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Country India Version - CINIndian Taxation System
J une 2010
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Indian Taxation - CIN
Topics
Indian Tax Structure
Nature of Taxes levied on domestic sale/purchase.
Nature of Taxes levied on Imports / Exports.
Cenvat Credit
Excise register
Excise Master data
Purchase processes
Domestic procurement
Imports
Subcontracting
External services procurement
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Indian Taxation - CIN
Topics
Balance Credit on Capital Goods TR6 Challan
Utilization of CENVAT
ER1 Extraction Monthly Returns
Sales documents
Billing Document Accounting at Billing Document
Excise Invoice for sales
Excise Invoice for other movements
Excise JV
Register update for RG23 Issues & RG1 Excise Registers Extraction
Download and Print RG1
Download and Print RG1
Sales from RG23D
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Indian tax structureIt is of Two Types.
1. Direct Tax.2. Indirect Tax.
Direct Tax It consists of the Capital tax and Personnel income tax.Indirect Tax
Indirect tax constitutes Excise duties, Sales Taxes and Service taxes.Excise duties :
It must be a duty on the goods; The goods must be excisable; The goods must be manufactured or produced; The manufacture or production has to be within India.
Tax Structure
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In India the government of India levy some form of taxes and duties on sales and purchase ofgoods/ Services called Excise duty, Service Tax, Sales tax (CST & VAT) etc.
Taxes:
The system covers all types of excise duty, all of which need to be calculated and reported
separately. The following are the excise duties and Cess levied in India with rates.
Basic excise duty (BED)
Till 29.02.2008 16%
From 01.03.2008 14%
From 27.12.2008 10%
Special excise duty (SED)
This is not applicable to all materials.
Additional excise duty (AED)
It is applicable for some materials like Paper, Plastic materials etc.
National calamity contingency duty (NCCD)
An excise duty of one per cent on polyester filament yarn, called NCCD, has been removed
and imposed on cellular mobile phones.
Nature of Taxes levied on domestic sale/purchase
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Education CessThis duty is levied on sum of all Excise duties as 2%
Higher Secondary Education Cess
This duty is levied on sum of all Excise duties as 1%
Service Taxes 12% on Service Charges
Education Cess
This duty is levied on Service tax as 2%
Higher Secondary Education Cess
This duty is levied on Service tax as 1%
Sales taxes
CST @2% with C-form on sum of Basic price + Excise duties (Inter state purchase / sales)
VAT (@4% with C-Form & 12.5% without C-Form) on sum of Basic price + Excise duties
(sales or purchase within state)
Nature of Taxes levied on domestic sales/purchases
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Nature of Taxes levied on Imports / Exports
Basic Customs Duty: This duty is levied on Landing price of the material. The rateof duty changes based on various parameters. This is non-CENVATable duty.
Special Customs Duty: This duty is applicable to some specific materials only. The
rate of duty is variable. It is also non-CENVATable duty.
Countervailing duty (CVD):This duty is levied on Imports of all materials at par withBasic Excise duty (10%). It is posted into BED component of Excise registers
Education cess on CVD
This duty is levied on Basic Excise duty as 2%.
Higher Secondary Education cess on CVDThis duty is levied on Basic Excise duty as 1%
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Nature of Taxes levied on Imports / Exports
Additional Duty on customs:
This duty is levied on Imports at the rate of 4%
Education Cess on all duties:
This duty is levied on Imports at the rate of 4%
Higher Secondary Education cess on all duties:
This duty is levied on Basic Excise duty as 1%
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CENVAT CREDIT
RAW MATERIALS / INPUTS / BOUGHTOUTS:
immediately can avail the credit. That means can avail within same excise year.
CAPITAL GOODS:
50% of duties can avail in the current financial / excise year. The balance 50% is posted in
Onhold account. It can avail for the next year. But ADC (Additional duty on customs) onimports can be availed in the current year.
The Cenvat credit shall be allowed even if any inputs or capital goods as such or after being
partially processed are sent to a job worker for further processing, testing, repair etc. and it is
established from the records that the goods are received back in the factory within180 days
of their being sent to a job worker.
