Post on 12-Jan-2016
Academic AffairsRenewal Process 2013-14
School of MedicineAcademic Affairs
University of California, Irvine
Overview Organization Vetting
Non Reappointment and/or Reduction in Percentage for 07/01/13
(Less than 8 years, More than 8 years) Discipline or Non Renewal Due To Performance Renewal Process For 07/01/13 Renewal Process For
Part Time Faculty, Affiliate Faculty & Recall Faculty Staff Physicians
Dean School of Medicine Ralph V. Clayman
Senior Associate Dean Academic Affairs
Alan Goldin
Associate DeanFaculty Development
Lari Wenzel
DirectorAcademic Affairs
Kelly Sweet
Principal AnalystTerri Buchanan
Associate DeanVeterans Affairs Marc Ofstein
Principal AnalystOpen Position
Organization Chart
Associate DeanAcademic Affairs/Clinical
Wadie Najm
Associate DeanGraduate StudiesKlemens Hertel
Administrative Analyst Ashley Thomas
Director, Faculty Compensation Plan
Jackie Smith
Administrative SpecialistOpen Position
Associate DeanAdministration
Rebecca Brusuelas
Vetting The purpose of vetting is to identify potential risk in the areas of
whistleblower/whistleblower retaliation complaints, discrimination, and sexual harassment areas.
Applicable academic titles:-All non-senate non-represented appointments -Senate titles with end dates (Clinical X and In Residence) -Postdoctoral Scholars
Vetting is NOT required for: WOS, Layoff/RIT, Recall, Retirement, Voluntary Resignation or Voluntary Reduction in Percentage of appointment.
Vetting
Procedures http://www.som.uci.edu/academic-affairs/docs/Procedure%20for%20Non-Reappointment%20or%20Reduction%20of%20Perecentage%20for%20Non%20Senate1.docx
Non Reappointment
Reduction In Percentage
Less than 8 years, More than 8 years
Vetting
Discipline or Non Renewal Due to Performance
Please complete individually and work closely with your analyst as these are unique.
Documentation, Written Warning, Outline Performance Issues, Time to Improve
Renewal Process for 07-01-13
Instructions http://www.som.uci.edu/academic-affairs/docs/RENEWAL%20PROCESS%20INSTRUCT%207-20131.docx
AP21 http://www.ap.uci.edu/Forms/APforms/UCI-AP-21.pdf
Applicable academic titles: Adjunct Series, HS Clinical Series, Project Scientist Series,
Researcher Series, Specialist Series, Visiting Titles (2-year max)
Postdoctoral Scholars (Reappointment Process) http://www.ap.uci.edu/postdoc/index.html
Keep in mind that not all of your Postdoctoral Scholars have an end date (anniversary date) of 06/30/13.
Renewal Process for 07-01-13
All Forms can be found at our website: http://www.som.uci.edu/academic-affairs/appoi
ntments.asp
Part Time FacultyAffiliate FacultyRecall Faculty
Please complete the applicable forms and send them to your Analyst.
Staff Physicians
Renewal Process For Staff Physician ContractsStaff Physicians hold WOS Volunteer appointments, but they are paid on an MSP contract.
Complete forms including SP checklist, SP information form, job description, and other supporting documentation.
Include cover sheet for the department, listing all Staff Physicians. This needs to include information as to the status of all SP positions, including new, continuing, or separating positions. Also included should be the current year salary and percent along with the 2013-14 salary and percent.
The cover sheet is a summary for the department – there should not be individual memos
Staff Physicians (cont)
Completed packages are sent to Jackie Smith.
Renewals for the school are sent as one package to the EVC’s office for approval.
Any requests for renewals after the deadline (May 15) will not be included in the package and will need to be submitted as individual requests with the Staff Recruitment and Renewal Form included.
Once budget approval is given by the EVC’s office, departments will be notified, and contracts can be prepared and submitted for approval.