Special Collections Cataloging:...
Transcript of Special Collections Cataloging:...
Special Collections Cataloging Manuscripts
Hosted by ALCTS Association for Library Collections and Technical Services
Heather PerezSpecial Collections LibrarianInstructorStockton University
October 31 2018
SPECcatalogingStkLibrary
Enough about me how about you
Hosted by ALCTS Association for Library Collections and Technical Services
Todayrsquos Presentation will coverhellip
bull General principles
bull Processing
bull Description
Appraisal
Accessioning
Inventory
Processing
Description
Hosted by ALCTS Association for Library Collections and Technical Services
Archives amp Manuscripts Collections
Groupings ofbull Unpublished materials
bull Institutional materials
bull Locally-published materials
Grouped by donorprovenance
One topic or many
Hosted by ALCTS Association for Library Collections and Technical Services
A Collection Is Born
Appraisal
Legal documents
Accessioning
Basic inventory
Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with it next
Hosted by ALCTS Association for Library Collections and Technical Services
Description Standards for Manuscripts
bull Describing Archives A Content Standard (DACS)
bull MARC
bull Encoded Archival Description (EAD)
Hosted by ALCTS Association for Library Collections and Technical Services
Sources of information
Appraisal notes Collection Files
Accession records (Administrative Files)
Basic inventory
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash MARC fixed fields
Fixed Fields Field name Value Examples
Leader06 Type i (non-musical sound oral history) k (2-D graphics photos charts postcards etc) p (mixed materials)t (manuscript 1 form)
Leader07 Bibliographic level
c (collection)d (subunit)m (individual item)
Leader08 Type of control a (archival)
Leader17 Encoding level 7 or K (minimal)
Leader18 Descriptive cataloging form
a (AACR2 DACS)c (ISBD no end line punctuation) ndash for RDA (with note in field 040)i (ISBD with punctuation) ndash for RDA (with note in field 040 $e)
a040 $e dacs
i040 $e rda $e dacs
008 Date(s) i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
040090099
Manifestation Item numbercollection code 040 $a NJS (repository code) amp 090 $a U0001 OR090099 $a Stockton University Special Collections U0001
1xx [0-3] Creator Author collector compiler 100 1 Alton Elizabeth Barstow
245 1[0-9] Title By provenance by format by collector 245 10 Elizabeth Alton Papers
264 [23][0-4]
Date Date of production publication distribution manufacture or copyright
264 0 $c 1939-1945264 0 $c approximately 1906-2006264 0 $c 1906 1939-1945 264 0 $c 1906-2006 bulk 1963-1990264 0 $c 1969 December 12
300 Physical Description
number type of unit (estimated size ) 300 $a 2 boxes300 $a about 4 linear feet
336337338
Content TypeMedia TypeCarrier Type
FormMethod of device needed for useStorage medium
336 $a text $2 rdacontent
336 $a still image $2 rdacontent
337 $a unmediated $2 rdamedia
337 $a computer $2 rdamedia338 $a sheet $2 rdacarrier338 $a microfiche $2 rdacarrier
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
506 [01] Access Conditions
Access restrictions 506 1 Collection is in processing and restricted Please consult SpecialCollections librarian for access
520 2 Summary Scope and content note ndash what is it about What will researcher see What years geography
520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign to establish a four-year college in Southern New Jersey in the 1960s
546 Language Language and script of materials 546 $a Materials entirely in English
546 $3 Newspapers in $a Vietnamese
852 Location Name address contact information of repository
852 Stockton University Richard E Bjork Library $b Special Collections $e 101 Vera King Farris Dr Galloway NJ 08205 USA
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash DACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash RDADACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with the basic record
Hosted by ALCTS Association for Library Collections and Technical Services
Any questions so far
Hosted by ALCTS Association for Library Collections and Technical Services
Halloween at Richard E Bjork Library Images from Stockton University
Processing
Arrangement Intellectually
bull Series
bull Sub-series
Physicallybull Preservation
bull ldquoMore Product Less Processrdquo or item-level care
DescriptionFinding Aids
Better bibliographic entry
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Enough about me how about you
Hosted by ALCTS Association for Library Collections and Technical Services
Todayrsquos Presentation will coverhellip
bull General principles
bull Processing
bull Description
Appraisal
Accessioning
Inventory
Processing
Description
Hosted by ALCTS Association for Library Collections and Technical Services
Archives amp Manuscripts Collections
Groupings ofbull Unpublished materials
bull Institutional materials
bull Locally-published materials
Grouped by donorprovenance
One topic or many
Hosted by ALCTS Association for Library Collections and Technical Services
A Collection Is Born
Appraisal
Legal documents
Accessioning
Basic inventory
Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with it next
Hosted by ALCTS Association for Library Collections and Technical Services
Description Standards for Manuscripts
bull Describing Archives A Content Standard (DACS)
bull MARC
bull Encoded Archival Description (EAD)
Hosted by ALCTS Association for Library Collections and Technical Services
Sources of information