Where any inputs are used in the final products which are cleared for export, the Cenvat
Credit in respect of the inputs so used shall be allowed to be utilized towards payment of duty
on any final product cleared for home consumption and where for any reason such adjustment
is not possible, the manufacture shall be allowed refund of such amount.
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Excise register.
Excise Laws require you to maintain a number of registers in a specified formatrelating to excise duty. They have to be printed out monthly and shown to the
authorities in the event of an audit. The SAP captures this requirement.
Type of Registers: RG23A PART I
RG23A PART II
RG23C PART I RG23C PART II
RG I
PLA (This is the bank account from which you transfer any money owing to
the excise authorities.)
RT12 (Replaced by ER1)
RG23D (For Trading plant)
ER1 & ER2
(This is a monthly report that summarizes the CENVAT and PLA
information from the other registers.)
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Excise Master Data
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1. MAINTAIN CHAPTER ID
Definition:All materials that are required for manufacturing and subsequently those which are
manufactured are classified under the Central Excise Law into chapters. These chapters are
further subdivided into headings and subheadings, which together form the chapter ID.
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Excise Master Data
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Maintain Material and Chapter ID Combination
Excise Master Data
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Excise Master Data
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Assessable Value
This is applicable for sales and subcontracting purpose only. Not applicable to
purchase process.
Excise Master Data
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CENVAT Determination
It is assigning of input material to output material. it is mandatory for Capturing excise duties and
CENVAT utilization.
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Excise Master Data
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Vendor Excise Details:
Supplier Excise Registration Information and
nature of supplier (Manufacturer, I stage dealer,II stage dealer, Imports trader etc).
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Excise Master Data
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S No. Field Name Explanation
1 Vendor Vendor Number / Code
2 ECC number ECC number of Vendor
3 Exc.reg.no Excise Registration number of Vendor (same as ECC no.)
4 Exc. range Excise Range of Vendor
5 Exc. div. Excise Division
6 Exc. coll. Excise Commissionerate / Collectorate
7 CST no.
8 LST no.
9 PAN
10 Exc.Ind.Ve Excise Indicator for Vendor (Select 1 for 100% tax, 2 for 50%
tax or 3 for Nil tax). Generally it is 100%
11 SSI status If the Vendor is Small Scale Industry, enter the status.
Otherwise not required
12 Type Type of vendor means that manufacturer, Manufacturers
depot or consignment agent etc.
select from the dropdown list.
13 CENVAT Indicates whether or not the vendor deducts excise duty on inputsfrom excise duty on outputs. This is relevant to vendors that qualify
as small-scale industries only.
14 Changed on Date of Change or create
15 Changed By User ID, who created or changed
16 Ser.Reg.No Service Tax Registration Number.
17 PAN Ref. PAN reference number of Vendor
Input the details as
shown in the table and
save the data.
Vendor Excise Details:
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Excise Master Data
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Customer Excise Details
Similar to Vendor details we have to maintain
for customer also.
For entering data select either New Entries Tab and enter the relevant data and
save .
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Excise Master Data
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SSI Rates Maintenance
In this node, you have to maintain the SSI
rates as per Excise Rules. When you are
procuring any material from SSI Vendor, you
have to assign this rate while maintaining the
vendor excise details as shown in the earlier
steps.
Refer the excise rules for SSI rates.
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Excise Master Data
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Plant Excise Details
You have to maintain the plant excise
details for all the plants which areregistered as excisable plants.
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Excise Master Data
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Excise Indicator for plant & Vendor
Excise indicator for plant & customer
Excise Master Data
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Maintain Excise Tax Rate
In this node, you have to maintain the
tax rates chapter ID wise.
