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Enterprise Information System

Enhancement• Major technology venture

• Replace university’s primary information systems

• Solution is Banner from SCT inc.

2

Banner an ERP product• Enterprise Resource Planning system

• Large suite of integrated software products

3

Banner Components

Operational ModulesView & Enter Data

Automated Functionality

For Traditional Office Users

Self-Service Web Access for

Constituents &

Staff

ReportsView

Prepare

Banner Database

Data Mart

Point in Time

Databases

Copy Frequently

Web Portal for Constituents

4

Banner Components

FinanceFinancial

Aid

Alumni

Development

Student

Student

Faculty/

Advisor

Self Service

Operational Modules

HR

Alumni

Employee

Self Service

Fiscal Agent

5

EISE Project – Why?

• Continued & improved delivery of mission critical & core services

• Efficiencies - immediate & future

• Cost savings

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EIU ERP EISE • During 2001 and 2002 a committee

– Studied Student Information Systems issues– Recommend replacing legacy systems with SCT

• September 2002 ten year maintenance contract– Banner licenses with “LEAP”

• During 2003 a committee – Studied Student Information System issues– Visited Indiana State U and St. Louis U– Recommended SCT Banner

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EIU ERP EISE• Jan 2004 ITS Link-N-Lan announces Banner plans

• Comprehensive Technology Planning Committee – February 2004 “Vision of Technology Use at EIU” – Recommendations will be satisfied via

Banner/DARWin

• VPAA/Provost Blair Lord March 2004 management letter to President– Recommends Banner/DARWin– Re-conceptualize the way we do business

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EIU ERP EISE• Academic Affairs current “Goals Statement”

• Banner/DARWin is a strategic goal

• October 2004 NCA Self Study Committee draft • Talks about VPBA starting Banner project• Emphasizes integrated enterprise systems

• Presentations • Academic Affairs, Business Affairs, External Relations• President’s Council, • Board of Trustees• Faculty Senate

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EduCause Reports on ERP• Guiding principles for EIU project

• ERP vendor <-> Institutional satisfaction

• Majority implementing an ERP with minimal modifications have succeeded

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SunGard SCT the Company

Leader in higher ed information technology

Servicing 1,300 institutions – 800 Banner

Extensive knowledge of university operations

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Why SCT Banner?

• Consistent with contractual relationship (since 1980’s)

• Most economical enterprise solution

• Several Midwest institutions and hundreds of others to draw from

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Current Information Systems• Full Portfolio of Major Systems

• Many built and maintained by EIU on IBM Mainframe

• Numerous self service facilities via the web

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Deficiencies of Current• Systems and data not fully integrated

• Difficulty with providing reports DATA in JAIL

• Dissimilar screens, No point & click or online help

• Lacking 24 X 7 availability

• Multiple disparate security systems

• Long term support concerns

0010111001

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Project Time Frames

• Begin Fall 2004

• Proceed for four years

• Most work within the first three years

• Significant cost for delay

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When ?Finance

HR Student

Financial AidDegree Audit

Alumni Development

Jan 2005

Jan 2006

Jan 2007

Jan 2008

Operational

Datamarts

Student Data Marts

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How?• Purchase consulting, project management

and training from SCT

• No cost license to Banner software

• Augmented with companion systems

• Continuing SCT enhancements

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Project Success

• Leadership, Planning, Decision making– Well defined project structure

• Work teams

• University wide participation

• Top administration commitment

• A lot of hard work

• Some discomfort expected

Opportunity is missed by most peoplebecause it is dressed in overallsand looks like work.     ~ Thomas Edison

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Benefits for Eastern• Fully integrated • Operational efficiencies

• Improved customer service– Anytime – Anyplace

• Information for decision making

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Benefits for Eastern• Long term cost savings

• Improved disaster recovery & security

• Staged for the future

• Resources and assistance from other Universities

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Current SCT Plus Maint Contract

0

100

200

300

400

500

600

700

800

900

1,000

FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14

Ye

arl

y in

Th

ou

sa

nd

s

Ten Year Maint - Sept 2002

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SCT Banner Maintenance

0

100

200

300

400

500

600

700

800

900

1,000

FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14

Ye

arl

y in

Th

ou

sa

nd

s

Ten Year Maint - Sept 02 Banner Maint

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BOT Approval Maint, Proj Manag, Tools, Consult

0

100

200

300

400

500

600

700

800

900

1,000

FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14

Ye

arl

y in

Th

ou

sa

nd

s

Ten Yr Maint Banner Maint Proj Manag, Tools, Consult

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SCT Banner Future Purchases & Maint

0

100

200

300

400

500

600

700

800

900

1,000

FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14

Ye

arl

y in

Th

ou

sa

nd

s

Ten Yr Maint Banner Maint Proj Manag, Tools, Consult Future SCT Softw, Consult, Maint

25

EISE/Banner Project Purchases & Maint

0

200

400

600

800

1,000

1,200

1,400

1,600

1,800

2,000

FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14

Ye

arl

y in

Th

ou

sa

nd

s

Ten Yr Maint Banner Maint Proj Manag, Tools, Consult Future SCT Softw, Consult, Maint Other

26

Net EISE Project Expense

0

200

400

600

800

1,000

1,200

1,400

1,600

1,800

2,000

FY03 FY04 FY05 FY06 FY07 FY08 FY09

Yea

rly

in T

ho

usa

nd

s

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EISE & Management Systems Budget & Expense

0

200

400

600

800

1,000

1,200

1,400

1,600

1,800

2,000

FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12

Ye

arl

y in

Th

ou

sa

nd

s

Total Available Funds TOTAL EISE & OTHER EXPENSE

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Competitive Advantage via Collaboration

"The only limit to our realization of tomorrow will be our doubts of today.”

Franklin D. Roosevelt

"The future belongs to those who prepare for it today."

Malcolm X

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Thanks to Contributing Universities & OthersAbilene Christian University Miami University of Ohio University of Arkansas

Appalachian State University Millersville University of Pennsylvania University of California, Stanislaus

Baylor University Mississippi State University University of Denver

Bridgewater State College Montana State University University of Great Falls

Central Connecticut State University New Mexico State University University of Idaho

Central Queensland University Northern Michigan University University of Illinois

Clark University Northwest Missouri State University of Minnesota

Connecticut College Ohio State University University of North Carolina

Delaware Technical & Community College Rensselaer Polytech Institute University of St. Thomas

Drexel University Rose Hulman Institute of Technology University of Toledo

Eastern Michigan University Saint Louis University Utah State University

Ferris State University Smith College Virginia Tech

George Washington University South Texas Community College Wake Forest University

Hamline University Southern Connecticut State Washburn University

Indiana State University Southern Illinois University Washington University, St. Louis

Indiana University of Pennsylvania College of William and Mary Wellesley College

Lehigh University University of Alaska

Educause CIO Magazine IT Management.com