Appraisal notes Collection Files
Accession records (Administrative Files)
Basic inventory
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash MARC fixed fields
Fixed Fields Field name Value Examples
Leader06 Type i (non-musical sound oral history) k (2-D graphics photos charts postcards etc) p (mixed materials)t (manuscript 1 form)
Leader07 Bibliographic level
c (collection)d (subunit)m (individual item)
Leader08 Type of control a (archival)
Leader17 Encoding level 7 or K (minimal)
Leader18 Descriptive cataloging form
a (AACR2 DACS)c (ISBD no end line punctuation) ndash for RDA (with note in field 040)i (ISBD with punctuation) ndash for RDA (with note in field 040 $e)
a040 $e dacs
i040 $e rda $e dacs
008 Date(s) i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
040090099
Manifestation Item numbercollection code 040 $a NJS (repository code) amp 090 $a U0001 OR090099 $a Stockton University Special Collections U0001
1xx [0-3] Creator Author collector compiler 100 1 Alton Elizabeth Barstow
245 1[0-9] Title By provenance by format by collector 245 10 Elizabeth Alton Papers
264 [23][0-4]
Date Date of production publication distribution manufacture or copyright
264 0 $c 1939-1945264 0 $c approximately 1906-2006264 0 $c 1906 1939-1945 264 0 $c 1906-2006 bulk 1963-1990264 0 $c 1969 December 12
300 Physical Description
number type of unit (estimated size ) 300 $a 2 boxes300 $a about 4 linear feet
336337338
Content TypeMedia TypeCarrier Type
FormMethod of device needed for useStorage medium
336 $a text $2 rdacontent
336 $a still image $2 rdacontent
337 $a unmediated $2 rdamedia
337 $a computer $2 rdamedia338 $a sheet $2 rdacarrier338 $a microfiche $2 rdacarrier
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
506 [01] Access Conditions
Access restrictions 506 1 Collection is in processing and restricted Please consult SpecialCollections librarian for access
520 2 Summary Scope and content note ndash what is it about What will researcher see What years geography
520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign to establish a four-year college in Southern New Jersey in the 1960s
546 Language Language and script of materials 546 $a Materials entirely in English
546 $3 Newspapers in $a Vietnamese
852 Location Name address contact information of repository
852 Stockton University Richard E Bjork Library $b Special Collections $e 101 Vera King Farris Dr Galloway NJ 08205 USA
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash DACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash RDADACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with the basic record
Hosted by ALCTS Association for Library Collections and Technical Services
Any questions so far
Hosted by ALCTS Association for Library Collections and Technical Services
Halloween at Richard E Bjork Library Images from Stockton University
Processing
Arrangement Intellectually
bull Series
bull Sub-series
Physicallybull Preservation
bull ldquoMore Product Less Processrdquo or item-level care
DescriptionFinding Aids
Better bibliographic entry
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Todayrsquos Presentation will coverhellip
bull General principles
bull Processing
bull Description
Appraisal
Accessioning
Inventory
Processing
Description
Hosted by ALCTS Association for Library Collections and Technical Services
Archives amp Manuscripts Collections
Groupings ofbull Unpublished materials
bull Institutional materials
bull Locally-published materials
Grouped by donorprovenance
One topic or many
Hosted by ALCTS Association for Library Collections and Technical Services
A Collection Is Born
Appraisal
Legal documents
Accessioning
Basic inventory
Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with it next
Hosted by ALCTS Association for Library Collections and Technical Services
Description Standards for Manuscripts
bull Describing Archives A Content Standard (DACS)
bull MARC
bull Encoded Archival Description (EAD)
Hosted by ALCTS Association for Library Collections and Technical Services
Sources of information
Appraisal notes Collection Files
Accession records (Administrative Files)
Basic inventory
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash MARC fixed fields
Fixed Fields Field name Value Examples
Leader06 Type i (non-musical sound oral history) k (2-D graphics photos charts postcards etc) p (mixed materials)t (manuscript 1 form)
Leader07 Bibliographic level
c (collection)d (subunit)m (individual item)
Leader08 Type of control a (archival)
Leader17 Encoding level 7 or K (minimal)
Leader18 Descriptive cataloging form
a (AACR2 DACS)c (ISBD no end line punctuation) ndash for RDA (with note in field 040)i (ISBD with punctuation) ndash for RDA (with note in field 040 $e)
a040 $e dacs
i040 $e rda $e dacs
008 Date(s) i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
040090099
Manifestation Item numbercollection code 040 $a NJS (repository code) amp 090 $a U0001 OR090099 $a Stockton University Special Collections U0001
1xx [0-3] Creator Author collector compiler 100 1 Alton Elizabeth Barstow
245 1[0-9] Title By provenance by format by collector 245 10 Elizabeth Alton Papers
264 [23][0-4]
Date Date of production publication distribution manufacture or copyright
264 0 $c 1939-1945264 0 $c approximately 1906-2006264 0 $c 1906 1939-1945 264 0 $c 1906-2006 bulk 1963-1990264 0 $c 1969 December 12
300 Physical Description
number type of unit (estimated size ) 300 $a 2 boxes300 $a about 4 linear feet
336337338
Content TypeMedia TypeCarrier Type