Excise Master Data
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Maintain Exceptional Excise Rate
Excise Master Data
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Indian Taxation - CIN
Purchase processes:
1. Procurement of raw material
Domestic Procurement Imports
Procurement from manufacturer Procurement from foreign Vendor
procurement from Dealer / Trader procurement from local trader
2. Procurement of Capital Goods
Domestic Procurement
Imports
3. Subcontracting Process
Product subcontracting
Process subcontracting (External processing)
4. Procurement of External Services
Incoming Excise process
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Indian Taxation - CIN
Incoming Excise Invoice
A business document, in India, that your vendor sends you when it delivers excisable goods.It lists the goods and states how much excise duty applies on them. You use the excise
invoice to claim back the excise that you have paid from the excise authorities.
When you procure goods externally, an excise invoice accompanies each delivery that your
vendors make. You have to post these in the system. This document is required as proof of
the excise duty that you have paid, so that you can then offset the duty against the excise
duty that you levy on outputs.
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Procurement of Raw Material from Domestic Vendor
What to do in Purchase order (TC: ME21N)
Select the appropriate tax codebased on the taxes applicable
Click the tab.
The tax structure displays as
mentioned in the next slide
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Indian Taxation - CIN
Procurement of Raw Material from Domestic Vendor
What to do in Purchase order (TC: ME21N)
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Indian Taxation - CIN
Procurement of Raw Material from Domestic Vendor
What to do in Goods Receipt (TC: MIGO)
Once you enter the purchase order to do
goods receipt with reference to vendor
invoice / Delivery note, the incoming
excise invoice sub-screen will pop-up. If
the material is subjected to taxes. Click
on tab Create excise entry.
This will allow you to post into RG23APart 1 Register.
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Indian Taxation - CIN
How to Capture incoming Excise Invoice (TC: J1IEX)
Procurement of Raw Material from Domestic Vendor
This activity allows
you to capture thevendor excise
invoice data into an
internal document,
which leads the
excise department to
post into RG23A Part
II Register, which isshown in subsequent
screens.
You can correct the
excise values if
required.
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Indian Taxation - CIN
How to Capture incoming Excise Invoice (TC: J1IEX)
Procurement of Raw Material from Domestic Vendor
Header level Data:
Input by User:
Vendor Exc Inv No
Inv Date
Default data:
Vendor No
Exc Group
Posting date
Vendor Excise Dtls
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How to Capture incoming Excise Invoice (TC: J1IEX)
Procurement of Raw Material from Domestic Vendor
Item Level details
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Indian Taxation - CIN
How to Capture incoming Excise Invoice (TC: J1IEX)
Procurement of Raw Material from Domestic Vendor
Item Level details
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Procurement of Raw Material from Domestic Vendor
Check:
For data correctness.
Simulate:
To Verify the G/L Accounts and
value flow. Before posting you
have to ensure that the correct
values are flowing to correct
G/L Accounts.
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Indian Taxation - CIN
How to Capture incoming Excise Invoice (TC: J1IEX)
After verification of all parameters, save the
document. Once you click on save icon, the
following two sub screens will be displayed.
The system generates internal excise invoicenumber.
This number is reference for all further
processes.
Just click on Continue button, which saves
the data.
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Indian Taxation - CIN
How to Post Captured Excise Invoice (TC: J1IEX)
This activity is allows you to post into CENVAT Registers. Once you post the data you cannot
reverse the data. Hence you have to ensure that the data is correct.
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How to Post Captured Excise Invoice (TC: J1IEX)
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How to Post Captured Excise Invoice (TC: J1IEX)
Once the document is posted,
the accounting document is
created with account entries
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How can I display the posted Excise Invoice (TC: J1IEX)
Procurement of Raw Material from Domestic Vendor
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What to do in PO (TC: ME21N)
Imports Direct or Indirect Materials.
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Indian Taxation - CIN
Initially the foreign
Vendor is displayed.
Replace with Customs
Vendor of relevant port
What to do in PO (TC: ME21N)
Imports Direct or Indirect Materials.
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Select the relevant
company code
What to do in Invoice Verification (TC: MIRO)Before goods receipt, do LIV for
customs vendor w r t BOE. This willcreate one commercial invoice which is
base for capturing the CENVAT portion
of Customs duties.
