Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
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GOVERNMENT OF INDIA
DIRECTORATE GENERAL OF CIVIL AVIATION
Procedure & Training Manual
Training and Licensing Directorate Flight Crew Licensing
Issue -2 14-03-2017
Procedure Manual Contains the procedure adopted for issue, renewal, conversion,
validation of flight crew licenses and endorsement of aircraft type rating, open rating
etc. on the flight crew licenses.
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REVISIONS
The revisions are carried out as and when required to accommodate the
amendments made in Aircraft Rules, Civil Aviation Requirements and to enhance the
efficiency of the licensing procedure.
The space below is provided to keep a record of such revisions.
RECORD OF REVISIONS
No. Date of revision Remarks
Version-
1
25th November 2013 Effective Page-62-
69.
Version-
2
03rd December 2014 Effective Page-1,
2, 63.
Issue-2 14th March 2017 All
Issue-2,
Version
01
05th September 2017 84 to 89
Issue-2
Version
02
10th November 2017 Effective Page
22,23,24, 61 to 65,
95 to 98
Issue-2
Version
03
11th July 2018 Effective Page
58,59,65,66, 72 to
124
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S. No.
TABLE OF CONTENTS
Page
No.
1. Introduction 4
1.1 Organisation Set-up – DTL 5
1.2 Function of training and licensing Directorate 6
1.3 Work Force Evaluation 8
1.4 Duties & Responsibilities 11
2. Issue of Licenses and ratings 16
3 Submission Channel for approval of License 26
4 Renewal of licenses and ratings 35
5 Validation of foreign licenses 42
6 Procedure for Verification of Indian License for
Contracting State
45
7 Procedure for enforcement actions 46
8 Flow chart for issue of Commercial Pilot license 52
9 Training Programme 53
10 Procedure for Verification of Foreign License and Rating 67
11 Filing & Record Retention System 69
Annexures 72
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1. INTRODUCTION:
Licenses to the flight crew are issued in accordance with the provisions contained in
Rule 41 and Schedule II of the Aircraft Rules, 1937. The flight crew licenses issued
or renewed are enlisted in rule 38 of the aircraft rules. The authority by which the
licenses and ratings specified in rule 38 may be granted, renewed or varied is Central
Government. The Central Government has delegated this responsibility to DGCA
officers vide SO 726(E) & SO 727(E). The officers of the Directorate of Training
& Licensing shall perform their duties and responsibilities in accordance with
the powers for issue, renewal, endorsement and validation of licenses as
delegated by the Central Government to DGCA officers vide S.O. 726(E) and
S.O. No. 727(E) dated 4th October, 1993 and as amended by S.O. 2901 of
27.11.97. Broadly, the powers to issue, renew and validate the expired licenses and
ratings are delegated to the officers at DGCA Headquarters and the powers to renew
the current licenses & ratings /lapsed license and ratings not more than 02 years are
delegated to the officers of the Directorate of Operation in the regional offices in
compliance with the FCL 3/2009. This Procedure and Training Manual is issued to
provide guidance and assistance to all staff and officers of DGCA dealing with
issue/renewal etc. of Flight Crew Licences so that the applications received on the
subject are examined, processed and decided in a uniform, standardized and
expeditious manner, with strict compliance of the provisions of Rules/CAR etc. An
applicant has to meet all the relevant requirements contained in the Aircraft Rules,
Schedule II and Civil Aviation Requirements on the subject for the purpose of issue
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or renewal of flight crew license and type endorsement, open rating etc. on the
license.
1.1 Organisation Set-up Training and Licensing Directorate in DGCA (Including Regional offices)
JDG In-charge of Flight Crew Lic.
Licences
DDG In-charge of Flight Crew Lic.
DTL DGCA Hqrs.
DD DD
AD AD
DDG Delhi Region
DDG Chennai
Region
DDG Kolkata
Region
DDG Mumbai
Region
Director General
DD
AD AD
DD
AD AD AD AD AD AD
AD AD AD AD AD Ops Offr
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1.2 FUNCTIONS OF TRAINING & LICENSING DIRECTORATE:
(i) Training and licensing Directorate of DGCA has two main sections to carry out various functions related to pilot licensing. A list of functions of each section is as under:-
1.2.1 Licensing-I Section:
(i) Policy pertaining to renewal of licenses of aircrew personnel.
(ii) Renewal of all aircrew licenses including disposal of general enquiries pertaining to renewals.
(iii) Grant of extension of aircraft rating to include additional types of aeroplanes, open rating, Night Rating etc. and Pilot-in-Command endorsement on various type of aircraft.
(iv) Cases relating to accidents and infringement of rules by licensed aircrew personnel and disciplinary action against them.
(v) Parliamentary question and matters pertaining to unemployed aircrew personnel.
(vi) Budget and accounts including Advance Deposit account. Maintenance of Advance Deposit and Revenue registers.
(vii) Maintenance of cards of aircrew personnel and personnel returns received from different airlines operators.
(viii) Proficiency checks, their checking and posting.
(ix) Posting of type endorsements and renewal intimations of aircrew licenses received from the Regional Directors, Calcutta/ Bombay / New Delhi/ Madras.
(x) Maintenance of Registers for various types of licenses giving records of renewals of aircrew licenses.
(xi) Maintenance of registers for type rating, PIC endorsements, and infringement of Rules / Accidents etc.
(xii) Endorsement of medical restrictions on licenses and R/cards.
(xiii) Compliance of material for six monthly and yearly progress reports of Civil Aviation.
(xiv) Compliance of History of Pilots consequent upon accident.
(xv) Checking of Log Books with a view to detecting infringement of Rule 42A of Indian Aircraft Rules, 1937.
(xvi) Amendment to Indian Aircraft Rules, 1937.
(xvii) VVIP flights – Proficiency checks of flight crew.
(xviii) Delegation of Powers relating to renewal of licenses.
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1.2.2 Licensing-II Section:
(i) Issue of aircrew licenses/ratings of the categories shown below including disposal of general of particular enquiries pertaining to issue of license:
(a) Student Pilot’s License (Aero planes, Helicopters, Gliders and Balloons, Light Sport Aircraft, Micro light, Gyroplanes); (b) Private Pilot’s License (Aero planes);
(c) Commercial Pilot’s License;
(d) Airline Transport Pilot’s License;
(e) Instrument Rating;
(f) Assistant flight Instructor’s Rating (Aeroplanes);
(g) Flight Instructor’s Rating (Aeroplanes);
(h) Flight Instructor’s Rating (Gliders)
(i) Glider Pilot’s License;
(j) Private Helicopter Pilot’s License;
(k) Commercial Helicopter Pilot’s License;
(l) Student Navigator’s License;
(m) Flight Navigator’s License;
(n) Flight Radio Telephone operator’s License;
(o) Flight Radio Telephony Operator’s License;
(p) Private Pilot’s License (Balloons)
(ii) Revalidation of foreign license (FATA) (iii) Conversion of foreign licenses into Indian Licenses in their categories. (iv) Policy matters regarding the issue of Indian and Foreign aircrew licenses. (v) Amendments to Licensing Rules. (vi) Delegating of powers in respect of licensing rules.
