Abra SQL Payroll – MAS 500 GL Interface Overview and Workflow

General Ledger - 101

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General Ledger 101 - General

The general ledger is the main accounting record of a business which uses double-entry bookkeeping. It will usually include accounts for such items as:– Current assets– Fixed assets– Liabilities – Revenue– Expenses – Gains – Losses

The general ledger is where posting to the accounts occurs.

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General Ledger 101 – Chart of Accounts

PeachtreeSage Sage SPSage ProSage 100MAS 90MAS 200Sage 200Accpac ERPSage TimberlineMAS 500Sage 1000

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General Ledger 101 - GL Segments

7250-12-300

Main

Division

Department

12-7250-6984

Division

Main

Project

6984 - HQ - 7250 - 12

Project

Location

Main

Division

262 - 240 - 12 - 7250

Abra

Training

Channel

Sales Airfare

Expense

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General Ledger 101The general ledger should include:• Date • Description • Amount for each account

It is usually divided into at least seven main categories. These categories generally include:

• Assets• Liabilities• Owner's equity• Revenue• Expenses • Gains• Losses

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General Ledger 101

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GL Setup in Abra SQL Payroll

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GL Setup in Abra SQL Payroll

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Pitfalls of GL Journal Entries

Payroll Expenses,Liabilities,….

Payroll Expenses,Liabilities,….

GLAccts

GLAccts

Manual GL Entries •Generate GL Report• Manual Entries to GL• Errors in Data Entry• GL Segments Mismatches

Importing GL Entries• Export File Format• Report Generation• Adjustments / Edits• GL Segments Mismatches

Abra SQL Payroll Data – MAS 500 GL Workflow

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GL Interface OverviewThe Abra / MAS 500 GL Interface automates the preparation and transfer

of activity from Abra SQL Payroll to the MAS 500 general ledger, eliminating the need to manually prepare and type journal entries.

The Abra / MAS 500 GL Interface additional features include the ability to assemble data, create reports, audit, and prepare data for MAS 500.

This intelligent interactive interface is a “back-end” program – meaning it is used after payroll. Under operator control, this interface extracts a batch of data from the payroll history, prepares it and reports it for audit and acceptance, and transfers the assembled batch in the prescribed manner for the GL to receive.

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Complete Solution

Abra ESSAbra ESS

Abra HRAbra HR

Abra TrainAbra Train

Abra PayrollAbra Payroll

Abra Attendance

Abra Attendance

Abra BE/LEAbra BE/LE

Abra eRecruiter

Abra eRecruiter

Accounts Payables

Accounts Payables

Accounts Receivables

Accounts Receivables

Cash Management

Cash Management

General Ledger

General Ledger

Project Accounting

Project Accounting

Inventory Management

Inventory Management

Purchase Orders

Purchase Orders

Abra HRMS MAS 500

GL

Interface

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Abra SQL Payroll History Tables

Abra SQL Payroll History Tables

Workflow Diagram

Abra SQL Payroll History Tables

Abra SQL Payroll History Tables •Liabilities

•Expenses

•Liabilities•Expenses

• Report• Audits• Edits• Prep

• Report• Audits• Edits• Prep

ABRA / MAS 500 GL Interface

Data Assembly

Import to MAS 500 GL Interface

MAS 500 GL

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Data Flow

Abra HRMS SQL

Abra HRMS SQL

BASGL Interface

BASGL Interface

MAS 500 ERP

MAS 500 ERP

PayrollHistory

GL Import

Salary WagesFICAFICA SOCFICA MED401(k)Insurance Disability1099 ExpMisc EarningsUnemploymentPayroll Taxes

Data AssemblyGL OverridesAuditsReportsData Export

GL Accounts

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Benefits of Using the Abra MAS 500 Interface

• Find errors before they reach GL• Identify errors on audit reports• Audits help ensure data integrity• Save time and reduces errors during data entry• Translation tables provide greater account creation

flexibility• No need to change software just to achieve

integration• Interface Abra Payroll system and your current MAS

500 General Ledger

Abra SQL Payroll – MAS 500 GL Utility Overview

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GL Interface

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Assemble Data

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Reports

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GL Account Detail By Check

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GL Account Detail Report

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Report to Worksheet

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Report to CSV

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Transfer Data

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Data Export

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MAS 500 GL Data Import

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MAS 500 GL Data Import

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MAS GL Data Import

Abra Payroll – MAS 500 GL In MotionProduct Demonstration

GL Interface Product Overview

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Frequently Asked QuestionsWhat version of MAS 500 and Abra do I need?

MAS 500 Versions 7.05 and 7.2.

Where can I install this utility?The utility may be installed on the same application server as MAS500 and/or Abra.

Is there training available?Installation and Implementation Training will be available on line.

Will it work with other accounting apps?No

Can I customize this interface to transfer other data?It will require a customization written by BAS.