Rieke Elementary Community Dinner & PTA Meeting

March 19, 2014

Tonight’s Agenda

WELCOME TEACHERS AND PARENTS

TO THE RIEKE PTA MEETING!• 6:15 to 7 pm: Eat! Recognitions. Childcare starts at 6:45.• 7 pm: Meeting begins, approve minutes• 7:10 pm: Budget (Benefit report, Imagine, $5k to iPads)• 7:30 pm: Announce PTA officer slate for 2014-15• 7:35 pm: Principal Porter-Lopez talks 14-15 staffing• 7:45 pm: Dr. Jamie Repasky reports on science enrichment• 8:10 pm: Announcements, Art Fair, Next PTA meeting

Hero in our midst

OFFICER JOHN ROMERO• PPB School Resource Officer John Romero

apprehended a bad guy and took a bullet for our kids on March 12.

• Be sure to sign the giant card for him.

THANK YOU TEACHERS, VOLUNTEERS & DONORS!

Teachers; Science Fair; Restaurant Nights; Dough for Dollars; Valley Cinema ticket sales; Girls Night Out; Chess Club; Scrip; Raise it for Rieke Benefit; Backpack/Food Pantry; Donors!

Who’d we miss?

Shouts outs from the crowd.

Science Fair: Thank you Katie and Kim!

Science Fair: Thank you, Judges!

Thank you photographer Glen Bolen!!

Budget Update

• Imagine: $27,000 (remaining after items below are paid)• Rieke Foundation: Benefit nets $41,000 (!!!)• Extra $40,000 sitting in Rieke’s PPS account for staffing.• Restaurant Nights: $579• Scrip: $66,000

Expenditures planned/completed for 2013-14:• Science/Jamie Repasky: $10,000 • iPad/handhelds/enrichment: $5,000• Remainder: Repasky Redux, more tech instrux, other.

IMAGINE CAMPAIGN UPDATE

• Imagine YTD July 1-Feb 28th: $27,000 (after final payment to Repasky and $5K for 10 iPads plus accessories)

• - Monthly donations of approximately $1,100.00 • - Goal: Monthly donations of $3,000 per month.• - Please consider an monthly gift to Rieke and the

IMAGINE program.

RAISE IT FOR RIEKE/FOUNDATION REPORT

Crazy fun at Raise it for Rieke: Thank you donors!

PTA BOARD FOR 2014-15

• President - Erin Barnett• OPEN: President Elect; Membership; Event Coordinator • Treasurer – Debra Schulman; Ass’t -  Justin Norman • Secretary – Dana Grisby • Fundraising/Imagine - Jim Meurer, Stephanie Weiber• Communications – Erica Myers   • Volunteer Coordinator – Jennifer Wright • Foundation Representative – Nicole Olszewski • Service Coordinator – Lisa Nelson

SCIENCE ENRICHMENT: Thank you Jamie Repasky

Science Enrichment• Completed 4 Professional Development sessions• Awarded Toshiba America Foundation Education

Grant• Partnerships with Rice Rock Museum, Portland

Parks and Recreation, Bureau of Environmental Services

• Wonder Tree project• Creation of the Science Enrichment binder

TAF Packs for Science Exploration

• Toshiba America Foundation Education Grant• Six themes with 2 packs each

• Seeds and Plants• Rocks and Soil• Habitats and Insects• Weather• Water• Let’s Measure

Service Opportunities

• Give to the Food Pantry/Backpack program!• Sunday, May 4: Rieke Art Fair 10 am to 4 pm• Tuesday, June 3: Eat at McMenamin’s Hillsdale!• June 3: Eat at McMenamin’s Hillsdale Pub!!

THANK YOU FOR COMING!

Next PTA meeting is

Tuesday April 30

6:30 pm to 8 pm

Library• Report from our PTA-supported Tech Teacher Mrs. C!!

• Vote on board officers• View and approve 2014-15 budget

• EXTRA SLIDES FOLLOW FOR USE AS NEEDED

Rieke PTA: Core values

• Welcoming all families• Accountability, transparency and open communication• Recognizing the power of human capital.

Our greatest asset is what we can do for our school, our children and our community when we pool our skills,

 ideas and resources.