(vii) Exemption from Aircraft Rules for the issue of Indian Licenses.
(viii) Policy matters pertaining to conducting medical examination and their assessment.
(ix) Disposal of medical reports pertaining to the issue and renewal of aircrew licenses and correspondence connected therewith.
(x) Parliament Questions relating to issue of aircrew licenses.
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(xi) Budget for expenditure to be incurred for items pertaining to L-2 Section.
(xii) Verification of Indian License upon request from Contracting states
1.3 WORKFORCE EVALUATION METHODOLOGY
The undermentioned Workforce Evaluation Methodology has been prepared to determine the number of DTL (Directorate of Training & Licensing) Officers, staffing requirements according to the quantum and type of licenses to be issued with respect to the different types of Civil Aircraft/Helicopters operating in India. The Workforce Evaluation Methodology has taken into consideration each portfolio separately to determine the offices
requirements. The Methodology should be re‐visited periodically to account for aviation system growth or when issue of license(s) of a brand new type of Aircraft / Helicopter is introduced into the system. 1.3.1 STEP 1: CALCULATE TOTAL DTL OFFICERS HOURS REQUIRED
(i) First, it is necessary to calculate Total DTL Officers Hours Required. This requires collection of three types of information:
(a) The identification of each work function broken down into categories of
activities :-
(i) Issue of Aircrew licenses
(ii) Renewal of Aircrew licenses
(iii) Endorsement of Ratings
(iv) Revalidation of Foreign Licenses (FATA)\
(v) Enforcement Actions
(vi) Examination activities
(vii) Other Regulatory and Administrative activities
(b) The Annual frequency of each work function.
(c) The total number of DTL Officers hours required to complete each work
function.
(ii) Enter the information into an Excel spreadsheet (see Figure 1 for a sample
Workforce Evaluation Worksheet). The total number of annual hours required for
each work function can be calculated by “Multiplying the number of times the work
function is carried out each year by the number of DTL Officer hours
required to complete the same work function”
(iii) Calculate the total DTL Officers Hours Required by each DTL office separately (Headquarters & Regional offices), then find the sum of the total number of hours required for each work function performed by the DTL.
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1.3.2 STEP 2: CALCULATE TOTAL DTL OFFICERS HOURS AVAILABLE
(i) There are two important components to calculating Total DTL Officers Hours available:
(a) The number of hours that each officer is available to conduct work functions.
(b) The total number of DTL Officers.
(ii) To determine the number of work hours, assumptions must be made regarding:
(a) The number of hours each day each DTL Officer is expected to work (typically
8 hours per day)
(b) The number of hours annually a DTL officer will work (typically between 1500
and 1600 hours)
(c) The number of work days annually the DTL officer will be in training, on
vacation or unavailable to work for other reasons.
E.g. Available officer work hours
Available Weekdays (52 x 5) 260
Unavailable weekdays
Holidays 18
Leave Days 30
Casual Leave 8
Training 10
Total Unavailable workdays 66
Remaining Available days 194 (260-66)
Work Hours per day 8hrs
The officer’s available work hours will be 8 hours x 194 work days = 1,552hrs.
(iii) This analysis is conducted separately for each offices of the Directorate of Training & Licensing. Therefore, the total number of offices of the Directorate Training & Licensing refers to the total number of current, qualified and available officers. (iv) Once the above two parameters are determined, Total officer hours of the Directorate of Training & Licensing Hours available can be calculated as mentioned in the example below:- E.g. If a DTL office has 1,552 hours available, and there are 10 DTL Officer then the Total Hours Available of that DTL office are 15,520 (1,552 x 10).
1.3.3 STEP 3: COMPARE TOTAL HOURS REQUIRED AND TOTAL HOURS AVAILABLE
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Compare the Total DTL Officer Hours Required calculated in Step 1 to the Total
Inspector Hours Available calculated in Step 2. If the Total Inspector Hours Required is less
than the Total Inspector Hours Available, then the DTL office has sufficient staffing.
However, if the Total DTL Officer Hours Required is more than the Total Inspector Hours
Available, then be DGCA may consider adding additional staff to that office.
Figure A.1. Sample DTL Officers Workforce Evaluation Worksheet
REGION NEW DELHI
STEP 1: CALCULATE TOTAL INSPECTOR HOURS REQUIRED
Work Function Annual Frequency Hours per Function Hours Required Annually
Function 1 36 24 864
Function 2 48 6 288
Function 3 24 4 96
Function 4 108 2 216
Function 5 12 24 288
Function 6 18 36 648
Total DTL Officers Hours Required 2400 STEP 2: CALCULATE TOTAL DTL OFFICERS HOURS AVAILABLE Annual Hours Available per DTL Officers 1552 Current Number of DTL Officers 2 Total DTL Officers Hours Available 3104 STEP 3: COMPARE TOTAL HOURS REQUIRED TO TOTAL HOURS AVAILABLE Total Officer Hours Available 3104 Total Officer Hours Required 2400 Difference 704 1.3.4 STEP 4: ENSURE DTL WORKFORCE IS PROPERLY QUALIFIED AND TRAINED
This step involves taking the number of DTL Officers required and determining the necessary training and qualification requirements for the inspectors to meet the demands of the civil aviation system. These training requirements include the necessary DTL Officers training (Initial training, PEL & On-job-training, Refresher training, Specialised training in the related field). The training requirements are detailed in Procedure & Training Manual. 1.3.5 ADMINISTATIVE STAFF
Workforce issues related to administrative staff supporting DTL Officers required to be assessed separately. The DTL Offices should have sufficient administrative staff,
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appropriate to the size and complexity of the office, to effectively discharge their responsibilities.
1.4 Duties and Responsibilities
(i) Director of Training & Licensing
(a) Heads Directorate of Training & Licensing at Hqrs and report to concerned
DDG / JDG.
(b) Take policy decision on the Technical and Administrative issues
(c) Supervise/Coordinate functions with the regional offices to achieve targets.
(d) Framing and amendment of Regulatory requirement of all matters concerning
Licensing Directorate and to prepare changes to regulations to include amendments
to ICAO Annexes.
(e) To review the plaint and file/prepare the draft/ written statement and file
affidavits.
(f) To grant, to renew, to withhold the grant and renewal of the flight crew licences
and Ratings under the rules.
(g) To require surrender/ suspend of any licence, rating, authorization, approval,
certificate or other document granted or issued under the rules.
(h) To disqualify a person for a specified period from holding or obtaining licence,
rating or aircraft rating(s) under the rules.
(i) Evaluate application of flight crew for exemption of non- compliances.
(j) To specify requirements concerning air crew.
(k) To carry out Enforcement Actions upon recommendation received after
Accident investigation/ Incident investigation/ Breath-analyzer test / PIB investigation
etc. from Air Safety Directorate of DGCA Hqrs for action against involved pilots.
(l) Investigation of possible violations of the national air law or regulations in
regard to Personnel Licensing and to suggest corrective action where necessary,
and finalize on the recommended disciplinary actions.
(m) Participate in ICAO USOAP Continuing Monitoring Approach audits and other
related external audits.
