Office Building.

The Board reiterated that action may be initiated to settle the case as early as possible. The Director will explore all options including engagement of reputed private Lawyer to bring the above case to a close.

(iii) Item No.105.04 (ii) of the Minutes of the 105th Meeting of the Board.

Regarding recruitment of Assistant Director of Training and also Writ Petition No. 5813 (W) of 2005 filed by Shri S.P. Das, Ex. Assistant Director of Training., BOPT (ER) .

(iv) Item 105.05 of the Minutes of the 105th Meeting of the Board.

Regarding action taken for appointment of Director, BOPT (ER).

The Minutes of the Selection Committee has been approved by the Board and it is resolved that the same has been approved by the Board to enable the Chairman to send the approved Minutes to Govt. of India for

(i) The resolution of the BOG of the Board had already been communicated to Shri Gautam Chatterjee, Ex. Chairman, vide this Office letter No. BOPT/105BM/D/08/2893 dated 30.09. 2008.

(ii). The Secretariat of the Board is taking initiative to settle the case as early as possible by engaging a reputed private Lawyer.

(iii) The Writ Application being W.P. No. 5813 (W) of 2005 filed by Shri S. P. Das, Ex. Assistant Director of Training, BOPT(ER) is still pending in the Hon’ble High Court at Calcutta. Attempts are being made to fight out the case by engaging a reputed Senior Advocate.

(iv) The item is dealt with separately

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its approval. under Agenda Item No. 106.05 of this Agenda.

Item 106.05: To consider a note regarding action taken for appointment of Director, Board of Practical Training, Eastern Region, Kolkata.

The Minutes of the Selection Committee for appointment to the post of Director, as approved by the BOG of BOPT(ER) at its 105th Meeting of the Board held on 03.09.2008, was forwarded by the Chairman vide his letter No. BOT/DEL/D.Selec/08 dated 3rd September, 2008 to the Secretary, Ministry of Human Resource Development, Department of Higher Education, Govt. of India, New Delhi, for consideration and approval of the Central Government.

The Additional Apprenticeship Adviser (T). Ministry of Human Resource Development, Department of Higher Education, Govt. of India, vide its D.O. letter No. 12-6/2004-TS.IV dated 22nd September, 2008 addressed to the Chairman, BOPT (ER) conveyed the approval of the Central Government to the appointment of Shri Syed Mohammed Ejaz Ahmed (worked as Deputy Director of Training at BOPT(ER) Kolkata) as Director, Board of Practical Training, Eastern Region, Kolkata. Accordingly offer of appointment was issued to Shri Syed Mohammed Ejaz Ahmed by the Hon’ble Chairman, BOPT (ER) and Shri Ahmed joined as Director, BOPT (ER) on 30th September, 2008 (FN).

This is for the information and noting of the Board.

Item 106.06: To consider a note regarding action taken for appointment of Deputy Director of Training, Board of Practical Training, Eastern Region, Kolkata.

Consequent upon appointment of Shri S.M. Ejaz Ahmed to the post of Director, the post of Deputy Director of Training, BOPT (ER) fell vacant. As per existing Recruitment Rules of the Board, the post is required to be advertised in the leading newspapers. Accordingly action has already been initiated to publish the advertisement for recruitment of Deputy Director of Training, Board of Practical Training, Eastern Region, Kolkata. The Secretariat of the Board has already written to the Director, Directorate of Advertising & Visual Publicity, Ministry of Information and Broadcasting , Government of India, P.T.I. Building, 3rd Floor, Sansad Marg, New Delhi -110 001, requesting them to publish the advertisement for recruitment of Deputy Director of Training, BOPT (ER) in the two leading newspapers viz. (1) Employment News and (2) The Telegraph. A copy of the advertisement text is placed at Annexure – III (Page 27 to 29 ) for perusal and approval of the Board.

Item 106.07: To receive a note on status of National Technical Manpower Information System, Nodal Centre attached to Board of Practical Training, Eastern Region, Kolkata.

