Project Management

Professional

Wasim Khalil

Project Manager

EMP ACADEMY

A Brief History of Project Management

• 1917: The Gantt chart Developed by Henry Gantt (1861-1919)

• 1957: The Critical Path Method (CPM) Invented by the Dupont Corporation

• 1958: The Program Evaluation Review Technique (PERT) Invented for the U.S. Navy's Polaris Project

• 1962: United States Department of Defense Mandate the Work Breakdown Structure (WBS) Approach

• 1969: Project Management Institute (PMI) Launched to Promote the Project Management Profession

• 1975: The Mythical Man-Month: Essays on Software Engineering by Fred Brooks

• 1984: Theory of Constraints (TOC) Introduced by Dr. Eliyahu M. Goldratt in his Novel "The Goal"

• 1986 Scrum Named as a Project Management Style

• 1989: Earned Value Management (EVM) Leadership Elevated to Under-secretary of Defense for Acquisition

• 1989: PRINCE Method Developed From PROMPTII

• 1996: PRINCE2 Published by CCTA

• 1997: Critical Chain Project Management (CCPM) Invented

• 1998: PMBOK Becomes a Standard

• 2008: 4th Edition of PMBOK Guide Released

• 2009: Major PRINCE2 Revision by Office of Government Commerce (OGC)

• 2012: ISO 21500:2012 Standard for Project Management Released

• 2012: 5th Edition of PMBOK Guide Released

www.pmi.org

PMBOK GUIDE

Project management certification has links to high-performing projects.

Higher-performing projects are significantly more likely to be staffed with

certified project managers. In fact, 80% of projects classified as high

performing use a certified project manager.

Why Project Management Certifications Matter?

What is Project?

Is a temporary endeavor undertaken to create

a unique a unique product, service or result.

Basic definition

A Project is a temporary organization that is created for the propose of

delivering one or more business products according to an agreed Scope

• If your Boss walked into your office today and said “The system is broken. Can

you figure out what is wrong with it and fix it?”

• If the organization decide new features or functions must be added to the

system

• Manufacturing new Product

• Building a new house.

What is Project?

What Makes Project Different

from business as usual?

RISK

Threats

Opportunity

Operational work is different from project work

in that operational work is:

A. Unique

B. Temporary

C. Ongoing and repetitive

D. A part of every project activity

Just Know how

Managing

People

Simply buy

software

Template Guarantee

Successful

Project

What is not Project Management?

What is Project Management?

• Is the application of Knowledge, Skills, tools, and

Techniques to project activities to meet the project

requirements

• Science and Art

• Systematic Process

Program Management.

• Group of related Projects

• Help the organization coordinate between projects

Organization Structure (Functional, Matrix, Projectized)

Project Manager Competencies

Effective project management requires that project manager possess the

following competencies :

• Knowledge: Refers to what the project manager knows about the project

management

• Performance: Refers to what project manager is able to do or accomplish

while applying his/her project management knowledge

• Personal: Refers to how the project manager behaves when performing the

project or related activity. Personal effectiveness includes attitudes, core

personality characteristics, and leadership, which provides the ability to guide

the project team while achieving project objectives and balancing the project

constrains

What is PMO Mean?

• Is a management structure that standardizes the project-

related Processes and facilitates the sharing of resources,

methodologies, tools and techniques.

• Providing Project Management Support

• Identifying and Developing Project Management Processes

• Coaching, Training

• Monitoring

• Coordinating Communication across Project

PMO Forms

Supportive

• PMO Provide the Policies, methodologies, templates, and lessons Learned

Controlling

• PMO Support and guideline the organization on how to manage projects

Directive

• PMO provide project managers for differentprojects and responsible for result

PMIS (Project Management Information System)

Project Management Processes

Initiating Planning ExecutingMonitoring

& Controlling

Closing

47

2 24 8 11 2

Group Process 5

Project Management Knowledge Area

Project Integration Management

Project Scope Management

Project Time Management

Project Cost Management

Project Quality Management

Project HR Management

Project Communication Management

Project Risk Management

Project Procurement Management

Project Stakeholders Management

10

Project Management Group Processes

Initiating Planning ExecutingMonitoring

& Controlling

Closing

Project Management Group Processes

Initiating Planning ExecutingMonitoring

& Controlling

Closing

What occurs during the initiating process group?

• Formal authorization of a project or phase.

• Project Manager is provided with the authority and necessary to begin

the project.

• Stakeholders are identified and analyzed.

• The Project vision is created.

Project Management Group Processes

Initiating Planning ExecutingMonitoring

& Controlling

Closing

What occurs during the Planning process group?

• Determine whether the project objective as stated in the project charter

can be achieved.

• Determine how the project will be accomplished.

Project Management Group Processes

Initiating Planning ExecutingMonitoring

& Controlling

Closing

What occurs during the Executing process group?

Work defined in the project management plan is completed to meet

project objectives

Project Management Group Processes

Initiating Planning ExecutingMonitoring

& Controlling

Closing

What occurs during the Monitoring & Controlling process group?

• Project Performance is measurement against the project management

plan.

• Variances are determined and addressed.

• Change requested approved.

• Corrective actions.

• Preventive actions.

• Defect repair.

Project Management Group Processes

Initiating Planning ExecutingMonitoring

& Controlling

Closing

What occurs during the Closing process group?

• Acceptance of the final product of the project is obtained and documented

• Lessoned learned are completed.

• Files are indexed and archived.

Project Constraints

Time

Scope

Cost

ResourcesQuality

Risk

Customer Satisfaction

You could not shorten the

schedule without causing a

negative impact to cost,

risk, etc.

Project Life Cycle

Logical breakdown of what you need to do in the project

Research Design Code Test Transition

Initiating

Planning

Executing

Monitoring &

Controlling

Closing

Project Life Cycle

Plan Driven

Change Driven

Predictive life cycle,

Waterfall,

traditional life cycle

Adaptive life Cycle or

Agile

Project Life Cycle

Plan Driven

Change Driven

Scope, Schedule, Cost

to be determined in

detailed early

Fixed time, Cost, Scope

is broadly defined with

understanding that it will

be refined as project progresses

Next Session

Project Integration Management

Integration Process Done During

Develop Project Charter Initiating

Develop Project Management Plan Planning

Direct and Manage Project Work Executing

Monitor and Control Project Work Monitoring and Controlling

Perform Integrated Change Control Monitoring and Controlling

Close Project/Phase Closing