(n) Develop plan for the training of officers & staff in coordination with training
directorate and ensure that training records or files are maintained.
(o) Periodically develop and amend the Procedure and Training Manual of DTL.
(p) Action on parliamentary matters/ VIP references/ RTI and facilitate
maintaining record of the VIP references.
(q) Participate in any in-house and abroad workshops and seminars related to
personnel licensing matters.
(r) Any other work assigned by the Director General/ JDG/DDG.
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(ii) Deputy Director of Training & Licensing
(a) Assist Director of Training & Licensing in functions pertaining to Personnel
Licensing.
(b) Associate in policy decision making and framing and amendment of
Regulatory requirement of all matters concerning Licensing Directorate and to
prepare changes to regulations to include amendments to ICAO Annexes.
(c) To grant, to renew, to withhold the grant and renewal of the flight crew licences
and Ratings under the rules.
(d) To require surrender/ suspend of any licence, rating, authorization, approval,
certificate or other document granted or issued under the rules.
(e) Recommending application of flight crew for exemption of non- compliances.
(f) To evaluate for Enforcement Actions upon recommendation received after
Accident investigation/ Incident investigation/ Breath-analyzer test / PIB investigation
etc. form Air Safety Directorate of DGCA Hqrs for action against involved pilots.
(g) Associate in Investigation of possible violations of the national air law or
regulations in regard to Personnel Licensing and to suggest corrective action.
(h) Recommending disciplinary actions for infringement of civil aviation rules by
licensed aircrew personnel.
(i) Associate in revalidation of foreign license by coordinating with concerned
state regulatory authorities and issue of Foreign Aircrew Temporary Authorization
(FATA).
(j) Evaluate and Review Flight crew training imparted by Flying Training
Organization (FTO).
(k) Monitoring and verification of Flight crew currency requirements such as
Proficiency checks, Route checks, Medical assessments, skill tests etc to exercise
the privileges of his license.
(l) Participate in ICAO USOAP Continuing Monitoring Approach audits and other
related external audits.
(m) Associate in periodically develop and amend the Procedure and Training
Manual of DTL.
(n) Assist in parliamentary matters/ VIP references/ RTI.
(o) Participate in any in-house and abroad workshops and seminars related to
personnel licensing matters.
(p) Any other work assigned by the Director.
(iii) Assistant Director of Training & Licensing
(a) Assist Deputy Director/Director of Training & Licensing in functions pertaining
to Personnel Licensing.
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(b) Associate in policy decision making and framing and amendment of
Regulatory requirement of all matters concerning Licensing Directorate and to
prepare changes to regulations to include amendments to ICAO Annexes.
(c) Examining documents for Issue/Renewal of aircrew licenses and Ratings
under the rules.
(d) To renew, to withhold the grant and renewal of the flight crew licences and
Ratings under the rules.
(e) To require surrender/ suspend of any licence, rating, authorization, approval,
certificate or other document granted or issued under the rules.
(f) To examine application of flight crew for exemption of non- compliances.
(g) To examine for Enforcement Actions upon recommendation received after
Accident investigation/ Incident investigation/ Breath-analyzer test / PIB
investigation etc. form Air Safety Directorate of DGCA Hqrs for action against
involved pilots.
(h) Associate in Investigation of possible violations of the national air law or
regulations in regard to Personnel Licensing and to suggest corrective action.
(i) Examining cases for disciplinary actions for infringement of civil aviation rules
by licensed aircrew personnel.
(j) Associate in revalidation of foreign license by coordinating with concerned
state regulatory authorities and issue of Foreign Aircrew Temporary Authorization
(FATA).
(k) Evaluate and Review Flight crew training imparted by Flying Training
Organization (FTO).
(l) Monitoring and verification of Flight crew currency requirement’s such as
Proficiency checks, Route checks, Medical assessments, skill tests etc to exercise
the privileges of his license
(m) Participate in ICAO USOAP Continuing Monitoring Approach audits and other
related external audits.
(n) Associate in periodically develop and amend the Procedure and Training
Manual of DTL.
(o) Examine parliamentary matters/ VIP references/ RTI.
(p) Participate in any in-house and abroad workshops and seminars related to
personnel licensing matters.
(q) Any other work assigned by the Director.
(iv) Operation Officer of Training & Licensing
(a) To assist in examining documents for Issue/Renewal of aircrew licenses and
Ratings under the rules.
(b) To assist in examining application of flight crew for exemption of non-
compliances.
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(c) To assist in examining for Enforcement Actions upon recommendation
received after Accident investigation/ Incident investigation/ Breath-analyzer test /
PIB investigation etc. form Air Safety Directorate of DGCA Hqrs for action against
involved pilots.
(d) To assist in Investigation of possible violations of the national air law or
regulations in regard to Personnel Licensing and to suggest corrective action.
(e) To assist in examining cases for disciplinary actions for infringement of civil
aviation rules by licensed aircrew personnel.
(f) Associate in revalidation of foreign license by coordinating with concerned
state regulatory authorities and issue of Foreign Aircrew Temporary Authorization
(FATA).
(g) Monitoring replies from contracting states pertaining to conversion of licenses
and forward the same to respective section officers for further necessary action.
(h) Initiating, Monitoring and updating correspondence by email with contracting
states pertaining to requests on verification of Indian licenses issued
(i) To assist in Evaluating and Reviewing Flight crew training imparted by Flying
Training Organization (FTO).
(j) Participate in ICAO USOAP Continuing Monitoring Approach audits and other
related external audits.
(k) Associate in periodically develop and amend the Procedure and Training
Manual of DTL.
(l) Examine parliamentary matters/ VIP references/ RTI.
(m) Participate in any in-house and abroad workshops and seminars related to
personnel licensing matters.
(n) Any other work assigned by the Director.
(v) Section Officer of Training & Licensing
A Section Officer is the in-charge of a concerned section is to ensure efficient and expeditious disposal of work, recording and weeding out, indexing and digitization. For this, they shall take all necessary steps including
(a) Distribution of work among the staff as evenly as possible; (b) Familiarisation of staff with office SOPs/Office Orders, helping and advising the staff; (c) Management and co-ordination of work; (d) Ensuring maintenance of order and discipline in the section; (e) Submit receipts which should be seen by Director/Higher officer at dak stage; (f) Issue reminders, obtain or supply factual non-classified information; (includes emails from contracting states) (g) Keep a track of all judicial/quasi-judicial matters where the issues being dealt with by the section are involved;
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(h) Record, a note setting out his/her own comments or suggestions before submitting the case to higher appropriate officer (i) Follow a proper protocol and systematic method of marking of license related files to higher officer(s) and maintain a record of the same. (j) Maintain, track and update the database of all licenses of concerned section, including digitization and electronic storage of the same. (k) Provide data related to licenses from above maintained database as required by higher officer(s).(VIP/MP/RTI,Legal cases etc) (l) Rendering periodical reports of licenses issued as directed by higher authorities (m) Ensuring that appropriate record keeping, safe custody and integrity of licenses and all relevant files is undertaken. And also provide the files as and when required by concerned officer(s). (n) Maintenance of a register of file movement (Hard Copy and Digitization) (o) Communicate as instructed by higher officer with other agencies towards facilitation of functioning of the section. (By Post/Email) (p) Ensure proper and timely dispatch and maintenance of correspondence such as Licenses/Shortfalls, RTI, Legal Cases, Communication with Ministries etc. (q) Liaise with other sections/departments for obtaining necessary information as directed by higher officers (r) Collate/Coordinate/support any higher officer in the infrastructural requirements for carrying out his/her duties (s) Any other work assigned by the Director/Higher Officer.
