REQUEST FOR PROPOSALSFIRE STATION FEASIBILITY AND FACILITIES STUDY
COUNCIL MEMBER ADRIENNE BALKUM
OCTOBER 24, 2017
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AUGUST 12, 2017 | Joint Fire Training Center Grand Opening | WATCH https://youtu.be/wrufQTjwmhY2
OVERVIEW MCFD
TO BEGIN ACCEPTING PROPOSALS FROM QUALIFIED CONSULTING FIRMS TO PROVIDE A FIRE STATION FEASIBILITY AND FACILITIES STUDY FOR THE
MCLENDON-CHISHOLM FIRE DEPARTMENT (MCFD). THE PURPOSE OF THE STUDY IS TO REVIEW CURRENT FIRE STATION LOCATIONS, FACILITIES, AND
DEPLOYMENT OF EQUIPMENT AND TO PROVIDE LONG-TERM RECOMMENDATIONS FOR FIRE STATION FACILITIES AND INFRASTRUCTURE
TAKING INTO CONSIDERATION FUTURE PLANNED CITY GROWTH.
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"We are a community that desires to protect our wide-open spaces to preserve a more rurallifestyle. We value the fresh country air, natural wildlife, tranquil sunrises and sunsets, and seeingthe stars shine brightly at night against a dark sky!
We embrace the liberty to live more freely, which is why, as other cities work to developtaxpayer-funded “amenities” and “services” to help cultivate municipal growth, we arevigilant to keep the size and scope of our city government as limited as possible, whichkeeps municipal taxes to a minimum and out of citizen’s lives.
We respect those who have come to expect more from their local government, which manywonderful cities neighboring ours can accommodate, but that’s just not the kind of city we wantto become.
So if you share our values then we encourage you to take a closer look at McLendon-Chisholmand consider becoming a part of our wonderful community!"
- Mayor Robert Steinhagen
WELCOME TO MCLENDON-CHISHOLM
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"WHERE DO I FIND THE ACTUAL LAW THAT REQUIRES
OUR CITY OR ANY CITY FOR THAT MATTER
THAT STATES IN WRITING
OUR OBLIGATION/REQUIREMENTS TO PROVIDE
FIRE PROTECTION SERVICES?"
- COUNCIL MEMBER ADRIENNE BALKUM
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Our City Attorney Mr. Paschall said, "I can find no state law mandating that any city provide fire protection services.The closest thing I find is section 342.004 of the TLGC (View on pg 6) that states a city “may organize a fire
department….” I agree the overarching objective of all city actions is to provide for and protect the public health, safety, and welfare of the citizens, but can find no law that requires provision of fire protection services as a necessary
city action." The City’s Code of Ordinances does contain references to “fire department,” but does not officially establish a department (see sections 4.06.004, .031 and .032).
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REMEMBER WHAT THE MCLENDON-CHISHOLM
CITIZENS SAID ABOUT TAXES, THE PASSING OF
THE CITY HALL BUILDING, THE BONDS, ETC?
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"I would be willing to pay higher taxes for more or improved services."
"Taxes support the policies that are necessary. Determine what policies the citizens desire and are willing to pay for and then you can evaluate the tax that is needed."
"I am for tax increase to help fire fighters, police a growing community."
"Keep the taxes low.""This is why we need to carefully choose our elected leaders."
"I could not believe the tax increase that was passed without getting taxpayer consent...."
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2016 CITIZENS SURVEY. 1,752 Registered Voters and Property Owners were Invited and 505 Completed the Entire Survey
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McLendon-Chisholm is .15 centsDallas is .78 centsRoyse City is .67 centsRowlett is .78 centsFate is .29 centsGarland is .70 centsHeath is .41 centsRockwall is .45 centsCoppell is .58 centsAddison .55 centsFarmers Branch .60 centsCarrolton .60 cents
REGIONAL NUMBERS: 2016/2017
POPULATION: Approximately 2,000POPULATION: 1.318 MillionPOPULATION: 12,093POPULATION: 61,999POPULATION: 10,703POPULATION: 234,943POPULATION: 8,300POPULATION: 43,586POPULATION: 40,000POPULATION: 16,000POPULATION: 31,719POPULATION: 133,351
PR
OP
ERTY
TA
X
23PLEASE NOTE: Municipal websites should list their current property tax and other city data.
