Post on 06-May-2018
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ALCTS Webinar
27 Feb 2013
Vicki Sipe and Teressa M. Keenan
Transitioning from Cataloging to Creating Metadata
Sky & Water I by M.C. Escher , 1938
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Vicki Sipe Catalog Librarian Bibliographic & Metadata Services
Albin O. Kuhn Library & Gallery University of Maryland, Baltimore County
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Introductions—Vicki Sipe
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Teressa M. Keenan Head Bibliographic Management Services
Maureen and Mike Mansfield Library University of Montana
Introductions—Teressa M. Keenan
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Why transition to metadata creation? Identifying a project Training for metadata creation Attitudes toward metadata creation Wrap-up
Sky & Water II by M.C. Escher , 1938
Transitioning from Cataloging to Metadata Creation
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Why transition?—Cataloging is changing…
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…in response to a changing world
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Transitioning from MARC based cataloging…
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Data Content Standards AACR2 Graphic Materials DCRM(G) DACS RDA CCO
Dublin Core Metadata Element Set Encoded Archival Description Visual Resources Association Core 4.0 Categories for the Description of Works of Art
Data Structure Standards MARC21 DCMES EAD VRA Core 4.0 CDWA
Data Value Standards LCSH TGM AAT TGN ULAN
Descriptive Cataloging of Rare Materials (Graphics) Describing Archives: a Content Standard Cataloging Cultural Objects
Thesaurus for Graphic Materials Art & Architecture Thesaurus Thesaurus of Geographic Names Union List of Artist Names
…to use of other metadata standards.
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Unique materials Intellectual quality of materials Collaborations Builds on current skills and requires some stretching Furthers mission of organization Ongoing project, or a series of projects
Identifying projects for metadata creation
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Broadway Recreation Pier
Bridal portrait of Mrs. Mary Johnston and her flower girl
Metal melting furnace
People, places and things
In and around Baltimore 1905-1940
UMBC Hughes Glass Negative Collection
http://cdm16629.contentdm.oclc.org/cdm/landingpage/collection/hughes
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•Collaboration with Special Collections •Local history, public history original “document” resources •Unique materials—negatives •Limited scope and size of collection •High quality of 8 x 10 glass negatives •Working with images expands staff skills •Glass negatives NOT available to public
Glass negatives are fragile.
Why choose Hughes Collection as our metadata project?
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Negatives can be difficult to “read.”
Special Collections processing of negatives and scans
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Special Collections and Bibliographic & Metadata Services
Special Collections Familiarity with the materials Expertise in handling fragile materials Equipment for scanning Expertise in scanning Much more… and willingness to work together Bibliographic & Metadata Services Expertise in working with description Expertise in working with images Experience with creating workflows Expertise with controlled vocabularies Much more… and willingness to work together
Existing Competencies—Benefits of Collaboration
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What BMS adds
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http://cdm16013.contentdm.oclc.org/cdm/landingpage/collection/p15018coll44
primary source documents related to indigenous peoples of Montana
Telegram from Thralls W. Wheat Letter from MT Senator Forrest R. Stone
Natives of Montana Archival Project
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Collaborative Scholarly & Historical
Interest
Provide access Fit the scope
Why NOMAP?
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Subject knowledge
Familiarity with primary resources
Technology
Information organization
Standards & controlled vocabulary
Local expertise – A Benefit of Collaboration
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Evolving Workflows
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Train, review, feedback, repeat Different methods of training Outside and in-house training
Good communication Good documentation Build on existing skills
Common elements of good training
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New software
Specific training for metadata projects might include…
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New technology
Specific training for metadata projects might include…
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New data structure standards…
and new data content standards
Specific training for metadata projects might include…
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Visual literacy—Reading an image exercise Study the image, several minutes First impression—what does it show? List everything you see in the image Based on your observations, write a short, descriptive title
Wells and McComas Monument, Baltimore
Training needed for UMBC Hughes Glass Negative Collection
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Thingness— What is the image? Of-ness— What is the image of? What is depicted in the image? Aboutness— What is the image about? Does the image illustrate a concept? What was intent of photographer?
Thanks to Heidi Lee Hoerman, 1998 OLAC Wells and McComas Monument, Baltimore
Subject analysis of non-book materials
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Translate analysis into subject access…
…using a controlled vocabulary.
Training needed for UMBC Hughes Glass Negative Collection
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Working in CONTENTdm
Searching OCLC Authority files
Training needed for UMBC Hughes Glass Negative Collection
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Partial Data dictionary used by Copy Catalogers for Hughes
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Group training sessions Documentation Individual work on images Ongoing review, feedback Group work as needed
Methods of training for Hughes
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• Graduate students • Photography techniques • Metadata for context
• Catalogers
• Software • Computer skills • Dublin Core • Scope & granularity
NOMAP Training needs…
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Training for graduate students…
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Training for graduate students continued…
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Training for catalogers…
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Training for catalogers continued…
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Tools…
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Training needs…
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Faces…
…or vase?
It’s all in how you look at it
Attitudes toward metadata creation
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Skills and tools used in… traditional cataloging: subject analysis attention to detail controlled vocabularies application of standards metadata creation: subject analysis attention to detail controlled vocabularies application of standards
Catalogers only work in the catalog
Cataloging qualifies you for metadata creation
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It’s a gravestone…
…not a Tomb or sepulchral monument.
Controlled vocabulary doesn’t fit
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Precision of search results
increases
Recall of search results
increases
Collocation of similar items
Distinguishes between
dissimilar items
Consistency of search results
across collections and
across institutions.
Power of Controlled Vocabulary
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If it’s not MARC, it’s not cataloging.
If it’s not on OCLC, it’s not cataloged.
Metadata is just bad cataloging
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In the metadata world over 1 million results…
…in the MARC world, fewer than 4000.
Metadata world is a bigger world
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Describing everything in the image
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Level of specificity of the item
Meeting expectations of users
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Original image Water tank at Pleasant and Guilford, Baltimore
Google Street view at Pleasant and Guilford
Building enthusiasm—the “I found it” moment
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Time and Timing
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MARC = Good Cataloging
Transcribing the entire letter = adequate description
How Good is Good Enough?
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Building enthusiasm – look what you have done!
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Pick the project carefully unique materials, high intellectual quality collaborations Assess present skills of staff basis of a solid training program Provide training for many learning styles build on existing skills repeat as needed Good communication regular, inclusive, and many methods Good documentation readily available
In closing…
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Thank you for your kind attention
Teressa Keenan Vicki Sipe
Questions? Comments?