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Chapter 2. Issue of Licenses and Ratings
2.1 List of Licenses: The requests for issue of the following licenses and ratings are received by the Licensing II (L-II) Section at DGCA Headquarters.
(i) Private Pilot’s License(Aeroplanes)
(ii) Private Pilot’s License(Helicopter)
(iii) Pilot’s License (Gliders)
(iv) Pilot’s License (Balloons)
(v) Pilot’s License (Microlight)
(vi) Commercial Pilot’s License(Aeroplane)
(vii) Commercial Pilot’s License(Helicopter)
(viii) Airlines Transport Pilot’s License(Aeroplane)
(ix) Airlines Transport Pilot’s License (Helicopter)
(x) Student Flight Navigator’s License
(xi) Flight Navigator’s License
(xii) Flight Radio Telephone Operator’s License
(xiii) Flight Radio Telephone Operator’s License(Restricted)
(xiv) Instrument Rating(Aeroplane)
(xv) Instrument Rating(Helicopter)
(xvi) Assistant Flight Instructor’s Rating(Aeroplane)
(xvii) Assistant Flight Instructor’s Rating(Aeroplane)
(xviii) Flight Instructor’s Rating(Aeroplane)
(xix) Flight Instructor’s Rating(Helicopter)
(xx) Student Pilot’s License(Helicopter)
(xxi) Student Pilot’s License(Microlight)
(xxii) Student Pilot’s License(Balloons)
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2.2 Procedure for processing the applications for issue/conversion of pilot license
in DTL:
The applications received for issue of licences/ ratings shall be processed by
the Section Officer in-charge through his sectional staff as per the procedure
given below:-
2.2.1 Check whether the application received is in the format prescribed for the issue
of that license/ rating.
2.2.2 Check whether all the documents required to be submitted with the application
for issue are enclosed or not. Also check whether the documents mentioned as
enclosed by the applicant in the application form are received in the appropriate
format or not.
2.2.1 Check whether the receipts generated from bharatkosh website in respect of
application fees as prescribed in Rule 48 of the Aircraft Rules, 1937, have been
enclosed.
2.2.4 The staff carrying out initial processing should then enter the details of the
application in the section to draw out Check List for the license by entry in the data-
base of DTL project by NIC. While doing so examine the following according to the
instructions mentioned against each from 2.3 to 2.9.
2.3 Proof of Age:
2.3.1 The following documents, as evidence of date of birth or proof of age, are
acceptable:
(i) Class Ten Certificate of a recognized Board or its equivalent; or
(ii) Birth Certificate issued by a Municipal Corporation/committee;
2.4 Proof of Educational Qualification:
2.4.1 The minimum educational qualifications for issue of a license are given in
Section ‘A’ and applicable sections of Schedule II of the Aircraft Rules, 1937. These
are pass in Class Ten or equivalent from a recognised board in respect of following
licences:
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(i) Student Pilot’s Licence
(ii) Private Pilot’s Licence
(iii) Pilot’s Licence
(iv) Flight Radio Telephone Operator’s Licence (Restricted0
2.4.2 For the remaining licences listed in 2.1 herein, the applicable educational
qualifications are pass in Class Ten plus two, with Physics and Mathematics, from a
recognised board/university or its equivalent.
2.4.3 Check whether appropriate proof of educational qualification has been
enclosed, if so, whether there is any mutilation or tampering. Check for physical
appearance to ensure that it is genuine. Also Check the verification of the
educational qualifications are pass in Class Ten and pass in Class Ten plus two from
the concerned Board/ University.
2.4.4 The status in respect of the equivalency of the Educational Qualification or
recognition of an Education Board, if needed, shall be confirmed from the Association
of Indian Universities at the following address:-
The Secretary General
Association of Indian Universities, AIU House,
16, Comrade Indrajit Gupta Marg, New Delhi-110002
Phone No.23230059
Fax No.23232131
2.5 Nationality:
Where an application shows nationality other than Indian, check the copy of the
passport for validity and nationality shown on it.
2.6 Knowledge:
2.6.1 Check the results card for its validity issued by the Central Examination
Organisation, New Delhi to find out:
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(i) Whether results of all the applicable written examination/oral
examinations have been given;
(ii) Whether the date(s) as given in the result card(s) showing date of
issue are not more than five years back from the date of application for
issue of CPL and ATPL and 2 ½ years back fro the date of application for
issue of other flying licenses; the date of results shall be the date before
the submission of documents in DGCA.
(iii) Whether result card is duly signed;
(iv) Whether the name shown on the result card is the same as that of the
applicant.
(v) Whether there are any mutilations, tampering etc., in respect of
words ‘pass/fail’ name etc in the result card.
(vi) Where master result sheet as supplied by the Central Examination
Organisation is available, the results should be checked from it and
notation given on the result card(s). Where these are not available, the
result card(s) be sent to Examiner of Personnel O/o Central Examination
Organisation under sealed cover marked “Confidential” for verification.
(vii) Where applicable, check for certificate issued by CFI/FII of a Flying
Training Institute for proficiency in signal reception, showing the speed at
which the pilot can receive transmission i.e. six words per minute or eight
words per minute.
2.7 Medical Fitness:
2.7.1 Check the medical assessment. The validity of medical fitness is given in rule
39C and the applicable class of medical for issue/renewal is given in CAR Section 7,
Series C, Part 1, Issue 1.
2.7.2 Only original medical fitness assessments on standard format issued by
DGCA showing date of medical examination, limitation if any and the Class of
medical assessment are to be accepted.
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2.7.3 The remaining period of medical fitness assessment should be
sufficiently long to cover for period of processing in the Directorate so that it
is valid when the licence is issued.
2.7.4 The signature of the applicant pilot, as given on the medical assessment
should tally with the signature as given in the application.
2.8 Experience:
2.8.1 The details as contained in Form CA 39 are required to be given separately
for five years, previous six months etc., as applicable, for each license/rating
according to provisions of appropriate Sections of Schedule II.
2.9 Following documents are to be Examined:
2.9.1 Pilot’s personal flying log book should have been maintained in accordance
with rule 67A of the Aircraft Rules, 1937;
2.9.2 All entries shall have been made in ink. The applicant should have certified
the correctness of the entries in the log book with respect to flight time, at least at
the end of each calendar month;
2.9.3 Personal flying log book(s) to cover the periods required for the licence/rating
applied for;
2.9.4 Whether the Flying club has submitted any comment on the applicant or not;
2.9.5 The personal log book should have been certified for correctness of the entries
therein by competent authorities such as Operations Manager, Deputy Operations
Manager, Chief Pilot in the case of professional pilots, and the Chief Flying Instructor
in the case of members of Flying Clubs/Training Institutions, every quarter in the
year, i.e. at the end of March, June, September and December.
