Emergency Communication

Sean Rose - Vice President, Marketing

Session Overview

Part 1: General Emergency Preparation

Part 2: Communication Components

Part 3: Next Steps

Demosphere Knows Youth Sports!

1,300+ customers.

23+ years of experience.

8+ years of experience personally.

In Case of Emergency…

When thinking about emergency situations…

What type of emergency is it?

Who is responsible?

What’s the plan?

How does communication play a role?

Policies & Procedures

Types of EmergenciesSevere Weather

Fire

Abduction

Severe Injury

Bomb Threat

Other?

Organization Emergencies

All emergencies are organizational!

On-Site vs. Off-Site

Responsible f/ Overall Plan.

Training

Integrated Emergency Management System (IEMS)

1. Hazard Analysis

2. Mitigation

3. Preparedness

4. Response

5. Recovery

Emergency Action Plan

Multiple Elements Involved

Focus on Communication

For Reference

National Alliance f/ Youth Sports

U.S. Soccer Guidelines

Rugby | Football | Soccer Clubs

On Your Website

Emergency Action Plan.

What To Expect

Who To Contact?

Promote Safety

Videos?

Prior Situations (sensitive info withheld)

Field Status Notifications

Emergency Communication

First —>

Up To Date Staff/Coach/Registrant Info.

Contact Lists

For Coaches/Managers

Emergency Contact Info f/ players

Include:

Contact Phone/Email

Medical Issues?

Insurance Info?

Mass Communication

Email

Text Message

Assign appropriate access

What’s Next?

Develop / review / improve your plan.

Make sure everyone is aware!

Contact support@demosphere.com for help integrating specific communication tools.

Wrap Up

Questions? srose@demosphere.com

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Sean Rose srose@demosphere.com