The survey for the year 2007-08 is continuing on the basis of revised Establishment Questionnaire. The status of Survey of collection of data by new Questionnaire stands as below:-

: 7 :

States Questionnaire Sent Questionnaire ReceivedWest Bengal 396 93

Bihar 37 1Jharkhand 62 6

Orissa 112 9Assam 76 1

North Eastern States 53 5Total 736 115

The Survey could not pick up due to the reason that already a set of old questionnaire (2007-08) was despatched to the Establishments on which they responded. Later, the new set was sent to them which created a lot of confusion for the Establishments which now have been clarified by sending a fresh letter. The filled-in questionnaires are now pouring in and visits are also being made.

Item 106.08: To consider and approve the Minutes of the 39th Meeting of the Standing Finance Committee of the Board held on 21st November, 2008

The Thirty-Ninth (39th) Meeting of the Standing Finance Committee of the Board of Practical Training, Eastern Region, Kolkata, was held on Friday, the 21st November, 2008 in the “Conference Room” of Board of Practical Training, Eastern Region, Block-EA, Sector-I, Salt Lake City, Kolkata -700 064 . A copy of the Minutes of the 39th Meeting of the Standing Finance Committee (SFC) of the Board held on 21st November, 2008 is placed at Annexure - IV (Page 30 to 36 ). The SFC approved the following Revised Estimate for 2008-09 and Budget Estimate for 2009-10 for expenditure in addition to the unspent balance as on 01.04. 2008.

Rs. In lakh

Particulars Revised Estimate Budget EstimatePlan Non-Plan Total Plan Non-Plan Total

Establishment A/c. 40.00 180.00 220.00 40.00 202.00 242.00Stipendiary A/c. 760.00 190.00 950.00 750.00 250.00 1000.00

The Board may ratify the recommendations of the Minutes of the 39th Meeting of the Standing Finance Committee of the Board held on 21st November, 2008.

Item 106.09: To consider and approve the Minutes of the Departmental Promotion Committee of Board of Practical Training, Eastern Region, held on 22nd November, 2008.

A meeting of the Departmental Promotion Committee for Group “C” and “D” posts in the Office of the Board of Practical Training, Eastern Region, Kolkata, was held on 22nd November, 2008 at 10-30 A.M. in the “Conference Room” of the Board to discuss the following agenda Item:-Item :To consider a proposal of promotion of three employees from Lower

Division Clerks to Upper Division clerks in Board of Practical Training, Eastern Region, Kolkata.

A copy of the Minutes of the Meting of the Departmental Promotion Committee for Group “C” and “D” posts in the Office of the Board of Practical Training, Eastern Region, Kolkata, held on 22nd November, 2008, is placed at Annexure - V (Page 37 ).

: 8 :

The Board may ratify the recommendations of the DPC Meeting.

Item 106.10: To consider a note on implementation of “e-governance Web-portal” Solution for BOPT (ER).

The BOG of BOPT (ER) at it’s 104th meeting held on 2nd June, 2008 resolved that the “e-governance Web-portal” of BOPT (ER) may be procured/developed from M/s. Alphanix Technologies Pvt. Ltd., Bangalore. Accordingly order was placed and the work is in the completion stage. The estimated budget approved by the Computer committee and subsequently by the BOG for the entire project is Rs.10.00 lakh. This includes Rs.7.00 lakh development cost of web-portal, Rs.1.50 lakh for laying (LAN) cable and procurement of leased Broadband line and Rs.1.50 lakh for leasing space of the Server or procurement of rack server for hosting of web-portal as may be found suitable at a later stage. The Finance Committee has approved the above proposal at its 39th Meting held on 21.11. 2008.

