(C) Greytip Software Pvt. Ltd.,

Generating Form 16 – using greytHR!

Online-Training

(C) Greytip Software Pvt. Ltd.,

Index• Introduction to Form 16

• What is Form 16 Part A & Part B• Why is it important for an employee and employer

• How to Generate Form 16 using greytHR• Upload Part A• Generate Part B• Sign it Digitally

• Post Generating• Publish it to Portal for employees (or)• Email to Employees

• Conclusion

(C) Greytip Software Pvt. Ltd.,

What is Form 16 and Form 12BAForm 16

“Form 16 is the TDS certificate that an employer issues to employee when TDS is deducted.”

Form 12BA“When an employee receives perquisites* from his job, Form 12BA is provided by

his employer to the employee”

*Perquisites are the benefits derived from a job or a position and these are in addition to salary already being paid to the employee.”

(C) Greytip Software Pvt. Ltd.,

Form 16 - Part A and Part BWhat is Part A?

“Part A has TAN of the employer & PAN details of both the employer and employee.”

Part A also has summary of tax deducted from your income and deposited to the government as per the quarterly TDS return filed by the employer.

What is Part B?“Part B is an important part of your Form 16 since it has a consolidated detail of salary paid to you

during the year, the breakup of your salary as well as detail of deduction claimed by you under section 80 of the income tax act is mentioned. ”

(C) Greytip Software Pvt. Ltd.,

Is it mandatory for the employer to issue you a Form 16?

TDS certificate in Form 16 is only required to be issued to the employee when TDS has been deducted.

The Act further stipulates that the employer should issue the forms by 31 May after the end of the relevant financial year in which the income was paid and tax

deducted.

(C) Greytip Software Pvt. Ltd.,

Form 16 – Generation Manually

(C) Greytip Software Pvt. Ltd.,

Just in 5 steps generate your Form 16 Using greytHR

Want to see the Magic? Here You Go!

(C) Greytip Software Pvt. Ltd.,

Steps required to generate Form 16 using greytHR

• Step 1: Upload your Part A• Step 2: Verify the File Uploaded• Step 3: Generate Your Form 16 using greytHR• Step 4: Sign it Digitally • Step 5: Publish it to your employees

(C) Greytip Software Pvt. Ltd.,

Log Into GreytHR!

(C) Greytip Software Pvt. Ltd.,

Go to Actions

(C) Greytip Software Pvt. Ltd.,

Type Form 16 in the Search Box

(C) Greytip Software Pvt. Ltd.,

Form 16 Home Screen

(C) Greytip Software Pvt. Ltd.,

Form 16 Home Screen- In-case already Filled

(C) Greytip Software Pvt. Ltd.,

Step 1: Upload Your Part A

(C) Greytip Software Pvt. Ltd.,

Now Select the File and Upload

(C) Greytip Software Pvt. Ltd.,

Step 2: Verify the File Uploaded

(C) Greytip Software Pvt. Ltd.,

Step 3: Generating Your Form 16

(C) Greytip Software Pvt. Ltd.,

On Successful Generation of Form 16

(C) Greytip Software Pvt. Ltd.,

Step 4: Signing it Digitally

(C) Greytip Software Pvt. Ltd.,

How to Download Digital Signer

(C) Greytip Software Pvt. Ltd.,

Where to Locate the Downloaded Installation File

(C) Greytip Software Pvt. Ltd.,

Installing the Digital Signer – Step 1

(C) Greytip Software Pvt. Ltd.,

Installing the Digital Signer – Step 2

(C) Greytip Software Pvt. Ltd.,

Go to Start Menu and Double Click on greytHR Digital Signer

(C) Greytip Software Pvt. Ltd.,

Log into the Digital Signer

(C) Greytip Software Pvt. Ltd.,

Insert the Token

(C) Greytip Software Pvt. Ltd.,

greytHR – Digital Signer Completion

(C) Greytip Software Pvt. Ltd.,

Success Message

(C) Greytip Software Pvt. Ltd.,

Step 5: Publish it to Employee

(C) Greytip Software Pvt. Ltd.,

Click Finish to End the Form 16 Process

(C) Greytip Software Pvt. Ltd.,

In-Case of Error

(C) Greytip Software Pvt. Ltd.,

Your Feedback Makes Us Serve You Better!!!

Please Share your feedback about the session at : Webinar@greytip.com

(C) Greytip Software Pvt. Ltd.,

Thank You! and Wish you a Happy and a colorful New Financial Year!