REQUEST FOR PROPOSALSFIRE STATION FEASIBILITY AND FACILITIES STUDY

COUNCIL MEMBER ADRIENNE BALKUM

OCTOBER 24, 2017

1

AUGUST 12, 2017 | Joint Fire Training Center Grand Opening | WATCH https://youtu.be/wrufQTjwmhY2

OVERVIEW MCFD

TO BEGIN ACCEPTING PROPOSALS FROM QUALIFIED CONSULTING FIRMS TO PROVIDE A FIRE STATION FEASIBILITY AND FACILITIES STUDY FOR THE

MCLENDON-CHISHOLM FIRE DEPARTMENT (MCFD). THE PURPOSE OF THE STUDY IS TO REVIEW CURRENT FIRE STATION LOCATIONS, FACILITIES, AND

DEPLOYMENT OF EQUIPMENT AND TO PROVIDE LONG-TERM RECOMMENDATIONS FOR FIRE STATION FACILITIES AND INFRASTRUCTURE

TAKING INTO CONSIDERATION FUTURE PLANNED CITY GROWTH.

3

"We are a community that desires to protect our wide-open spaces to preserve a more rurallifestyle. We value the fresh country air, natural wildlife, tranquil sunrises and sunsets, and seeingthe stars shine brightly at night against a dark sky!

We embrace the liberty to live more freely, which is why, as other cities work to developtaxpayer-funded “amenities” and “services” to help cultivate municipal growth, we arevigilant to keep the size and scope of our city government as limited as possible, whichkeeps municipal taxes to a minimum and out of citizen’s lives.

We respect those who have come to expect more from their local government, which manywonderful cities neighboring ours can accommodate, but that’s just not the kind of city we wantto become.

So if you share our values then we encourage you to take a closer look at McLendon-Chisholmand consider becoming a part of our wonderful community!"

- Mayor Robert Steinhagen

WELCOME TO MCLENDON-CHISHOLM

4

"WHERE DO I FIND THE ACTUAL LAW THAT REQUIRES

OUR CITY OR ANY CITY FOR THAT MATTER

THAT STATES IN WRITING

OUR OBLIGATION/REQUIREMENTS TO PROVIDE

FIRE PROTECTION SERVICES?"

- COUNCIL MEMBER ADRIENNE BALKUM

5

Our City Attorney Mr. Paschall said, "I can find no state law mandating that any city provide fire protection services.The closest thing I find is section 342.004 of the TLGC (View on pg 6) that states a city “may organize a fire

department….” I agree the overarching objective of all city actions is to provide for and protect the public health, safety, and welfare of the citizens, but can find no law that requires provision of fire protection services as a necessary

city action." The City’s Code of Ordinances does contain references to “fire department,” but does not officially establish a department (see sections 4.06.004, .031 and .032).

6

REMEMBER WHAT THE MCLENDON-CHISHOLM

CITIZENS SAID ABOUT TAXES, THE PASSING OF

THE CITY HALL BUILDING, THE BONDS, ETC?

7

"I would be willing to pay higher taxes for more or improved services."

"Taxes support the policies that are necessary. Determine what policies the citizens desire and are willing to pay for and then you can evaluate the tax that is needed."

"I am for tax increase to help fire fighters, police a growing community."

"Keep the taxes low.""This is why we need to carefully choose our elected leaders."

"I could not believe the tax increase that was passed without getting taxpayer consent...."

8

2016 CITIZENS SURVEY. 1,752 Registered Voters and Property Owners were Invited and 505 Completed the Entire Survey

9

10

11

12

13

14

15

16

17

18

19

20

21

22

McLendon-Chisholm is .15 centsDallas is .78 centsRoyse City is .67 centsRowlett is .78 centsFate is .29 centsGarland is .70 centsHeath is .41 centsRockwall is .45 centsCoppell is .58 centsAddison .55 centsFarmers Branch .60 centsCarrolton .60 cents

REGIONAL NUMBERS: 2016/2017

POPULATION: Approximately 2,000POPULATION: 1.318 MillionPOPULATION: 12,093POPULATION: 61,999POPULATION: 10,703POPULATION: 234,943POPULATION: 8,300POPULATION: 43,586POPULATION: 40,000POPULATION: 16,000POPULATION: 31,719POPULATION: 133,351

PR

OP

ERTY

TA

X

23PLEASE NOTE: Municipal websites should list their current property tax and other city data.