BASED ON OUR POPULATION OF RESIDENTS
WITHIN OUR CITY LIMITS
WHAT ARE SOME WIDE RANGE SERVICES THAT
WE COULD POTENTIALLY OFFER OUR COMMUNITY?
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"Besides being a good steward, I want to believe that we are following through in what we are saying that we are doing. Number 1, is that we are LISTENING to the Citizens. Number 2, that we are BEING RESPONSIBLE in how we are
budgeting. And this is a good example of initializing a plan to request a feasibility plan that if it goes well will be an opportunity for the citizens to give us their input. It's the right thing to do for them to know we are doing the due
diligence of protecting their interests of keeping them informed and if they have the opportunity to vote on it. GREAT! Now it will set us on the path of a historic event or end the drama of wondering about our fire service agreements."
- COUNCIL MEMBER ADRIENNE BALKUM
POPULATION IN 2017: *Approximately 2,000 SIZE: 12.6 Sq Miles Acres: 8,064
FIRE PROTECTION SERVICES TO OFFER TO OUR CITY:- Vehicle Accidents- Fire Alarms whether they are false or not.- Fire suppression- Technical rescue- Hazardous materials response- Building Structure Fires- Fire and life safety inspections- Community code enforcement- Education and fire prevention- Emergency management and disaster response- Training and education- Mutual Aid Agreements
TYPE A GENERAL LAW MUNICIPALITY
POTENTIALPOPULATION
BY 2030:
3,653
25PLEASE NOTE: "Approximately", Council Member Balkum calculatedbased on 2016 survey database records and new developments rooftop counts.POTENTIAL POPULATION: Calculated by the formula in the Comprehensive Plan.
REQUEST FOR A FIRE STATIONFEASIBILITY AND FACILITIES STUDY
By an innovative and resourceful fire service consulting firm with experienceproposing long range solutions for fire station and items to facilitate.
1. Study will be defined with a Scope of Work & Proposal Expectations2. 2018 Citizens Survey3. Search Party Committee4. Publicize5. International County Management Association, Professional fire publications & Texas Fire Service Organizations
- City of McLendon-Chisholm is not obligated to accept any of the proposals if the proposal costs are too high or it is not in our best interest to proceed.
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3A. Form A Volunteer Search Committee- a maximum of 2 Council Members***- a P&Z member- a BOA member- MC Citizen Volunteer(s)- County Representative
TO GET STARTED
MISSION:LOOK FOR CONSULTANT FIRM & REVIEW CASE STUDY PROPOSALS
***Council Member Scott Turnbull has indicated he would not chair this committee, but will absolutely help in every way that he can on the committee. Council Member Balkum suggested for him to be on the committee for two reasons:1) He is full-time and 2) He is familiar with the City budget.
TIMEFRAME TO ORGANIZE:
DEC. 12, 2017
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2B. 2017 CITIZEN'S SURVEY➢ *Would you like the City of MC to have their own Fire Prevention Services?
➢ Would you be opposed for the City of MC to amend the 2018 Budget to pay for the costs of a case study? If so how much? $3k, $5k, $10k
➢ Would you rather have the 2019 City Budget include the cost of the case study?
➢ Would you like to attend a Fire Protection Services Meeting that will be presented for Citizens to be informed on what is in the plan and be able to ask questions to the presenter?
➢ Would you like to vote on a Fire Protection Services Plan on the General Elections Ballot?
➢ Would you consider joining the volunteer search committee?
