Bank Accounting

Table of Contents

Bank Master Data Check Processing Bank statement Cash Journal Master Data Cash Journal Posting & Reports

Bank Master Data - Objectives

Upon completion of this module, you will be able to: Define, change and delete bank data, Define the house banks for company code, Maintain bank accounts.

Bank Master Data - Bank Accounts

House bank

Bank Account in the SAP system

Account number

Account ID

Bank GL accounts - master data

Account ID

Bank Account number at the house bank

Bank Master Data - Bank Directory

Country Bank Key

Address data

Swift code…

Client Level

Bank Master records in the bank directory

Country Bank Key

Address data

GL Account

Client Level

Bank details in customer / vendor master records

Bank Master Data - an Example

Bank account for House Bank

House banks for company code 1000

Table of Contents

Bank Master Data Check Processing Bank Statement Cash Journal Master Data Cash Journal Posting & Reports

Manual Check Deposit - Objectives

Upon completion of this module, you will be able to: Explain the procedure for depositing checks, Post the checks and clear the Customer Accounts, Run post processing transactions, Print Check Register, Change Check Information (renumber, change assignment etc.), Void checks.

Manual Check Deposit - Activity Flow

Cheques withsupportingdocuments

Groupchequesby lots

Enter cheques list .(by customer

:Reference of invoicespaid.

By Vendors, Others)Value date (Required)

Printcheques

listPost

Check whetherpostings are correct ?

Manual Check Deposit - Procedure

Electronic / ManualEntry

TemporaryDatabase

Check deposit list

General Ledger

Documents

Sub-Ledger

DocumentsCheck

Check Deposit - Account Assignment

Check Deposit List

Customer Account

Incoming checks Account

O.b.) 200,- 200,- (1

1) 200,- 200,- (2

2) 200,-

Bank Account

Po

sting

s

Check Deposit - Initial Specification

House Bank ID

Customer Matchode

Post processing method:2 - batch input4 - direct posting (on-line)

Account Assignment Z0001

AmountAmount Ref. doc. No.Ref. doc. No.Check no.Check no.IssuerIssuer

10000 INR ADITYA LTD 123445 123387 10000 INR ADITYA LTD 123445 123387

The account assignment variants determines which fields are being displayed during document entry. The system may display up to 3 lines available for each memo record or a check received.

 For A Group we have been defined assignment variants Z0001.

Customer Short Name

Invoice Number from SD

Check Deposit - Printing and Overview

PrintPrintPrint

Preview

Print

Preview

OverviewOverview

Check Deposit - Posting

PostingPosting

Batch Input

Direct Posting

ProcessProcess

LogLog

ProcessProcess

LogLog

Processing type 2

Processing type 4

Check Information - Display

CheckHouse Bank

Account ID

Check Number

House Bank

Account ID

Check Number

Check RecipientCheck Recipient

Accompanying documents

Accompanying documents

Payment document

Payment document

You can use these transactions to display the check data: For check, For payment document, Check register.

Check Information - Change

Sometimes it is necessary to change the information regarding already maintained checks.

SAP offers the following options: Renumbering of checks Reprinting Changing of the assignment to the payment.

Check Processing

Check Processing

Check

Renumbering

Reprinting

Assignment to Payment

Check Information - Void

The checks can be voided both before and after they have been printed.

You need to void the checks that are no longer usable for some reasons (e.g. check was stolen or incidentally damaged).

Unused checks

Issued checks

Cancel Payment

Check Information - Delete

Sometimes there’s the inconsistence between the data entered into system and the check forms,

You need to delete check information.

Delete or

Not to Delete?

For Payment Run

Manual Checks

Voided Checks

Table of Contents

Bank Master Data Check Processing Bank Statement Cash Journal Master Data Cash Journal Posting & Reports

Electronic Bank Statement - Objectives

Upon completion of this module, you will be able to: Understand the concept of posting rules and transactions used to

post automatically electronic bank statement, Import bank statement data, Clear the outstanding items, Post process bank statement.

GL Account Determination

In Treasury account symbols are used instead of GL Accounts. The account symbol determines the G/L account to which postings are made.

You can also define accounts using “+” sign (masking). In such case the system uses GL account defined for a house bank.

Posting Rules & Transactions

Posting rules

Business transactions

Bank Statement Processing - Overview

Process Electronic Bank Data

(Statement)

Bank Postings

Subledgers (D&K)Bank Stat.

Files: 1) STATE.TXT

2) ITEM.TXT

Bank Statement - Import Data

Files for further processing

Post-processing options

GL Bank Accounts

GL Clearing Accounts

Customers / Vendors Acc.

XXXX.XX XXXX.XX XXXX.XX XXXX.XX

Table of Contents

Bank Master Data Check Processing Bank Statement Cash Journal Master Data Cash Journal Posting & Reports

Cash Journal - Master Data - Objectives

Upon completion of this module, you will be able to: Describe Cash Journals for your company code, Explain types of documents used for postings cash journal

documents, Describe how to create Business Transactions for Cash Journal.

Cash Journal - Master Data (2)

A cash journal for a company code includes the following data:

the 3 digit cash journal identification and name,

the G/L accounts to which you want to post the cash journal accounting transaction

the currency in which you want to run the cash journal

the document types for posting cash outflows and inflows

Cash Journal001 - Gen. Serv.

Cash Account

110000

Cash Journal - Master Data

CompanyCode 9100

A Ltd.

Cash Journal - Transactions

Tran.no Type G/L acct Business transaction1 E 440601 JANITORIAL LABOR2 E 446002 COURIER & POSTAGE3 E 446602 MAINTENANCE H/W & S/W4 E 446603 COMPUTER SUPPLIES5 E 450002 PRINTING &OFFICE SUPPLIES6 E 450003 VISA &PASSPORT7 E 450015 MEALS & ENTERTAINMENT8 E 450016 LODGING EXPENSES9 E 450017 AUTO EXPENSES10 E 450018 OTHER TAXES11 E 480002 PROMOTIONAL BROCH/GIFTS12 E 480003 PARTIES AND FUNCTIONS13 C 114351 REPLENISHMENTBY CHECK JPM

Table of Contents

Bank Master Data Check Processing Bank Statement Cash Journal Master Data Cash Journal Posting & Reports

Postings & Reports - Objectives

Upon completion of this module, you will be able to: Save & Post Cash Journal documents, Delete & Reverse Documents, Print Cash Report for a certain period of time

Postings & Reports - Activity Flow

Cash JournalDocument

Post orSave

Post Save

Print aDocument

FI DB

FI GLAccount

Customer /Vendor Sub

Ledger

Cash Journal - Postings & Reports

To post a cash journal transaction: Switch to the relevant transaction type:

Cash receipts, Cash payments,

Choose a business transaction code or create a new one, Enter all required data (amount, Cost Centre, Vendor /

Customer account etc.) Save or Post your transaction, Print cash journal document