Rieke Elementary Community Dinner & PTA Meeting March 19, 2014.
-
Upload
myles-oconnor -
Category
Documents
-
view
214 -
download
1
Transcript of Rieke Elementary Community Dinner & PTA Meeting March 19, 2014.
Rieke Elementary Community Dinner & PTA Meeting
March 19, 2014
Tonight’s Agenda
WELCOME TEACHERS AND PARENTS
TO THE RIEKE PTA MEETING!• 6:15 to 7 pm: Eat! Recognitions. Childcare starts at 6:45.• 7 pm: Meeting begins, approve minutes• 7:10 pm: Budget (Benefit report, Imagine, $5k to iPads)• 7:30 pm: Announce PTA officer slate for 2014-15• 7:35 pm: Principal Porter-Lopez talks 14-15 staffing• 7:45 pm: Dr. Jamie Repasky reports on science enrichment• 8:10 pm: Announcements, Art Fair, Next PTA meeting
Hero in our midst
OFFICER JOHN ROMERO• PPB School Resource Officer John Romero
apprehended a bad guy and took a bullet for our kids on March 12.
• Be sure to sign the giant card for him.
THANK YOU TEACHERS, VOLUNTEERS & DONORS!
Teachers; Science Fair; Restaurant Nights; Dough for Dollars; Valley Cinema ticket sales; Girls Night Out; Chess Club; Scrip; Raise it for Rieke Benefit; Backpack/Food Pantry; Donors!
Who’d we miss?
Shouts outs from the crowd.
Science Fair: Thank you Katie and Kim!
Science Fair: Thank you, Judges!
Thank you photographer Glen Bolen!!
Budget Update
• Imagine: $27,000 (remaining after items below are paid)• Rieke Foundation: Benefit nets $41,000 (!!!)• Extra $40,000 sitting in Rieke’s PPS account for staffing.• Restaurant Nights: $579• Scrip: $66,000
Expenditures planned/completed for 2013-14:• Science/Jamie Repasky: $10,000 • iPad/handhelds/enrichment: $5,000• Remainder: Repasky Redux, more tech instrux, other.
IMAGINE CAMPAIGN UPDATE
• Imagine YTD July 1-Feb 28th: $27,000 (after final payment to Repasky and $5K for 10 iPads plus accessories)
• - Monthly donations of approximately $1,100.00 • - Goal: Monthly donations of $3,000 per month.• - Please consider an monthly gift to Rieke and the
IMAGINE program.
RAISE IT FOR RIEKE/FOUNDATION REPORT
Crazy fun at Raise it for Rieke: Thank you donors!
PTA BOARD FOR 2014-15
• President - Erin Barnett• OPEN: President Elect; Membership; Event Coordinator • Treasurer – Debra Schulman; Ass’t - Justin Norman • Secretary – Dana Grisby • Fundraising/Imagine - Jim Meurer, Stephanie Weiber• Communications – Erica Myers • Volunteer Coordinator – Jennifer Wright • Foundation Representative – Nicole Olszewski • Service Coordinator – Lisa Nelson
SCIENCE ENRICHMENT: Thank you Jamie Repasky
Science Enrichment• Completed 4 Professional Development sessions• Awarded Toshiba America Foundation Education
Grant• Partnerships with Rice Rock Museum, Portland
Parks and Recreation, Bureau of Environmental Services
• Wonder Tree project• Creation of the Science Enrichment binder
TAF Packs for Science Exploration
• Toshiba America Foundation Education Grant• Six themes with 2 packs each
• Seeds and Plants• Rocks and Soil• Habitats and Insects• Weather• Water• Let’s Measure
Service Opportunities
• Give to the Food Pantry/Backpack program!• Sunday, May 4: Rieke Art Fair 10 am to 4 pm• Tuesday, June 3: Eat at McMenamin’s Hillsdale!• June 3: Eat at McMenamin’s Hillsdale Pub!!
THANK YOU FOR COMING!
Next PTA meeting is
Tuesday April 30
6:30 pm to 8 pm
Library• Report from our PTA-supported Tech Teacher Mrs. C!!
• Vote on board officers• View and approve 2014-15 budget
• EXTRA SLIDES FOLLOW FOR USE AS NEEDED
Rieke PTA: Core values
• Welcoming all families• Accountability, transparency and open communication• Recognizing the power of human capital.
Our greatest asset is what we can do for our school, our children and our community when we pool our skills,
ideas and resources.