TO GET STARTED
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▪ McLendon-Chisholm.com▪ Facebook Fan Page▪ International City Management Association▪ Texas Fire Organizations▪ Texas Fire Magazines▪ Texas Fire Service Association
4A | PUBLICIZE
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"Obviously, we would post the call for requests on our website and social media pages. I recommended the highlighted items for the search committee to spend their efforts in contacting these associations. There are 100s
across the state of Texas, but there is 10 specific Fire Safety related organizations AND ICMA that I personally believe there is a WEALTH of information of those who have experience in working with city management contracts, active/retired fire chiefs, police chiefs and city managers. Many city administrations and councils go here."
- COUNCIL MEMBER ADRIENNE BALKUM
5A. Texas Fire Service Consortium Resources• State Firefighters' and Fire Marshals' Association (SFFMA)• Texas A&M Engineering Extension Service (TEEX)• Texas A&M Forest Service (TFS)• Texas Association of Fire Educators (TAFE)• Texas Commission on Fire Protection (TCFP)• Texas Fire Chiefs Association (TFCA)• Texas Fire Marshals' Association (TFMA)• Texas State Association of Fire Fighters (TSAFF)• Texas State Association of Fire and Emergency Districts (SAFE-D)• Texas State Fire Marshal's Office (SFMO)• International City Management Association
"The Texas fire service consortium was founded in 2001. The consortium is a group of ten Texas fire service organizations, including state agencies and independent associations, working on common issues to find common solutions. These issues and solutions can involve state legislation, fire service training, and fire fighter safety, health and wellness. There are handbooks on forming your own Fire Districts and much much more." - COUNCIL MEMBER ADRIENNE BALKUM
ASSOCIATION RESOURCES
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5B. International City Management Association
THE CENTER FOR PUBLIC SAFETY MANAGEMENT, LLCComprised of a "dream team" of public safety professionals and includes active and retired police chiefs, fire chiefs, and local government managers who have advanced degrees in public safety and decades of experience. The center has worked in more than 135 juristications on 175 projects in 35 states and Canada.Contact Thomas Wieczorek at [email protected], 616-813-3782 or Leonard Matarese at [email protected], 716-969-1360.
WEBINAR | ASKING FIRE CHIEFS THE RIGHT QUESTIONS: 11/30/17 [Price Member Price:$149.00 Non-Member:$249.00]
With many fire departments seeing dramatic increases in response to EMS incidents, what questions and discussions should be taking place between local government managers and fire chiefs?o Real workloads how to know if staff is allocated correctlyo How to determine the number of firefighters and amount of equipment that is really necessaryo Low firefighter utilization and how to deal with ito Goal-setting, performance management, and strategies for continuous improvement
ASSOCIATION RESOURCES
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The consultant shall propose a meeting schedule based on the aforementioned scope of work. The
City Staff, at a minimum, anticipates the following meetings (either in person or electronic):
1. GENESIS MEETING:First meeting with City Staff and MCVFD leadership to review scope of work, allowing all parties the opportunity to present data and information requests.
2. SCOUTING: Inspect facilities and review.
3. CITY ADMINISTRATION:Meeting with city administration and MCVFD leadership to review preliminaryresults and to make corrections or adjustments before drafting final report.
5. PRESENTATION TO CITY COUNCIL:Meeting to convey findings, share results and recommendations.- Expect To Answer Q&As at a Town Hall Meeting
1A |**REQUIRED MEETINGS**
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"I want it to be absolutely known and on record
every account of every meeting noted of which
contractors that followed-through. I want it to be listed on record if
there is staff or paid contractors if there is a
failed attempt to meet or to provide information."
- COUNCIL MEMBERADRIENNE BALKUM
Innovative and resourceful fire service consulting firm with experience proposing long rangesolutions for fire station and items to facilitate.
The work to be completed includes the following:
1. Gather pertinent data and information.The consultant is responsible for all costs associated with obtaining third-party data, such as GIS*.
2. Collaborate with City and the current MCVFD staff to gather information and to evaluate
current and future needs as it pertains to fire stations and personnel/apparatus deployment.
3. Conduct an operational efficiency evaluation and analysis of existing fire stations with a focus
on Fire Station #1, including an inspection to identify existing conditions of the building (structural,design, layout, expansion opportunities, HVAC, energy efficiency, electrical, space needs, etc.) toform recommendations for a remodel or construction of a new facility (location #2).