As on date the project is almost in the stage of completion. The “e-governance Web-portal” of BOPT (ER) has been hoisted giving a link through the Website of M/s. Alphanix Technologies Pvt. Ltd., Bangalore, on temporary basis for the purpose of trial. The establishments, students and the institutions are being intimated in phased manner to get themselves registered enrolled through this Web portal. Once the establishments and students, who are stack holders in the implementation of the Apprentices Act. as amended in l973 and l986 will complete their registration on line, this Board will start working with the new Web portal in regard to processing of Data such as sponsoring of students, registration of Contract etc. It is hoped that before 31st March 2009, this Project will be completed and fully functional. However, for smooth switch over from existing Software to the new Web-portal, the Board may start its operation on the new application from 01.04.2009.

The matter is placed before the Board for information and further discussion.

Item 106.11 : To approve the Annual Report of the Board of Practical Training , Eastern Region, Kolkata, for the year 2007-08.

The Annual Report of the Board of Practical Training, Eastern Region, Kolkata, for the year 2007-08 containing Audited Accounts and Audit certificate was put up in the 39th Meeting of the Standing Finance Committee of the Board held on 21st November, 2008 and subsequently it was approved and with the permission of the Hon’ble Chairman the Annual Report was printed and requisite number of copies was sent to the Ministry for placement in both the Houses of Parliament. A copy of the said Annual Report for the year 2007-08 containing Annual Accounts and Audit Certificated is placed before the Board for post facto approval.

Item 106.12: To consider a note regarding recruitment of Senior Stenographer/P.A. to Director in the BOPT (ER) consequent upon retirement on superannuation of the preset incumbent Shri B.N. Bose.

: 9 :

The Recruitment Rules of the employees of this Board, as approved by the Ministry of Human Resource Development, Department of Higher Education, Govt. of India, is very old. The existing Recruitment Rules of the Board was approved in July 1975. The qualification and other requirements for the various posts need to be revised in view of the recommendations of the 6th Central Pay Commission. For example the qualification requirements for Lower Division Clerk as per the existing approved Recruitment Rules is as follows :-

Matriculation or equivalent – knowledge of Typing with a minimum speed of 30 w.p.m.

Whereas presently this Board needs more qualified staffs with better Computer proficiency. It is also to be noted that the post of Senior Stenographer/PA to Director was created later on and the existing Recruitment Rules does not contain the qualifications, age and other requirements for recruitment to this Post. The Board in is 35th Meeting held on 21.12. 1981 framed the Recruitment Rules for Stenographer Grade-II as produced below :-

Name of post

Scale of pay Classification of post

Percentage of post to be filled byDirect Recruitment

Seniority-cum-fitness

Selection

(1) (2) (3) (4) (5) (6)Stenographer Grade-II

Rs.425-15-500-EB-15-560-20-700/- (Old)

Class-III - - 100%

For Direct Recruitment only Period of probation

For promotion /transfer only

Age Limit

Educational and other Qualifications Whether Age and

Educational Qualification prescribed for direct recruitment will apply in case of promotion/transfer.

Grade/sources from which promotion is to be made

(7) (8) (9) (10) (11)35 Years

Matriculate or equivalent – Typing Speed 40 wpm and Shorthand speed 100 wpmShould have at least five years’ experience as a Stenographer.

One Year Shall not apply in the case of employees who have been confirmed in their respective posts and are eligible for promotion.

From Stenographers who have rendered at least 5 years service as Stenographer in the Board.

: 10 :

Composition of Selection Committee Remarks

(12) (13)As per Staff Service Rules If no suitable candidate is

available, the post will be filled by direct recruitment.

It is also to be noted that this Board has its area of jurisdiction in the 13 States of Eastern Region of the country. BOPT (ER) being the Regional Office of the Central Govt. it is proposed that press advertisement may be made to attract more competent candidates keeping in view of the high computer efficiency required The application of internal candidates may also be considered along with the external applicants.

This Board has developed its own Web portal and is fully Computerized. Therefore, keeping in view of the job requirement of the post, it is proposed that press release may be made as given below :-

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BOARD OF PRACTICAL TRAINING(EASTERN REGION) KOLKATA

(An Autonomous organization of Government .of India under Ministry of Human Resource Development)

Applications are invited for the post of “Senior Stenographer/P.A.” in the Board of Practical Training, Eastern Region, Kolkata.

