March 23rd 2011

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PM ConnectKick off

Executive Office of Energy and Environmental Affairs, Executive Office of Labor and Workforce Development Information Technology Division

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Introduction Commonwealth Leadership Team

20 Min

Focus of PM Connect Tom Skinner, PMO Director, EOEEA

15 Min

Project Management Survey Results Mike Blade, PA, Capital PMO 15 Min

Participants Introductions: Why we are here?

Mike Blade, PA, Capital PMO 40 Min

Professional Development Resources Steve Goliger, PA, Capital PMO

Tricia McConville, LearnIT Program Director

15 Min

Q&A/ Wrap up/ Next Steps Darrel Harmer, Director, Capital PMO

15 Min

Agenda

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Commonwealth Leadership Team• John Letchford - Acting Commonwealth CIO• Marcie Desmond - SCIO, ANF• John Glennon - SCIO, EOLWD• Sharon Wright - SCIO, EOE• Mary-Joe Perry – SCIO, MassDOT

• Darrel Harmer - Director, ITD IT Capital PMO

• Tom Skinner – Director, EOEEA PMO

• Clay Martin – Director, EOLWD PMO

Introduction

“A Very Brief History of Project Management”

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Great PROJECTS through History

Great Pyramids – Giza (2550 BC)

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“The Origins of Modern Project Management”, Patrick Weaver, www.mosaicprojects.com.au, 2007

• 20K – 30K workers (mostly paid, not slaves!) over 80 years

• 2.3M blocks of limestone each weighing 2.5 – 15 tons – no machines!

• Tallest building on Earth for 4500 years until 1889 (Eiffel Tower)

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Great PROJECTS through History

Coliseum – Rome (72 AD)

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• 4 contractors managed construction

• Took 8 years to build

• Contracts contained detailed work specs & requirements, guarantees, payment methods & completion time

• These approaches disappeared after collapse of Roman Empire in 5th century; re-emerged in Europe during Renaissance

“The Origins of Modern Project Management”, Patrick Weaver, www.mosaicprojects.com.au, 2007

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Great PROJECTS through History

Astronomical Clock – Prague (1410)

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• The fate of the “project manager” – fact or fiction?

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Great PROJECTS through History

Empire State Building – New York (1930)

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• Competition with Walter Chrysler to build world’s tallest building

• 3500 workers for 7M hours

• Tasks scheduled to the minute and often overlapped to avoid wasting time

• Completed in 410 days • 3 months ahead of

schedule• $18.3M under budget

“The Evolution of Project Management”, Beki Grant and Kymberly Kelly (UoPhx 2009)

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Great PROJECTS through History

Apollo 13 Mission (1970)

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• Mission: explore “Fra Mauro” highlands on the Moon

• Original pilot replaced due to false alarm about measles

• Oxygen tank exploded 200K miles from Earth – mission (i.e. scope) changes from “Go to the Moon” to “Get home, alive!”

• Getting astronauts home required several unprecedented solutions

• Epitome of risk management & mitigation (“Failure is not an option”) “Apollo 13”, Wikipedia

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Great PROJECTS through History

Avatar (2009)

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• Development began 1994. Original release to be 1999; actual: 2009

• Total costs – original: $100M; actual $400M - $450M (est.)

• Production delayed because camera/filming technologies had to be invented to achieve James Cameron’s vision

• More than 1,000 people worked on production

• FOX Studios almost walked away

• First film to gross more than $2B worldwide

“Avatar”, Wikipedia

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Great PROJECTS through History

Other Notable Projects

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The Emergence of Project Management & Project Managers

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Date Milestone

1910 – 1915 Henry Gantt invents “Gantt” chart. Radical idea then!

1950’s First common references to “Project Manager”

1962 US DOD invents the “Work Breakdown Structure” (WBS)

1969 Project Management Institute (PMI) founded by 5 volunteers (PMI now has 340K members/417K PMP’s)

1986 Scrum published in a Harvard Business Review article

1987 “Project Management Book of Knowledge” (PMBoK) white paper released; now 4th ed. w/ 3M+ copies in circulation

2006 PMI’s PMP certification recognized as an ANSI Standard

“A Brief History of Project Management”, Duncan Haughey, www.projectsmart.co.uk, 2010“PMIToday”, Project Management Institute, 2011

2009 CommonWay published!!!

2011 1st Meeting of PM Connect

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Focus of PM Connect

Tom Skinner, PMO Director, EOEEA

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Top 10 Trends in Industry1. Leadership skills will be critical2. No industry will be spared from the war to find

qualified talent3. PMs will team with “change partners” and use structured

methods to facilitate adoption4. Agile will be seen from what it is ….and isn’t5. Competency Models will be core to managing

professional development and promotions6. Experiential learning will be the norm rather than the

exception7. Informal learning will gain momentum8. The PMP will continue its domination, but will no longer be

enough9. Outsourcing will remain a risky business10. Project sponsorship will become an area of focus in South

Asia

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Goals of PM Connect

• Align with industry trends

• Develop strong, vibrant, and unified voice

• Help the Commonwealth deliver projects better– Meet business and technical objectives– Ensure maximum return on its project investments

• PM Forum will provide an environment to: – Exchange ideas– Collaborate with other PM’s– Learn from each other– Build a stronger PM community– Develop skills, both technical and people– Become a better PM

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What do we mean by “better PM”?