2.9.6 Flight time during which the applicant has performed under dual instructions
should have been entered as “dual” and the pilot giving instructions should have
shown the nature of training given;
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2.9.7 Flight time spent in performing the duties and functions of a Pilot-in-command
should have been logged as Pilot-in-command, provided the applicant is entitled and
authorised to fly in command of that aircraft by virtue of the ratings entered in the
pilot’s licence held. In all other cases, such flight time should have been logged
as co-pilot with appropriate indications in the remarks coloumn;
2.9.8 The holder of a student pilot’s licence shall have been logged as Pilot-in-
command only that portion of the flight time during which he was the sole occupant
of the aircraft, provided that in case of an aircraft which requires more than one pilot,
in accordance with sub-rule 7 of rule 38 and rule 6B of the Aircraft Rules, 1937, he
shall have logged as Pilot-in-command of the aircraft;
2.9.9 The holder of a private pilot licence shall have logged as Pilot-in-command
only for the flight time during which he has acted as Pilot-in-command;
2.9.10 The holder of a Commercial Pilot Licence, Airline Transport Pilot Licence shall
have logged as Pilot-in-command for the flight time during which he has acted as
Pilot-in-command and he shall have logged as Co-Pilot for the flight time during
which he has acted as Co-pilot.
2.9.11 Where an applicant has performed, for the purposes of up gradation of his
licence, the duties of Pilot-in-command under the supervision of a pilot who can give
such under supervision training experience, provided he meets the requirements as
given in the Order of the Director General issued under the provisions of Section 5A
of the Aircraft Act, 1934. Such flying should have been undertaken after a suitability
check with an Examiner on type and only after the pilot has performed as Co-Pilot
for a period not less than six months or logged more than 200 hours flight time as
Co-Pilot, whichever is earlier. The details of such flying shall have been maintained
in a separate log book. In such log-books each entry shall have been signed by
the Pilot-in-command of the flight as evidence of the functions performed.
2.9.12 The Flight Instructor shall have logged as Pilot-in-command the flight time
during which he has acted as Instructor, but the entries should indicate in the
remarks column that the flight time as shown has been flown as Instructor;
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2.9.13 Where the instrument flight time has been performed by the applicant pilot
while manipulating the controls of the aircraft in flight solely by reference to
instrument flight conditions, it shall be counted in full. Any flying done as “over the
top flying” should NOT have been logged as instrument flying time;
2.9.14 Where instrument ground time has been performed by the applicant pilot while
flying solely by reference to instruments in any recognised synthetic device which
simulates instrument flight conditions, it shall be counted in full;
2.9.15 Where a pilot applicant has performed the required exercises before an
approved Check Pilot/Instructor/Examiner, the log book should bear evidence in ink
signature with seal and certificates to the effect that while exercising such privileges
the Check Pilot /Instructor /Examiner had ten hours of Pilot-in-command experience
within a period of 90 days preceding the date of test and that while doing so he was
current as Check Pilot /Instructor /Examiner, as appropriate, in accordance with CAR
issued under Section 7, Series 1.
2.9.16 Where in lieu of such requirements a separate one-time approval has
been granted by the DGCA, the conditions of such authorisation should have been
complied with and the approval letter No. shall be quoted and signed in ink.
2.9.17 Where the application pertains to Flight Navigators, the flight time logged
should have been while engaged in actual navigation sorties where flight
navigator has performed actual navigation duties under supervision of a licenced
navigator, the flight time shall have been logged as a flight navigator with indication
“under supervision” in the remarks column;
2.9.18 While examining the log books, it shall be ensured that all flight experience
which is required to be shown as flight experience on aeroplane(s) as being
performed on aeroplane(s) only. Similarly, all flight experience to be considered
towards, flight experience on rotary wing, has been performed on rotary wing(s) only
and not on fixed wing(s). This is applicable for other categories too, like gliders,
balloons, and micro light, LSA, Gyroplanes etc.
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2.10 Other requirements:
Where for issue of licence some requirements under heading “other requirements:
have been listed in the Schedule II and included in the L-II Section’s checklist,
examine for availability of applicable documents and to make all entries in the
computer based DTL project to maintain the DATA Base.
2.11 Procedure for Granting Of Exemptions
2.11.1 Exemption procedure for non-compliances with Aircraft Rules and Civil Aviation Requirements (CARs).
(i) Rule 160 of the Aircraft Rules, 1937 provides the Central Government
the power to exempt any aircraft, person or an organization from the
operation of these rules, either wholly or partially, subject to such conditions,
if any, as may be specified in such order which may be of a general or
specific nature. General procedure for exemption is laid down in CAR
Section I Series
(ii) In addition, the Director General and other officers of DGCA have
inherent or delegated powers under S.O. 726 and S.O. 727 for granting
exemption from specific provisos of the Aircraft Rules.
(iii) General procedure for exemption is laid down in CAR Section I Series
B Part II and III.
2.11.2 Procedure for the submission of Application for exemption:-
(i) A Pilot seeking exemption shall submit separate application for
exemption in the prescribed pro forma to Director- Training & Licensing,
DGCA Headquarters. (Appendix of CAR Section 1 Series B Part II and
III respectively).
(ii) The application for exemption shall clear state the reasons for seeking
exemption and be supported with the reasons for non-compliance, safety
assessment reports, along with means of mitigation and indication as to
when compliance can be expected.
(iii) An application for a standard exemption shall include:-
(a) The applicant’s name and current mailing address.
(b) The relevant provisions of rules for which the exemption is
sought.
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(c) The category under which exemption sought
(temporary/permanent) and justifiable reasons why the applicant
needs the exemption. The reasons provided should be detailed and
self-explanatory.
(d) The period for which the exemption is required.
(e) Whether the exemption will affect a particular kind of operation,
the details thereof;
(f) The action plan for rectification and review of non-compliance
for temporary exemption, including the mitigation measures
adopted for ensuring the safety during the exemption period.
(g) If a permanent exemption is sought, the applicant has to indicate
the mitigation measures adopted to reduce the risk
arising due to noncompliance after carrying out a safety
assessment.
(h) Undertaking by the applicant that he shall annually review the
conditions or mitigation measures and any other resultant non-
compliance in particular when any significant changes in the activity
are proposed.
(i) The applicant should provide adequate information in the
prescribed pro forma for consideration for granting exemptions with
supporting documents. Failure to provide adequate information may
delay processing/ refusal of the application.
2.11.3 Procedure for processing of Application for exemption:-
(i) On receipt of application for exemption in the O/o Director- Training &
Licensing, respective Section Officer shall ensure that all documents
received are arranged as per the filing system in vogue and mentioned in
Chapter 11 of this manual. The Section officer shall then put up the
arranged file to concerned Assistant Director/Operations Officer along with
his remarks and observations.
