STANDARD ONLINE (E-PROCUREMENT MODE) BIDDING DOCUMENTS FOR ...
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EE--Bidding: An IntroductionBidding: An Introduction
"On"On --thethe--job Training for job Training for Account Assistants"Account Assistants"
August 06, 2012August 06, 2012
Office of the Treasury and Accounts ControlOffice of the Treasury and Accounts ControlHetaudaHetauda, , MakawanpurMakawanpur
Conducted by:Conducted by:ErEr. . PrabinPrabinTandanTandan
Building Technology Research and Training CentreBuilding Technology Research and Training CentreHetaudaHetauda, , MakawanpurMakawanpur
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BIDDING : A FREE COMPETITIONBIDDING : A FREE COMPETITION
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EE--BIDDING: GENERAL DEFINITIONBIDDING: GENERAL DEFINITION
E-PROCUREMENT
E-bidding
E-execution
E-payment
EE--Bidding is one Bidding is one of the three stages of the three stages of Eof E--procurementprocurement
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EE--BIDDING: GENERAL DEFINITIONBIDDING: GENERAL DEFINITION
�� EE--procurement is the procuring/buying of procurement is the procuring/buying of goods/services or construction work through goods/services or construction work through electronic medium.electronic medium.
�� EE--bidding is the process of bidding through bidding is the process of bidding through electronic medium.electronic medium.
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Procurement ProcessProcurement Process
Design / Drawing / Estimate / BoQ / Specs etc
Procurement Act / Regulation
Bid Document
Invitation
BidderDocument Viewing
Document Buying / Obtaining
Document Compiling Filling
Submission
Buyer
Receive / Opening
EVALUATION, AWARD, IMPLEMENTATIONBTRTC/03
EE--BIDDING: SIMPLY A MEDIUM BIDDING: SIMPLY A MEDIUM
BUYER/ EMPLOYER
BIDDER/ CONTRACTOR
Traditional (Hard Copy)
Bidding
E-Bidding
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EE--BIDDING: PRACTICE IN NEPALBIDDING: PRACTICE IN NEPAL
�� Currently ECurrently E--submission only (Evaluation and submission only (Evaluation and Contract Awarding done manually)Contract Awarding done manually)
�� Public Account Committee (PAC) of the Parliament Public Account Committee (PAC) of the Parliament directed the government to implement Edirected the government to implement E--bidding bidding system in all government bodies for the contract of system in all government bodies for the contract of over over RsRs. 25 . 25 lakhslakhs..
�� Compulsory for Contracts>1.0 Compulsory for Contracts>1.0 crorecrore�� Currently using Buyers in Nepal: DUDBC, Currently using Buyers in Nepal: DUDBC, DoRDoR, ,
RAP, Nepal Telecom etc.RAP, Nepal Telecom etc.
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EE--Procurement in Department of Urban Procurement in Department of Urban Development & Building ConstructionDevelopment & Building Construction
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EE--BIDDING: MERITSBIDDING: MERITS
�� Is more transparent Is more transparent �� Helps check unwarranted pressure on bidding Helps check unwarranted pressure on bidding �� Promotes free and fare competition (Promotes free and fare competition (saves saves
valuable Government budgetvaluable Government budget))�� Saves time (Saves time (Indian Railway Contract awarded Indian Railway Contract awarded
within 4 hrs!within 4 hrs!) ) �� Record of bidding can be easily extracted for Record of bidding can be easily extracted for
future referencefuture reference
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Site Administrator’s Section (Server operator )
Buyer’s Section(Employer)
Bidder’s Section (all interested
contractors)
General Viewer/Public
EE--BIDDING: MODULEBIDDING: MODULE4 Components:-
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EE--BIDDING: MODULEBIDDING: MODULECOMPONENTCOMPONENT CAN DOCAN DO CANCAN’’ T DOT DO PASSWORDPASSWORD
Site Site AdministratorAdministrator
Register Register buyer/bidderbuyer/bidder
Access bidding Access bidding processprocess
Has own Has own passwordpassword
BuyerBuyer Publish/DownPublish/Down--load/Award load/Award TenderTender
Access Access bidderbidder’’ s pages page
Needs Needs passwordpassword
BidderBidder Submit/ Submit/ Modify BidModify Bid
Access buyerAccess buyer’’ s s page/Delete bidpage/Delete bid
Needs Needs passwordpassword
General General ViewerViewer
View View TendersTenders
Access bidding Access bidding processprocess
DoesnDoesn’’ t need t need passwordpassword
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Facility made available in moduleFacility made available in module
�� Tender Notice, Bid information by BuyerTender Notice, Bid information by Buyer�� Amendment by BuyerAmendment by Buyer�� Bid submission by BidderBid submission by Bidder�� Modification/substitution/withdrawal by Modification/substitution/withdrawal by
BidderBidder�� Secure submitted BidsSecure submitted Bids�� Bid opening and acquire bids for evaluationBid opening and acquire bids for evaluation�� Notice of successful bidderNotice of successful bidder
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EE--BIDDING: INFORMATION BIDDING: INFORMATION AVAILABLE ON SITEAVAILABLE ON SITE
� Information About E-procurement
� Tenders
� Awarded Contracts
� Frequently Asked Questions
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List of Available TendersList of Available Tenders
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� Making manpower well-acquainted to the process (providing Training to the staff)(providing Training to the staff)
� Interruption by Load-shedding (needs reliable power back-up)
� Problem due to slow connectivity (fast internet service of 512 kbps needed)
EE--BIDDING: RELATED ISSUESBIDDING: RELATED ISSUES
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� Simplification of Tender amendment process for Buyer
� Facility to upload bidding documents in multiple sessions for Bidder
� Document management system (DMS)
EE--BIDDING: RECENT DEVELOPMENTSBIDDING: RECENT DEVELOPMENTS
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� Use of Digital Signature
� A complete E-procurement system (Evaluation and tender awarding also conducted through internet)
EE--BIDDING: IN THE FUTUREBIDDING: IN THE FUTURE
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� Use of Digital Signature
� A complete E-procurement system (Evaluation and tender awarding also conducted through internet)
EE--BIDDING: IN THE FUTUREBIDDING: IN THE FUTURE
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