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2013-14 FINANCIAL OVERVIEW

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2012-13 Actual 2013-14 Budget

Income $197,398 $194,620

Expense $160,384 $192,430

Net Income $37,014 $2,190

Previous year Reserves $21,608 $58,622

PTA Balance $58,622 * $60,812**

* PTA bank account balance as of 6/30/13** Projected bank account balance for 6/30/14

COMMITTEE REPORTS: FUNDRAISING

Stephanie Wieber, Fundraising and Imagine Campaign Chair

Imagine Campaign Goals 2013/2014

• Exceed our giving from 2012/13 by 20% to $66,000 • 120 families participating• Keep communicating with families on our status and needs• Use funds to build our enrichments and staffing

What our money buys for our kids

• Technology instruction• Professional development to help our teachers integrate the

Outdoor Classroom into their lessons• Possible math enrichment• Library books• Fund to pay field trip and other fees for families in need• Grants to help our teachers buy classroom supplies• Community building activities such as Community Dinners• $35,000 last year to Rieke Foundation for teacher staffing

PTA: How we earn money

• Membership dues• Fundraising events such as Book Fair, Art Fair & Carnival• Rieke Imagine Campaign contributions• An annual benefit for the Rieke Foundation with proceeds

going to supplement teacher staffing at our school.

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WE MAKE A DIFFERENCE

Our contribution to staffing is high(However, have had reserves to help in the past)

$0$10,000$20,000$30,000$40,000$50,000$60,000$70,000$80,000

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OUR VALUES GOING FORWARD

• We are not asking for more money for teacher staffing• If you WANT to give to staffing for next year at whatever amount

works for your family, lump sum checks to Imagine (earmarked for staffing) will be accepted through June 1.

• THANK YOU to a family that donated $5,000 to Imagine just today!

• Our emphasis is on...• Sustainability through Imagine campaign and fundraising events• Enrichments that engage our students and support our teachers’

abilities to focus on core instruction• Community building; helping everyone feel welcomed and involved

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RIEKE PTA FINANCIAL OVERVIEW & PROPOSAL

• Rieke PTA has $38,000 in its account• PTA needs about $27,000 to operate in 2013-14• Leaves $11,000 in reserves (possibly more if Art Fair comes in high)

• We currently have $13,000 budgeted for enrichments• Earmarked for technology instruction and drama residency (TBD)

• PROPOSAL: Use $6,000 from reserves to add enrichments for the 2013-14 school year, leaves $5,000+ in reserves

• Pluses/minuses: Expands enrichments/dwindles reserves. Need commitment to Imagine and, or an auction to keep PTA on solid footing going forward.

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2013/14 PROPOSED BUDGET – Income - $107,070

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$85,500$2,000

$7,700

$500

$3,000

$500

$2,500

$500$800

$3,500$570

Imagine Campaign/Benefit

Membership Dues

Art Fair

Back to School Picnic

Book Fair

Box Tops

Carnival

Plant Sale

Restaurant/Merchant Nights

Scrip Sales

Valley Theater Tickets

2013/14 PROPOSED BUDGET – Expenses - $112,875

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$6,550

$3,300

$18,000

$80,000

$5,025Administrative

Awards & Grants

Student Enrichments

Fundraising/Transfer to Foundation

PTA Sponsored Programs

Fundraising includes actual expenses as well as the transfer of funds out of the PTA account into the PPS Foundation to assist with staff funding

2013/14 PROPOSED BUDGET - Summary

• Income = $107,070• Expenses = $112,875 (including $18k towards enrichment programs)

• Bottom Line = $5,805 projected deficit• This results in the need to utilize cash from our reserves to

cover the deficit

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Copies of the detailed line-item budget are on the tables.

2013/14 WHAT ARE OUR PRIORITIES

• Outdoor Classroom professional development for teachers• Grant writer to explore funding opportunities• Advanced math opportunities• Basic reading/math skills support• Science enrichment/other than Outdoor Classroom• Grant to Principal Porter to use at her discretion• Other enrichment ideas?

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2013/14 PROPOSED BUDGET – Motion and Vote

• Motion needed: “I approve the 2013-14 PTA budget presented at this May 13 meeting that includes the use of $6,000 from reserves, using our discussion of priorities tonight to guide expenditures.”

• Budget vote – PTA members only, please

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Thank you for your involvement!

PTA FINANCIAL HISTORY

2003-04

2004-05

2005-06

2006-07

2007-08

2008-09

2009-10

2010-11

2011-12 (approx.)

2012-13 (proj.)

-$10,000

-$8,000

-$6,000

-$4,000

-$2,000

$0

$2,000

$4,000

$6,000

$8,000

$10,000Year End Profit/Loss

Money raised duringrisk of closure

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PTA FINANCIAL HISTORY

2003-04

2004-05

2005-06

2006-07

2007-08

2008-09

2009-10

2010-11

2011-12

2012-13 (proj.)

$0$5,000

$10,000$15,000$20,000$25,000$30,000$35,000$40,000$45,000$50,000

Year End Account Balance

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