Academic AffairsRenewal Process 2013-14

School of MedicineAcademic Affairs

University of California, Irvine

Overview Organization Vetting

Non Reappointment and/or Reduction in Percentage for 07/01/13

(Less than 8 years, More than 8 years) Discipline or Non Renewal Due To Performance Renewal Process For 07/01/13 Renewal Process For

Part Time Faculty, Affiliate Faculty & Recall Faculty Staff Physicians

Dean School of Medicine Ralph V. Clayman

Senior Associate Dean Academic Affairs

Alan Goldin

Associate DeanFaculty Development

Lari Wenzel

DirectorAcademic Affairs

Kelly Sweet

Principal AnalystTerri Buchanan

Associate DeanVeterans Affairs Marc Ofstein

Principal AnalystOpen Position

Organization Chart

Associate DeanAcademic Affairs/Clinical

Wadie Najm

Associate DeanGraduate StudiesKlemens Hertel

Administrative Analyst Ashley Thomas

Director, Faculty Compensation Plan

Jackie Smith

Administrative SpecialistOpen Position

Associate DeanAdministration

Rebecca Brusuelas

Vetting The purpose of vetting is to identify potential risk in the areas of

whistleblower/whistleblower retaliation complaints, discrimination, and sexual harassment areas.

Applicable academic titles:-All non-senate non-represented appointments  -Senate titles with end dates (Clinical X and In Residence)  -Postdoctoral Scholars

Vetting is NOT required for:  WOS, Layoff/RIT, Recall, Retirement, Voluntary Resignation or Voluntary Reduction in Percentage of appointment. 

Vetting

Procedures http://www.som.uci.edu/academic-affairs/docs/Procedure%20for%20Non-Reappointment%20or%20Reduction%20of%20Perecentage%20for%20Non%20Senate1.docx

Non Reappointment

Reduction In Percentage

Less than 8 years, More than 8 years

Vetting

Discipline or Non Renewal Due to Performance

Please complete individually and work closely with your analyst as these are unique.

Documentation, Written Warning, Outline Performance Issues, Time to Improve

Renewal Process for 07-01-13

Instructions http://www.som.uci.edu/academic-affairs/docs/RENEWAL%20PROCESS%20INSTRUCT%207-20131.docx

AP21 http://www.ap.uci.edu/Forms/APforms/UCI-AP-21.pdf

Applicable academic titles: Adjunct Series, HS Clinical Series, Project Scientist Series,

Researcher Series, Specialist Series, Visiting Titles (2-year max)

Postdoctoral Scholars (Reappointment Process) http://www.ap.uci.edu/postdoc/index.html

Keep in mind that not all of your Postdoctoral Scholars have an end date (anniversary date) of 06/30/13.

Renewal Process for 07-01-13

All Forms can be found at our website: http://www.som.uci.edu/academic-affairs/appoi

ntments.asp

Part Time FacultyAffiliate FacultyRecall Faculty

Please complete the applicable forms and send them to your Analyst.

Staff Physicians

Renewal Process For Staff Physician ContractsStaff Physicians hold WOS Volunteer appointments, but they are paid on an MSP contract.

Complete forms including SP checklist, SP information form, job description, and other supporting documentation.

Include cover sheet for the department, listing all Staff Physicians. This needs to include information as to the status of all SP positions, including new, continuing, or separating positions. Also included should be the current year salary and percent along with the 2013-14 salary and percent.

The cover sheet is a summary for the department – there should not be individual memos

Staff Physicians (cont)

Completed packages are sent to Jackie Smith.

Renewals for the school are sent as one package to the EVC’s office for approval.

Any requests for renewals after the deadline (May 15) will not be included in the package and will need to be submitted as individual requests with the Staff Recruitment and Renewal Form included.

Once budget approval is given by the EVC’s office, departments will be notified, and contracts can be prepared and submitted for approval.