FormMethod of device needed for useStorage medium
336 $a text $2 rdacontent
336 $a still image $2 rdacontent
337 $a unmediated $2 rdamedia
337 $a computer $2 rdamedia338 $a sheet $2 rdacarrier338 $a microfiche $2 rdacarrier
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
506 [01] Access Conditions
Access restrictions 506 1 Collection is in processing and restricted Please consult SpecialCollections librarian for access
520 2 Summary Scope and content note ndash what is it about What will researcher see What years geography
520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign to establish a four-year college in Southern New Jersey in the 1960s
546 Language Language and script of materials 546 $a Materials entirely in English
546 $3 Newspapers in $a Vietnamese
852 Location Name address contact information of repository
852 Stockton University Richard E Bjork Library $b Special Collections $e 101 Vera King Farris Dr Galloway NJ 08205 USA
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash DACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash RDADACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with the basic record
Hosted by ALCTS Association for Library Collections and Technical Services
Any questions so far
Hosted by ALCTS Association for Library Collections and Technical Services
Halloween at Richard E Bjork Library Images from Stockton University
Processing
Arrangement Intellectually
bull Series
bull Sub-series
Physicallybull Preservation
bull ldquoMore Product Less Processrdquo or item-level care
DescriptionFinding Aids
Better bibliographic entry
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Archives amp Manuscripts Collections
Groupings ofbull Unpublished materials
bull Institutional materials
bull Locally-published materials
Grouped by donorprovenance
One topic or many
Hosted by ALCTS Association for Library Collections and Technical Services
A Collection Is Born
Appraisal
Legal documents
Accessioning
Basic inventory
Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with it next
Hosted by ALCTS Association for Library Collections and Technical Services
Description Standards for Manuscripts
bull Describing Archives A Content Standard (DACS)
bull MARC
bull Encoded Archival Description (EAD)
Hosted by ALCTS Association for Library Collections and Technical Services
Sources of information
Appraisal notes Collection Files
Accession records (Administrative Files)
Basic inventory
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash MARC fixed fields
Fixed Fields Field name Value Examples
Leader06 Type i (non-musical sound oral history) k (2-D graphics photos charts postcards etc) p (mixed materials)t (manuscript 1 form)
Leader07 Bibliographic level
c (collection)d (subunit)m (individual item)
Leader08 Type of control a (archival)
Leader17 Encoding level 7 or K (minimal)
Leader18 Descriptive cataloging form
a (AACR2 DACS)c (ISBD no end line punctuation) ndash for RDA (with note in field 040)i (ISBD with punctuation) ndash for RDA (with note in field 040 $e)
a040 $e dacs
i040 $e rda $e dacs
008 Date(s) i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
040090099
Manifestation Item numbercollection code 040 $a NJS (repository code) amp 090 $a U0001 OR090099 $a Stockton University Special Collections U0001
1xx [0-3] Creator Author collector compiler 100 1 Alton Elizabeth Barstow
245 1[0-9] Title By provenance by format by collector 245 10 Elizabeth Alton Papers
264 [23][0-4]
Date Date of production publication distribution manufacture or copyright
264 0 $c 1939-1945264 0 $c approximately 1906-2006264 0 $c 1906 1939-1945 264 0 $c 1906-2006 bulk 1963-1990264 0 $c 1969 December 12
300 Physical Description
number type of unit (estimated size ) 300 $a 2 boxes300 $a about 4 linear feet
336337338
Content TypeMedia TypeCarrier Type
FormMethod of device needed for useStorage medium
336 $a text $2 rdacontent
336 $a still image $2 rdacontent
337 $a unmediated $2 rdamedia
337 $a computer $2 rdamedia338 $a sheet $2 rdacarrier338 $a microfiche $2 rdacarrier
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
506 [01] Access Conditions
Access restrictions 506 1 Collection is in processing and restricted Please consult SpecialCollections librarian for access
520 2 Summary Scope and content note ndash what is it about What will researcher see What years geography
520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign to establish a four-year college in Southern New Jersey in the 1960s
546 Language Language and script of materials 546 $a Materials entirely in English
546 $3 Newspapers in $a Vietnamese
852 Location Name address contact information of repository
852 Stockton University Richard E Bjork Library $b Special Collections $e 101 Vera King Farris Dr Galloway NJ 08205 USA
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash DACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash RDADACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with the basic record
Hosted by ALCTS Association for Library Collections and Technical Services
Any questions so far
Hosted by ALCTS Association for Library Collections and Technical Services
Halloween at Richard E Bjork Library Images from Stockton University
Processing
Arrangement Intellectually
bull Series
bull Sub-series
Physicallybull Preservation
bull ldquoMore Product Less Processrdquo or item-level care
DescriptionFinding Aids
Better bibliographic entry
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
A Collection Is Born
Appraisal