BASED ON OUR POPULATION OF RESIDENTS

WITHIN OUR CITY LIMITS

WHAT ARE SOME WIDE RANGE SERVICES THAT

WE COULD POTENTIALLY OFFER OUR COMMUNITY?

24

"Besides being a good steward, I want to believe that we are following through in what we are saying that we are doing. Number 1, is that we are LISTENING to the Citizens. Number 2, that we are BEING RESPONSIBLE in how we are

budgeting. And this is a good example of initializing a plan to request a feasibility plan that if it goes well will be an opportunity for the citizens to give us their input. It's the right thing to do for them to know we are doing the due

diligence of protecting their interests of keeping them informed and if they have the opportunity to vote on it. GREAT! Now it will set us on the path of a historic event or end the drama of wondering about our fire service agreements."

- COUNCIL MEMBER ADRIENNE BALKUM

POPULATION IN 2017: *Approximately 2,000 SIZE: 12.6 Sq Miles Acres: 8,064

FIRE PROTECTION SERVICES TO OFFER TO OUR CITY:- Vehicle Accidents- Fire Alarms whether they are false or not.- Fire suppression- Technical rescue- Hazardous materials response- Building Structure Fires- Fire and life safety inspections- Community code enforcement- Education and fire prevention- Emergency management and disaster response- Training and education- Mutual Aid Agreements

TYPE A GENERAL LAW MUNICIPALITY

POTENTIALPOPULATION

BY 2030:

3,653

25PLEASE NOTE: "Approximately", Council Member Balkum calculatedbased on 2016 survey database records and new developments rooftop counts.POTENTIAL POPULATION: Calculated by the formula in the Comprehensive Plan.

REQUEST FOR A FIRE STATIONFEASIBILITY AND FACILITIES STUDY

By an innovative and resourceful fire service consulting firm with experienceproposing long range solutions for fire station and items to facilitate.

1. Study will be defined with a Scope of Work & Proposal Expectations2. 2018 Citizens Survey3. Search Party Committee4. Publicize5. International County Management Association, Professional fire publications & Texas Fire Service Organizations

- City of McLendon-Chisholm is not obligated to accept any of the proposals if the proposal costs are too high or it is not in our best interest to proceed.

26

3A. Form A Volunteer Search Committee- a maximum of 2 Council Members***- a P&Z member- a BOA member- MC Citizen Volunteer(s)- County Representative

TO GET STARTED

MISSION:LOOK FOR CONSULTANT FIRM & REVIEW CASE STUDY PROPOSALS

***Council Member Scott Turnbull has indicated he would not chair this committee, but will absolutely help in every way that he can on the committee. Council Member Balkum suggested for him to be on the committee for two reasons:1) He is full-time and 2) He is familiar with the City budget.

TIMEFRAME TO ORGANIZE:

DEC. 12, 2017

27

2B. 2017 CITIZEN'S SURVEY➢ *Would you like the City of MC to have their own Fire Prevention Services?

➢ Would you be opposed for the City of MC to amend the 2018 Budget to pay for the costs of a case study? If so how much? $3k, $5k, $10k

➢ Would you rather have the 2019 City Budget include the cost of the case study?

➢ Would you like to attend a Fire Protection Services Meeting that will be presented for Citizens to be informed on what is in the plan and be able to ask questions to the presenter?

➢ Would you like to vote on a Fire Protection Services Plan on the General Elections Ballot?

➢ Would you consider joining the volunteer search committee?

