INTEGRATING SAP MASTER DATA WITH SHAREPOINT

SESSION EVALUATIONS

Schedule and evaluate each session you attend via our mobile app that can be used across devices at

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2 | SharePoint Saturday St . Louis 2015

Adnan Khan

adnan.khan@spr.com

SPR Consulting (www.spr.com) Evangelist/Integration Architect Responsible for managing and architecting

business-critical solutions that integrate Microsoft and SAP environments

www.linkedin.com/in/adnankhan2009

BIOGRAPHY

3 | SharePoint Saturday St . Louis 2015

Microsoft / SAP Partnership Today

Discuss Business Challenges

Business Solutions/Use Cases

Demos

AGENDA

SAP-MS PARTNERSHIP

SAP-MSPARTNERSHIP

SAP data on Microsoft Windows,

to run your business better,

anytime, anywhere

Fast, efficient SAP access using familiar Microsoft tools

Rapid, flexible, and cost-effective

real-time SAP in the Microsoft Azure cloud

Extend SAP applications and

workloads to Office 2013, and

Office 365 to enable collaboration

SAP and Microsoft Focus on Co-Innovation

Public Cloud

Private Cloud

Mobility

+

Over 20 years of partnership

75% of Enterprise customers

100% of global Sls

50% of global ISVs

60% of WW transactions are done with SAP

Biggest range of solutions

BUSINESSCHALLENGES

TOP SAP CUSTOMER CHALLENGES

High Total Cost Of Ownership

Ease of Integration Low Employee Productivity

Lack of Agility and Enterprise Productivity

Inconsistent and Disparate Data

The average $1 billion company maintains 48 disparate financial systems and uses 2.7 ERP systems

THE CHALLENGE OF SILOED DATA

Enterprise Resource Planning

(ERP)

Retail Management

Systems

Supply Chain Management

(SCM)

Electronic Medical Records (EMR)

Customer Relationship Management

(CRM)

Financial-Services Systems

Human Resources Information Systems

Product Lifecycle

Management (PLM)

A seamless

experience

WHAT CUSTOMERS WANT

7:30 am

Check emails on Windows Phone 8

8:30 am

Schedule CRM appointment via Outlook 2013

10:00 am

Review Sales pipeline via mobile device

11:30 am

Update Budget via Excel 2013

12:00 pm

Approve team member’s leave request workflow using mobile device

12:30 pm

Collaborate with business partners using Yammer

3:00 pm

Create CRM Lead using SharePoint Online or mobile device

5:30 pm

Record timesheet in SAP via Outlook 2013 Web (part of Office 365)

WHAT CUSTOMERS WANT

BUSINESSSOLUTIONS

Human Resources

Complex UI or Inflexible Business Process.

Inefficient cross-company business processes (email, phone, mail, etc.)?

Unsatisfactory return on investment (ROI) and high IT total cost of ownership (TCO)?

Sales

IT

Business-critical data stuck in siloed systems and end-users with no direct access?

Uninformed, disjointed business decisions?

Extend the value of your LOB systems

Connect SharePoint to LOB/backend systems

Surface LOB data via SharePoint

Deliver business-critical solutions

USE SHAREPOINT TO BECOME A CONNECTED ORGANIZATION

Workflow

“From systems of record to systems of engagement”

SalesEngineering Finance Procurement

Administration Operations Customer service Human resources

Business process/workflow

PLM CRM ERP SCM

USE SHAREPOINT TO BECOME A CONNECTED ORGANIZATION

Avoid costly business interruptions.

Quality

Don’t delay critical business activities.

Speed

Make continuous improvements.

Flexibility

Data CollectionData ValidationData Movement

Winshuttle

ACCELERATE AND IMPROVE MDM

DEPLOY GATEWAY FOR MICROSOFT

Empower Business Users

Simplified business processes; seamless SAP integration with Microsoft technologies; increased business user productivity

Increase Developer Productivity

Leverage out-of-the-box enterprise capabilities like SSO, security logging and supportability

Optimize IT Performance

Apps for Office in cloud model,non-disruptive to SAP Core

A flexible interoperability framework that enables IT to securely integrate SAP and Microsoft technologies in a non-disruptive, scalable, and sustainable manner.

DEPLOY GATEWAY FOR MICROSOFT

SAP

Transaction/Query

Integration Engine

Services

SharePoint

Workflow Reporting

BCS

RFC/BAPI Web Services

Mobility

Windows Phone iDeviceAndroid

Dynamics CRMExp

ose

Com

pose

Con

sum

e

SAP INTEGRATION ARCHITECTURE

SharePoint/Office solutions provide:

Simplified UI/Improved Usability

Improved SAP Data Quality

Simplified SAP Business Process, Standardization, Governance and Tracking

ALLOW SIMPLIFIED ACCESS TO DATA

AUTOMATE WORKFLOW

Workflow solutions provide:

SharePoint-based solution that automates interactions among workflow participants.