Legal documents
Accessioning
Basic inventory
Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with it next
Hosted by ALCTS Association for Library Collections and Technical Services
Description Standards for Manuscripts
bull Describing Archives A Content Standard (DACS)
bull MARC
bull Encoded Archival Description (EAD)
Hosted by ALCTS Association for Library Collections and Technical Services
Sources of information
Appraisal notes Collection Files
Accession records (Administrative Files)
Basic inventory
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash MARC fixed fields
Fixed Fields Field name Value Examples
Leader06 Type i (non-musical sound oral history) k (2-D graphics photos charts postcards etc) p (mixed materials)t (manuscript 1 form)
Leader07 Bibliographic level
c (collection)d (subunit)m (individual item)
Leader08 Type of control a (archival)
Leader17 Encoding level 7 or K (minimal)
Leader18 Descriptive cataloging form
a (AACR2 DACS)c (ISBD no end line punctuation) ndash for RDA (with note in field 040)i (ISBD with punctuation) ndash for RDA (with note in field 040 $e)
a040 $e dacs
i040 $e rda $e dacs
008 Date(s) i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
040090099
Manifestation Item numbercollection code 040 $a NJS (repository code) amp 090 $a U0001 OR090099 $a Stockton University Special Collections U0001
1xx [0-3] Creator Author collector compiler 100 1 Alton Elizabeth Barstow
245 1[0-9] Title By provenance by format by collector 245 10 Elizabeth Alton Papers
264 [23][0-4]
Date Date of production publication distribution manufacture or copyright
264 0 $c 1939-1945264 0 $c approximately 1906-2006264 0 $c 1906 1939-1945 264 0 $c 1906-2006 bulk 1963-1990264 0 $c 1969 December 12
300 Physical Description
number type of unit (estimated size ) 300 $a 2 boxes300 $a about 4 linear feet
336337338
Content TypeMedia TypeCarrier Type
FormMethod of device needed for useStorage medium
336 $a text $2 rdacontent
336 $a still image $2 rdacontent
337 $a unmediated $2 rdamedia
337 $a computer $2 rdamedia338 $a sheet $2 rdacarrier338 $a microfiche $2 rdacarrier
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
506 [01] Access Conditions
Access restrictions 506 1 Collection is in processing and restricted Please consult SpecialCollections librarian for access
520 2 Summary Scope and content note ndash what is it about What will researcher see What years geography
520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign to establish a four-year college in Southern New Jersey in the 1960s
546 Language Language and script of materials 546 $a Materials entirely in English
546 $3 Newspapers in $a Vietnamese
852 Location Name address contact information of repository
852 Stockton University Richard E Bjork Library $b Special Collections $e 101 Vera King Farris Dr Galloway NJ 08205 USA
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash DACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash RDADACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with the basic record
Hosted by ALCTS Association for Library Collections and Technical Services
Any questions so far
Hosted by ALCTS Association for Library Collections and Technical Services
Halloween at Richard E Bjork Library Images from Stockton University
Processing
Arrangement Intellectually
bull Series
bull Sub-series
Physicallybull Preservation
bull ldquoMore Product Less Processrdquo or item-level care
DescriptionFinding Aids
Better bibliographic entry
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
What do you do with it next
Hosted by ALCTS Association for Library Collections and Technical Services
Description Standards for Manuscripts
bull Describing Archives A Content Standard (DACS)
bull MARC
bull Encoded Archival Description (EAD)
Hosted by ALCTS Association for Library Collections and Technical Services
Sources of information
Appraisal notes Collection Files
Accession records (Administrative Files)
Basic inventory
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash MARC fixed fields
Fixed Fields Field name Value Examples
Leader06 Type i (non-musical sound oral history) k (2-D graphics photos charts postcards etc) p (mixed materials)t (manuscript 1 form)
Leader07 Bibliographic level
c (collection)d (subunit)m (individual item)
Leader08 Type of control a (archival)
Leader17 Encoding level 7 or K (minimal)
Leader18 Descriptive cataloging form
a (AACR2 DACS)c (ISBD no end line punctuation) ndash for RDA (with note in field 040)i (ISBD with punctuation) ndash for RDA (with note in field 040 $e)
a040 $e dacs
i040 $e rda $e dacs
008 Date(s) i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
040090099
Manifestation Item numbercollection code 040 $a NJS (repository code) amp 090 $a U0001 OR090099 $a Stockton University Special Collections U0001
1xx [0-3] Creator Author collector compiler 100 1 Alton Elizabeth Barstow
245 1[0-9] Title By provenance by format by collector 245 10 Elizabeth Alton Papers
264 [23][0-4]
Date Date of production publication distribution manufacture or copyright
264 0 $c 1939-1945264 0 $c approximately 1906-2006264 0 $c 1906 1939-1945 264 0 $c 1906-2006 bulk 1963-1990264 0 $c 1969 December 12
300 Physical Description
number type of unit (estimated size ) 300 $a 2 boxes300 $a about 4 linear feet
336337338
Content TypeMedia TypeCarrier Type
FormMethod of device needed for useStorage medium
336 $a text $2 rdacontent
336 $a still image $2 rdacontent
337 $a unmediated $2 rdamedia
