84th Annual Black History Month Luncheon

Saturday, February 20, 2010Renaissance Washington Hotel

999 9th Street, Washington, DC

Dr. Carter G. Woodson, is the recognized “father” of Black History.

ASALH remains the paramount organization dedicated to promoting the study of the life and history of African Americans.

This year denotes the 84th Anniversary of Negro History Week (1926)

The 34th Anniversary of Black History Month (1976)

MISSION

To promote, research, preserve, interpret, and disseminate information about Black life, history, and

culture to the global community

Black History Month Luncheon12:15pm

Authors’ Book Signing11am

VOLUNTEERS“THE HEART OF THE ASALH BLACK HISTORY

MONTH LUNCHEON”

ORIENTATION

PRE-LUNCHEON GOALSProvide ASALH Staff and Luncheon Committee members with support to prepare the site prior to attendee arrivals including:

•Conference bag stuffing

•Posting Signage

•Prepare registration areas

•Ballroom Setup

Volunteer Assignments

• Greeters

• Hosts & Hostesses

• Green Room

• Registration

• Raffle

• Authors’ Book Signing

• Logistics

Volunteer Responsibilities • Please arrive at 9:00 on the day of the

Luncheon

• Please check-in at the Ballroom Level Room 18 with Ms. Shirley Smith

• Dress: White shirts/dark bottoms

REGISTRATION

Welcome guests to the Annual Black History Luncheon

Assist in the flow of traffic to the Registration Areas

Provide each paid guest with a ticket including table assignment

Report any problems to Ms. Ferial Bishop

Hosts & Hostesses

Welcome all guest to the Black History Luncheon

Ensure that each person entering the Ballroom has a ticket and table assignment

Assist attendees in finding their assigned seats

Help with VIPs in Green Room

Address immediate challenges that may occur in the Ballrooms

Report any problems to Ms. Clementine Carr

Greeters are stationed throughout the hotel at elevators, stairs, and around the registration area directing guests and maintaining the flow of attendees:

Direct all attendees down the escalator/elevator to the Lobby for registration.

Be familiar with ballrooms, bathrooms, and the hotel’s

concierge desk (hotel lobby)

◦ Report problems to Ms. Shirley Smith

Greeters

Authors’ Book Signing

Greet and welcome authors

Escort authors to their assigned table

Assist guests with purchasing books and finding the authors to sign their book

Assist in the sale and distribution of ASALH publications at the ASALH Booth

Report problems to Ms. Alice Harris

Logistics

Provide ASALH staff with support to help breakdown the Ballroom once the Luncheon ends

Help ASALH organize and pack all materials so that they may be shipped back to the ASALH Office

Report problems to Ms. Marlynne Brown

Thank You

For your support in helping to make the Annual Black History Month Luncheon

a successful and memorable occasion for all !

We encourage you to find new ways in which you can support the ASALH mission of promoting, researching, preserving,

interpreting and disseminating information about Black Life history and culture to the global community.