Shalimar Fojas WhiteImage Collections and Fieldwork Archives

Dumbarton Oaks Research Library and Collection 

Visual Resources Association Annual ConferenceMarch 13, 2014, 1:35 PM

IMAGE COLLECTIONS and FIELDWORK ARCHIVES(ICFA)

PHOTOGRAPH COLLECTIONS

FIELDWORK ARCHIVES

ARCHIVAL FINDING AIDS

IMAGE CATALOGING RECORDS

CATALOGING INVENTORY:•EmbARK – 61,000 image records•OLIVIA – 5,000 image records•MS Access – 5,000 image records•Word/PDF – 15 archival finding aids

Objective evaluationTeam approach (user-defined)Peer reviews and resources:

Council of Nova Scotia Archives: AMS Review (2008)

CLIR Report by Lisa Spiro (2009) Museum Association of New York CMS list (2011)

Canadian Heritage Information Network (CHIN) guidance and template

METHODOLOGY

Handle archival and image descriptions

Unlimited hierarchical relationships

Afford complex geographic cataloging

Item-level storage locations Global search Local authorities Data reuse Accessioning Import for legacy metadata

migration Exports for Hollis, OASIS and

VIA

SYSTEM REQUIREMENTS

SYSTEM EVALUATION

ANALYSIS AND PATTERN DETECTION

REMOVING EXTRA CHARACTERS

GOOGLE REFINE – Faceting and Clustering

GOOGLE REFINE – Transformations and Exporting

USABILITY TESTING AND HELP DOCUMENTATION

THE ICFA TEAM:Anne-Marie Viola, Metadata and Cataloging SpecialistRona Razon, ArchivistFani Gargova, Byzantine Research AssociateBeth Bayley, Jessica Cebra, and Ameena Mohammad, Departmental and Archival AssistantsShalimar Fojas White, Manager

SPECIAL THANKS TO:Prathmesh Mengane, Database and CMS SpecialistAlison Miner, ICFA Intern (Fall 2012)Artefactual Systems, Inc.