337 $a computer $2 rdamedia338 $a sheet $2 rdacarrier338 $a microfiche $2 rdacarrier
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
506 [01] Access Conditions
Access restrictions 506 1 Collection is in processing and restricted Please consult SpecialCollections librarian for access
520 2 Summary Scope and content note ndash what is it about What will researcher see What years geography
520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign to establish a four-year college in Southern New Jersey in the 1960s
546 Language Language and script of materials 546 $a Materials entirely in English
546 $3 Newspapers in $a Vietnamese
852 Location Name address contact information of repository
852 Stockton University Richard E Bjork Library $b Special Collections $e 101 Vera King Farris Dr Galloway NJ 08205 USA
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash DACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash RDADACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with the basic record
Hosted by ALCTS Association for Library Collections and Technical Services
Any questions so far
Hosted by ALCTS Association for Library Collections and Technical Services
Halloween at Richard E Bjork Library Images from Stockton University
Processing
Arrangement Intellectually
bull Series
bull Sub-series
Physicallybull Preservation
bull ldquoMore Product Less Processrdquo or item-level care
DescriptionFinding Aids
Better bibliographic entry
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Description Standards for Manuscripts
bull Describing Archives A Content Standard (DACS)
bull MARC
bull Encoded Archival Description (EAD)
Hosted by ALCTS Association for Library Collections and Technical Services
Sources of information
Appraisal notes Collection Files
Accession records (Administrative Files)
Basic inventory
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash MARC fixed fields
Fixed Fields Field name Value Examples
Leader06 Type i (non-musical sound oral history) k (2-D graphics photos charts postcards etc) p (mixed materials)t (manuscript 1 form)
Leader07 Bibliographic level
c (collection)d (subunit)m (individual item)
Leader08 Type of control a (archival)
Leader17 Encoding level 7 or K (minimal)
Leader18 Descriptive cataloging form
a (AACR2 DACS)c (ISBD no end line punctuation) ndash for RDA (with note in field 040)i (ISBD with punctuation) ndash for RDA (with note in field 040 $e)
a040 $e dacs
i040 $e rda $e dacs
008 Date(s) i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
040090099
Manifestation Item numbercollection code 040 $a NJS (repository code) amp 090 $a U0001 OR090099 $a Stockton University Special Collections U0001
1xx [0-3] Creator Author collector compiler 100 1 Alton Elizabeth Barstow
245 1[0-9] Title By provenance by format by collector 245 10 Elizabeth Alton Papers
264 [23][0-4]
Date Date of production publication distribution manufacture or copyright
264 0 $c 1939-1945264 0 $c approximately 1906-2006264 0 $c 1906 1939-1945 264 0 $c 1906-2006 bulk 1963-1990264 0 $c 1969 December 12
300 Physical Description
number type of unit (estimated size ) 300 $a 2 boxes300 $a about 4 linear feet
336337338
Content TypeMedia TypeCarrier Type
FormMethod of device needed for useStorage medium
336 $a text $2 rdacontent
336 $a still image $2 rdacontent
337 $a unmediated $2 rdamedia
337 $a computer $2 rdamedia338 $a sheet $2 rdacarrier338 $a microfiche $2 rdacarrier
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
506 [01] Access Conditions
Access restrictions 506 1 Collection is in processing and restricted Please consult SpecialCollections librarian for access
520 2 Summary Scope and content note ndash what is it about What will researcher see What years geography
520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign to establish a four-year college in Southern New Jersey in the 1960s
546 Language Language and script of materials 546 $a Materials entirely in English
546 $3 Newspapers in $a Vietnamese
852 Location Name address contact information of repository
852 Stockton University Richard E Bjork Library $b Special Collections $e 101 Vera King Farris Dr Galloway NJ 08205 USA
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash DACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash RDADACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with the basic record
Hosted by ALCTS Association for Library Collections and Technical Services
Any questions so far
Hosted by ALCTS Association for Library Collections and Technical Services
Halloween at Richard E Bjork Library Images from Stockton University
Processing
Arrangement Intellectually
bull Series
bull Sub-series
Physicallybull Preservation
bull ldquoMore Product Less Processrdquo or item-level care
DescriptionFinding Aids
Better bibliographic entry
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Sources of information
Appraisal notes Collection Files
Accession records (Administrative Files)
Basic inventory
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash MARC fixed fields
Fixed Fields Field name Value Examples
Leader06 Type i (non-musical sound oral history) k (2-D graphics photos charts postcards etc) p (mixed materials)t (manuscript 1 form)
Leader07 Bibliographic level
c (collection)d (subunit)m (individual item)
Leader08 Type of control a (archival)
Leader17 Encoding level 7 or K (minimal)
Leader18 Descriptive cataloging form
a (AACR2 DACS)c (ISBD no end line punctuation) ndash for RDA (with note in field 040)i (ISBD with punctuation) ndash for RDA (with note in field 040 $e)
