Inter-Regional Primary & Intermediate SchoolsCross-Country Championships 2018

Thursday 27 September

Rabbit Island - Moturoa, Tasman9.30am – 3.00pm

Programme of Events 9.30am Course Open 9.30am Team Managers Meeting10.20am Officials Briefing10.30am Competitors Briefing11.00am Year 5 Girls 2km11.15am Year 5 Boys 2km11.30am Year 6 Girls 2km11.45am Year 6 Boys 2km12.00pm Year 7 Girls 3km12.20pm Year 7 Boys 3km12.40pm Year 8 Girls 3km1.00pm Year 8 Boys 3km1.30pm Inter-Regional Relay2.00pm Prize giving

Information

Entries:Cost : $20 per competitorInternet Banking to Nelson Junior Cross Country 03 1354 0388617 00.Cheques payable to Nelson Junior Cross Country

Entries Close: 26 August 2018Late entries : 16 September 2018Email: nelsoncrosscountry@gmail.comPost: c/- Amanda Young, 308 Wakapuaka Rd,

RD1, Nelson 7070.

Event ManagerAmanda YoungEmail amandayoungarchie@gmail.comPhone: 021758964

INVITATION

Nelson Cross Country invites you to compete at the Inter-Regional Primary and Intermediate Schools Cross-Country Championships, to be held on Thursday 27 September 2017 at Rabbit Island - Moturoa, Tasman.

VENUE: The event is being held at Rabbit Island. Rabbit Island is accessed from SH60. The course is at the western end of the beach front reserve at Rabbit Island. The location will be signposted once you have reached Rabbit Island.

COURSE: The 1 km loop course is on the consolidated sand dunes and grassed areas of the reserve. It is undulating with a few small, steep dune slopes.

See accompanying map for the course. The beach is at the top of the picture. Final course may vary. A video of the course will be posted to https://sites.google.com/view/nelsoncrosscountryleague

Spikes are recommended. No bare feet are permitted due to the possibility of sharp stones, twigs and broken glass.

ENTRIES: Each region may enter ten runners per race, as part of their regional team. These competitors are to be entered on the regional team entry form attached. Those selected for their regional team will be eligible for both individual and team medals. Their results will be eligible to be counted for the Phil Costley Shield for overall regional team results.

Independent runners are also welcome to enter but will compete as representatives of their schools. These competitors will only be eligible for individual medals

Entries Close: Entries close on 26 August 2018. Late entries will be accepted until 16 September 2018 (participation medals and name in programme not guaranteed for late entries). Inter- regional team relay entry must be received on the official form (attached) at 1pm on 27 September 2017.

Entries must be on the official entry forms (attached) and include the entry fees. Please email entries to Amanda Young - nelsoncrosscountry@gmail.com

Cost: Cost of entry is $20.00 per competitor. Entry fee includes race number and pins, participation medal, and race programme. Late entry $30 per competitor.

Please pay by internet banking to Nelson Junior Cross Country 03 1354 0388617 00and put IRXC2018 plus regional (or individual) entrants name in the reference box. Alternatively cheques can be made payable to name above and posted to IRXC 2018, c/- Amanda Young, 308 Wakapuaka Rd, RD1, Nelson 7070.

Programme of Events 9.30am Course Open 9.30am Team Managers Meeting10.20am Officials Briefing10.30am Competitors Briefing11.00am Year 5 Girls 2km11.15am Year 5 Boys 2km11.30am Year 6 Girls 2km11.45am Year 6 Boys 2km12.00pm Year 7 Girls 3km12.20pm Year 7 Boys 3km12.40pm Year 8 Girls 3km1.00pm Year 8 Boys 3km1.30pm Inter-Regional Relay2.00pm Prize giving

COMPETITION RULES

1. Competitors: The event is open to all children in school years 5-8. The school year is deemed to be the current year at school during 2018. Runners may only run in one race category i.e. their school year.

2. Inter-Regional Relay: The relay event consists of 8 x 1km laps of the cross country course. A team is made up of eight runners, one from each year and gender group. Only runners who have competed in the individual events can run in the relay. Runners may run in any order and must pass a baton. If for any reason, a runner cannot complete his/her lap, the runner listed on the next lap must run back and get their baton. They then proceed to complete the injured runner’s lap before commencing their own lap. Regions may enter only ONE team and the running order must be handed in on the appropriate form to the results table by 1.00pm

3. Placings:

Individual gold, silver and bronze medals will be awarded to the first three placings for each of the eight grades

Team medals will be awarded to the four team members of the 1st, 2nd and 3rd placed teams. The first four runners from a region will constitute a team.