TO GET STARTED

28

▪ McLendon-Chisholm.com▪ Facebook Fan Page▪ International City Management Association▪ Texas Fire Organizations▪ Texas Fire Magazines▪ Texas Fire Service Association

4A | PUBLICIZE

29

"Obviously, we would post the call for requests on our website and social media pages. I recommended the highlighted items for the search committee to spend their efforts in contacting these associations. There are 100s

across the state of Texas, but there is 10 specific Fire Safety related organizations AND ICMA that I personally believe there is a WEALTH of information of those who have experience in working with city management contracts, active/retired fire chiefs, police chiefs and city managers. Many city administrations and councils go here."

- COUNCIL MEMBER ADRIENNE BALKUM

5A. Texas Fire Service Consortium Resources• State Firefighters' and Fire Marshals' Association (SFFMA)• Texas A&M Engineering Extension Service (TEEX)• Texas A&M Forest Service (TFS)• Texas Association of Fire Educators (TAFE)• Texas Commission on Fire Protection (TCFP)• Texas Fire Chiefs Association (TFCA)• Texas Fire Marshals' Association (TFMA)• Texas State Association of Fire Fighters (TSAFF)• Texas State Association of Fire and Emergency Districts (SAFE-D)• Texas State Fire Marshal's Office (SFMO)• International City Management Association

"The Texas fire service consortium was founded in 2001. The consortium is a group of ten Texas fire service organizations, including state agencies and independent associations, working on common issues to find common solutions. These issues and solutions can involve state legislation, fire service training, and fire fighter safety, health and wellness. There are handbooks on forming your own Fire Districts and much much more." - COUNCIL MEMBER ADRIENNE BALKUM

ASSOCIATION RESOURCES

30

5B. International City Management Association

THE CENTER FOR PUBLIC SAFETY MANAGEMENT, LLCComprised of a "dream team" of public safety professionals and includes active and retired police chiefs, fire chiefs, and local government managers who have advanced degrees in public safety and decades of experience. The center has worked in more than 135 juristications on 175 projects in 35 states and Canada.Contact Thomas Wieczorek at twieczorek@cpsm.us, 616-813-3782 or Leonard Matarese at lmatarese@cpsm.us, 716-969-1360.

WEBINAR | ASKING FIRE CHIEFS THE RIGHT QUESTIONS: 11/30/17 [Price Member Price:$149.00 Non-Member:$249.00]

With many fire departments seeing dramatic increases in response to EMS incidents, what questions and discussions should be taking place between local government managers and fire chiefs?o Real workloads how to know if staff is allocated correctlyo How to determine the number of firefighters and amount of equipment that is really necessaryo Low firefighter utilization and how to deal with ito Goal-setting, performance management, and strategies for continuous improvement

ASSOCIATION RESOURCES

31

The consultant shall propose a meeting schedule based on the aforementioned scope of work. The

City Staff, at a minimum, anticipates the following meetings (either in person or electronic):

1. GENESIS MEETING:First meeting with City Staff and MCVFD leadership to review scope of work, allowing all parties the opportunity to present data and information requests.

2. SCOUTING: Inspect facilities and review.

3. CITY ADMINISTRATION:Meeting with city administration and MCVFD leadership to review preliminaryresults and to make corrections or adjustments before drafting final report.

5. PRESENTATION TO CITY COUNCIL:Meeting to convey findings, share results and recommendations.- Expect To Answer Q&As at a Town Hall Meeting

1A |**REQUIRED MEETINGS**

32

"I want it to be absolutely known and on record

every account of every meeting noted of which

contractors that followed-through. I want it to be listed on record if

there is staff or paid contractors if there is a

failed attempt to meet or to provide information."

- COUNCIL MEMBERADRIENNE BALKUM

Innovative and resourceful fire service consulting firm with experience proposing long rangesolutions for fire station and items to facilitate.

The work to be completed includes the following:

1. Gather pertinent data and information.The consultant is responsible for all costs associated with obtaining third-party data, such as GIS*.

2. Collaborate with City and the current MCVFD staff to gather information and to evaluate

current and future needs as it pertains to fire stations and personnel/apparatus deployment.