Imports Direct or Indirect Materials.
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Indian Taxation CINImports Direct or Indirect Materials.
What to do in Invoice Verification (TC: MIRO)
Enter the purchase order as reference document and select Planned delivery costs
from dropdown list.
Enter the values as per the BOE
issued by customs dept
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Indian Taxation CIN
How to Capture excise Invoice? (TC: J1IEX)
The pop-up expectthe user to enter the
Inv No created in
earlier transaction
Imports Direct or Indirect Materials.
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Indian Taxation CINImports Direct or Indirect Materials.
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Indian Taxation CINImports Direct or Indirect Materials.
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Indian Taxation CINImports Direct or Indirect Materials.
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Indian Taxation CINImports Direct or Indirect Materials.
What You have to do in goods receipt (TC: MIGO)
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Imports Direct or Indirect Materials.
What You have to do in goods receipt (TC: MIGO)
Select the Excise invoice
captured in earlier transaction.
Select Create excise entry
tab.
Save the goods receipt.
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How to post the excise invoice (TC: J1IEX)
Imports Direct or Indirect Materials.
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Imports Direct or Indirect Materials.
How to post the excise invoice (TC: J1IEX)
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Imports Direct or Indirect Materials.
How to post the excise invoice (TC: J1IEX)
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Imports Direct or Indirect Materials.
How to post the excise invoice (TC: J1IEX)
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CENVAT On hold
RG23C BED
Imports Direct or Indirect Materials.
How to check the account postings for excise invoice (TC: J1IEX)
Accounting document
entry can be checked.
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Subcontracting Process
Create SC Challan (TC: J1IF01)
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Subcontracting Process
Check the data and save
the Challan.
It will create Challan and
print the same.
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FI
Indian Taxation CIN
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You use this report to display a list of the vendor excise invoices where the vendor has
levied excise duty but you have not posted it (in full) to your CENVAT account. This is
particularly used in the case ofcapital items, in order to find out how much creditremains from previous years.
Indirect Taxes ProcurementExcise Invoice Reports Balance credit for capital
goods
Tr. Code: J2I8
User has to choose the CompanyCode, Plant and Excise Group.
Click on the Execute icon
Balance Credit on Capital Goods:
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Balance Credit on Capital Goods:
After clicking the execute icon, system shall show new screen as Capital Goods transfer of
Credit
Select the invoice number you want to transfer credit by putting tick on the check box and
then click Transfer Credit push button.
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Balance Credit on Capital Goods:
User can see the report, system shows excise invoice wise list of capital items received
and Total BED, ECess & SECess; and the Available BED, ECess & SECess is also shown.
Before utilizing the balance 50% credit ensure that you are doing this transaction only for
the earlier years balance of capital goods purchased.
If user wants to utilize balance 50% credit, select the check box left side of the line item
and choose the Transfer Credit icon to avail 50% balance credit.
The system will create Accounting Documents and Part 2 entries.
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TR6 Challan:
You follow this procedure to make a posting when you transfer money to your personal
ledger account (PLA) and to update the PLA Register.
When you post financial accounting document system will not update the PLA Register.
Hence while posting financial accounting entry user will post to a PLA clearing account
(which could be PLA On-hold Account.
When user updates the TR6 Challan the update process of the system will update the PLA
Register and it will also reverse the PLA On-hold Account.
User has to post a financial entry for payment on account of PLA by crediting the Bank
payment account and by debiting the PLA On-hold Account. User can use the FB50 / F-02transaction code for making such payments. User has to note down the PLA payment
document number and the amount of PLA deposited.
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TR6 Challan:
For posting the TR6 Challan entry:
Country India User menu Indirect Taxes Excise JVCreate
Tr. Code: J1IH
Click on TR6 challan
Give the PLA payment document number,
Document year, Company code, Plant andExcise Group.
Press Enter to continue.
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TR6 Challan:
System will check the total debit amount and must be equal to the total of the credit
amount.
User has to input the value manually for PLA BED, PLA ECess and PLA SECess.