Individual runners who were not selected or are not entered as part of their regional team will be eligible for individual medals only and NOT team medals.

The team calculation is based on the first four runners for each region (“A” team), the next four runners for the region are the “B” team etc. In the case of a tie, the team with the highest placed fourth scoring runner will be ranked higher. e.g. Canterbury has 1st, 2nd, 12th and 18th for a total of 33 points. Wellington has 3rd, 5th 8th and 17th for a total of 33 points. Wellington is ranked higher on account of their fourth scorer’s position

4. Points: The Phil Costley Shield will be awarded to the region with the most points from the nine races (including the 8 x 1km Inter-regional relay). For each race, five points will be awarded to the region with the winning team, four points to the region gaining second and three points awarded to the region in the third place etc. For the Phil Costley Shield only one regional team in each grade will count for points- i.e. only the A team counts, even if the regions B team was 2nd or 3rd. Points for the 8 x 1km relay will be awarded the same way as the teams’ races.

5. Conduct: All athletes must participate in the spirit of fair play. Impeding a fellow competitor in any way such as pushing, tripping, shirt pulling or deliberate obstruction as well as shortening the course shall result in immediate disqualification and withdrawal from the race. Any problems/disputes must be lodged with the race referee, within 30 minutes of the race finish.

UNIFORMS: Competitors should wear regional uniforms, appropriate shorts and shoes. Running spikes or off road shoes are recommended. Bare feet will not be permitted and the organisers accept no responsibility for any injuries sustained. (Note: whilst every effort will be made to set a safe course, it cannot be guaranteed to be free of sharp stones, twigs or broken glass). Where runners represent school teams instead of regions, uniforms identifying the school should be worn. Runners will be supplied with a race number which must be worn on the front of their singlet/shirt. Each bib will have a bar code allocated to that runner for timing purposes.

POSTPONEMENT/CANCELLATION: The event will not be postponed or cancelled unless the Tasman District Council closes Rabbit Island. This will only occur in extreme conditions when the reserve is unusable. Therefore, competitors and spectators must be prepared for all conditions. An area will be dedicated to team tents and we are hoping that additional shelter will be available for adverse weather conditions. The organisers of this event reserve the right to alter the course according to the conditions. If Tasman District Council closes the reserve, the alternative course is most likely to be at Saxton Field.

GENERAL INFORMATION

PRIZEGIVING: The prize giving ceremony will take place at the finish line as soon after the last event as possible. If wet an alternative venue will be available

FIRST AID: Each region must bring their own first aid kit. Ice and first aid personnel will be available on site. Further information will be given at the team managers meeting prior to the event

REFRESHMENTS/CATERING: A small range of hot and cold food will be on sale throughout the day. We are restricted to only two food carts. Competitors should bring their own water bottles as there is no guaranteed safe water supply available on the island. A coffee van will be onsite.

PHOTOGRAPHS: A professional photographer will be present from Shuttersport. They will be taking photographs throughout the event. These images will be available on the Shuttersport website for digital download by competitors - https://www.shuttersport.co.nz. They will also be available to take team photos immediately prior to the event or as arranged. Please note that team photos done by Shuttersport will not be printed or have competitor(s) names they are a digital image and download only. 

ACCOMMODATION: Rabbit Island is half way between Richmond and Mapua, about 15 minutes driving from each area. These areas, as well as Nelson (ca. 30 minutes away) and Motueka (ca. 30 minutes), offer a range of accommodation including holiday parks, backpackers, hotels, motels and bachs.

RESULTS: Results will be posted on the day adjacent to the start / finish line. Full results will be emailed to all Team Managers the day following the event. They will also be posted to https://sites.google.com/view/nelsoncrosscountryleague.

SPECTATORS: Spectators are very welcome to attend. Unfortunately there is no public transport that goes to Rabbit Island but there is ample parking. The course is designed so that the majority of the races will be able to be seen by spectators. Rabbit Island is a much loved recreational reserve with great swimming and family mountain biking opportunities. The Tasman Great Taste cycle trail passes through the island and links by ferry to Mapua.