3. Conduct an operational efficiency evaluation and analysis of existing fire stations with a focus

on Fire Station #1, including an inspection to identify existing conditions of the building (structural,design, layout, expansion opportunities, HVAC, energy efficiency, electrical, space needs, etc.) toform recommendations for a remodel or construction of a new facility (location #2).

1B | SCOPE OF WORK

33*Geographic information system (GIS) technology. GIS supports planning, preparedness, mitigation, response, and incident management. GIS gives the Fire Chief the ability to

manage the emergency without having to be a part of the tactical deployment. This system assesses and categorizes risks and hazards in the community.

4. Identify recommendations for a future fire station location(s) and aPhasing Plan for station development/construction based on, but not limited to:

a. Land useb. Populationc. Densityd. Physical or other barrierse. Future residential and commercial developmentf. Transportation infrastructure, including the ability for on-call firefighters to respond to the station(s)g. Apparatus and equipment deployment

1B | SCOPE OF WORK

34

5. Integration of a fire training facility (classroom, props, etc.) at either a current fire station location

or future fire station location or reserve the use of the City Hall Community Room.

6. Prepare draft report for review and comments by City Council and MCVFD leadership before

drafting final report.

7. Provide 10 copies of the final report. (City Secretary can provide additional copies*.)

8. Presentation Day at a Special City Council Meeting. (April / May 2018**)

Final report to the MCVFD leadership, City Administrator, and the McLendon-Chisholm City Council.

*P&Z & BOA Members, County Officials, etc.** Just a suggestion

1B | SCOPE OF WORK

35

1. Consultant Firm’s background and five references.

2. List (3) similar "lessons learned" type of studies withcontact information and when.

3. Outline the project detailing the strategy and best practice.

4. A statement identifying in detail the items your study will include, referencing by number the aforementioned 'scope of work'.

5. The name(s) and professional backgrounds of the individuals to be assigned to this project.

1C | PROPOSAL DISCLOSURE TO INCLUDE:

36

6. The name of the lead consultant/project manager who will be doing the majority of the work.

7. A meeting outline listing number and type (in person or electronic) of meetings included, the purpose, and with whom those meetings would be held.*

8. Recommendation of other areas or item(s) not listed in the study scope that would be beneficial to the outcome of this study and if there are any costs associated with them.

1C | PROPOSAL DISCLOSURE TO INCLUDE:

- Equipment- Types of Mutual Aid Agreements- Staffing Salaries- Sponsorship Programs

- Community Programs- Certifications- Insurance- ISO

37

*"I want it to be absolutely known and on record every account of every meeting noted of which contractors thatfollowed-through. I want it to be listed on record if there is staff or paid contractors if there is a failed attempt to meet

or to provide information." - COUNCIL MEMBER ADRIENNE BALKUM

✓ Appropriate Billing Administration

✓ Appropriate Contracting Services

✓ Appropriate Mutual Aid Agreements- Service- Training Facilities

✓ Educational Training- Blood Pressure Screenings- Child Seat Installation Inspections- Fire Station Tours & Demonstrations- Smoke Detector Installations

(Primarily for the elderly.)

1D | OUTLINING THE GOALS TO ACHIEVE:

✓ Training Opportunities- AED, CPR, Basic First Aid,

& Extinguisher Courses

✓ Public Education for Personal Safety- Presentations at schools, daycares,community groups,business evacuation planners

• Citizens Fire Academy- Get an insider's view of a FD by receiving safety

training to be utilized at home and/or workplace

• Volunteer Recruitment Programs

38

MC FIRE MAP

39This map needs to be updated. It was created back in 2012.

"Thank you for reading and I hope that all would want to support this endeavor. Even if our

wonderful city is NOT meant to have a $1.8 Million Fire Station quoted in the 2018 Budget by the

MCVFD that is in addition to their "required funding that they want for 2018" of $429,511 that is listed

on Page 10 titled 6 Year Plan.

I believe it would be effective for all of us to know what our potential options based on the available data to determine what would work best for MC. And what is even great about this is you will have the opportunity to hear, learn and give input to help your elected officials know what you want.

I want to see GOOD PLANS that make sense."

- Council Member Adrienne Balkum