User Defined Fields (UDF)Michelle Ross

Sheila Hensley

January 2015

Required to complete before requesting a Retirement of an Asset

Provide specific information pertaining to the item

Other DOC Bureaus can see this information to ensure it meets their needs before transferring

Global User Fields

AT THE MAIN MENU SELECT CD50/52 TRANSACTION MENU

CLICK TO MAINTAIN ASSET

ENTER THE BAR CODECLICK ON QUERY

SCROLL DOWN TO THE BOTTOM HALF OF SCREEN

DOC had Sunflower add monitors, printers, scanners, multifunctional printers and more as requiring the UDF field to be completed.

To determine if an asset requires the UDF field to be completed you must review EACH asset under the Maintain Asset screen.

At the bottom of the Maintain Asset screen if hardware type and hard disk status appears then this must be completed.

If the information is required in the User Defined Field (bottom of the Maintain Asset Field) it must be added to a NF 37-45 form.

Monitors, Printers, Copiers, Scanners, Switches……OH MY !!

ENTER INFORMATION IN EACH BOX with CLICK SAVE AT THE BOTTOM.

Only the PC and PAO can see the Users Defined(UDF) screen

The POC cannot enter these fields

You are ready to submit a Request for Retirement of an Asset

* ADDITIONAL INFORMATION *

Model Number Correction

Model number's with " ~ " will not allow the Retirement of Asset Request to be completed

Catalog Request may be necessary if current model number is not in Sunflower

Another model number identifying the current model number may be used (i.e., HP LaserJet 5, but in Sunflower C2954 can be used)

Model numbers

AT THE MAIN MENU SELECT CD50/52 TRANSACTION MENU

CLICK TO MAINTAIN ASSET

ENTER THE BAR CODECLICK ON QUERY

MODEL NUMBER with ~ (Tilda mark)

DELETE THE HIGHLIGHTED MODEL NUMBER AND

ENTER % THEN TAB

HIGHLIGHT THE CORRECT MODEL NUMBER CORRECT MODEL NUMBER FROM THE LIST BELOW

SELECT BUTTON

CLICK SAVE

SAVE

If there is a Tilde ~ mark in the model number the HD Status may not show so you will have to correct the model number first and select “Save”

Then close the screen and query the barcode again so the HD Status will appear

Additional Information