18
2013-14 FINANCIAL OVERVIEW
19
2012-13 Actual 2013-14 Budget
Income $197,398 $194,620
Expense $160,384 $192,430
Net Income $37,014 $2,190
Previous year Reserves $21,608 $58,622
PTA Balance $58,622 * $60,812**
* PTA bank account balance as of 6/30/13** Projected bank account balance for 6/30/14
COMMITTEE REPORTS: FUNDRAISING
Stephanie Wieber, Fundraising and Imagine Campaign Chair
Imagine Campaign Goals 2013/2014
• Exceed our giving from 2012/13 by 20% to $66,000 • 120 families participating• Keep communicating with families on our status and needs• Use funds to build our enrichments and staffing
What our money buys for our kids
• Technology instruction• Professional development to help our teachers integrate the
Outdoor Classroom into their lessons• Possible math enrichment• Library books• Fund to pay field trip and other fees for families in need• Grants to help our teachers buy classroom supplies• Community building activities such as Community Dinners• $35,000 last year to Rieke Foundation for teacher staffing
PTA: How we earn money
• Membership dues• Fundraising events such as Book Fair, Art Fair & Carnival• Rieke Imagine Campaign contributions• An annual benefit for the Rieke Foundation with proceeds
going to supplement teacher staffing at our school.
22
WE MAKE A DIFFERENCE
Our contribution to staffing is high(However, have had reserves to help in the past)
$0$10,000$20,000$30,000$40,000$50,000$60,000$70,000$80,000
23
OUR VALUES GOING FORWARD
• We are not asking for more money for teacher staffing• If you WANT to give to staffing for next year at whatever amount
works for your family, lump sum checks to Imagine (earmarked for staffing) will be accepted through June 1.
• THANK YOU to a family that donated $5,000 to Imagine just today!
• Our emphasis is on...• Sustainability through Imagine campaign and fundraising events• Enrichments that engage our students and support our teachers’
abilities to focus on core instruction• Community building; helping everyone feel welcomed and involved
24
RIEKE PTA FINANCIAL OVERVIEW & PROPOSAL
• Rieke PTA has $38,000 in its account• PTA needs about $27,000 to operate in 2013-14• Leaves $11,000 in reserves (possibly more if Art Fair comes in high)
• We currently have $13,000 budgeted for enrichments• Earmarked for technology instruction and drama residency (TBD)
• PROPOSAL: Use $6,000 from reserves to add enrichments for the 2013-14 school year, leaves $5,000+ in reserves
• Pluses/minuses: Expands enrichments/dwindles reserves. Need commitment to Imagine and, or an auction to keep PTA on solid footing going forward.
25
2013/14 PROPOSED BUDGET – Income - $107,070
26
$85,500$2,000
$7,700
$500
$3,000
$500
$2,500
$500$800
$3,500$570
Imagine Campaign/Benefit
Membership Dues
Art Fair
Back to School Picnic
Book Fair
Box Tops
Carnival
Plant Sale
Restaurant/Merchant Nights
Scrip Sales
Valley Theater Tickets
2013/14 PROPOSED BUDGET – Expenses - $112,875
27
$6,550
$3,300
$18,000
$80,000
$5,025Administrative
Awards & Grants
Student Enrichments
Fundraising/Transfer to Foundation
PTA Sponsored Programs
Fundraising includes actual expenses as well as the transfer of funds out of the PTA account into the PPS Foundation to assist with staff funding
2013/14 PROPOSED BUDGET - Summary
• Income = $107,070• Expenses = $112,875 (including $18k towards enrichment programs)
• Bottom Line = $5,805 projected deficit• This results in the need to utilize cash from our reserves to
cover the deficit
28
Copies of the detailed line-item budget are on the tables.
2013/14 WHAT ARE OUR PRIORITIES
• Outdoor Classroom professional development for teachers• Grant writer to explore funding opportunities• Advanced math opportunities• Basic reading/math skills support• Science enrichment/other than Outdoor Classroom• Grant to Principal Porter to use at her discretion• Other enrichment ideas?
29
2013/14 PROPOSED BUDGET – Motion and Vote
• Motion needed: “I approve the 2013-14 PTA budget presented at this May 13 meeting that includes the use of $6,000 from reserves, using our discussion of priorities tonight to guide expenditures.”
• Budget vote – PTA members only, please
30
Thank you for your involvement!
PTA FINANCIAL HISTORY
2003-04
2004-05
2005-06
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12 (approx.)
2012-13 (proj.)
-$10,000
-$8,000
-$6,000
-$4,000
-$2,000
$0
$2,000
$4,000
$6,000
$8,000
$10,000Year End Profit/Loss
Money raised duringrisk of closure
32
PTA FINANCIAL HISTORY
2003-04
2004-05
2005-06
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13 (proj.)
$0$5,000
$10,000$15,000$20,000$25,000$30,000$35,000$40,000$45,000$50,000
Year End Account Balance
33