The Power of PowerPoint A guide to expectations for Stage 2
Information Processing and Publishing
Slide 3
Why PowerPoint An aid to communication Helps focus audience
attention Helps illustrate points (graphics?) Provides a reminder
for the future May provide whole multimedia experience In a kiosk
situation PowerPoint at Stage 2 2
Slide 4
Body Text Should be a sans serif font Sans serif fonts are
easier to read on screen than Serif fonts Different from paper
based documents where serif fonts are better) This presentation
uses Tahoma for body text The serif font is Georgia PowerPoint at
Stage 2 3
Slide 5
Custom Animation is important Helps focus the attention of the
audience Stops them reading ahead Some people have difficulty
reading Easier if not faced with a screen full of text all at once
Use Custom Animation on all slides PowerPoint at Stage 2 4
Slide 6
Custom Animation in PowerPoint XP PowerPoint at Stage 2 5 The
Slide Show menuThe Custom Animation item
Slide 7
Custom Animation in PowerPoint 2007 and later PowerPoint at
Stage 2 6 The Animation ribbon More Animations here
Slide 8
Custom Animation PowerPoint at Stage 2 7 Click here for
enhancements You could use sounds Or change what happens after Hide
on Next Mouse Click Leaves the screen less cluttered
Slide 9
Custom Animation PowerPoint at Stage 2 8 This Timing tab allows
you more control You can have a presentation run automatically in a
kiosk Have a play with these controls so you can use the ones that
enhance your work
Slide 10
Using Custom Animation Limit them Be consistent The audience
concentrates on the message not on which animation will come next
Settle on appropriate animations before you start You can set them
up using Slide Master Access this from the View ribbon More of this
later PowerPoint at Stage 2 9
Slide 11
Titles When you have them Should appear before anything else
PowerPoint at Stage 2 10
Slide 12
This appears amateurish Poor users of PowerPoint will forget
what they want to do They may get carried away with changing the
order things appear As a result, the screen may be full And then
the title appears PowerPoint at Stage 2 11
Slide 13
Text Should appear so words can be read as they appear Should
not move in front of or behind earlier text This hampers reading
PowerPoint at Stage 2 12 This is much easier to read And so is this
I generally use Wipe From Left for body text
Slide 14
If a large amount of text appears on screen several things
could happen. Good readers will read ahead. People who find reading
difficult will switch off. PowerPoint at Stage 2 13 The effect is
even worse if there is no custom animation and everything appears
at once. In all these cases, the audience is lost and presentations
like this are supposed to be aids to communication.
Slide 15
Body text Use bulletted points Short is easier to read Easier
to take in Less likely to distract the subject Less threatening for
poor readers Up to 6 points per page is good PowerPoint at Stage 2
14
Slide 16
Graphics Can make presentations more interesting Put
appropriate graphics on some slides PowerPoint at Stage 2 15 This
animation/graphic is not appropriate It should have something to do
with the text
Slide 17
There should be hyperlinks These can link to other For example,
this goes back one slide Try me Or they can go to web-sites This
goes to Robin Williams web-site Robin Williams has devised very
effective Design Principles Notice she has a book about PowerPoint
Presentations PowerPoint at Stage 2 16
Slide 18
And there should be sound This uses sounds from the clips
gallery It is rather annoying Better students could record their
own commentary or instructions PowerPoint at Stage 2 17 This sound
icon should be hidden by shrinking it and placing it behind some
text
Slide 19
Like this PowerPoint at Stage 2 18 Its hidden here
Slide 20
Better Students Will develop their own Background Colour Scheme
This demonstrates their ability to do more with the software If
time permits, even an animated gif can go on the Title slide
PowerPoint at Stage 2 19
Slide 21
Better Students Could include a movie Movies must be stored and
transferred with the presentation Can be run from hyperlinks For
example from YouTube PowerPoint at Stage 2 20
Slide 22
You should explore the software For example This presentation
was produced using PowerPoint 2000 Text can change colour or
disappear on mouse click This makes the latest text more obvious
Later versions of PowerPoint can do much more Modifications have
been made in PowerPoint 2013 PowerPoint at Stage 2 21
Slide 23
Design principles apply CRAP, CARP, PRAC, PARC, SCRAPS or any
others The R is important Repetition or Consistency Skill is shown
by using appropriate animation consistently Not by using as many
animations as possible Master slides are useful for this PowerPoint
at Stage 2 22 In the View ribbon
Slide 24
The Master Slide Ribbon PowerPoint at Stage 2 23 Appears when
you select Slide Master in the View ribbon It is worth looking at
the rest of the options here although I do not use them You can
access the other ribbons while the Master Slide is open You can
select a slide design here. More designs available online Set your
colour scheme here
Slide 25
The Master Slide PowerPoint at Stage 2 24 Several different
Master Slides The top one is the true Master Slide Select it to set
up your presentation What you do on the top one affects all the
others
Slide 26
The Master Slide PowerPoint at Stage 2 25 Set your fonts and
sizes using the Home ribbon Set your bullet type using the Home
ribbon
Slide 27
The Master Slide PowerPoint at Stage 2 26 Set your Text
Animations using the Animations ribbon It is a good idea to group
text by 5 th level paragraphs. Otherwise minor points enter at same
time as the major point Access this window using Effect Options
with the text box selected
Slide 28
Dont centre everything Dot points that are centred Look
terrible Lose the contrast of bulleted points Body text that is
centered looks even worse. You should never centre paragraphed text
because it is very hard to read. If you want to centre, have a good
reason PowerPoint at Stage 2 27 Like balance inside a box
Slide 29
Printing Full page slides waste paper Print handouts instead 3
or 6 to a page are usually enough PowerPoint at Stage 2 28
Slide 30
Saving PowerPoint at Stage 2 29 Saving in PowerPoint 97-2003
format creates a larger file Saving in PowerPoint format is much
more efficient A PowerPoint Show runs as soon as it is opened This
is a PowerPoint Show A Windows Media Video runs automatically but
needs care with timing (it tends to run very fast)
Slide 31
In Summary Use a Sans Serif font Use consistent custom
animation Use Master Slides Less is best Bulleted points are best
Avoid printing waste You can save as a Show to run on loading
PowerPoint at Stage 2 30