Meeting Agenda

• Overview of Stefanini

• Project Information

• Team Structure

• Team Assignment Location

• Contact Info

• Roles and Responsibilities

• Deliverables

• Templates

© 2012 Stefanini Proprietary and Confidential1

Brazil

India

U.S. Spain Madrid

Poland Krakow Warsaw

SAP Delivery Centers

Onsite – Nearsite - Offsite

Project Information

This overall objective of this project is to provide MWV with ERP AS-IS business requirement gathering services of 5 ERP systems (BPCS, BAAN, PCAS, Cabbell, JDE) in 7 locations for the Folding Carton Operations (FCO) in North American and Europe.

  The result of this requirement gathering activity will form the foundation for a technical and functional evaluation of an industry-specific ERP solution for the Folding Carton Operations at MWV.

© 2012 Stefanini Proprietary and Confidential3

Approach

• Identify and validate functions currently supported by the existing ERP solutions in the various locations

• Identify and validate any bolt-on applications or manual processes in support of existing ERP business functions

• Identify required interfaces in support of existing business functions

• Identify commonality in processes across business locations and the global platform

• Identify all stakeholders involved in functional processes

 © 2012 Stefanini Proprietary and Confidential

4

Things to Know

• ERP Project: Please don’t use SAP terminology

• All business resources don’t know the big picture

• Skill set of the business resource will vary greatly

• Baseline Yourself of the template provided to you. Complete As much as possible.

• Custom Processes Needs to be mapped and plotted into a Business Requirements Document

• No Solution design

• Context diagram need to be developed for each site

© 2012 Stefanini Proprietary and Confidential5

Approach

In order to accomplish the above activities the following activities will be carried out

• Interviews – Business users, Business Process Owners and stakeholders (business will organize)

• ERP System AS IS Functional analysis• Final Review and consolidation

© 2012 Stefanini Proprietary and Confidential6

System Scope

The systems which will be covered for the ERP requirement gathering will be as follows

• BPCS• BAAN• PCAS• Cabbell• JDE

© 2012 Stefanini Proprietary and Confidential7

Location Scope

Europe 

• Svitavy, Czech Republic • Trier, Germany • Graz, Austria • Geneva, Switzerland (European HQ)

 North America 

• Richmond, VA (MWV HQ)• Atlanta, GA • Mebane, NC

© 2012 Stefanini Proprietary and Confidential8

Team Structure

© 2012 Stefanini Proprietary and Confidential9

Stefanini Executive Team

Project ManagerRichmond, VA

Austria

Germany

Czech

Mebane NC

Atlanta GA

Logistics Lead

FICO Lead

Logistics Lead

FICO Lead

Logistics Lead

FICO Lead

Logistics Lead

FICO Lead

Logistics Lead

FICO Lead

Team Assignment and Location

© 2012 Stefanini Proprietary and Confidential10

Project Deliverables

Discovery Workshops & Functional Analysis

• RICEF Object List• GAP Document with Localized Process• Local Business Process Master List• Context Diagram/Site

Final Review & Consolidation

• Completed Technical Architecture List W/Bolt on• Completed Custom Processes List/Localized Processes• Completed Context Diagram/Site/ All Process• Completed Consolidated BPML

© 2012 Stefanini Proprietary and Confidential11

Roles and Responsibilities

FICO Consultant

• Responsible for local scheduling from project manager capacity

• Will handle FICO+ Compliance+ RICEF + Cross Functions + Any misc functions

• Provide Consolidated deliverables from each site• Daily Project status Email-End of the day

• Workshops conducted• Red flags Issues• Accomplishments

• Weekly Project update (Template attached-Submitted Thursday COB)

© 2012 Stefanini Proprietary and Confidential12

Microsoft Office Word 97 - 2003 Document

Roles and responsibilities

Logistics Consultant

• All areas under Logistics will be under the purview of the Logistics Consultant: MM,SD,PM,PP,WM and Custom Processes for this area

• Help the FI Consultant build the client deliverables for the site

• RICEF Object List• GAP Document with Localized Process• Local Business Process Master List• Context Diagram/Site• Business Requirements Document

© 2012 Stefanini Proprietary and Confidential13

Pertinent documents

© 2012 Stefanini Proprietary and Confidential14

Microsoft Office Visio Drawing

Microsoft Office Excel Worksheet

Microsoft Office Excel 97-2003 Worksheet

Context Diagram FCO

America A

Europe

Microsoft Office Excel 97-2003 Worksheet

FCO America B

Templates

© 2012 Stefanini Proprietary and Confidential15

Gap Document

Custom Processes & Industry Specific Process

BPML

BRD Template

RICEF List

Microsoft Office Excel WorksheetMicrosoft Office

Excel Worksheet

Microsoft Office Word Document

Microsoft Office Excel Worksheet

Areas needing research

Compliance: FICO Consultant

Folding and Cartoning production process Specifics: Logistics Consultant

Quality management: : Logistics Consultant

Any other IS specific Process

© 2012 Stefanini Proprietary and Confidential16

Visio download link and Email addresses

© 2012 Stefanini Proprietary and Confidential17

Stefanini Contacts

Project Manager:

Sandy Kumar

Ph No: 318 267 6119

Email: sandy.kumar@stefanini.com

Timesheets and Document management:

Raj Shenoy

Ph No: 804 363 5767

Email: raj.shenoy@stefanini.com

HR

Jatin Joshi

Email: jatin.joshi@stefanini.com

© 2012 Stefanini Proprietary and Confidential18

Offshore Shadow Resources

Khadeer, Mohammed: FICO (Lead)

Email: Mohammed. Khadeer@stefanini.com

Kalyan Vadapalli: MM

Email: kalyan.vadapalli@stefanini.com

Bhaskar Rao: PP

Email: Bhaskar.rao@stefanini.com

© 2012 Stefanini Proprietary and Confidential19

Timesheets and Expense Report

All timesheets would be for 40 hrs with Local business holiday schedule used.

Template

Expense Report

Project ID: 10001

Internal Project ID: 10003

© 2012 Stefanini Proprietary and Confidential20

Microsoft Office Excel Worksheet

Microsoft Office Excel Worksheet