Full History and Audit Trail.

Extensive Administrative Capabilities

Powerful Assignment Reporting

SAP Lead-to-Cash Simplified solution encompasses the following scenarios:

Customer, Quotation, and Order Management.

SAP Business Workflow.

Inventory and Invoice Management

Accounts Receivables

IMPLEMENT FUNCTION- SPECIFIC SOLUTIONSSales

SAP HR Self-Service Simplified solution encompasses the following scenarios:

Employee Self Service (ESS).

Manager Self Service (MSS).

HR Generalist/Business Partner Portal

IMPLEMENT FUNCTION- SPECIFIC SOLUTIONSHR

IMPLEMENT FUNCTION- SPECIFIC SOLUTIONSProcurement

USECASES

Challenge Solution Results

SAP & MASTER DATA SOLUTION

1

Long turnaround to create similar (Like Item) Material

2

Lack of audit trail for material create requests

3

Minor adjustments to product characteristics prompted the creation of new material master records

4

Master data processes were cumbersome and time-consuming, requiring multiple steps on multiple screens across multiple departments

5

A single product creation request (PCR) took an average of 28 days to complete, resulting in lost opportunities and lost sales

Solution ResultsChallenge

Used complex transactions flow to deliver solution

Used transactions and queries to access existing material data in SAP

Used SharePoint Lists for slowly changing Material attributes

Created collapsible sections in the form for better userexperience and data entry flow

Used advanced processing techniques such as loopingtransactions

Analyze and improve the product create and change request process, focusing on speed, visibility and accuracy.

Target a 10 business day turn around for product creation and expedited changes.

SAP & MASTER DATA SOLUTION

Solution ResultsChallenge

Shortened the material master item setup from 28 days to two days

Enabled significant revenue gains by significantly reducing the time to create new packaging products.

Realized productivity improvements amounting to 25,760 hours per year, or $1.3 million in productivity savings costs

SAP & MASTER DATA SOLUTION

Vendor Master Key Data and Address Data with Validation and Lookups.

Control Data, Accounting Data, and Payment Transactions Data.

Purchasing Data, Bank Data, Contacts.Live Lookups from SAP to simplify data entry.

Workflow to allow collaboration between various stakeholders.

VENDOR MASTER SOLUTION

CUSTOMER/SUPPLIER EXTRANET

Information was difficult to find

New customer/supplier setup was time consuming

Inconsistent branding

Multiple logins for different portals

Orders require real-time inventory and customer specific pricing

Existing Platform was difficult to customize

Customers and vendors were receiving information from several sources:

EmailPublic SitesSAP Enterprise PortalOrder Entry Portal

Solution ResultsChallenge

CUSTOMER/SUPPLIER EXTRANET

A Single SharePoint 2013 Portal Landing page for customers and vendors, with access to:

Online product catalogUser specific information (reports, order history, contacts) direct from SAPUser scoped content search

Single sign-on across all platformsNew user self-registration

Solution ResultsChallenge

CUSTOMER/SUPPLIER EXTRANET

Single Sign-on into all

systems/portals

Integrated with Internal Active

Directory, External Active

Directory, and SAP

Solution ResultsChallenge

CUSTOMER/SUPPLIER EXTRANET

Automatic user creation

Password self service

Customer Service Password Maintenance

Solution ResultsChallenge

CUSTOMER/SUPPLIER EXTRANET

Customer Specific News

Customer Specific Sales/Customer Service Reps

Customer Specific Specials

Regional Mapping from

SAP Data

Solution ResultsChallenge

CUSTOMER/SUPPLIER EXTRANET

Existing reports in SAP surfaced through SharePoint

SSO Leveraged to

Surface Customer/Supplier secured data

Solution ResultsChallenge

CUSTOMER/SUPPLIER EXTRANET

Search directly in SAP

Real-time inventory

Customer Specific Pricing via SSO

Solution ResultsChallenge

HOUSEKEEPING

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Play “Sponsor Bingo” to register for your chance to win one of the

many great giveaways at the end of the day

Schedule and evaluate each session you attend via our mobile app

that can be used across devices at:

http://spsaturday. azurewebsites.net

6 | SharePoint Saturday St . Louis 2015

THANKS TO OUR SPONSORS!

Gold Silver Raffle

Adnan KhanAdnan.Khan@spr.com

www.SPR.com

QUESTIONS?

COMMENTS?