“Adapting to Change”Lessons Learned from a Recent Win

Beck TechnologyInnovation in All Dimensions

GSA BIM & Laser Scanning IDIQ Contracts

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Indefinite Delivery Indefinite Quantity

…provides a vehicle to purchase indefinite quantities of supplies over an established period of time.

Legal basis found in the Federal Acquisition Regulation (FAR), section 16.501(a).

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2009 Overall Timeline and History

Feb 04 – Sources Sought Solicitation Issued

April 15 – Solicitation for Commercial Items Issued

April 28 – RFP Due Date Delayed

May 6 – RFP Postponed Indefinitely

May 8 – RFP CancelledMay 8 – Re-issued under Brooks Act Procedures

June 8 – RFP’s Due & Submitted

July 24 – Shortlist Notified and InterviewsAug 21 – Pre-Award NotificationSept 14 – NegotiationsOct 6 – Final Awards

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Building the Team

Our Team

Beck TechnologyInnovation in All Dimensions

Building the Team

1) Full, but compact…not unwieldy

2) Layers of expertise

4) National coverage

5) Industry leaders

6) Partners who have worked together - GDA

3) Technical and practitioner

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Building the RFP

1) Demonstrate expertise

2) Demonstrate passion

3) Demonstrate capacity

4) SF330’s RFP documents

HQ

GSA regions

Team office locations

Beck officesBeck projects

Geographical Coverage

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Submit RFP at 11:59 PM…

…because, why would you do it anyearlier?

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Interview/Pricing/Negotiations

1) Shortlisted!

2) Interview

3) Pre-award

4) Contract and labor rate submission

5) Negotiations

6) Final award

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Six Phases of a Project

Six Phases of an IDIQ

1. What’s an IDIQ?

Six Phases of an IDIQ

2. Charge forward with unrelenting motivation!

Six Phases of an IDIQ

3. Shortlist / Interview / Negotiations

Six Phases of an IDIQ

4. Celebratory excitement

Six Phases of an IDIQ

5. Listen & wait….

Three Phases of an IDIQ

6. Go Sell!

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Take Aways

1) IDIQ’s are public recognition

2) IDIQ’s are a license to hunt

3) Value in the process

4) Not easy money

5) Can lead to other opportunities

Taming the Teams

Team Harmony through Process, People, and

Systems

Working with these guys is like herding cats….

Taming the Communication Chaos

Serial Communications in Multiple Media

Communication Harmony in Tamed Portal

Taming the Model

Information Chaos in Separated Models

Information Harmony in Tamed Model

Contractual Barriers | Technology Barriers | Purpose Barriers | Workflow Barriers

Federated Model

Taming the Database

Data chaos and data loss in unlinked models

Taming the database with one central database

outside of the design tools

Taming it All