Pay scale : Rs. 9,300-34,800/- Plus Grade Pay Rs. 4,200/- under Central Sixth Pay Commission and allowances as admissible under Rules of the BoardEducation & other qualifications:

Essential : Matriculate or equivalent – Typing Speed 40 wpm and Shorthand speed 100 wpm Should have at least five years’ experience as a Stenographer.

Desirable : (i) Candidates with higher qualifications and good proficiency in Computer and experience of organizing Board Meetings etc. will have added advantage (ii) should be fully conversant with Report preparation using Computer Application packages such as MS Office, Page maker etc. Period of Probation : One Year. Age Limit : Maximum 35 years as on 01.01. 2009. Age limit is relax able for ST/SC/OBC, Ex-servicemen and Physically Handicapped as per rules. For internal candidates of BOPT/BOATs, the age limit is relax able. Age limit is also relax able for serving Central and State Governments employees as per Rules.

Interested and eligible candidates may apply in A-4 size paper giving complete Bio-data along with a passport size photograph enclosing attested Xerox copies of testimonials to the following address by Speed Post/Registered Post within fifteen

days from the date of publication of the advertisement.The Director, Board of Practical Training, (Eastern Region),

Block-EA, Sector-I, Salt Lake City, Kolkata – 700 064.Candidates employed in Govt./Semi-Govt./PSU/Autonomous Bodies etc. should apply through proper channel. However, they may send Advance Copies.

Envelope should be super scribed, “Senior Stenographer/P.A BOPT (ER), Kolkata”. D

IRECTORBOPT(ER)

The Board may discuss the issue and take necessary decision.

Item 106.13: To consider a note regarding extension of services of Shri B.N. Bose, P. A. to Director on contractual basis after his retirement on superannuation .

Shri B.N. Bose has been working as P.A. to Director for about three decades and discharging his duties and responsibilities efficiently and with entire satisfaction of all concerned. Shri Bose will retire on superannuation with effect from 28th February, 2009 (AN). The matter was already discussed in the 39th Meeting of the Standing Finance Committee of the Board of Practical Training, Eastern Region, held on

: 12 :21st November, 2008 under Agenda Item No. 39.09 and the relevant portion of the resolution is reproduced below :-

“The Committee was apprised by the Member-Secretary that the post of PA to the Director being very important in view of the confidentiality of the work, an early action may be initiated for seeking his replacement as per the rules. However, if the competent person is not placed before his superannuation, his services may be sought on contractual basis” .

The matter is placed before the Board for ratification.

Item 106.14 : To consider a note on performance and activities of the Board.

A. Major achievements during the year 2007-08 and from 01.04.2008 to 15.12.2008

Sl Particulars 2007-08 01.04.08-15.12.20081. No. of industries visited

during the period112 317

2. No. of institutions visited during the period

33 7

3. No. of aspiring candidates enrolled:

2007-08 2008-09 (up to 15.12.2008) Grad. Tech. Tech.(Voc) Total Grad. Tech. Tech.(Voc) Total2858 2671 10197 15726 2737 1930 5198 9865

4. No. of apprentices undergoing apprenticeship training under the Act in Eastern Region.

Year Graduate Technician Tech (Voc) Total2007-08 2165 1805 4766 8736

2008-09 (upto 15.12.2008) 2865 1570 3164 7599

5.. Disbursement of Stipend: (Rs. In Lakhs)

2007-08 2008-09 (up to 15.12.2008)

Rs. 435 Rs. 600.05

B. Sponsoring & Centralized Selection and Group Meetings/Workshop:

i) As a routine practice, BOPT(ER) sponsored candidates to different establishments to select apprentices through Selection Interview as per the detail furnished below.

