84 th Annual Black History Month Luncheon Saturday, February 20, 2010 Renaissance Washington Hotel...
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Transcript of 84 th Annual Black History Month Luncheon Saturday, February 20, 2010 Renaissance Washington Hotel...
84th Annual Black History Month Luncheon
Saturday, February 20, 2010Renaissance Washington Hotel
999 9th Street, Washington, DC
Dr. Carter G. Woodson, is the recognized “father” of Black History.
ASALH remains the paramount organization dedicated to promoting the study of the life and history of African Americans.
This year denotes the 84th Anniversary of Negro History Week (1926)
The 34th Anniversary of Black History Month (1976)
MISSION
To promote, research, preserve, interpret, and disseminate information about Black life, history, and
culture to the global community
Black History Month Luncheon12:15pm
Authors’ Book Signing11am
VOLUNTEERS“THE HEART OF THE ASALH BLACK HISTORY
MONTH LUNCHEON”
ORIENTATION
PRE-LUNCHEON GOALSProvide ASALH Staff and Luncheon Committee members with support to prepare the site prior to attendee arrivals including:
•Conference bag stuffing
•Posting Signage
•Prepare registration areas
•Ballroom Setup
Volunteer Assignments
• Greeters
• Hosts & Hostesses
• Green Room
• Registration
• Raffle
• Authors’ Book Signing
• Logistics
Volunteer Responsibilities • Please arrive at 9:00 on the day of the
Luncheon
• Please check-in at the Ballroom Level Room 18 with Ms. Shirley Smith
• Dress: White shirts/dark bottoms
REGISTRATION
Welcome guests to the Annual Black History Luncheon
Assist in the flow of traffic to the Registration Areas
Provide each paid guest with a ticket including table assignment
Report any problems to Ms. Ferial Bishop
Hosts & Hostesses
Welcome all guest to the Black History Luncheon
Ensure that each person entering the Ballroom has a ticket and table assignment
Assist attendees in finding their assigned seats
Help with VIPs in Green Room
Address immediate challenges that may occur in the Ballrooms
Report any problems to Ms. Clementine Carr
Greeters are stationed throughout the hotel at elevators, stairs, and around the registration area directing guests and maintaining the flow of attendees:
Direct all attendees down the escalator/elevator to the Lobby for registration.
Be familiar with ballrooms, bathrooms, and the hotel’s
concierge desk (hotel lobby)
◦ Report problems to Ms. Shirley Smith
Greeters
Authors’ Book Signing
Greet and welcome authors
Escort authors to their assigned table
Assist guests with purchasing books and finding the authors to sign their book
Assist in the sale and distribution of ASALH publications at the ASALH Booth
Report problems to Ms. Alice Harris
Logistics
Provide ASALH staff with support to help breakdown the Ballroom once the Luncheon ends
Help ASALH organize and pack all materials so that they may be shipped back to the ASALH Office
Report problems to Ms. Marlynne Brown
Thank You
For your support in helping to make the Annual Black History Month Luncheon
a successful and memorable occasion for all !
We encourage you to find new ways in which you can support the ASALH mission of promoting, researching, preserving,
interpreting and disseminating information about Black Life history and culture to the global community.