Excep t iona l S tuden t Educa t ion (ESE)

Florida Association of Management Information Systems (FAMIS)

Summer Conference 2012

Contents

Changes to the Student Information System Exceptional Student, 60-Day Exception

Valid, Reliable, and Timely Data Implications Examples

Data Verification

General Reminders Exceptional Student Placement Status Primary vs. Other Exceptionality District MIS and ESE Collaboration

Changes to the Student Information System

Exceptional Student, 60-Day Exception

Year: 2011-12Format: Exceptional StudentElement: Exceptional Student, 60-Day Exception

Exceptional Student, 60-Day Exception

N The parent and local education agency did not agree to an There was no extension beyond the 60-day timeline for completion of the initial evaluation.

Y The parent and local education agency agreed to a specific time beyond the 60-day timeline, when the initial evaluation will be completed, for completion of the initial evaluation.

Z Not an initial evaluation to determine initial eligibility for programs for students with disabilities. Deleted for 2012-13.

Changes to Codes and Definitions

Year: 2012-13Format: Exceptional StudentElement: Exceptional Student, 60-Day Exception

Valid, Reliable, and Timely Data

Implications

Data validity, reliability, and timeliness have serious implications for schools and districts.

School and District Accountability School Grades LEA Determinations

Public Reporting Federal Reporting – http://www.ideadata.org LEA Profiles – http://www.fldoe.org/ese/datapage.asp

Example #1

Year: 2012-13Format: Federal/State Indicator StatusElement: Fund Source

Coordinated early intervening services (CEIS): Districts must use code I for students receiving CEIS if districts are required to provide CEIS or if they voluntarily choose to provide CEIS to students.

Example #2

Year: 2012-13Format: Exceptional StudentElement: Exceptional Student, IDEA Educational Environments

Separate School: Districts should only use code D for students with disabilities receiving special education and related services for greater than 50 percent of the school day in non-residential public or private separate day school facilities.

Example #3

Year: 2012-13Format: Exceptional StudentElement: Time With Non-Disabled Peers

Time With Non-Disabled Peers: Districts must indicate for each student with a disability the total number of minutes per week he or she spends with non-disabled peers.

Year: 2012-13Format: Exceptional StudentElement: Time, Total School Week

Time, Total School Week: Districts must indicate for each student with a disability the total number of minutes per week he or she spends at school (this includes class time, recess, lunch, etc.).

Example #4

Year: 2012-13Format: Exceptional StudentElement: Alternate Assessment Administered

Alternate Assessment Administered: Districts must indicate whether or not a student with disabilities will be administered the Florida Alternate Assessment (FAA) in lieu of the Florida Comprehensive Assessment Test (FCAT) or another district-wide assessment.

Data Verification

Data Verification

Email sent to district directors on October 1, 2011 regarding the Exceptional Student, IDEA Educational Environments element.

Districts were asked to submit corrections by the end of state processing (November 11, 2011).

Year: 2012-13Format: Exceptional StudentElement: Exceptional Student, IDEA Educational Environments

Data Verification

3,813 errors identified before the correction period.

546 errors identified after the correction period.

86% of errors corrected.

Remaining errors: Students with disabilities ages 3-5:

413 were reported using codes for students ages 6-21.

Students with disabilities ages 6-21: 133 were reported using codes for students ages 3-5.

Data Verification

Number of errors before and after the correction period decreased between 2008-09 and 2011-12.

Correction rate increased from 74% in 2009-10 to 86% in 2011-12.

2008-09 2009-10 2010-11 2011-12

Before 9568 5970 4277 3813

After 2220 1562 810 546

1,000

3,000

5,000

7,000

9,000

11,000

2008-09 2009-10 2010-11 2011-12

Correction Rate

0.770000000000001

0.74 0.81 0.86

71%75%79%83%87%

Data Verification

Reminders:

1. Exceptional Student, IDEA Educational Environments is age-based (not grade-based) meaning districts should use applicable codes according to the age of the student (calculated as of date certain).

2. District should not use code D (i.e., 50% of school day in non-residential public or private separate day school facilities) when students with disabilities ages 6-21 are enrolled in a regular school. Code D will be added to the 2012-13 data verification activity.

General Reminders

Exceptional Student Placement Status

Year: 2012-13Format: Exceptional StudentElement: Exceptional Student Placement Status

Districts should use code P for in-state transfer students and code T for students who transfer from outside the state.

Primary vs. Other Exceptionality

Year: 2012-13Format: Exceptional StudentElement: Exceptionality, Primary

Primary indicates that exceptionality which has the greatest impact on decisions about the student’s curriculum and instructional needs.

Other refers to exceptionalities and related services beyond the primary exceptionality.

Year: 2012-13Format: Exceptional StudentElement: Exceptionality, Other

District MIS and ESE Collaboration

ESE data elements are complex and require ESE content knowledge.

To ensure that districts report valid, reliable, and timely ESE data, it is imperative that district MIS and ESE staff collaborate.

Contact Information

W. Joshua Rew, Program SpecialistBureau of Exceptional Education and Student Services (BEESS)Email: joshua.rew@fldoe.org Phone: (850) 245-0475

Marie Lacap, Program SpecialistBureau of Exceptional Education and Student Services (BEESS)Email: marie.lacap@fldoe.org Phone: (850) 245-0475