(ii) The concerned Assistant Director/Operations Officer shall technically
evaluate the application having regard to:
(a) The reasons for the required exemption;
(b) Period of exemption sought;
(c) The knowledge, qualifications, medical conditions, flying
experience, competency and skills of the applicant;
(d) The requirements of the Operator concerned, if any and
proposed training programme before utilising the privileges of the
applicant;
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(e) Applicants previous record of flying and incident/accident
history if any;
(f) Any serious or imminent risk to air safety and security;
(g) The existence of an equivalent level of safety and references of
any previous precedence’s;
(h) Any imminent danger to persons or property if the exemption is
granted.
(i) After technical evaluation of the application, he/she shall put up
the file to concerned Deputy Director for the further technical
examination of the application and risk assessment along
with his/her comments and recommendations.
(iii) The Concerned Deputy Director shall examine the application and
ascertain the level of risk and forward the application to the Director for
recommendations and onward submission to next higher authority.
(iv) The Director shall forward the file to Joint Director General with his
recommendations for onward submission to next higher authority.
(v) The Joint Director General shall forward the file to Director General with
his recommendations for onward submission to next higher authority.
(vi) To cater for exemptions in case of non-compliance of CARs, Rule 133A
of the Aircraft Rules, 1937 provides Director-General of Civil Aviation
(DGCA) the power to exempt any aircraft or class of aircraft or any person
or class of persons from the direction(s) given in CARs, either wholly or
partially, subject to such conditions, if any, as may be specified in such
order which may be of a general or specific nature.
(vii) In case of exemptions for non-compliance of Aircraft Rules
1937, the Director General shall forward the file to Secretary, Civil Aviation
with his recommendations for final decision on the application for the
exemption requested against non-compliance of Aircraft Rules.
(viii) The exemption shall not exceed a maximum period of one year.
The recommendation for allowing exemptions may contain conditions/
limitations for the person/ organization to follow while operating under the
exemption. In all cases, before recommending exemption, it shall be
ascertained that an equivalent level of safety is maintained.
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Chapter 3. Submission channel for approval of licenses-issue:
Flowchart as follows illustrates the submission Channel for processing of application.
(On receipt of Application)
Dealing Assistant fills appropriate Checklist and puts up
to Section Officer
Section officer duly scrutinizes the file for
correctness and puts up to operations officer
(With Appropriate Comments)
Operations Officer carries out
preliminary examination and forwards
file to AD
(Duly mentioning findings if any)
Assistant Director examines
the file thoroughly and puts
up to DD
(With findings and shortfalls
of the application)
Deputy Director
evaluates and
approves issue of
shortfall/license
Director
If
Required
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3.1 The L-II Section’s dealing staff will make in legible writing appropriate notations in
notesheet after examining the application as per the above guidelines and submit to the
Section Officer for checking the examination carried out. If satisfied, the Section Officer will
make notation that he/she too has examined and will write the satisfactory comment
according to above procedure or list all the deficiencies if observed in the note sheet.
Thereafter submit the file to the Operations Officer for preliminary examination / Assistant
Director for Technical Examination of documents.
3.2 If the Technical requirements are not complied with by the applicant, the deficiencies
shall be listed by the Operations Officer/Assistant Director on the note portion of the file and
submit to Assistant Director/Dy. Director (T&L) respectively. Draft Shortfall communication
to be prepared by Section officer and put up to Deputy Director for Signature.
3.3 Where satisfied of the compliance of all requirements, the Dy. Director will accord his
granting note if it is within his statutory powers. Where it is not within his statutory powers,
the file shall be submitted to the Director for his final assessment of documents, evaluation
of experience, checking of results etc., and granting of the licence as per the Statutory
powers.
3.4 The L-II Section’s dealing staff, after receiving the approval/granting note on file
shall prepare the licence and record card (R-card) with due care applying the rubber
stamp where required and along with the Register in which licence number is allotted
and submit it to the Section Officer for ensuring correctness, who will, after
verification, record his note and submit the document(s) for signature of the
authorised signatory.
3.5 The Section Officer will then ensure the information relating to name, number etc., is
also supplied to the Medical Cell for their action.
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3.6 Procedure to fill-up the checklist for generation of ATPL (A) in the computer: The check-list for generation of ATPL (A) shall be filled up as per following guidelines:- The details given below shall be filled up from the application from after verification from the submitted documents.
1. Name of the Applicant
2. Age/Date of Birth (Should not be less than 21 years on the date of application)
3. Educational Qualification: (passed class 10+2 with Phy & Math or equivalent exam)
Please ensure that 10th & 12th shall be from recognized Board/ University. 12th shall have Physics and Maths. Check; verification certificate is submitted.
4. Medical Examination:
Check for medical fitness. Verify the details of the knowledge papers submitted vide application form:-
5. Knowledge:
Paper Date of Result Valid upto
a) Air Regulation {not required for hold valid Indian CPL}
b) Air Navigation
c) Aviation Meteorology
d) Radio Aids and Instrument
e) ATPL Composite {in lieu of b) , c) &d) if applied for conversion}
f) Technical General {not required, if applied for conversion and foreign ATPL is on multi}
g)
Technical Specific or valid Indian CPL on Multi {not required, if applied for conversion and foreign ATPL is on multi}
(i) A/c Name…………..
(ii) A/c Name………….
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h)
Technical Performance or valid Indian CPL on Multi {not required, if applied for conversion and foreign ATPL is on multi}
(i) A/c Name…………..
(ii) A/c Name………….
i) Signal reception test @ 6/8 w.p.m.
In case of conversion of foreign license, Technical Specific result in respect of the aircrafts shall be given from the contracting State. Holder of Valid Indian ATPL(H) Required to submit result of Technical General, Technical Specific and Performance only. Technical performance is for A/c above 5700 Kgs All technical exams are valid upto two and half years only. 6. Flying experience: a) please see following details from the application form submitted for issue of ATPL(A):-
A/c flown
SINGLE ENGINE AIRCRFAT
MULTI ENGINE AIRCRAFT INSTRUMENT TIME
DAY NIGHT DAY NIGHT On Aircraft
Synthetic Simulator hrs
Dual
Solo
Dual
Solo
U/T
Co-pilot
P1 (U/S)
PIC U/T
Co-pilot
P1 (U/S)
PIC
Total
Simu-lated
Actual
(1)
(2) (3) (4) (5)
(6) (7) (8) (9) (10)
(11)
(12)
(13)
(14)
(15)
(16)
TOTAL
Note: write P1 U/s experience separately and do not include in Co-pilot column. (submit P1U/S) log book also ) Tally the total flying experience given in the application form by the applicant and calculated in the following manner from the above table;-
Requirement Hrs Req.