a040 $e dacs
i040 $e rda $e dacs
008 Date(s) i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
040090099
Manifestation Item numbercollection code 040 $a NJS (repository code) amp 090 $a U0001 OR090099 $a Stockton University Special Collections U0001
1xx [0-3] Creator Author collector compiler 100 1 Alton Elizabeth Barstow
245 1[0-9] Title By provenance by format by collector 245 10 Elizabeth Alton Papers
264 [23][0-4]
Date Date of production publication distribution manufacture or copyright
264 0 $c 1939-1945264 0 $c approximately 1906-2006264 0 $c 1906 1939-1945 264 0 $c 1906-2006 bulk 1963-1990264 0 $c 1969 December 12
300 Physical Description
number type of unit (estimated size ) 300 $a 2 boxes300 $a about 4 linear feet
336337338
Content TypeMedia TypeCarrier Type
FormMethod of device needed for useStorage medium
336 $a text $2 rdacontent
336 $a still image $2 rdacontent
337 $a unmediated $2 rdamedia
337 $a computer $2 rdamedia338 $a sheet $2 rdacarrier338 $a microfiche $2 rdacarrier
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
506 [01] Access Conditions
Access restrictions 506 1 Collection is in processing and restricted Please consult SpecialCollections librarian for access
520 2 Summary Scope and content note ndash what is it about What will researcher see What years geography
520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign to establish a four-year college in Southern New Jersey in the 1960s
546 Language Language and script of materials 546 $a Materials entirely in English
546 $3 Newspapers in $a Vietnamese
852 Location Name address contact information of repository
852 Stockton University Richard E Bjork Library $b Special Collections $e 101 Vera King Farris Dr Galloway NJ 08205 USA
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash DACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash RDADACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with the basic record
Hosted by ALCTS Association for Library Collections and Technical Services
Any questions so far
Hosted by ALCTS Association for Library Collections and Technical Services
Halloween at Richard E Bjork Library Images from Stockton University
Processing
Arrangement Intellectually
bull Series
bull Sub-series
Physicallybull Preservation
bull ldquoMore Product Less Processrdquo or item-level care
DescriptionFinding Aids
Better bibliographic entry
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Basic bibliographic entry ndash MARC fixed fields
Fixed Fields Field name Value Examples
Leader06 Type i (non-musical sound oral history) k (2-D graphics photos charts postcards etc) p (mixed materials)t (manuscript 1 form)
Leader07 Bibliographic level
c (collection)d (subunit)m (individual item)
Leader08 Type of control a (archival)
Leader17 Encoding level 7 or K (minimal)
Leader18 Descriptive cataloging form
a (AACR2 DACS)c (ISBD no end line punctuation) ndash for RDA (with note in field 040)i (ISBD with punctuation) ndash for RDA (with note in field 040 $e)
a040 $e dacs
i040 $e rda $e dacs
008 Date(s) i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
040090099
Manifestation Item numbercollection code 040 $a NJS (repository code) amp 090 $a U0001 OR090099 $a Stockton University Special Collections U0001
1xx [0-3] Creator Author collector compiler 100 1 Alton Elizabeth Barstow
245 1[0-9] Title By provenance by format by collector 245 10 Elizabeth Alton Papers
264 [23][0-4]
Date Date of production publication distribution manufacture or copyright
264 0 $c 1939-1945264 0 $c approximately 1906-2006264 0 $c 1906 1939-1945 264 0 $c 1906-2006 bulk 1963-1990264 0 $c 1969 December 12
300 Physical Description
number type of unit (estimated size ) 300 $a 2 boxes300 $a about 4 linear feet
336337338
Content TypeMedia TypeCarrier Type
FormMethod of device needed for useStorage medium
336 $a text $2 rdacontent
336 $a still image $2 rdacontent
337 $a unmediated $2 rdamedia
337 $a computer $2 rdamedia338 $a sheet $2 rdacarrier338 $a microfiche $2 rdacarrier
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
506 [01] Access Conditions
Access restrictions 506 1 Collection is in processing and restricted Please consult SpecialCollections librarian for access
520 2 Summary Scope and content note ndash what is it about What will researcher see What years geography
520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign to establish a four-year college in Southern New Jersey in the 1960s
546 Language Language and script of materials 546 $a Materials entirely in English
546 $3 Newspapers in $a Vietnamese
852 Location Name address contact information of repository
852 Stockton University Richard E Bjork Library $b Special Collections $e 101 Vera King Farris Dr Galloway NJ 08205 USA
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash DACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash RDADACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with the basic record
Hosted by ALCTS Association for Library Collections and Technical Services
Any questions so far
Hosted by ALCTS Association for Library Collections and Technical Services
Halloween at Richard E Bjork Library Images from Stockton University
Processing
Arrangement Intellectually
bull Series
bull Sub-series
Physicallybull Preservation
bull ldquoMore Product Less Processrdquo or item-level care
DescriptionFinding Aids
Better bibliographic entry
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Variable Fields
Name Value Examples
040090099
