University eGovernance

A Brief Presentation

eGovernance

• Use of Information and Communication Technology (ICT) is very essential for Good Governance. The application of ICT in Governance is termed as eGovernance. Therefore we can say ‘eGovernance is ICT assisted Good Governance’.

WHY EGOVERNNCE?

• eGovernannce connects people and their work by Information and Communication Technology

• eGovernance hastens Decision Taking Process.• eGovernance eliminates/minimizes use of paper• EGovernance saves valuable time of the

community• Users of the system feel transparency by using

ICT standards

WHAT? OF UNIVERSITY SETUP

• Universities are backbone to impart Higher Education in India and abroad

• They are either affiliated or residential• Some have independent Institutions within their

fold, but their degrees are awarded by the parent University

• Usually Universities impart education for Post Graduate and Research degrees

• Next slide explains the structure of a University

University Structure

TOP MANAGEMENT

ADMINISTRATION THE LIBRARY FACULTY

TOP MANAGEMENT

CHANCELLOR

VICE-CHANCELLOR EXECUTIVE COUNCIL ACADEMIC COUNCIL

ADMINISTRATION

OFFICERS

REGISTRAR

COORDINATOR/CONTROLER

OfEXAMINATION

FINANCE OFFICER

ACADEMIC ADMINISTRATION

DEANS

DEPARTMENTALHEADS

BOARDof

STUDIES

OFICESof

DEANS

HOSTEL ADMINISTRATION

WARDEN

HOSTELSUPERINTENDETS

STUDENTS’ WELFAREAnd

DISCIPLINE

THE LIBRARY

LIBRARIAN//PROFESSOR

Of LIBRARY ANDINFORMATION

SCIENCE

DEPUTY LIBRARIANS/READERS in

LIBRARY ANDINFORMATION SCIENCE

ASSISTANT LIBRARIANS/ASSISTANT PROFESSORS IN

LIBRARY AND INFORMATION SCIENCE

The Library is the hub of Academic Activities. Modern Libraries are equipped with ITC. Reading Rooms and Internet Cafe

Teaching of LibraryAnd Information ScienceIs facilitated by the UniversityLibrary

STRUCTURE OF FACULTIESAN EXAMPLE

MAJORDISCIPLINE/

SOCIAL SCIENCE

SUBDISCIPLINE 1/EDUCATION

SUBDISCIPLINE 2/GEOGRAPHY

SUBDISCIPLINE N/

LAW

UNIVERSTY DOCUMENTS AND DATABASES

• University creates its own documents• University purchases documents• Different Databases of these documents are designed to

locate them when needed by anyone in the University for consultation/research/decision making

• Primary sources where these documents are created are by Research/Ec/Ac resolutions/Confidential files of an appointee/scanned documents submitted by any vendor/employee of the university for payment or otherwise

• Gov/Un/Published Doc are purchased in The Library

DISTRIBUTION OF DOCUMENTS IN THE UNIVERSITY

• The Library is the main depository of printed documents and digital documents

• Ec/Ac resolutions, Confidential files, decision sheets by Officers are kept in the Administration and in the office of officers

WHAT WILL WE DO TO IMPLEMENT E-GOVERNANCE IN THE UNIVERSITY?

Segments of Work• Software development• Intranet/Internet protocol• Database development• Digitization/ Retro-conversion of records

(optional)• Web design• Utilization of existing resources• Real time Linking Officers, Departments and

Institutions by ICT• Dry run of eGovernance

UNDERSTANDING THE SET UP and

WORK• VILS proposes a series of Meetings with

Top Management

• VILS Also Proposes a Seminar on eGovernance in Universities

• VILS Also wants to to show the main features of KRISHNA 2000: a robust Software for University Libraries, Based on eGovernance

Retro-conversion of records