RAPID RESULTS APPROACH
APPLYING THE TOOL TO AfCOP
Implementing the Work Plan2nd Annual meeting 27-30 November 2008
Mauritius
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Today’s Objectives
Introduce the Rapid-Results Approach & Process
1. Work to: Define Rapid-Results Goal
Develop Work Plan to achieve the goal
Agree on how teams will operate
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Implementation is Tough
• 50% of projects fail to achieve their objectives
• 75% of projects come in over budget and/or behind schedule
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Why Implementation is tough?Goal is in the distant future
Being busy with too many things
Leaving tasks ill-defined and vague
Not making it clear who is in charge
Making things very complex and interdependent
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Count the Number of SquaresCount the Number of Squares
Implementation Risk
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1-16 17-20 21-22 23-24
25 282726
29 30
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The Rapid Results Approach
• Rapid Results Approach (RRA) is a results-focused learning process (methodology) aimed at jump-starting major organizational change efforts and enhancing implementation capacity.
• RRA tackles large-scale medium and long-term change efforts through a series of small-scale, results-producing and momentum-building initiatives implemented within 100-days, commonly referred to as 100-day Rapid Results Initiative (RRI).
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Rapid Results Approach Cont…
• These short-term 100-day initiative goals therefore form the building block towards the achievement of the long-term goals
• The premise of the Rapid-Results Approach is to create a context for learning and for enhancing implementation capacity
• Helps organizations work on sharply defined 100-day initiatives that dovetail into Annual Work Plans and Strategic Plans
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Rapid Approach
• The approach is an RBM tool designed to help teams avoid
implementation challenges
• A results focused learning methodology (Action Learning)
• Jump-starts major organizational change efforts
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Results Focus
“A results-focused approach to implementing strategy “
• Breaks down long-term goals into 100-day Results Commitments
• Enhances practice of implementation disciplines in each 100-day period
• Strengthens accountability for Results
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How it Works
1. Create a temporary governance structure
2. Team empowered to:
– Break down long term goals into 100 day RESULTS
commitments (RRI)
– Develop a work plan to realize the goal
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Management MethodologyManagement Methodology
Start by focusing on a few Results
Challenge teams to achieve 100-day “Results goals”
Create temporary governance and support structure
Manage the scale-up beyond the first 100 days
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The Rapid-Results Approach The Rapid-Results Approach
Act
ivit
ies
Time
Rapid Results Initiatives
Overall Overall ObjectiveObjective
Year 1 Year 2 Year 3
Long-Term
Activities
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Rapid Results InitiativeIncrease from current to
membership from 400 to 10,000 within 100 days
Pro
gra
m A
cti
vit
ies
Monitoring and evaluation
Capacity Building
Communication and
Strategy and planning
Networking and membership
Dec 2006
Rapid Results Portfolio
Dec 2008
Leverage Leverage Africa Africa
Community of Community of Practice as an Practice as an authority in authority in
Mfdr in Africa Mfdr in Africa
OVERALL OBJECTIVEDec 2010
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DEVELOPING THEMATIC AREAS Select thematic areas from the work plan plan that
are:
1. Linked to achieving the current goals
2. Priority areas for AfCoP
3. Can be achieved using available budget and in 100days
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Creating the Work PlanDeveloping a good work plan to achieve your goal
1. Develop Milestones Must be a major accomplishment
Stated in past tense
2. Develop Action Steps i.e. specific steps to be taken;
Start with an action verb
Spell out a concrete deliverable
Include a deadline
Be clearly assigned to one person (from the team)
3. Test and Refine the work plan Are all relevant milestones included?
Are the activities as detailed as possible?
Is there ONE person assigned to over see each activity?
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RRI Work Plan
Strategic Challenge Area:
RRI Goal:
Launch Date:
RRI Mid Point:
RRI End Point:
Results Leader:
Strategic Leader: Team Leader:
Monitoring and Evaluation: Secretary :
Team Members:
MILESTONE Action Steps Responsible
Activity Targets Dates
Budget Status Remarks/Challenges
Begin End
1. Baseline Survey Conducted
a) Identify team to carry out baseline survey and inform them
b) Assemble all relevant documents
c) Familiarize RRI team with the documents
d) Harmonize the documents
e) Share & adopt the documents
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