Post on 03-Dec-2014
Project System Module (PS)
11
MCGM ABM Knowledgeware Ltd
Processing of
Projects
For
Municipal Corporation of Greater Mumbai
SAP Project System Module
Project System Module (PS)
22
MCGM ABM Knowledgeware Ltd
Project Identification
WHAT IS A PROJECT ?
Projects are tasks with special characteristics. They are generally complex, unique, & involve high degree of risk. They have precise goals which are agreed as per Contract. They are limited in duration and are cost and capacity intensive. They are subject to definite set of quality requirements. They are mostly of strategic importance for Client executing them.
PROJECTS IN MCGM PERSPECTIVE
Construction Works (Buildings / Bridges / Drainage System, etc). One time Repair works. Construction of Trenches. Treatment of Ward level & Departmental Projects is different in
MCGM SAP Process.
Project System Module (PS)
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MCGM ABM Knowledgeware Ltd
Dept. Level Projects
DEPARTMENTAL PROJECTProject Criteria
BOQ
MEASUREMENT BOOK
RUNNING BILLS
VALUE DURING PROJECT IS ACCOUNTED AS CWIP (CAPITAL WORK IN PROGRESS)
Project System Module (PS)
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MCGM ABM Knowledgeware Ltd
Ward & Hospital Projects
WARD NORMALLY ONLY CWC CONTRACTS
TRENCHING WO
HOSPITALS CWC CONTRACTS
LARGE SUPPLY
INSTALLATION PROJECTS
EXCEPTIONS
PURE PROCUREMENT OF STOCK OR ASSET ---------
PURE MAINTENANCE WORK OR AMC (HIRING OF VEHICLES, REPAIR OF AC’s)
SMALL REPAIR WORKS & PATTY WORKS OF HOSPITAL
Project System Module (PS)
55
MCGM ABM Knowledgeware Ltd
Project Structuring
IDENTIFICATION OF PROJECT
CREATION OF PROJECT IDENTIFICATION OF PROJECT DEFN. (THE NEXT AVAILABLE NO.) PROJECT DESCRIPTION TYPE OF PROJECT CAPITAL PROJECT MAINTENANCE PROJECT BUSINESS AREA START DATE LONG TEXT
Project System Module (PS)
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MCGM ABM Knowledgeware Ltd
Project System Flow in MCGM
No.
Process T Code Authorization
Dept Ward
1 Create Project CJ20N SE/AE AE
2 Create WBS Element CJ20N SE/AE AE
3 Create Estimation ZPSEST SE/AE AE
4 Liability Booking ZPS_LBR AE AE
5 Budget Allocation CJ30 EE AE
6 Create Document CV01N AE AE
7 Send Notification CLM1 EE AE
8 Budget Release CJ32 AO AO
9 Release WBS Element CJ20N AO AO/AE
10 Reply Notification SBWP AO AO
11 Change Project Status CJ20N SE/AE AE
12 Put negation/premium ZPSEST SE/AE AE
13 Create Work Order ME21N SE/AE AE
Project System Module (PS)
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MCGM ABM Knowledgeware Ltd
Project System Flow in MCGM
No.
Process T Code Authorization
Dept Ward
14 Release Work Order ME29N EE/DYCE AC/DMC
15 Maintain Progress of work ZPSPRO SE/AE AE
16 Create Service Entry Sheet ML81N SE/AE AE
17 Generate Payment Cert ZPSCERT SE/AE AE
18 Release SE Sheet ML81N EE AC
19 Invoice Booking (HOLD) MIRO EE AC/AE
20 Notification CLM1 EE AO
21 Invoice Posting (POST) MIRO AO AO
22 Block Removal FB02 AO AO
23 Project Settlement CJ88 AO AO
24 Project Closing CJ20N AE AE
Project System Module (PS)
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MCGM ABM Knowledgeware Ltd
Project Coding
PROJECT NUMBERING THE 1ST ## 3 LETTERS IDENTIFIES THE RESPECTIVE DEPT.S AND
WARDS.