1B | SCOPE OF WORK
33*Geographic information system (GIS) technology. GIS supports planning, preparedness, mitigation, response, and incident management. GIS gives the Fire Chief the ability to
manage the emergency without having to be a part of the tactical deployment. This system assesses and categorizes risks and hazards in the community.
4. Identify recommendations for a future fire station location(s) and aPhasing Plan for station development/construction based on, but not limited to:
a. Land useb. Populationc. Densityd. Physical or other barrierse. Future residential and commercial developmentf. Transportation infrastructure, including the ability for on-call firefighters to respond to the station(s)g. Apparatus and equipment deployment
1B | SCOPE OF WORK
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5. Integration of a fire training facility (classroom, props, etc.) at either a current fire station location
or future fire station location or reserve the use of the City Hall Community Room.
6. Prepare draft report for review and comments by City Council and MCVFD leadership before
drafting final report.
7. Provide 10 copies of the final report. (City Secretary can provide additional copies*.)
8. Presentation Day at a Special City Council Meeting. (April / May 2018**)
Final report to the MCVFD leadership, City Administrator, and the McLendon-Chisholm City Council.
*P&Z & BOA Members, County Officials, etc.** Just a suggestion
1B | SCOPE OF WORK
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1. Consultant Firm’s background and five references.
2. List (3) similar "lessons learned" type of studies withcontact information and when.
3. Outline the project detailing the strategy and best practice.
4. A statement identifying in detail the items your study will include, referencing by number the aforementioned 'scope of work'.
5. The name(s) and professional backgrounds of the individuals to be assigned to this project.
1C | PROPOSAL DISCLOSURE TO INCLUDE:
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6. The name of the lead consultant/project manager who will be doing the majority of the work.
7. A meeting outline listing number and type (in person or electronic) of meetings included, the purpose, and with whom those meetings would be held.*
8. Recommendation of other areas or item(s) not listed in the study scope that would be beneficial to the outcome of this study and if there are any costs associated with them.
1C | PROPOSAL DISCLOSURE TO INCLUDE:
- Equipment- Types of Mutual Aid Agreements- Staffing Salaries- Sponsorship Programs
- Community Programs- Certifications- Insurance- ISO
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*"I want it to be absolutely known and on record every account of every meeting noted of which contractors thatfollowed-through. I want it to be listed on record if there is staff or paid contractors if there is a failed attempt to meet
or to provide information." - COUNCIL MEMBER ADRIENNE BALKUM
✓ Appropriate Billing Administration
✓ Appropriate Contracting Services
✓ Appropriate Mutual Aid Agreements- Service- Training Facilities
✓ Educational Training- Blood Pressure Screenings- Child Seat Installation Inspections- Fire Station Tours & Demonstrations- Smoke Detector Installations
(Primarily for the elderly.)
1D | OUTLINING THE GOALS TO ACHIEVE:
✓ Training Opportunities- AED, CPR, Basic First Aid,
& Extinguisher Courses
✓ Public Education for Personal Safety- Presentations at schools, daycares,community groups,business evacuation planners
• Citizens Fire Academy- Get an insider's view of a FD by receiving safety
training to be utilized at home and/or workplace
• Volunteer Recruitment Programs
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MC FIRE MAP
39This map needs to be updated. It was created back in 2012.
"Thank you for reading and I hope that all would want to support this endeavor. Even if our
wonderful city is NOT meant to have a $1.8 Million Fire Station quoted in the 2018 Budget by the
MCVFD that is in addition to their "required funding that they want for 2018" of $429,511 that is listed
on Page 10 titled 6 Year Plan.
I believe it would be effective for all of us to know what our potential options based on the available data to determine what would work best for MC. And what is even great about this is you will have the opportunity to hear, learn and give input to help your elected officials know what you want.
I want to see GOOD PLANS that make sense."
- Council Member Adrienne Balkum
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