: 13 :

Graduate & Diploma Engineers & H.S. (Voc) Students :

Year No. of Industries covered

No. of candidates sponsored Total

Grad. Diploma Tech. (Voc)

2007-08 86 1309 991 188 24882008-09

(upto 15.12.2008) 50 248 514 311 1073

ii) Centralised Selection at BOPT(ER).

Year Degree Diploma H.S. (Voc.)Called Appeared Selected Called Appeared Selected Called Appeared Selected

2007-08 1538 279 258 515 393 340 938 745 416

2008-09up to

15.12.200855 37 35 231 96 62 71 49 27

iii) Centralised Selection Interview held at Institutions/Establishments organized by BOPT(ER)

1. At BOPT(ER) Premises (2008-09 up to 15.12.2008 )

Sl. No.

Name of the Establishment

Date No of

Days

No. of CandidatesCalled Appeared Selected

01 B.S.N.L. – Bankura, W.B. 10.06.2008 1 5 2 2

02 West Bengal State Electricity Distribution Co.

12.06.2008 1 50 35 33

03 Visuvious India Ltd. West Bengal

18.07.2008 1 15 11 6

04 Kitchen Appliance India –West Bengal

30.07.200815.08.2008

2 45 28 16

05 Board of Practical Training (ER) – West Bengal

23.10.200824.10.2008

2 12 12 5

06 Accodians Infocom Pvt. Ltd – West Bengal

17.11.2008 1 17 16 7

07 South Eastern Railway - West Bengal

24.11.200825.11.2008

2 113 48 35

Total 10 257 152 104

: 14 :2. At Establishment Premises (2008-09 up to 15.12.2008 )

Sl. No.

Name of the Establishment

Date No of

Days

No. of CandidatesCalled Appeared Selected

01 B.S.N.L. – Bhbaneswar, Orissa

08.05.200809.05.2008

2 100 30 20

02 Texmaco Ltd. 15.10.2008 1 8 4 1

Total 3 108 34 21

iv) Number of Certificates issued to those who successfully completed training under

Apprentices Act

2007-08 2008-09 (up to 15.12.2008)4139 3826

State-wise utilisation of training seats

STATE

SEATS UTILISED

2007-08SEATS UTILISED

2008-09 upto (15.12.2008)

GRAD TECH TECH(V)

TOTAL GRAD TECH TECH(V)

TOTAL

ASSAM 43 101 6 150 28 84 0 112

BIHAR 4 6 4452 4462 14 16 2932 2962

JHARKHAND 294 287 83 664 173 249 30 452

ORISSA 424 703 59 1186 1095 551 94 1740

WEST BENGAL 1393 616 31 2040 1546 584 99 2229

MEGHALAYA -- 7 -- 7 0 1 0 1

TRIPURA 5 38 -- 43 7 39 0 46

MANIPUR 1 13 -- 14 2 18 0 20

NAGALAND -- -- -- -- 0 0 0 0

ANDAMAN &NICOBAR ISLANDS

1 9--

10 0 6 0 6

ARUNACHALPRADESH -- -- -- -- 0 0 0 0

MIZORAM -- 25 -- 25 0 22 0 22

SIKKIM -- -- 135 135 0 0 9 9

TOTAL 2165 1805 4766 8736 2865 1570 3164 7599

C. Group Meetings/Workshop:

The Board organized Career Guidance Programmes/Supervisory Development Programmes for final year students belonging to Degree, Diploma and Higher Secondary Vocational institutions. Officers from this Board and Faculties from other organizations such as SISI (Small Industries Service Institution) located in various parts of eastern Region were also called to deliver lectures on Entrepreneurship, job opportunities in large and small industries, Apprenticeship training, financial assistance etc.

Meet the Apprentice Programmes were also conducted at various establishments in Eastern region as per the details given below. The main purpose of MAP was to interact with the apprentices so as to give effectiveness of the training programme and other related issues during the period of training. More number of such programmes is scheduled to be organised after opening of School/Colleges after vacation.