Manifestation Item numbercollection code 040 $a NJS (repository code) amp 090 $a U0001 OR090099 $a Stockton University Special Collections U0001
1xx [0-3] Creator Author collector compiler 100 1 Alton Elizabeth Barstow
245 1[0-9] Title By provenance by format by collector 245 10 Elizabeth Alton Papers
264 [23][0-4]
Date Date of production publication distribution manufacture or copyright
264 0 $c 1939-1945264 0 $c approximately 1906-2006264 0 $c 1906 1939-1945 264 0 $c 1906-2006 bulk 1963-1990264 0 $c 1969 December 12
300 Physical Description
number type of unit (estimated size ) 300 $a 2 boxes300 $a about 4 linear feet
336337338
Content TypeMedia TypeCarrier Type
FormMethod of device needed for useStorage medium
336 $a text $2 rdacontent
336 $a still image $2 rdacontent
337 $a unmediated $2 rdamedia
337 $a computer $2 rdamedia338 $a sheet $2 rdacarrier338 $a microfiche $2 rdacarrier
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Variable Fields
Name Value Examples
506 [01] Access Conditions
Access restrictions 506 1 Collection is in processing and restricted Please consult SpecialCollections librarian for access
520 2 Summary Scope and content note ndash what is it about What will researcher see What years geography
520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign to establish a four-year college in Southern New Jersey in the 1960s
546 Language Language and script of materials 546 $a Materials entirely in English
546 $3 Newspapers in $a Vietnamese
852 Location Name address contact information of repository
852 Stockton University Richard E Bjork Library $b Special Collections $e 101 Vera King Farris Dr Galloway NJ 08205 USA
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash DACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash RDADACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with the basic record
Hosted by ALCTS Association for Library Collections and Technical Services
Any questions so far
Hosted by ALCTS Association for Library Collections and Technical Services
Halloween at Richard E Bjork Library Images from Stockton University
Processing
Arrangement Intellectually
bull Series
bull Sub-series
Physicallybull Preservation
bull ldquoMore Product Less Processrdquo or item-level care
DescriptionFinding Aids
Better bibliographic entry
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Variable Fields
Name Value Examples
506 [01] Access Conditions
Access restrictions 506 1 Collection is in processing and restricted Please consult SpecialCollections librarian for access
520 2 Summary Scope and content note ndash what is it about What will researcher see What years geography
520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign to establish a four-year college in Southern New Jersey in the 1960s
546 Language Language and script of materials 546 $a Materials entirely in English
546 $3 Newspapers in $a Vietnamese
852 Location Name address contact information of repository
852 Stockton University Richard E Bjork Library $b Special Collections $e 101 Vera King Farris Dr Galloway NJ 08205 USA
Basic bibliographic entry ndash MARC variable fields
Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash DACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash RDADACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with the basic record
Hosted by ALCTS Association for Library Collections and Technical Services
Any questions so far
Hosted by ALCTS Association for Library Collections and Technical Services
Halloween at Richard E Bjork Library Images from Stockton University
Processing
Arrangement Intellectually
bull Series
bull Sub-series
Physicallybull Preservation
bull ldquoMore Product Less Processrdquo or item-level care
DescriptionFinding Aids
Better bibliographic entry
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Basic bibliographic entry ndash DACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
Basic bibliographic entry ndash RDADACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with the basic record
Hosted by ALCTS Association for Library Collections and Technical Services
Any questions so far
Hosted by ALCTS Association for Library Collections and Technical Services
Halloween at Richard E Bjork Library Images from Stockton University
Processing
Arrangement Intellectually
bull Series
bull Sub-series
Physicallybull Preservation
bull ldquoMore Product Less Processrdquo or item-level care
DescriptionFinding Aids
Better bibliographic entry
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Basic bibliographic entry ndash RDADACS in MARC
Source Stockton University Library via OCLC Hosted by ALCTS Association for Library Collections and Technical Services
What do you do with the basic record
Hosted by ALCTS Association for Library Collections and Technical Services
Any questions so far
Hosted by ALCTS Association for Library Collections and Technical Services
Halloween at Richard E Bjork Library Images from Stockton University
Processing
Arrangement Intellectually
bull Series
bull Sub-series
Physicallybull Preservation
bull ldquoMore Product Less Processrdquo or item-level care
DescriptionFinding Aids
Better bibliographic entry
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
What do you do with the basic record
Hosted by ALCTS Association for Library Collections and Technical Services
Any questions so far
Hosted by ALCTS Association for Library Collections and Technical Services
Halloween at Richard E Bjork Library Images from Stockton University
Processing
Arrangement Intellectually