THE NEXT ## 2 LETTERS ARE FOR THE SPECIFIC FISCAL YEARS
THE LAST ## 3 LETTERS ARE THE SERIAL NUMBER OF THE PROJECT
BUSINESS AREA BUSINESS AREA SHOULD BE 2001, 2002, 2003, 1000, 5000
IF BUSINESS AREA IS CUTTING ACROSS DIFFERENT ZONES ---1000
IF OUTSIDE CITY LIMIT-----------------------------------------------------------5000
FOR WARD LEVEL THERE ARE RESPECTIVE BUSINESS AREAS
Project System Module (PS)
99
MCGM ABM Knowledgeware Ltd
Project Coding Mask
Project System Module (PS)
1010
MCGM ABM Knowledgeware Ltd
Project coding
Project System Module (PS)
1111
MCGM ABM Knowledgeware Ltd
Project Builder
Project System Module (PS)
1212
MCGM ABM Knowledgeware Ltd
Nomenclature
Nomenclature
Project Description
Project Creation
Project System Module (PS)
1313
MCGM ABM Knowledgeware Ltd
Proposed Project Definition
Next Available No. in Series
Project System Module (PS)
1414
MCGM ABM Knowledgeware Ltd
Project Profile
Project System Module (PS)
1515
MCGM ABM Knowledgeware Ltd
Basic Data for Project
Project System Module (PS)
1616
MCGM ABM Knowledgeware Ltd
Project Creation….
Project Structuring : WBS Elements
The project is structured with multiple wbs elements at 2nd Level if :
If the value of the project is more than Rs. 100 Cr,
If sections of the projects are using different rebate percentages/charges.
If sections of the projects are using different budget allocations.
Project System Module (PS)
1717
MCGM ABM Knowledgeware Ltd
Accessing the Project
Put no. of required project
Project System Module (PS)
1818
MCGM ABM Knowledgeware Ltd
Creation Of WBS Elements
Level 1 WBS
Level 2 WBS
Click on WBS Element Overview
Project System Module (PS)
1919
MCGM ABM Knowledgeware Ltd
WBSe Parameters
Cost center
G/L A/C, FA & F
Project System Module (PS)
2020
MCGM ABM Knowledgeware Ltd
Project Estimation
• Carrying out Block Estimate
• Carrying out Detail Estimate per WBS element with Schedule items with measurement details
Block Estimate
Detail Estimate
Project System Module (PS)
2121
MCGM ABM Knowledgeware Ltd
Project Estimation
Project System Module (PS)
2222
MCGM ABM Knowledgeware Ltd
GREY AREA
Detail of activity
Summary
Project Estimation..
Project System Module (PS)
2323
MCGM ABM Knowledgeware Ltd
Claim_Notification Process
Project System Module (PS)
2424
MCGM ABM Knowledgeware Ltd
Notification Process
Project System Module (PS)
2525
MCGM ABM Knowledgeware Ltd
Notification Process..
Details date , Time & the concerned person.
Project System Module (PS)
2626
MCGM ABM Knowledgeware Ltd
Document Mgmt. System
Project System Module (PS)
2727
MCGM ABM Knowledgeware Ltd
DMS- In Project / WBS
Document
Project System Module (PS)
2828
MCGM ABM Knowledgeware Ltd
DMS-In Notification
Project System Module (PS)
2929
MCGM ABM Knowledgeware Ltd
Notification Process : Business Workplace
Business Workplace
Project System Module (PS)
3030
MCGM ABM Knowledgeware Ltd
Business Workplace for Claim
Project System Module (PS)
3131
MCGM ABM Knowledgeware Ltd
Double Click to open
Business Workplace for Claim..
Project System Module (PS)
3232
MCGM ABM Knowledgeware Ltd
Save after giving comments
Business Workplace : Inbox..
Project System Module (PS)
3333
MCGM ABM Knowledgeware Ltd
Login ID
Business Workplace : Forwarding
Project System Module (PS)
3434
MCGM ABM Knowledgeware Ltd
Notification Process**
Project System Module (PS)
3535
MCGM ABM Knowledgeware Ltd
Estimation–Deviation
Project System Module (PS)
3636
MCGM ABM Knowledgeware Ltd
Approval Still PendingQuantity yet to get updated
Estimation–Deviation..
