1 CONNECTICUT DEPARTMENT OF TRANSPORTATION’S ARRA REPORTING June 1, 2009 R2 CTDOT Internal...
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Transcript of 1 CONNECTICUT DEPARTMENT OF TRANSPORTATION’S ARRA REPORTING June 1, 2009 R2 CTDOT Internal...
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CONNECTICUT DEPARTMENT OF TRANSPORTATION’S
ARRA REPORTING
CONNECTICUT DEPARTMENT OF TRANSPORTATION’S
ARRA REPORTING
June 1, 2009 R2CTDOT Internal Version
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CTDOT / ARRAORGANIZATIONAL STRUCTURE
CTDOT / ARRAORGANIZATIONAL STRUCTURE
Deputy Commissioner
Jeff Parker*
ARRA Accountability Officer
Phil Scarrozzo
(860)594-2007
ARRA Report Coordinator
Ted Szymanski
(860)594-3047
ARRA Project Manager
Rich Jankovich
(860)594-2702
* Provides oversight for all aspects of the ARRA projects for CTDOT
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http://www.ct.gov/dothttp://www.ct.gov/dot
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OVERVIEWOVERVIEW
• The ARRA Act• Why we are involved• Reporting forms• Your responsibilities• Resources• Questions & Answers
• The ARRA Act• Why we are involved• Reporting forms• Your responsibilities• Resources• Questions & Answers
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ARRA ACTARRA ACT
• $27.5 Billion (Nationwide)
– Highway Infrastructure Investment
• $455 Million CTDOT– $302 million highway projects:
• $202 million road and bridge construction• $90.6 million sub-allocated to MPO’s (regional projects)• $9 million enhancement projects
– $153 million Transit + Rail
• $27.5 Billion (Nationwide)
– Highway Infrastructure Investment
• $455 Million CTDOT– $302 million highway projects:
• $202 million road and bridge construction• $90.6 million sub-allocated to MPO’s (regional projects)• $9 million enhancement projects
– $153 million Transit + Rail
American Recovery & Reinvestment Act
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ARRA FUNDING PROCESSARRA FUNDING PROCESS
ARRA Legislation Enacted – (February 17, 2009)ARRA Legislation Enacted – (February 17, 2009)
CTDOT & Governor’s Working Group select projectsCTDOT & Governor’s Working Group select projects
Project StartsProject Starts
Project Engineer provides report to CTDOTProject Engineer provides report to CTDOT
CTDOT reports to FHWACTDOT reports to FHWA
Project Completed, Contractor Paid and People WorkingProject Completed, Contractor Paid and People Working
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WHY WE ARE INVOLVEDWHY WE ARE INVOLVED
• FHWA Responsibilities– Title 23 U.S. Code– Accountable for all Federal-Aid Highway Programs
• CTDOT Responsibilities– Report Project Information for ARRA
• Municipalities/Contractors/Consultant Responsibilities– Provide project information to CTDOT (Project Engineer)
• FHWA Responsibilities– Title 23 U.S. Code– Accountable for all Federal-Aid Highway Programs
• CTDOT Responsibilities– Report Project Information for ARRA
• Municipalities/Contractors/Consultant Responsibilities– Provide project information to CTDOT (Project Engineer)
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REPORTING FORMSREPORTING FORMSRequired Reporting Forms:• 1201 – Certification Maintenance of Effort• 1511 – Certification• 1512 – Recipient Report• 1585 – Monthly Recipient Project Status Report*• 1586 – Initial Project Information• 1587 – Monthly Summary Employment Report• 1588 – Periodic Grouped Project Report• 1589 – Monthly Employment Report*• 1607 – Certification• 1608 – Section Status and Progress of NEPA Projects• Table 1 – T & I Aggregate Data by Formula Program• Table 2 – T & I Aggregate Data, Project Specific• Table 3 – T & I Coordinator Information• Table 4 – T & I MPO Information• Miscellaneous Periodic Reports
Required Reporting Forms:• 1201 – Certification Maintenance of Effort• 1511 – Certification• 1512 – Recipient Report• 1585 – Monthly Recipient Project Status Report*• 1586 – Initial Project Information• 1587 – Monthly Summary Employment Report• 1588 – Periodic Grouped Project Report• 1589 – Monthly Employment Report*• 1607 – Certification• 1608 – Section Status and Progress of NEPA Projects• Table 1 – T & I Aggregate Data by Formula Program• Table 2 – T & I Aggregate Data, Project Specific• Table 3 – T & I Coordinator Information• Table 4 – T & I MPO Information• Miscellaneous Periodic Reports