Sl. No

Name of the Organisations Programme held on Programme Name

1. C.E.S.C. LTD. West Bengal 23.04.2008 MAP

: 15 :

Sl. No

Name of the Organisations Programme held on Programme Name

2. Directorate of Tech. Education & Trg. – Arunachal Pradesh

14.05.2008 GM

3. Rajib Gandhi Polytechinc – Itanagar 14.05.2008 CGP

4. Tata Rabinson Frazer Ltd – Jamshedpur Jharkhand

07.08.2008 MAP

5. National Institute of Technical Teacher’s Training & Research – Kolkata, West Bengal

30.08.2008 IIIP

6. Govt Voc. Jr. College J..K.B.K. College – Cuttack , Orrisa

17.09.200818.09.2008

CGP

7. Centre for Bioinformatics – Ranchi, Jharkhand 23.10.2008 CGP

8. TATA Motors Ltd., West Bengal 27.11.2008 MAP

9. Meghalaya Administrative Training Institute (MATI) Building, Shillong, Meghalaya

17.12.2008 GM

C.G.P. – Career Guidance Programme M.A.P. - Meet the Apprentice Programme I.I.I.P. - Industry Institute Inter-action Programme G.M. - Group Meeting

: 16 :

D. Seminars/Group Meeting/Other Meeting

(i) A Group Meeting was conducted on 14th May, 2008 in the conference hall of Directorate of Higher & Technical Education, Govt. of Arunachal Pradesh. Dr. Joram Begi, Director, Higher & Technical Education, Arunachal Pradesh chaired the meeting. As representatives of this Board 2 (two) Asstt. Directors participated in the meeting. There were 16 (sixteen) participants from different establishments of Arunachal Pradesh including Central Govt. Deptts. In the meeting it was decided that Directorate of Higher & Technical Education will forward the list of eligible candidates to different establishments as per notified quota under intimation to BOPT (ER) immediately after declaration of final year result. With the help of power point presentation all the participants were enlightened about the procedure to be followed for engagement of apprentices, their notified quota of training seats and the important operating provisions of the Apprentices Act. Finally it was agreed by all that the Apprenticeship scheme of Govt. of India will be implemented by all the establishments for imparting one year practical training as per the provisions of the Act during 2008-09.

(ii) The Board organised ‘Industry Institute Interaction Programme’ on 30 th August’2008 at National Institute Of Technical Teachers’ Training and Research, Kolkata, West Bengal. Twenty five (25) members from industries and institutes participated in the programme along with BOPT(ER) officers and members of staff. Chairman, BOPT(ER), Mr. Aniruddha Lahiri was present in the meeting as the chief guest. He inaugurated the interaction meet. Director, BOPT(ER) delivered the keynote address. Director of Technical Education and Training, Govt. of West Bengal stressed on academic matters. Secretary, West Bengal State Council of Vocational Education, narrated the scenario of vocational education in West Bengal. During the meeting, various ways of implementation of the apprentices act in industries were discussed.

(iii) A Group Meeting with State Govt. Deptts./Undertakings of Meghalaya was organized on 17th December, 2008 in the Conference Hall at Meghalaya Administrative Training Institute (MATI) Building, Shillong, Meghalaya.The meeting was chaired by Sri W.Khyllep, M.C.S., Director of Higher & Technical Education, Govt. of Meghalaya. Director and Regional Central Apprenticeship Adviser and Asstt. Director of Training were present as representatives of BOPT, ER, Kolkata. There were 15 (fifteen) participants from different establishments of Govt. of Meghalaya present in the meeting related to engagement of Degree & Diploma engineers as apprentices under the Apprentices (Amendment) Act, 1973 & 1986. In the meeting a power point presentation was made by the Asstt. Director of Training, BOPT(ER) indicating the salient features of the apprenticeship scheme of the Govt. of India; status of engagement of apprentices in the state of Meghalaya and procedure to be followed for engagement of apprentices under the Act It was agreed in principal by all the establishments to implement the said Act at the earliest by engaging apprentices in their respective organization as notified by this Board. It was also discussed that till the State Govt. Deptts., get the final approval of sub head from Department of Finance in regards to provisions of stipend they may start with engaging notified quota of apprentices in their organization/establishments immediately making provision of Stipend from contingency head or other suitable heads.