Project System Module (PS)
3737
MCGM ABM Knowledgeware Ltd
Details of Deviation
Business Workplace : Inbox
Project System Module (PS)
3838
MCGM ABM Knowledgeware Ltd
Estimation – after Approval
Notification No. after approval
Project System Module (PS)
3939
MCGM ABM Knowledgeware Ltd
Project Budgeting• Allocate Overall and Annual
Budget for the Project
• Check the fund, fund center and functional area for the Project WBS elements
• Release the budget
• Release the WBS elements
Project Budgeting
THE BUDGET WILL BE ALLOCATED BY THE
EE ------------------IN DEPT LEVEL
AE-------------------IN THE WARD LEVEL
THE BUDGET WILL BE RELEASED BY THE ACCOUNTS OFFICER
Project System Module (PS)
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MCGM ABM Knowledgeware Ltd
Basis for Allocation
Budget Allocation is determined based on Following :
Estimated Value of the Project
Contractors rebate (if applicable),
Water / Sewerage Ch/ Supervision Charges, etc.,
Contingencies (if applicable).
Budget for the respective Project will be booked in the Liability Register which shows outstanding liability.
Budget Allocation
Project System Module (PS)
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MCGM ABM Knowledgeware Ltd
Budgeted Amount to be Released
Budget Allocation.. CJ30
Project System Module (PS)
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MCGM ABM Knowledgeware Ltd
Budget Allocation.. CJ30
Project System Module (PS)
4343
MCGM ABM Knowledgeware Ltd
Liability Register :ZPS_LBR
Project System Module (PS)
4444
MCGM ABM Knowledgeware Ltd
Liability Register..
Project System Module (PS)
4545
MCGM ABM Knowledgeware Ltd
Work Order Structure
WO STRUCTURES
AS MANY ITEMS ARE REQUIRED AS THERE ARE WBS ELEMENTS
QUANTITY ---- UNPAID,
EXT.SER.NO.------PAID UP TO 31ST MARCH
IF COMPLETE PAID QTY.------- PUT 0.001 IN QUANTITY COLUMN.
Project System Module (PS)
4646
MCGM ABM Knowledgeware Ltd
T CODE----ME21N
TYPE------- PROJECT WORK ORDER(ZTPS) PUT VENDOR CODE ACCOUNTING ASSIGNMENT-------P ITEM CATEGORY -------------------D SHORT TEXT -----------------------WBS ELEMENT MATERIAL CODE -------------------PROJECT WORK PLANT STORAGE LOCATION---------------0001 PURCHASING ORGANISATION-----MCGM PURCHASE GROUP
Work Order Structure..
Project System Module (PS)
4747
MCGM ABM Knowledgeware Ltd
G/L A/C
Work Order Structure..ME21n
Project System Module (PS)
4848
MCGM ABM Knowledgeware Ltd
Variation In Work Order
Project Work Orders
IF THERE ARE MORE THAN 1 WBS THE work order SHOULD HAVE AS MANY HEADER ITEMS AS WBS ELEMENTS , UNDER WHICH SERVICES ARE SPECIFIED.
This is to ensure that payment certificates are created properly ----as rebates / additional charges etc. Would be different for different WBSe elements.
FOR RELATED ADDITIONAL WO AS ARBITATION FEES, CONSULTATION FEES-----
A SEPARATE WBS ELEMENT IS TO BE CREATED
WO --- WITH ACCOUNT ASSIGNED AS (P) [WITH NO ITEM CATEGORY AS (D)]
FOR LS CONTRACT ------------------------- WO --- WITH ACCOUNT ASSIGNED AS (P) [WITH NO
ITEM CATEGORY AS (D)]
Project System Module (PS)
4949
MCGM ABM Knowledgeware Ltd
Consultancy PO .. ME21n
Project System Module (PS)
5050
MCGM ABM Knowledgeware Ltd
PO Release .. ME29n
Project System Module (PS)
5151
MCGM ABM Knowledgeware Ltd
Work Order Printout.. ZPSWORD
Project System Module (PS)
5252
MCGM ABM Knowledgeware Ltd
Project Execution.. ZPSPRO
PHYSICAL PROGRESS
Enter date wise executed Quantities for various Activities.