*Information for noted reports provided by Municipalities/Contractor/Consultant to CTDOT*Information for noted reports provided by Municipalities/Contractor/Consultant to CTDOT
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YOUR RESPONSIBILITIESYOUR RESPONSIBILITIES
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REPORTING FORM 1585REPORTING FORM 1585
Monthly ARRA Project Status Report
• Form Information Required From Contractor/Consultant/Municipality to District Designee Preferably No Later Than the 3rd of Each Month:– State Project Number (Column 5)– DBE Information (Total Payment to Date for DBE’s Utilized in
Column 14))
• District Designee Must Submit Completed 1585 to:– Ted Szymanski ([email protected])- Due no later than the 5th day of each month
Monthly ARRA Project Status Report
• Form Information Required From Contractor/Consultant/Municipality to District Designee Preferably No Later Than the 3rd of Each Month:– State Project Number (Column 5)– DBE Information (Total Payment to Date for DBE’s Utilized in
Column 14))
• District Designee Must Submit Completed 1585 to:– Ted Szymanski ([email protected])- Due no later than the 5th day of each month
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Form 1585 Form 1585
To be completed by the Contractor
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REPORTING FORM 1589REPORTING FORM 1589
• Contractor/Consultant/Municipality (and their respective subs) to District Designee Preferably No Later Than the 3rd of Each Month:– Completion of Form 1589 that includes:
• Total number of employees utilized during the noted timeframe
• Total Work Hours charged to the ARRA project• Total Labor Cost (hours x hourly rate = total labor cost)
• District Designee Must Submit Completed 1589 No later Than the 5th of Each Month to:– Ted Szymanski ([email protected])
• Contractor/Consultant/Municipality (and their respective subs) to District Designee Preferably No Later Than the 3rd of Each Month:– Completion of Form 1589 that includes:
• Total number of employees utilized during the noted timeframe
• Total Work Hours charged to the ARRA project• Total Labor Cost (hours x hourly rate = total labor cost)
• District Designee Must Submit Completed 1589 No later Than the 5th of Each Month to:– Ted Szymanski ([email protected])
Monthly ARRA Employment Report
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REPORTING FORM 1589REPORTING FORM 1589(Contractor’s Responsibility)
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REPORTING FORM 1589REPORTING FORM 1589(Consultant’s Responsibility)
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REPORTING FORM 1589REPORTING FORM 1589(Municipality's Responsibility)
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REPORTING FORM 1589REPORTING FORM 1589
Example:
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IMPORTANT REMINDER!IMPORTANT REMINDER!
District Required Reports:
1585 & 1589
District Required Reports:
1585 & 1589
• Reports must be submitted by Contractor/Consultant/Municipality to District Designee preferably no later than the 3rd day of every month
• Reports must be submitted by District Designee to Ted Szymanski no later than the 5th day of every month ([email protected])
• Both 1585 & 1589 forms are available on the CTDOT Website at http://www.ct.gov/dot “Recovery Information”.
• Reports must be submitted by Contractor/Consultant/Municipality to District Designee preferably no later than the 3rd day of every month
• Reports must be submitted by District Designee to Ted Szymanski no later than the 5th day of every month ([email protected])
• Both 1585 & 1589 forms are available on the CTDOT Website at http://www.ct.gov/dot “Recovery Information”.
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RESOURCESRESOURCESState of Connecticut Recovery Web Site:http://www.recovery.ct.gov/recovery/site/default.asp
CTDOT’s Recovery Information Page: (Today’s presentation located here)http://www.ct.gov/dot
Federal Highway Recorded Web Conferences for Local:http://www.fhwa.dot.gov/economicrecovery/webcon.htm
Summary of ARRA Provisions for FHWA:http://www.fhwa.dot.gov/economicrecovery/summary.htm
ARRA Reporting Forms (FHWA):http://www.fhwa.dot.gov/economicrecovery/reportingforms.htm
Questions & Answers on ARRA (FHWA):http://www.fhwa.dot.gov/economicrecovery/qandaslist.htm
ARRA Implementation Guidance (FHWA):http://www.fhwa.dot.gov/economicrecovery/guidance.htm
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QUESTIONS?QUESTIONS?