E. Summary of forthcoming events 2008-09

(i) Scheduled selection interview in different LICI Divisional Offices under East & East Central Zone for engagement of Technician Vocational Apprentices under the Apprentices Amendment Act 1986 for the year 2008-2009.

EAST ZONE

Sl.No.

Divisional office of LICI Total No. of seats to be filled up

Scheduled date of interview

01 Jorhat 61 14.01.200902 Guwahati & Bongaigaon 71 + 26 14 & 15.01.09

03 Silchar 43 22.01.0904 KMDO I 149 12 & 13.01.0905 KMDO II 67 15.01.200906 KSDO 54 21.01.200907 Asansol 103 14 & 15.01.09

08 Jalpaiguri 82 20 & 21.01.0909 a) Kharagpur

b) Howrah99 12.01.09

20.01.0910 Andaman 50 12.01.09

EAST CENTRAL ZONE

Sl.No. Divisional officeof LICI

Total No. of seats to be filled up

Proposed date of interview

01 Patna 70 13.01.0902 Bhagalpur 59 13.01.0903 Muzaffarpur 69 13.01.0904 Jamshedpur &

Hazaribagh62 + 55 20.01.09

05 Sambalpur 46 20.01.09

06. Berhampore 36 20.01.09

07. Cuttack 98 20 & 21.1.09

: 17 :

(ii) An “Industry Institute Interaction Program” is expected to be held in Itanagar, Arunacha Pradesh in the month of February 2009.

(iii) Centralised selections in Orrisa will be held in first week of February, 2009.

: 18 :

(iv) Major Centralised selections expected in West Bengal are – * Garden Reach Shipbuiilders & Engineers Ltd. on 05/01/2009 &

06/01/2009.* Kolkata Metropolitan Development Authority in February, 2009. * West Bengal Comprehensive Area Dev. Authority in February, 2009* B.S.N.L – West Bengal in February, 2009* Forest Directorate in March, 2009* Dynamic Computers in March, 2009.

Item 106.15: To consider a note regarding voluntary retirement of Smt. Kalyani Kerketta Lower Division Clerk on health ground

Ms. Kalyani Kerketta, Lower Division Clerk joined this Board on 21st November, 1983 and submitted an application on 27th May, 2008 for voluntary retirement on completion of 20 years of service under Rule 48A of CCs (Pension Rules ) 1972 due to her prolonged sickness (Rheumatic Arthritics). Her application was duly considered by SFC and accepted by appointing Authority of this Board which was communicated to her accordingly. Under this circumstances, the Board may take necessary decision in regards to settlement of her retirement benefit. A detail note in this regard will be put up on the meeting table.

Item 106.16: To consider a note regarding repair of Office Car.

The existing Staff Car of this Board has undertaken a major overhaul from M/s. H.M. Authorised Agency on the selected system as recommended by the AAI Mechanical Department, Dum Dum with the approval from the Hon’ble Chairman for an amount of Rs.1,12,883/-. The said car is presently roadworthy and cleared the fitness test from the Motor Vehicle department of West Bengal and registration has been extended for another period of 5 years accordingly.

This is for the information of the Members.

Item 106.17 : To give Power Point presentation by Shri A. Chakraborty,

Assistant Director of Training, BOPT (ER), on implementation of “e- governance Web portal” of BOPT (ER).

A power-point presentation will be made to highlight the development of the Project of “e- governance Web portal” of BOPT (ER).

Item 106.18: Miscellaneous :

Any other matter with the permission of the Chair.

: 19 :

106th BOG Agenda.doc

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