E bidding presentation

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E E - - Bidding: An Introduction Bidding: An Introduction "On "On - - the the - - job Training for job Training for Account Assistants" Account Assistants" August 06, 2012 August 06, 2012 Office of the Treasury and Accounts Control Office of the Treasury and Accounts Control Hetauda Hetauda , , Makawanpur Makawanpur Conducted by: Conducted by: Er Er . . Prabin Prabin Tandan Tandan Building Technology Research and Training Centre Building Technology Research and Training Centre Hetauda Hetauda , , Makawanpur Makawanpur BTRTC/03

Transcript of E bidding presentation

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EE--Bidding: An IntroductionBidding: An Introduction

"On"On --thethe--job Training for job Training for Account Assistants"Account Assistants"

August 06, 2012August 06, 2012

Office of the Treasury and Accounts ControlOffice of the Treasury and Accounts ControlHetaudaHetauda, , MakawanpurMakawanpur

Conducted by:Conducted by:ErEr. . PrabinPrabinTandanTandan

Building Technology Research and Training CentreBuilding Technology Research and Training CentreHetaudaHetauda, , MakawanpurMakawanpur

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BIDDING : A FREE COMPETITIONBIDDING : A FREE COMPETITION

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EE--BIDDING: GENERAL DEFINITIONBIDDING: GENERAL DEFINITION

E-PROCUREMENT

E-bidding

E-execution

E-payment

EE--Bidding is one Bidding is one of the three stages of the three stages of Eof E--procurementprocurement

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EE--BIDDING: GENERAL DEFINITIONBIDDING: GENERAL DEFINITION

�� EE--procurement is the procuring/buying of procurement is the procuring/buying of goods/services or construction work through goods/services or construction work through electronic medium.electronic medium.

�� EE--bidding is the process of bidding through bidding is the process of bidding through electronic medium.electronic medium.

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Procurement ProcessProcurement Process

Design / Drawing / Estimate / BoQ / Specs etc

Procurement Act / Regulation

Bid Document

Invitation

BidderDocument Viewing

Document Buying / Obtaining

Document Compiling Filling

Submission

Buyer

Receive / Opening

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EE--BIDDING: SIMPLY A MEDIUM BIDDING: SIMPLY A MEDIUM

BUYER/ EMPLOYER

BIDDER/ CONTRACTOR

Traditional (Hard Copy)

Bidding

E-Bidding

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EE--BIDDING: PRACTICE IN NEPALBIDDING: PRACTICE IN NEPAL

�� Currently ECurrently E--submission only (Evaluation and submission only (Evaluation and Contract Awarding done manually)Contract Awarding done manually)

�� Public Account Committee (PAC) of the Parliament Public Account Committee (PAC) of the Parliament directed the government to implement Edirected the government to implement E--bidding bidding system in all government bodies for the contract of system in all government bodies for the contract of over over RsRs. 25 . 25 lakhslakhs..

�� Compulsory for Contracts>1.0 Compulsory for Contracts>1.0 crorecrore�� Currently using Buyers in Nepal: DUDBC, Currently using Buyers in Nepal: DUDBC, DoRDoR, ,

RAP, Nepal Telecom etc.RAP, Nepal Telecom etc.

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EE--Procurement in Department of Urban Procurement in Department of Urban Development & Building ConstructionDevelopment & Building Construction

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EE--BIDDING: MERITSBIDDING: MERITS

�� Is more transparent Is more transparent �� Helps check unwarranted pressure on bidding Helps check unwarranted pressure on bidding �� Promotes free and fare competition (Promotes free and fare competition (saves saves

valuable Government budgetvaluable Government budget))�� Saves time (Saves time (Indian Railway Contract awarded Indian Railway Contract awarded

within 4 hrs!within 4 hrs!) ) �� Record of bidding can be easily extracted for Record of bidding can be easily extracted for

future referencefuture reference

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Site Administrator’s Section (Server operator )

Buyer’s Section(Employer)

Bidder’s Section (all interested

contractors)

General Viewer/Public

EE--BIDDING: MODULEBIDDING: MODULE4 Components:-

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EE--BIDDING: MODULEBIDDING: MODULECOMPONENTCOMPONENT CAN DOCAN DO CANCAN’’ T DOT DO PASSWORDPASSWORD

Site Site AdministratorAdministrator

Register Register buyer/bidderbuyer/bidder

Access bidding Access bidding processprocess

Has own Has own passwordpassword

BuyerBuyer Publish/DownPublish/Down--load/Award load/Award TenderTender

Access Access bidderbidder’’ s pages page

Needs Needs passwordpassword

BidderBidder Submit/ Submit/ Modify BidModify Bid

Access buyerAccess buyer’’ s s page/Delete bidpage/Delete bid

Needs Needs passwordpassword

General General ViewerViewer

View View TendersTenders

Access bidding Access bidding processprocess

DoesnDoesn’’ t need t need passwordpassword

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Facility made available in moduleFacility made available in module

�� Tender Notice, Bid information by BuyerTender Notice, Bid information by Buyer�� Amendment by BuyerAmendment by Buyer�� Bid submission by BidderBid submission by Bidder�� Modification/substitution/withdrawal by Modification/substitution/withdrawal by

BidderBidder�� Secure submitted BidsSecure submitted Bids�� Bid opening and acquire bids for evaluationBid opening and acquire bids for evaluation�� Notice of successful bidderNotice of successful bidder

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EE--BIDDING: INFORMATION BIDDING: INFORMATION AVAILABLE ON SITEAVAILABLE ON SITE

� Information About E-procurement

� Tenders

� Awarded Contracts

� Frequently Asked Questions

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List of Available TendersList of Available Tenders

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� Making manpower well-acquainted to the process (providing Training to the staff)(providing Training to the staff)

� Interruption by Load-shedding (needs reliable power back-up)

� Problem due to slow connectivity (fast internet service of 512 kbps needed)

EE--BIDDING: RELATED ISSUESBIDDING: RELATED ISSUES

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� Simplification of Tender amendment process for Buyer

� Facility to upload bidding documents in multiple sessions for Bidder

� Document management system (DMS)

EE--BIDDING: RECENT DEVELOPMENTSBIDDING: RECENT DEVELOPMENTS

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� Use of Digital Signature

� A complete E-procurement system (Evaluation and tender awarding also conducted through internet)

EE--BIDDING: IN THE FUTUREBIDDING: IN THE FUTURE

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� Use of Digital Signature

� A complete E-procurement system (Evaluation and tender awarding also conducted through internet)

EE--BIDDING: IN THE FUTUREBIDDING: IN THE FUTURE

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