RAPID RESULTS APPROACH

APPLYING THE TOOL TO AfCOP

Implementing the Work Plan2nd Annual meeting 27-30 November 2008

Mauritius

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Today’s Objectives

Introduce the Rapid-Results Approach & Process

1. Work to: Define Rapid-Results Goal

Develop Work Plan to achieve the goal

Agree on how teams will operate

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Implementation is Tough

• 50% of projects fail to achieve their objectives

• 75% of projects come in over budget and/or behind schedule

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Why Implementation is tough?Goal is in the distant future

Being busy with too many things

Leaving tasks ill-defined and vague

Not making it clear who is in charge

Making things very complex and interdependent

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Count the Number of SquaresCount the Number of Squares

Implementation Risk

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1-16 17-20 21-22 23-24

25 282726

29 30

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The Rapid Results Approach

• Rapid Results Approach (RRA) is a results-focused learning process (methodology) aimed at jump-starting major organizational change efforts and enhancing implementation capacity.

• RRA tackles large-scale medium and long-term change efforts through a series of small-scale, results-producing and momentum-building initiatives implemented within 100-days, commonly referred to as 100-day Rapid Results Initiative (RRI).

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Rapid Results Approach Cont…

• These short-term 100-day initiative goals therefore form the building block towards the achievement of the long-term goals

• The premise of the Rapid-Results Approach is to create a context for learning and for enhancing implementation capacity

• Helps organizations work on sharply defined 100-day initiatives that dovetail into Annual Work Plans and Strategic Plans

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Rapid Approach

• The approach is an RBM tool designed to help teams avoid

implementation challenges

• A results focused learning methodology (Action Learning)

• Jump-starts major organizational change efforts

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Results Focus

“A results-focused approach to implementing strategy “

• Breaks down long-term goals into 100-day Results Commitments

• Enhances practice of implementation disciplines in each 100-day period

• Strengthens accountability for Results

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How it Works

1. Create a temporary governance structure

2. Team empowered to:

– Break down long term goals into 100 day RESULTS

commitments (RRI)

– Develop a work plan to realize the goal

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Management MethodologyManagement Methodology

Start by focusing on a few Results

Challenge teams to achieve 100-day “Results goals”

Create temporary governance and support structure

Manage the scale-up beyond the first 100 days

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The Rapid-Results Approach The Rapid-Results Approach

Act

ivit

ies

Time

Rapid Results Initiatives

Overall Overall ObjectiveObjective

Year 1 Year 2 Year 3

Long-Term

Activities

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Rapid Results InitiativeIncrease from current to

membership from 400 to 10,000 within 100 days

Pro

gra

m A

cti

vit

ies

Monitoring and evaluation

Capacity Building

Communication and

Strategy and planning

Networking and membership

Dec 2006

Rapid Results Portfolio

Dec 2008

Leverage Leverage Africa Africa

Community of Community of Practice as an Practice as an authority in authority in

Mfdr in Africa Mfdr in Africa

OVERALL OBJECTIVEDec 2010

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DEVELOPING THEMATIC AREAS Select thematic areas from the work plan plan that

are:

1. Linked to achieving the current goals

2. Priority areas for AfCoP

3. Can be achieved using available budget and in 100days

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Creating the Work PlanDeveloping a good work plan to achieve your goal

1. Develop Milestones Must be a major accomplishment

Stated in past tense

2. Develop Action Steps i.e. specific steps to be taken;

Start with an action verb

Spell out a concrete deliverable

Include a deadline

Be clearly assigned to one person (from the team)

3. Test and Refine the work plan Are all relevant milestones included?

Are the activities as detailed as possible?

Is there ONE person assigned to over see each activity?

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RRI Work Plan

Strategic Challenge Area:

RRI Goal:

Launch Date:

RRI Mid Point:

RRI End Point:

Results Leader:

Strategic Leader: Team Leader:

Monitoring and Evaluation: Secretary :

Team Members:

MILESTONE Action Steps Responsible

Activity Targets Dates

Budget Status Remarks/Challenges

Begin End

1. Baseline Survey Conducted

a) Identify team to carry out baseline survey and inform them

b) Assemble all relevant documents

c) Familiarize RRI team with the documents

d) Harmonize the documents

e) Share & adopt the documents