EE--Bidding: An IntroductionBidding: An Introduction

"On"On --thethe--job Training for job Training for Account Assistants"Account Assistants"

August 06, 2012August 06, 2012

Office of the Treasury and Accounts ControlOffice of the Treasury and Accounts ControlHetaudaHetauda, , MakawanpurMakawanpur

Conducted by:Conducted by:ErEr. . PrabinPrabinTandanTandan

Building Technology Research and Training CentreBuilding Technology Research and Training CentreHetaudaHetauda, , MakawanpurMakawanpur

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BIDDING : A FREE COMPETITIONBIDDING : A FREE COMPETITION

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EE--BIDDING: GENERAL DEFINITIONBIDDING: GENERAL DEFINITION

E-PROCUREMENT

E-bidding

E-execution

E-payment

EE--Bidding is one Bidding is one of the three stages of the three stages of Eof E--procurementprocurement

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EE--BIDDING: GENERAL DEFINITIONBIDDING: GENERAL DEFINITION

�� EE--procurement is the procuring/buying of procurement is the procuring/buying of goods/services or construction work through goods/services or construction work through electronic medium.electronic medium.

�� EE--bidding is the process of bidding through bidding is the process of bidding through electronic medium.electronic medium.

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Procurement ProcessProcurement Process

Design / Drawing / Estimate / BoQ / Specs etc

Procurement Act / Regulation

Bid Document

Invitation

BidderDocument Viewing

Document Buying / Obtaining

Document Compiling Filling

Submission

Buyer

Receive / Opening

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EE--BIDDING: SIMPLY A MEDIUM BIDDING: SIMPLY A MEDIUM

BUYER/ EMPLOYER

BIDDER/ CONTRACTOR

Traditional (Hard Copy)

Bidding

E-Bidding

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EE--BIDDING: PRACTICE IN NEPALBIDDING: PRACTICE IN NEPAL

�� Currently ECurrently E--submission only (Evaluation and submission only (Evaluation and Contract Awarding done manually)Contract Awarding done manually)

�� Public Account Committee (PAC) of the Parliament Public Account Committee (PAC) of the Parliament directed the government to implement Edirected the government to implement E--bidding bidding system in all government bodies for the contract of system in all government bodies for the contract of over over RsRs. 25 . 25 lakhslakhs..

�� Compulsory for Contracts>1.0 Compulsory for Contracts>1.0 crorecrore�� Currently using Buyers in Nepal: DUDBC, Currently using Buyers in Nepal: DUDBC, DoRDoR, ,

RAP, Nepal Telecom etc.RAP, Nepal Telecom etc.

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EE--Procurement in Department of Urban Procurement in Department of Urban Development & Building ConstructionDevelopment & Building Construction

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EE--BIDDING: MERITSBIDDING: MERITS

�� Is more transparent Is more transparent �� Helps check unwarranted pressure on bidding Helps check unwarranted pressure on bidding �� Promotes free and fare competition (Promotes free and fare competition (saves saves

valuable Government budgetvaluable Government budget))�� Saves time (Saves time (Indian Railway Contract awarded Indian Railway Contract awarded

within 4 hrs!within 4 hrs!) ) �� Record of bidding can be easily extracted for Record of bidding can be easily extracted for

future referencefuture reference

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Site Administrator’s Section (Server operator )

Buyer’s Section(Employer)

Bidder’s Section (all interested

contractors)

General Viewer/Public

EE--BIDDING: MODULEBIDDING: MODULE4 Components:-

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EE--BIDDING: MODULEBIDDING: MODULECOMPONENTCOMPONENT CAN DOCAN DO CANCAN’’ T DOT DO PASSWORDPASSWORD

Site Site AdministratorAdministrator

Register Register buyer/bidderbuyer/bidder

Access bidding Access bidding processprocess

Has own Has own passwordpassword

BuyerBuyer Publish/DownPublish/Down--load/Award load/Award TenderTender

Access Access bidderbidder’’ s pages page

Needs Needs passwordpassword

BidderBidder Submit/ Submit/ Modify BidModify Bid

Access buyerAccess buyer’’ s s page/Delete bidpage/Delete bid

Needs Needs passwordpassword

General General ViewerViewer

View View TendersTenders

Access bidding Access bidding processprocess

DoesnDoesn’’ t need t need passwordpassword

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Facility made available in moduleFacility made available in module

�� Tender Notice, Bid information by BuyerTender Notice, Bid information by Buyer�� Amendment by BuyerAmendment by Buyer�� Bid submission by BidderBid submission by Bidder�� Modification/substitution/withdrawal by Modification/substitution/withdrawal by

BidderBidder�� Secure submitted BidsSecure submitted Bids�� Bid opening and acquire bids for evaluationBid opening and acquire bids for evaluation�� Notice of successful bidderNotice of successful bidder

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EE--BIDDING: INFORMATION BIDDING: INFORMATION AVAILABLE ON SITEAVAILABLE ON SITE

� Information About E-procurement

� Tenders

� Awarded Contracts

� Frequently Asked Questions

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List of Available TendersList of Available Tenders

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� Making manpower well-acquainted to the process (providing Training to the staff)(providing Training to the staff)

� Interruption by Load-shedding (needs reliable power back-up)

� Problem due to slow connectivity (fast internet service of 512 kbps needed)

EE--BIDDING: RELATED ISSUESBIDDING: RELATED ISSUES

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� Simplification of Tender amendment process for Buyer

� Facility to upload bidding documents in multiple sessions for Bidder

� Document management system (DMS)

EE--BIDDING: RECENT DEVELOPMENTSBIDDING: RECENT DEVELOPMENTS

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� Use of Digital Signature

� A complete E-procurement system (Evaluation and tender awarding also conducted through internet)

EE--BIDDING: IN THE FUTUREBIDDING: IN THE FUTURE

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� Use of Digital Signature

� A complete E-procurement system (Evaluation and tender awarding also conducted through internet)

EE--BIDDING: IN THE FUTUREBIDDING: IN THE FUTURE

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