Actual
Total flying experience details
(i) Total flying time (in this 50% of multi co-pilot hrs are counted) {col (13)} – {50% of col(6)+(10)}
1500
(ii) Total as PIC (in this P1 U/S hrs are counted 50%) {Col (2) +(4)+(8)+(12)} + {50% of Col (7)+(11)}
500
(iii Total Night flying experience (in this 50% of multi co- 100
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
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) pilot night hrs are counted) {Col (3) +(4)+(9)+(11)+(12)} + {50% of Col (10)}
(iv)
Total Instrument Time {col (14)+(15)+(16)} (not more than 50 hrs shall be counted from col 16) (attach sortie wise statement )
100
X-country flying time
(v) Total X-country by day and night (attach sortie wise statement )
1000
(vi)
Total PIC X-country by day and night (attach sortie wise statement )
200
(vii) Total PIC X-country flying time by Night (attach sortie wise statement )
50
If the flying experience data in application form is tellying then fill up in the computer checklist. b) please see the following table in the application form for experience in last one year:
A/c flown
SINGLE ENGINE AIRCRFAT
MULTI ENGINE AIRCRAFT INSTRUMENT TIME
DAY NIGHT DAY NIGHT On Aircraft
Synthetic Simulator hrs
Dual
Solo
Dual
Solo
U/T
Co-pilot
P1 (U/S)
PIC U/T
Co-pilot
P1 (U/S)
PIC
Total
Simu-lated
Actual
(1)
(2) (3) (4) (5)
(6) (7) (8) (9) (10)
(11)
(12)
(13)
(14)
(15)
(16)
TOTAL
Telly the preceding 12 months flying experience given in the application form by the applicant and calculated in the following manner from the above table:-
Requirement Hrs Req.
Actual
Total flying time (in this 50% of multi co-pilot hrs are counted) {col (13)} – {50% of col(6)+(10)}
150
If the preceding 12 month flying experience data in application form is tellying then fill up in the computer checklist. c) please see the following table in the application form for experience in last 6 months:
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
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A/c flown
SINGLE ENGINE AIRCRFAT
MULTI ENGINE AIRCRAFT INSTRUMENT TIME
DAY NIGHT DAY NIGHT On Aircraft
Synthetic Simulator hrs
Dual
Solo
Dual
Solo
U/T
Co-pilot
P1 (U/S)
PIC U/T Co-pilot
P1 (U/S)
PIC Total
Simu-lated
Actual
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16)
TOTAL
Tally the preceding 12 months flying experience given in the application form by the applicant and calculated in the following manner from the above table:-
Requirement Hrs Req.
Actual
Total flying time (in this 50% of multi co-pilot hrs are counted) {col (13)} – {50% of col(6)+(10)}
10
If the preceding 6 month flying experience data in application form is tellying then fill up in the computer checklist. 7. Skill: from the application form please verify the following:
a) Requirement A/c Name
duration
Date of test
Valid upto
Tick If CPL/ IR valid on multi
(i) general flying test by day (GFT not required if CPL with multi is valid)
CPL is valid – Yes
(ii) general flying test by night (GFT not required if CPL with multi is valid)
(iii)
IR Test (IR not required if CPL & IR with multi is valid)
IR is valid - Yes
Please ensure that:
All the skill tests & instrument rating test shall be submitted in DGCA approved performa.
Each test reports shall be duly signed by the DGCA approved examiner & counter signed by the aerodrome authorities and shall be submitted in original.
All the above tests i.e. 7. a) (i), (ii) &(iii) shall be on the same aircraft type.
All the flying tests shall have been conducted only after the date of passing of
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
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DGCA exam on that aircraft type.
If the tests are conducted on simulator, then ensure that they shall be on Level’D’ Sim
For additional aircraft ratings:-
Ensure technical result is submitted and
Verify the following details from the application form:-
b) Requirement Duration Date of Test Valid upto
(i) general flying test by day
(ii) general flying test by night
(iii) IR Test
8. Verify the details of following licenses and ratings filled in application form;-
CPL Licence Number
Issue date Valid upto
PIC endorsements
Co-pilot endorsements
IR Number Issue date last IR test date
Last IR on Aircraft/sim
Valid upto
Note: IR test is valid for one year from the date of test and it shall be endorsed on the Instrument rating issued on CPL. IR test shall be on aircraft/ Level ‘D’ Simulator
RTR and FRTOL details
Number Date of issue Valid upto
Details of RTR(A)/RTR(P)
FRTOL License
9. Flying Records (Whether accident/incident free or not in preceding 5 years)
10. Fee; Please ensure:- Whether deposited Amount is as required for the issue of License and rating In case it has to be deducted from the airlines advance account, then ensure
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deduction 11. Ensure whether Defense personal has submitted as per the following requirment:
Condition Complied
i) Whether the applicant is/ was in the service of Defense Forces of India.
Yes/ No
ii) If serving, No Objection Certificate obtained from the concerned Hqrs.
Yes/ No
iii) If serving, indicate whether accident/incident free certificate for the preceding 5 years has been obtained from the concerned Hqrs.
Yes/ No
iv) If not serving, indicate the Force…………………………………………….. and date of release…………………………………………………… (attach copy of release certificate)
12. If application is for conversion of foreign ATPL, please verify the following details from the ATPL application:-
a) Details of foreign license
i) Country of issue
ii) Name & Number of license
ALTP-
iii) Date of issue of license
iv) Validity of license
v) Aircraft ratings (PIC/Co-pilot)
vi) Instrument Rating
b) Details of foreign medical
i) Class & Date of foreign medical
ii) Validity of foreign medical
c) Have you enclosed the verification of foreign license and medical from the contracting state’s regulatory authority
Yes/ No
d) Name, address, website & e-mail ID of the contracting state’s flying training institute from where you did training.
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e) Details of passport & travel for flying training (enclose copy of all the pages)
i) Full Name on Passport:
ii) Passport Number:
iii) place of Issue:
iv) valid upto:
13. whether declaration has been signed by the applicant in the application form.
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Chapter 4. RENEWAL OF LICENSES & RATINGS.
4.1 General. The licenses and ratings specified in Rule 38 can be Renewed either at
Headquarters of the DGCA or at the Regional/ Sub-Regional offices of the DGCA, as
indicated in Para-1.
4.2 While the Headquarters have the powers to deal with all cases of renewal, whereas
the Regional/ Sub-Regional offices are empowered to renew only licenses/ rating, as
per the following details:
4.2.1 The license/ rating submitted by the applicant for renewal should be current.
4.2.2 The expired licenses/ratings of applicants, provided the lapsed period does
not exceed two years as stipulated in FCL 03/2009.
4.3 Application Form & Enclosures for Renewal:
The application should be received in the format prescribed for renewal, duly dated
and signed by the applicant and complete in all respects. The following enclosures,
in original, should accompany the application form in accordance with the
‘Instructions to Applicants’
4.3.1 Receipt of fees generated from Bharatkosh website
(i) Licences and Ratings; FRTOL & RTR(A) (if applicable)
(ii) Relevant Log Book(s) and/or Form CA-39 in original.
(iii) No flying certificate, if applicable
(iv) Medical Assessment from DGCA in accordance with CAR Section 7
series C part I issue I dated 26th Aug. 1999 Rev. 13-02-2006.
(v) Copies of Skill Test Reports by day and night
(vi) IR test report, if IR renewal is sought
(vii) Competency check reports for AFIR/FIR renewal through experience.
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(viii) Result of oral/written examination, for AFIR/FIR renewal through a skill
test’ and in addition, refresher’s course certificate for FIR renewal.
