© 2013 National Center on Time and Learning; The TIME Collaborative Data Cycles to Support...

© 2013 National Center on Time and Learning; www.timeandlearning.org

The TIME Collaborative

Data Cycles to Support Instruction

Mankato West Middle School


Start and End Times7:45 – 3:45 (M-Th) 7:45 – 1:45 (F)

Student Days per Year180

Background InformationSchool Name

City, State

Grades Served

One Interesting School Fact

Mankato West Middle School

Mankato, MA

6 – 8

We are a much better school than Mankato East


School-wide Student Achievement Targets

Reading

State Assessment

% Proficiency Goal (13-14)

Growth Percentile Goal (13-14)

% Proficiency (12-13)

MCAS 58% 65 46%

Math

State Assessment




MCAS 65% 60 58%

Science

State Assessment




MCAS 45% 60 39%


Additional Existing Goals [Optional]

Goal Measured by

Goal Measured by

Goal Measured by


Components of an Effective Data Cycle

Assessments

Daily YearQuarterWeek

Analysis

Which Data

Data Protocols

Which People

Action

Changes to Instruction

Regrouping of Students

Impact on Teacher Dev.


Data Cycle: Assessments

What Assessments are We Using?

Assessment Subject(s) Grade(s) Frequency

Exit Tickets, Homework

Reading, Math, Science, Social Studies

6 – 8 Every day

Quizzes Reading, Math, Science, Social Studies

6 – 8 Every week to two weeks

Unit Tests Reading, Math, Science, Social Studies

6 – 8 Every 4 to 6 weeks, after each unit

NWEA Reading, Math 6 – 8 4x/year (Oct, Dec, Mar, and Jun)

Finals Reading, Math, Science, Social Studies

6 – 8 2x/year, after each semester

MCAS Reading, Math, Science 6 – 8 (Science only in 8th)

1x/year


Data Cycle: Analysis

When Do We Analyze Data?

Length of Data Meeting

Frequency (e.g. weekly)

Assessment(s) Analyzed

Participants (Grade and Subject Taught)

60 min 1x/week Quizzes, Unit Tests

Reading teachers meet together; math teachers meet together; led by instr. Coach

90 min Every other week, during early release

Unit Tests, Finals

Core content teachers meet in content and grade level teams

4 hours 1x/year MCAS Core content teachers meet in content and grade level teams

6 hours 4x/year NWEA Core content teachers meet in content and grade level teams


Data Cycle: Analysis (Continued)

How Do We Ensure Time is Well Spent?

Structure/Protocol Description

Agenda Instructional Coach or grade level chair sets agenda for data meetings. Each agenda is structured in the same way, including assigning roles and repeating norms

Roles At each data meeting, there is a facilitator, timekeeper, note taker, and process observer. These roles rotate in each meeting

Norms Each meeting has the following norms: Actively listen/participateBegin and end on timeCollaborate and work towards consensusAlways leave with next steps

Data Analysis Tools Use district’s data dashboard to print out student, class, grade, and school-wide results


Data Cycle: Action

How are We Using Assessment Data?

Assessment Frequency Decision(s) Driven by this Data

Exit Tickets; Homework

Every Day Monitor student progress in core content classes

Quizzes Every 1 to 2 Weeks

Adjust core instruction, including identifying areas for re-teach

Unit Tests Every 4 to 6 Weeks

Adjust unit planning; inform grouping of support classes

NWEA 4x/year Inform grouping of support classes; inform amount of support for each student ;

ensure rigor in core classesFinals 2x/year Inform grouping of support classes

MCAS 1x/year Instructional focus; initial grouping of student support classes


Next Steps for Data Cycles

Early Successes in Our Data Cycles So Far…

• Buy-in to norms• Agenda and roles have improved the quality of data conversations• Multiple opportunities for teachers to meet with grade and content level peers

Early Challenges in Our Data Cycles So Far…

• Data dashboard does not drill down to student data as much as we’d like• Ensuring consistency in assessing students daily across all classrooms

Three Next Steps We’re Taking to Improve Our Data Cycles

• Dedicating an administrator to create additional data reports• Looking for evidence of exit tickets in lesson plans and lesson observations• Improving one-on-one coaching conversation protocols during data days


Questions/Comments?

© 2013 National Center on Time and Learning; The TIME Collaborative Data Cycles to Support...

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