• Everybody is a PM at some point

• Given the job w/o formal training and do well

• But, many Projects fail because…– Forgot to get tech team involved, no Production– No Marketing Plan, good system but no users– Didn’t gather good requirements, solution doesn’t meet

business needs

• You all have stories you can share

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Our Purpose

• To get like-minded people together

• Expose you to good PM practices and trends– PMI PMBOK and CommonWay

• Deliver better projects (start small)

• Be a Central Repository for PM information

• Know who else you can call

• Know that you are not alone

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How to make this happen…

• We need your help!

• Charter will be the foundation– ITD, EOEEA, and EOLWD co-sponsors– Demonstrates we are a formal organization– Can sustain PM Connect for years to come– Fluid document

• Volunteers are the glue – Meeting places– Speakers– Program Content (establish the agenda)– WIKI management

• Quarterly meetings (June 15th, 10-noon)

• Potential topics with outside guest speakers– PMI MassBay President

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How to make this happen…Round Tables

• Smaller groups that focus on one specific area of interest (6-12 members)

• Discussion on a specific topic

• Led by a Volunteer

• Meet at least once a month Group decides where and when

• Report back to PM Connect

• Eligible for PDU’s!

• Index cards – let us know if you’re interested

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Possible Round Table themes

• Establishing and Maintaining a PMO Interested? Put on index card or email Tom Skinner

• Implementing Agile at the Commonwealth

• Troubled Projects

• Large Projects

• PMP Prep

• Others?

• Post on Wiki and broadcast to members

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Project Management Survey Results

Mike Blade, Project Advisor, Capital PMO

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Project Management Survey Results

Indicate your level of Interest in the PM Forum

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Project Management Survey Results

What are your objective(s) in participating in the PM Forum?

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How many years have you been involved in Project Management?

Project Management Survey Results

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In what types of projects are you currently involved?

Project Management Survey Results

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Do you currently hold any of the credentials listed below?

Project Management Survey Results

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Are you currently pursuing, or planning to pursue in the near future, any certification(s)/degree program(s)?

Project Management Survey Results

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In what types of sessions are you interested?

Project Management Survey Results

34%

29%

21%

8%

8%

Training Methodology Communication Business Process Security

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What could we do to make this PM Forum most effective for you?

Project Management Survey Results

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Participant Introductions: Why we are here?

Mike Blade, Project Advisor, Capital PMO

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• Team Setup – 20 min See your Index card for group identification Move to specific locations Identify your spokesperson

• Small group discussions Introduce yourself Your Name & Role Project management experience Current Projects Areas of interest

• Each group spokesperson to report your areas of interest from PM Connect - 5 min each group

Participant Introductions: Why we are here?

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CommonWay

Steve Goliger, Project Advisor, Capital PMO

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• Scalable project management methodology for delivering projects

• Based upon PMI-PMBOK

• Improves overall project performance

Origination Stage

Initiation Stage

PlanningStage

Execution & Control Stage

Closure Stage

CommonWay Project Management Overview

CommonWay

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1. Purpose & Inputs 3. Outputs

2. Process Workflow 4. Templates & Training

CommonWay Stage Details

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CommonWay Wiki Organization

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LearnIT OnDemand

Tricia MacConville, LearnIT OnDemand, Program Director

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LearnIT on Demand

To improve upon our current level of services and meet future needs, we are delivering on a new vision for our IT workforce:

Create a stronger IT project management community

We have made significant progress towards this goal…but we still have much to do to fully realize this vision.

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LearnIT on Demand

Launched LearnIT! in July 2010• Curriculum comprised of core online

training and advanced instructor-led training in three areas:

• Process & Methodology

• Technology

• Management/Leadership/Professional

Fostered 1200+ training engagements to date

• 165 in instructor-led programs: 70 in Project Management

• New instructor-led IT Project Management class designed internally and delivered by Capital PMO staff to great acclaim

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LearnIT on DemandPlanning rollout of LearnIT! OnDemand for all 1500+ IT employees

– A scalable delivery model to provide ongoing training to all IT staff

– An exponential increase in the number of our curriculum offerings

Access to comprehensive resources– Multimodal delivery channels:

• Self-paced e-learning courses• Live and recorded instructor-led

webcasts• Up-to-date books, articles • Live “Mentor” SMEs

– Development tied to competencies– Ability to use social media collaboration

tools– Leverage “informal learning”

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LearnIT on DemandIT Business Process & Methodology

• Project Management certification prep courses

- CAPM - PMP - PRINCE2

• Business Analysis (CBAP prep)• Qualify for PDUs, CEUs

Technology• Software development• Internet and network technologies• Operating systems and server

technologies• Enterprise database systems• Web design

Leadership Development• Project Team leadership, supervision,

communications, critical thinking, problem-solving and many others

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Help select our Logo!

Darrel Harmer, Director, IT Capital PMO

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PM Connect Logo Designs

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Q& A / Wrap up / Next steps

Darrel Harmer, Director, IT Capital PMO

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Q& A / Wrap up / Next steps

• Next PM Connect meeting (June 15th, 10-noon)

• Index Cards

CommonWay Click here

PM Connect Click Here

Presentation Material Click Here

LearnIT OnDemand Click Here

Generic Mailbox It.Capital.Projects@state.ma.us