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Lesson 10Working with Tables

Computer Literacy BASICS: A Comprehensive Guide to IC3, 3rd Edition

Morrison / Wells

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Objectives

Use the Draw Table and Eraser tools to create and edit a table grid.

Format text alignment and direction within a table cell. Format borders and shading and apply table styles. Sort data in a table. Convert text to a table and vice versa.

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Vocabulary

Gridlines Quick Tables Ascending Descending

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Modifying the Table Structure (continued)

Merging and Splitting Table Cells: You can merge cells when you want to create a

heading to span across two or more columns. You can split a cell into two or more rows and/or two or

more columns. You can also split a table into two separate tables.

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Drawing a Table

The Draw Table tool is very useful for creating complex tables.

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Drawing a Table (continued)

Use the mouse to draw the table grid on the screen the same way you would use a pen to draw the grid on a sheet of paper.

Remove cell boundaries with the Eraser tool.

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Drawing Table: Quick Quiz

1) Where is the Draw Table tool? Answer: Table button menu.

2) How do you use the Eraser tool to erase a gridline? Answer: Click the Eraser tool and the pointer

changes to an eraser. When you point and click a cell boundary, the line will be selected. When you release, the boundary is deleted.

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Formatting Tables

Aligning Data within Table Cells: The Alignment group in the Table Tools Layout

tab includes several buttons you can use to align text within the cells.

You can also change the direction of text in a table cell.

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Formatting Tables (continued)

Formatting Borders and Shading: You can customize the border and add shading or

color to table cells.

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Formatting Tables (continued)

Applying Table Styles: Word provides several built-in table designs that you

can apply with a single click.

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Formatting Tables (continued)

Using Quick Tables: Word provides built-in

tables, called Quick Tables, which include sample data and table formats.

You can insert a Quick Table in a document and then replace the sample data with your own data.

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Formatting Tables (continued)

Aligning and Resizing Tables on the Document Page: End-of-row symbols must be included in the selection for the

entire table to be selected. The table move handle can be used to select the entire table

and to reposition the table on the page.

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Formatting Tables: Quick Quiz

1)Which button can rotate text on its side? Answer: Text Direction.

2)True or False? Quick Tables contain sample data you can replace.

Answer: True.

3)Which marker can be used to reposition the table on the page?

Answer: Table move handle.

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Class Discussion

What is the difference between AutoFit Window and AutoFit Contents?

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Sorting Data in a Table

You can sort information in a table on different search criteria to organize the table contents to emphasize data in different ways.

Ascending order rearranges data from A to Z. Descending order rearranges data from Z to A.

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Sorting Data in a Table (continued)

Clicking the Sort button opens the Sort dialog box.

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Converting Text to a Table and a Table to Text

Word can quickly convert text separated by paragraph markers, commas, tabs, or other characters into a table with cells.

When converting a text to a table, Word determines the number of columns needed based on paragraph markers, tabs, or commas.

When converting a table to text, Word inserts paragraph markers, tabs, or commas to show where the column breaks are.

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CLASSROOM ACTIVITIES

1)True or False? You can convert a table to text, but you cannot convert text to a table.

Answer: False.

2)True or False? When converting text to a table, Word uses tabs to determine the number of columns to create.

Answer: True.

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Summary

The Draw Table tool and the Eraser tool are especially useful when you need to create a complex table.

You can format text alignment in table cells the same way you apply those formats in other Word documents.

Borders and shading greatly enhance the appearance of a table and often make the table easier to read.

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Summary (continued)

Word provides several built-in styles to make it fast and easy to apply borders and shading to a table.

Word provides Quick Tables that are already formatted and contain sample data, so you can quickly create a table.

You can use the Sort feature to reorganize the table contents to emphasize data in different ways.

Word can convert text to a table or vice versa.

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Questions

1. The small squares at the left corner of each table cell that display when the Show/Hide ¶ button is toggled on are called ____________________markers.

2. A(n) ____________________ sort arranges numerical data in order from highest to lowest number.

3. To emphasize certain information in a table, you can ____________________ the data using different search criteria to organize the data.

4. You would use the ____________________ command on the Table menu to divide the information in one table into two separate tables.

5. To align a table horizontally on a page, you must first select the ____________________.21

descending , Sort, end-of-cell, entire table ,Split Table,

end-of-cell

descending

Sort

Split Table

entire table