User has to check and confirm
that the values are proper and
that bifurcation of PLA On-hold
is correct.
Click on Save icon
Or press Ctrl+S to post the
entry
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Utilization of CENVAT:
Utilization of CENVAT scenario is used to calculate how much excise duty you
must remit to the authorities. Once the report has determined how much youhave to pay, it allows you to specify where the money should be paid from
whether it should be deducted from the CENVAT credits that you have
accumulated in RG23A Register or RG23C Register, or whether it should be
deducted from the personal ledger account (PLA). You have an option to select
the appropriation amounts as required.
Excise Invoices must be posted in the system to arrive the CENVAT Payable for
deliveries made from the factory. The CENVAT payable amount shall be
captured to a clearing account as a liability i.e. Credit At the time of utilization of
CENVAT system will post the Debit entry to the same account based on the
account assignments in the Customization.
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Utilization of CENVAT:
Tr. Code: J2IUN
Check when last utilization was
made
Check list of pending invoices ofexcise liability
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Utilization of CENVAT:
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Utilization of CENVAT:
Tr. Code: J2IUN > User has to select Each of the Cenvat Payable Account and
choose from where the Utilization will be made from.
User can
Simulate the
entry, check
the data and
then post the
transaction.
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Utilization of CENVAT:
After input of necessary values and matching the input credit and cenvat payable
the user can Simulate and check the entries before posting the same.
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ER1 E t ti M thl R t
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ER1 Extraction Monthly Returns
Tr. Code: J2IER1
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ER1 Extraction Monthly Returns
Tr. Code: J2IER1 > Header Details
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ER1 Extraction Monthly Returns
Tr. Code: J2IER1 > Details of manufacture, clearance and duty payable
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ER1 Extraction Monthly Returns
Tr. Code: J2IER1 > Details of duty paid on excisable goods
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ER1 Extraction Monthly Returns
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ER1 Extraction Monthly Returns
Tr. Code: J2IER1 > Details of CENVAT credit Availed and Utilized
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ER1 Extraction Monthly Returns
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ER1 Extraction Monthly Returns
Tr. Code: J2IER1 > Self Assessment Memorandum
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SD
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Sales Document > Item Conditions VA02/VA03
Sales Document > Item Conditions
Condition Types
UTXJ Stores the Duty and Tax calculation records as per the country, region of the customer, region of the plant,
tax classifications of customer and material
JMOD Determines the % of BED based on material and chapter ID
JEX2 Posts the BED amount in the sale order to a pre-configured GL account
JECS Determines the % ECS based on material and chapter ID
JECX Posts the ECS amount in the sale order to a pre-configured GL account
JA1X Determines the % of SECS based on material and chapter ID
JA1Y Posts the SES amount in the sale order to a pre-configured GL account
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Billing Document > Item Conditions VF02/VF03
All condition values become basis values to be posted to Excise Invoice in the further step of creating excise invoice
Condition values which will be posted to excise invoice:
JEX2 Posts the BED amount in the sale order to a pre-configured GL account
JECX Posts the ECS amount in the sale order to a pre-configured GL account
JA1Y Posts the SES amount in the sale order to a pre-configured GL account
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Accounting at Billing Document
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Excise Invoice
Excise Invoice J1IIN
BED, ECS and SECS values get posted from the condition values of the billing document
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Excise Invoice for other movements J1IS
DLFC -Factory sale and stock transfer
GRPO -Goods receipt
MATD -Material document
OTHR -Other
Internal for DLFC, GRPO and MATD
External for OTHR
X1 DOMESTIC SALES
X2 EXPORT SALES
X3 STOCK TRANSFERS AND RETURNS
X4 MM - SUB CONTRACTING
X5 DOMESTIC SALES
X6 EXPORT SALES
X7 STOCK TRANSFERS AND RETURNS
X8 MM - SUB CONTRACTING
Y1 DOMESTIC SALES
Y2 EXPORT SALES
X1 Ahmedabad Manufacturing Unit
X2 Bangalore Manufacturing Unit
X3 Bangalore Depot
X4 Jamshedpur Depot
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Excise Invoice for other movements J1IS
Subcontracting:It determines the subcontracting attributes and
determines the accounts for the posting while doing
a sub contracting transaction.