You can enter executed quantities for the Activity for duration (from / to) also.
You can maintain text description for the entered executed quantity.
Once the executed quantities are saved it cannot be deleted
Project System Module (PS)
5353
MCGM ABM Knowledgeware Ltd
Executed Quantity
Details of Execution
Project Execution..ZPSPRO
Project System Module (PS)
5454
MCGM ABM Knowledgeware Ltd
Payment Certification
Service Selection
Service Entry Sheet..ML81n
Project System Module (PS)
5555
MCGM ABM Knowledgeware Ltd
Services Selected
Service Entry Sheet..ML81n
Project System Module (PS)
5656
MCGM ABM Knowledgeware Ltd
T CODE----ML81N
THE SERVICE ENTRY SHEET WILL BE REALEASED BY THE HIGHER AUTHORITY
THE SERVICE ENTRY SHEET WILL BE RELEASED ONLY AFTER THERE IS SUFFICIENT BUDGET AVAILABLE IN BUDCON FOR THE GIVEN COMBINATION.
Release- Service Entry Sheet
Project System Module (PS)
5757
MCGM ABM Knowledgeware Ltd
Release of Service Entry Sheet
Release Flag
Project System Module (PS)
5858
MCGM ABM Knowledgeware Ltd
Payment Certificate
T CODE----ZPSCERT
DEDUCTIONS
ADDITIONS
OTHER PROJECT COST
PRICE ESCLATION
Project System Module (PS)
5959
MCGM ABM Knowledgeware Ltd
Payment Certificate..ZPSCERT
Project System Module (PS)
6060
MCGM ABM Knowledgeware Ltd
Deductions WCT
TDS
PENALTY
RECOVERY
ADHOC RECOVERY
DEFERRED PAYMENT
DIFFERENCE IN TAXES
LIQUIDATED DAMAGES
Payment Certificate..ZPSCERT
Project System Module (PS)
6161
MCGM ABM Knowledgeware Ltd
ADDITIONS SERVICE TAX
EXCISE DUTY & TAXES
TDS ON MOBILISATION ADVANCE RECOVERY
WITHHELD AMOUNT TO BE RELEASSED
OTHER PROJECT COST SUPERVISION CHAGES
WATER TAXES
SEW. CHARGES
ESCLATION PRICE
LABOUR CHARGES
Payment Certificate..ZPSCERT
Project System Module (PS)
6262
MCGM ABM Knowledgeware Ltd
Payment Certificate..ZPSCERT
Project System Module (PS)
6363
MCGM ABM Knowledgeware Ltd
Goods Receipt_MIGO
Project System Module (PS)
6464
MCGM ABM Knowledgeware Ltd
Payment Processing- MIRO
Project System Module (PS)
6767
MCGM ABM Knowledgeware Ltd
Reports on Work
BOQ Details ...ZPSBOQ
Project Structure..CN41
PO History.. ME2J
Change History..ME2J Budcon .. Budcon report
Project System Module (PS)
6868
MCGM ABM Knowledgeware Ltd
Reports on Work
Total WO value on GL basis.. ME2J
Service Entry Sheet Ward Wise
Status Service Entry Sheet.. ML84
Status of WBS till date Project Score Card Project Cockpit
Project System Module (PS)
6969
MCGM ABM Knowledgeware Ltd
Project Cockpit
Project System Module (PS)
7070
MCGM ABM Knowledgeware Ltd
Project Score Card
Project System Module (PS)
7171
MCGM ABM Knowledgeware Ltd
REPORTS- VENDOR PO VALUE
Project System Module (PS)
7272
MCGM ABM Knowledgeware Ltd
Project Structure
Project System Module (PS)
7373
MCGM ABM Knowledgeware Ltd
Reports-PO Release status
Project System Module (PS)
7474
MCGM ABM Knowledgeware Ltd
PO-Released.. ME80FN