VRA 2014 Back to Basics, Fojas White
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Shalimar Fojas White Image Collections and Fieldwork Archives Dumbarton Oaks Research Library and Collection Visual Resources Association Annual Conference March 13, 2014, 1:35 PM
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Presented by Shalimar Fojas White at the Annual Conference of the Visual Resources Association, March 12-15, 2014 in Milwaukee, Wisconsin. Session #6: Back to Basics — Cataloging Workflows and Solutions ORGANIZER/MODERATOR: Jennifer Kniesch, Dickinson College PRESENTERS: • Marie Elia, Warhol Museum • Vicki Sipe, University of Maryland, Baltimore County • Kelly Smith, Lafayette College • Shalimar Fojas White, Dumbarton Oaks Research Library and Collection Sometimes the abyss of cataloging can leave some of us questioning, searching, harvesting, and questioning more. In this session you’ll hear from four professionals who will provide their step-by-step procedures for cataloging: from how analog and digital assets are cataloged to uploading assets in a Digital Asset Management System. We will hear about the speakers’ institutional projects, pitfalls and triumphs in cataloging, and the cost of trying to make cataloging work. Each speaker will present on their topic and time will be left at the end of the session for Q&A. Marie Elia will provide details on how The Warhol Museum uses a combination of cataloging standards (analog and digital) to accommodate an art collection that is composed of archival materials, as well as the Warhol’s Content Management System. Vicki Sipe will discuss her step-by-step collaborative cataloging process involving University of Maryland’s Baltimore County Special Collections and University of Maryland’s Baltimore County Bibliographic and Metadata Services using historic image collections as examples. Shalimar Fojas White will explain how she and her team are currently migrating records out of legacy databases and into a new Content Management System, that is being developed with a VRA Core template. Kelly Smith will describe how Shared Shelf fits into the workflow of day to day cataloging for Lafayette College's Visual Resources Collection and how it is being explored as an option for other digital projects and needs across campus. Is there a best workflow and can we find a solution for our respective institutions?
Transcript of VRA 2014 Back to Basics, Fojas White
Shalimar Fojas WhiteImage Collections and Fieldwork Archives
Dumbarton Oaks Research Library and Collection
Visual Resources Association Annual ConferenceMarch 13, 2014, 1:35 PM
IMAGE COLLECTIONS and FIELDWORK ARCHIVES(ICFA)
PHOTOGRAPH COLLECTIONS
FIELDWORK ARCHIVES
ARCHIVAL FINDING AIDS
IMAGE CATALOGING RECORDS
CATALOGING INVENTORY:•EmbARK – 61,000 image records•OLIVIA – 5,000 image records•MS Access – 5,000 image records•Word/PDF – 15 archival finding aids
Objective evaluationTeam approach (user-defined)Peer reviews and resources:
Council of Nova Scotia Archives: AMS Review (2008)
CLIR Report by Lisa Spiro (2009) Museum Association of New York CMS list (2011)
Canadian Heritage Information Network (CHIN) guidance and template
METHODOLOGY
Handle archival and image descriptions
Unlimited hierarchical relationships
Afford complex geographic cataloging
Item-level storage locations Global search Local authorities Data reuse Accessioning Import for legacy metadata
migration Exports for Hollis, OASIS and
VIA
SYSTEM REQUIREMENTS
SYSTEM EVALUATION
ANALYSIS AND PATTERN DETECTION
REMOVING EXTRA CHARACTERS
GOOGLE REFINE – Faceting and Clustering
GOOGLE REFINE – Transformations and Exporting
USABILITY TESTING AND HELP DOCUMENTATION
THE ICFA TEAM:Anne-Marie Viola, Metadata and Cataloging SpecialistRona Razon, ArchivistFani Gargova, Byzantine Research AssociateBeth Bayley, Jessica Cebra, and Ameena Mohammad, Departmental and Archival AssistantsShalimar Fojas White, Manager
SPECIAL THANKS TO:Prathmesh Mengane, Database and CMS SpecialistAlison Miner, ICFA Intern (Fall 2012)Artefactual Systems, Inc.
