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Exploring the Excel Window

 

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Editing Cell Content

 

Select Cell Double-click Cell Select Cell

1. Click in the Formula Bar.

1. Make edits directly in the cell.

1. Press F2.

2. Make changes in the Formula Bar.

2. Press Enter. 2. Make changes in the cell.

3. Click Enter on the left side of the Formula Bar.

3. Press Enter.

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Displaying Cell Formulas

 

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Function Basics

An Excel function is a predefined formula that performs a calculation

 

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Function Terminology

Syntax is the set of rules that govern correct formation of a function

An argument is an input, such as a cell or range

A function begins with the equal sign (=) followed by the function name and arguments in parentheses

Example: =SUM(A1:A3)

 

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Inserting a Function

When a function is typed, Formula AutoComplete displays a list of functions matching the partial entry

 

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Inserting a Function

A function ScreenTip is a small pop-up description that displays the function arguments.

 

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Insert Function Dialog Box

Use the Insert Function dialog box to search for a function or select one from a list

 

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Function Arguments Dialog Box

The Function Arguments dialog box offers help on each argument

 

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Basic Statistical Functions

Common statistical functions include:

AVERAGE arithmetic mean

MEDIAN midpoint value

MIN minimum value

MAX maximum value

COUNT number of values in range

COUNTBLANK number of empty cells

COUNTA number of nonempty cells

 

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Basic Statistical Functions

 

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Other Math & statistical Functions

 

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Using Functions as Arguments

A nested function occurs when one function is embedded as an argument to another function; for example:

=IF(A1<A2,MIN(B1:B5),MAX(B1:B5))

Compute the MIN function if A1 is less than A2

Compute the MAX function if A1 is not less than A2

 

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Date Functions

Since dates are numeric, calculations can be performed, such as subtraction

The TODAY function displays the current date

The NOW function displays the current date and time

 

Chart Basics

A chart is a visual representation of numeric data

 

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Chart Basics

Chart elements include:

Chart Area

Plot Area

X-Axis

Y-Axis

Category Axis

Value Axis

Legend

 

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Choosing a Chart type

 

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Creating a Charts

Select the data

Click the Quick Analysis button

Click the thumbnail of the chart you want

 

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Column Charts

A column chart displays data vertically, with each data series forming a column

 

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Clustered Column Chart

 

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Reversing Categories and Data Series

 

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Stacked Column Chart

 

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100% Stacked Column Chart

 

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Bar Chart

 

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Line Chart

 

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Pie Chart

 

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Changing the Chart Type

Using the Chart Tools contextual tab:

Click the DESIGN tab

Click Change Chart Type

Click ALL CHARTS

Select the desired chart type

 

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Other Chart types

 

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Moving a Chart To move a chart:

Click the DESIGN tab

Click Move Chart under the Location group

 

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Printing a Chart

To print an embedded chart:

Select the chart

Click the FILE tab

Click Print to display settings

Use the Print Selected Chart option

 

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Chart elements

A chart element is a component that helps clarify the chart.

 

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Chart elements

 

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Chart Titles and Legend

A chart title is the label that describes the entire chart

An axis title is a label that describes either the category or value axis

A legend is used to distinguish data points in a pie chart or data series in a multiple series chart

 

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Formatting chart elements

To display a chart element’s task pane, double-click the chart element.

 

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Format Axes

Excel computes starting, ending, and incremental values for display on the value axis

 

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Insert and format data Labels

 

• A data label is the value or name of a data point

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Chart tools format tab

 

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Create chart filters

A chart filter controls which data series and categories are visible in a chart

 

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Creating a Sparkline

A sparkline is a miniature chart displayed in a single cell