Post on 22-Nov-2014
description
University eGovernance
A Brief Presentation
eGovernance
• Use of Information and Communication Technology (ICT) is very essential for Good Governance. The application of ICT in Governance is termed as eGovernance. Therefore we can say ‘eGovernance is ICT assisted Good Governance’.
WHY EGOVERNNCE?
• eGovernannce connects people and their work by Information and Communication Technology
• eGovernance hastens Decision Taking Process.• eGovernance eliminates/minimizes use of paper• EGovernance saves valuable time of the
community• Users of the system feel transparency by using
ICT standards
WHAT? OF UNIVERSITY SETUP
• Universities are backbone to impart Higher Education in India and abroad
• They are either affiliated or residential• Some have independent Institutions within their
fold, but their degrees are awarded by the parent University
• Usually Universities impart education for Post Graduate and Research degrees
• Next slide explains the structure of a University
University Structure
TOP MANAGEMENT
ADMINISTRATION THE LIBRARY FACULTY
TOP MANAGEMENT
CHANCELLOR
VICE-CHANCELLOR EXECUTIVE COUNCIL ACADEMIC COUNCIL
ADMINISTRATION
OFFICERS
REGISTRAR
COORDINATOR/CONTROLER
OfEXAMINATION
FINANCE OFFICER
ACADEMIC ADMINISTRATION
DEANS
DEPARTMENTALHEADS
BOARDof
STUDIES
OFICESof
DEANS
HOSTEL ADMINISTRATION
WARDEN
HOSTELSUPERINTENDETS
STUDENTS’ WELFAREAnd
DISCIPLINE
THE LIBRARY
LIBRARIAN//PROFESSOR
Of LIBRARY ANDINFORMATION
SCIENCE
DEPUTY LIBRARIANS/READERS in
LIBRARY ANDINFORMATION SCIENCE
ASSISTANT LIBRARIANS/ASSISTANT PROFESSORS IN
LIBRARY AND INFORMATION SCIENCE
The Library is the hub of Academic Activities. Modern Libraries are equipped with ITC. Reading Rooms and Internet Cafe
Teaching of LibraryAnd Information ScienceIs facilitated by the UniversityLibrary
STRUCTURE OF FACULTIESAN EXAMPLE
MAJORDISCIPLINE/
SOCIAL SCIENCE
SUBDISCIPLINE 1/EDUCATION
SUBDISCIPLINE 2/GEOGRAPHY
SUBDISCIPLINE N/
LAW
UNIVERSTY DOCUMENTS AND DATABASES
• University creates its own documents• University purchases documents• Different Databases of these documents are designed to
locate them when needed by anyone in the University for consultation/research/decision making
• Primary sources where these documents are created are by Research/Ec/Ac resolutions/Confidential files of an appointee/scanned documents submitted by any vendor/employee of the university for payment or otherwise
• Gov/Un/Published Doc are purchased in The Library
DISTRIBUTION OF DOCUMENTS IN THE UNIVERSITY
• The Library is the main depository of printed documents and digital documents
• Ec/Ac resolutions, Confidential files, decision sheets by Officers are kept in the Administration and in the office of officers
WHAT WILL WE DO TO IMPLEMENT E-GOVERNANCE IN THE UNIVERSITY?
Segments of Work• Software development• Intranet/Internet protocol• Database development• Digitization/ Retro-conversion of records
(optional)• Web design• Utilization of existing resources• Real time Linking Officers, Departments and
Institutions by ICT• Dry run of eGovernance
UNDERSTANDING THE SET UP and
WORK• VILS proposes a series of Meetings with
Top Management
• VILS Also Proposes a Seminar on eGovernance in Universities
• VILS Also wants to to show the main features of KRISHNA 2000: a robust Software for University Libraries, Based on eGovernance
Retro-conversion of records