Excise removals
Sub transaction type is also used for determining
the accounts while doing excise removals.
Values to be entered manually, master data is a
pre-requisite
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Excise Invoice for other movements J1IS
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Excise Invoice for other movements J1IS
Press the insert push button to add a row
Enter the material number, quantity, unit, chapter ID, Net assessable value, BED %, ECS % and SECS %
System calculates the entered % on the Net assessable value and displays the BED, ECS & SECS values
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Excise Invoice for other movements J1IS
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Excise Invoice for other movements J1IS
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Post Excise Invoice for other movements J1IV
Enter or select the document number saved during the creation of excise invoice through J1IS
System takes the document year automatically from the document
Press enter
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Post Excise Invoice for other movements J1IV
Excise JV J1IH
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Excise JV J1IH
Enter the document number or select from the
system
Enter the document year
Enter or select from the system the company code
value
Enter or select the correct plant code
Enter or select the excise group of the plant
Enter or select the sub transaction type
Select the relevant register for which posting
should happen
Excise JV J1IH
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Excise JV J1IH
To enter item details
To enter header details
Allows the user to simulate the accounting entry before saving the document
Excise JV J1IH
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Excise JV J1IH
If this simulated accounting
entry right, user can save the
document
Register update for RG23 Issues & RG1 J1I5
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Register update for RG23 Issues & RG1 - J1I5
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Register
update for
RG23Issues &
RG1 - J1I5
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Register update for RG23 Issues & RG1 - J1I5
X1 Ahmedabad Manufacturing Unit
X2 Bangalore Manufacturing Unit
INXA Ahmedabad Manufacturing UnitINXB Bangalore Manufacturing Unit
Please run RG1 daily, otherwise
inconsistencies occur
Ensure that always the report will be run on the basis of document
posting date
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Register update for RG23 Issues & RG1 - J1I5
Select the line item(s) for which an RG1 entry is to be created
Click the create icon
If the register balances of incoming and outgoing are correct in the system, the entry will be updated
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Excise Registers Extraction J2I5
X1 Ahmedabad Manufacturing Unit
X2 Bangalore Manufacturing Unit
Select RG1 register
Check the last extraced date before
extracting data again
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Excise Registers Extraction J2I5
Expected result after executing the report
Download and Print RG1 J2I6
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Select RG1 register and press execute
Select the excise group, start and end dates and
press
System gives a provision to download to excel and align with Macros
Input to RG23D J1IG
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Enter the excise group of the receiving depot, either Bangalore or Jamshedpur
Enter the material document of the Goods Receipt at the receiving depot, either Bangalore or
Jamshedpur
p
Input to RG23D J1IG
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Enter the excise internal number and the year from the sending plant invoice
System copes the excise duty details from the material document and posts the same to
RG23D input
p
Input to RG23D J1IG
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Input to RG23D J1IG
Sales from RG23D J1IJ
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Sales from RG23D J1IJ
Create RG23D Invoice with reference to the Outbound Delivery document, from Bangalore or
Jamshedpur
S l f RG23D J1IJ
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Sales from RG23D J1IJ
Enter or select the Outbound Delivery document, from Bangalore or Jamshedpur
Enter or select the relevant excise group, either for Bangalore or Jamshedpur
Enter or select the correct series group, either for Bangalore or Jamshedpur
Sales from RG23D J1IJ
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Select the line item and click the push button titled Detail to get the listing of vendor excise
details
Sales from RG23D J1IJ
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Sales from RG23D J1IJ
Select the vendor invoice and press continue
Sales from RG23D J1IJ
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Sales from RG23D J1IJ
Enter the quantity and press the back button
System copies the details of vendor invoice quantity, duty values and creates an RG23D
Invoice
Indian Taxation - CIN
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Any Qs
ThanQ for your attention..