bull Series
bull Sub-series
Physicallybull Preservation
bull ldquoMore Product Less Processrdquo or item-level care
DescriptionFinding Aids
Better bibliographic entry
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Any questions so far
Hosted by ALCTS Association for Library Collections and Technical Services
Halloween at Richard E Bjork Library Images from Stockton University
Processing
Arrangement Intellectually
bull Series
bull Sub-series
Physicallybull Preservation
bull ldquoMore Product Less Processrdquo or item-level care
DescriptionFinding Aids
Better bibliographic entry
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Processing
Arrangement Intellectually
bull Series
bull Sub-series
Physicallybull Preservation
bull ldquoMore Product Less Processrdquo or item-level care
DescriptionFinding Aids
Better bibliographic entry
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Finding Aids - sample
Hosted by ALCTS Association for Library Collections and Technical Services
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Finding Aid to MARC crosswalk
Finding Aid Field MARC
Collection Title 245
Collection Number 090099
Collection Dates 008 264
Size 300
Creator 1xx
Restrictions to Access 506
Citation 524
Biographical Information 545
Scope and Content Note 520
Subjects 6xx
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Better MARC record ndash fixed fields
Fixed Fields Field name Value Examples
Leader17 Encoding level I (full level)
008 Date(s) ndashrefine to match finding aid processed collection
i (inclusive dates)k (bulk dates)n (date unknown)s (single date)
i 1892-1903k 1900-1903n s 1902
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
300 Physical Description
Number and type of unit (post-processing size ) 300 $a 6 boxes
300 $a 3 linear ft $a (6 boxes)
520 Summary Scope and content note from finding aid 520 2 $a Correspondence news clippings scrapbooks photographs and other items relating to Altonrsquos campaign from 1966-1969 to establish a four-year college in Southern New Jersey from which Richard Stockton State College was born (later The Richard Stockton College of New Jersey and Stockton University) All of the materials are from Southern New Jersey and primarily Atlantic County
506 [0 1] Access Update restrictions or other 506 Collection is open for research Materials in Special Collections are non-circulating and staff retrieve them for researchers upon request
524 Cite as Preferred citation for collection 524 Richard E Bjork Personal Papers 1955-1984 Stockton University Richard E Bjork Library Special Collections Galloway NJ
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Better MARC record ndash variable fields
Variable Fields
Field name
Value Examples
545 [01] Biographicalhistorical note
Information about person family organization business etc
545 0 Elizabeth Barstow Alton (1906-2006) was a member of the first Board of Trustees of Stockton University from 1969 to 1980 She was born in Atlantic City New Jersey and graduated from Atlantic City High School She married John Alton and had two children
545 1 The Cape May Jazz Festival was founded in 1994 by Carol Stone and Wilmer ldquoWoodyrdquo Woodland and they continued to put on two shows a year one in April and another in November until they resigned from the Friends of Cape May board in 2010 Today the Cape May Jazz Festival continues under a new name Exit Zero
555 [0] Finding Aids Note
Note existence of finding aid guide index 555 0 Finding aid available online and at the library
6xx Access Points
Subjects relating to people corporate entities organizations topics geographic locations etc
600 10 Dungan Ralph A 610 20 Richard Stockton College of New Jersey $x History650 0 Universities and colleges $z New Jersey
856 Electroniclocation
Link to digital collections finding aids 856 42 $z Access finding aid online $u httpslibrarystocktoneduaboutspecialcollectionsaltonpapers
Hosted by ALCTS Association for Library Collections and Technical Services
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Better MARC record ndash DACS sample
Hosted by ALCTS Association for Library Collections and Technical Services
Source Stockton University Library via OCLC
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Better MARC record ndash RDADACS
Hosted by ALCTS Association for Library Collections and Technical ServicesSource Stockton University Library via OCLC
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ
Resources
Archer Joanne et al Processing Manual for archival and manuscript collections University of Maryland Libraries Revised September 2011
Clemens Alison (chair) ldquoYale University Library Manuscript Cataloging Guidelinesrdquo Yale University Library Accessed May 1 2018 httpsweblibraryyaleeducatalogingmanuscript
Nimer Cory ldquoArchival Materials Using RDA with DACSrdquo Webinar for ALCTS May 30 2012 Accessed May 1 2018 httpwwwalaorgalctsconfeventsupcomingwebinarcat053012
OCLC Bibliographic Formats and Standards 4th edition Accessed May 1 2018 httpswwwoclcorgbibformatsenhtml
Society of American Archivists Describing Archives A Content Standard Latest version accessed May 1 2018 httpsgithubcomsaa-ts-dacsdacs
Hosted by ALCTS Association for Library Collections and Technical Services
Thank YouQuestions
Heather Perez -heatherperezstocktoneduStockton University
Hosted by ALCTS Association for Library Collections and Technical Services
SPECcatalogingStkLibrary
Happy Halloween Yours truly as the Absecon
Lighthouse in Atlantic City NJ