4.3 Submission channel for renewal of licenses
4.4 Fees.
4.4.1 Check whether the fee prescribed has been paid in accordance with Rule 48 of the Aircraft Rules, 1937 through receipt of fees generated from bharatkosh website 4.4.2 Ensure that the fee instruments are drawn out properly and should have more than a month’s validity left at the time of submission so as to allow for processing time for deposit of fees in government account. In case of revolving deposit utilization, an Account Register with respect to each operator shall be maintained in the section and the Section Officer shall cross check operator’s authorisation on the application form and also check the operator’s balance amount in the respective Account Register to ensure that the required amount can be deducted therefrom. In case a shortfall in account is found, the application and papers/documents shall be returned with the remark of ‘shortfall in account’. 4.4.3 The fee maintenance register(s) shall be counter verified by SO(L-1) and SO(L2) every quarter.
4.5 Renewal of Licence(s), FRTOL & RTR:
(i) Check out the submission, in original, of-
(ii) Substantive Licences (PPL, CPL, ALTP etc): Submission is compulsory of
licences in original to be renewed.
Dealing assistant puts up after filling the checklist
Section officer
Asstt. Director Training and
licensing
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(iii) FRTOL: To be submitted in original, if FRTOL itself, is to be renewed OR if
any professional licence is to be renewed, as a valid FRTOL is one of the
conditions for renewal of a professional licence.
(iv) RTR: To be submitted in original if FRTOL or any professional licence is to be
renewed as FRTOL’s renewal and legitimacy is linked to a valid RTR.
4.6 Period of Lapsed Licence.
4.6.1 The time period since the licence/rating has lapsed should be checked out.
This is of prime importance for Regional/ Sub-regional offices from the standpoint of
exercise of their powers of renewal. If the licence/rating lapsed for more than two
years/three years, then Rule 42 of the Aircraft Rules, 1937 need to be enforced with.
This may be referred to from the Aircraft Rules, 1937.
4.6.2 Where any type rating privileges on aircraft having all up weight exceeding
5700 kgs has expired for more than six months, then the procedure for renewal of
expired professional pilots licences should be followed as per CAR Section 7 Series
‘H’ Part I dated 9th March 2006.
4.6.3 In all the above cases it should be ensured that, route checks are performed
after all other requirements have been completed.
4.7 No Flying Certificate:
No flying certificate depicting absence of flying either during a lapsed
medical/lapsed licence/lapsed rating is essential. The information given in the “no
flying certificate” is to be cross-checked with the log book, in the background of
medical/licence/ratings validities. It should be ensured that the “no flying certificate”
has been signed by the applicant and/or the concerned flying club/ operator/
employer as the case may be.
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4.8 Medical Examination:
4.8.1 Ensure that the applicant has undergone medical examination of the class
appropriate to the licence . Rule 39B of the Aircraft Rules, 1937, Provisions of CAR
Section 7, Series C, Part 1, Issue 1 of 26.08.99 Rev. 2 dated have to be followed;
hence may be referred to. Briefly, the medical fitness requirements that may be
adhered to are as follows;
(i) Where an applicant is employed in a scheduled airline, the certificate
of medical fitness issued as indicated below should be considered;
(a) An approved Medical Board in the Form CA-35 provided the
applicant’s previous medical assessment was valid at the time of
medical examination and the licence had not expired for a period
exceeding one month, or
(b) Current medical assessment issued by the DGCA may be
accepted towards requirement for renewal.
(ii) Where an applicant is not employed by a scheduled airline, the
certificate of medical fitness issued as indicated below should be considered;
(a) An approved medical board in the form CA-35 provided that the
applicant’s previous medical assessment at the time of medical
examination was current; or
(b) Current medical assessment issued by the DGCA may be
accepted towards requirement for renewal.
(iii) In the event of a licence holder having been declared medically
temporarily unfit at any stage, the medical assessment issued by DGCA
only shall be accepted.
(iv) Only original Form CA 35/Medical Assessment should be accepted.
Cross check to see that the signature of the applicant tallies with the signature
of the applicant on the application form. Special emphasis may be paid to
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
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any limitations, and it may be seen that these are required to be entered on
the body of the licence at the appropriate place.
4.9 Flying experience for renewal: The licences/ratings can either be renewed on the
basis of recent flying experience or on the basis of a general flying test, as contemplated in
the relevant Sections A to Z (except Section L, since not valid w. e. f. 31-03-2006) of
Schedule II of the Aircraft Rules, 1937.
4.10 Recent flying experience for renewal:
4.10.1 The renewal of Licences/ratings on the basis of recent flying
experience in the past six months/twelve months is laid out in the various sections
in Schedule II of the Aircraft Rules, 1937 which may be referred to. The recent
experience requirements for renewal of various licences/ratings are summarized
in CA 39. To ensure the above, the following checks to done:-
(i) The Log Book may be examined from the date of last renewal in the
backdrop of Rule 67A of the Aircraft Rules, 1937, as per item 2.11, to gauge
correctness of entries, especially from the context of quantum of experience
in the past six/twelve months as applicable. Experience only on relevant
category of aircraft vis-à-vis the licence submitted for renewal is to be
counted.
(ii) In case of form CA39 ensure that the experience summarized is for the
correct period in chronological order viz. six months or twelve months as
the case may be. Also see that the experience is on relevant category of
aircraft vis-à-vis the licence.
(iii) Instructional flying, if any, should be clearly brought out in CA 39 form,
in case the request is for renewal of instructor’s rating. The form CA-39
should be counter signed by the authorised signatory of the flying
club/Institute, the operator or employer as the case may be.
4.11 Instructor’s Rating( Refresher Course Certificate):
In the case of renewal of instructor’s rating in addition to the recency of
experience, a Refresher course conducted at IGRUA should be ensured. In case of
helicopters, the certificate is to be issued by a DGCA approved examiner.
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4.12 Renewal through Skill Tests:
4.12.1.1 As the validity of Skill test is six months, it is therefore necessary to
ensure that the Skill Tests for renewal of licences/ratings should be within a period
of six months, as reckoned from the date of receipt of application. The first check is
to ascertain whether the skill test is valid. The skill test reports, including IR check
report should be checked for timings, duration and remarks of the examiners, and for
any other remarks out of the ‘Ordinary’. IR check report should also be checked for
the two IAL procedures have been completed during the conduct of IR test.
4.12.1.2 The skill test entries should be cross checked with the log book entries.
The skill test reports as well as log book entries are to be signed by the examiner
with usual certification of the examiner also having recency of ten hours flying as PIC
during last 30/90 days for scheduled and non-scheduled operators respectively and
also that the check pilot/instructor/examiner privileges, as applicable, were exercised
during the preceding six months. If, in lieu of such requirements a separate one time
approval has been granted by DGCA, then it should be checked that conditions of
such authorisation have been compiled with and authorisation No. of DGCA is
indicated. It may also be ensured that skill test has been carried out on an aircraft
endorsed/to be endorsed on the licence, unless the aircraft is covered under open
rating. In the later case check for a familiarisation sortie/certificate by examiner in the
log book.
4.12.1.3 In case of renewal of instructor’s rating (AFIR & FIR) through a skill
test, the oral/written examination result sheet may be given by a CFI. In case of a
CFI not available at a particular location, then another CFI can do so provided the
latter is actually available at the institute/location. In case of FIR, the mandatory
refresher’s course certificate from IGRUA is to be submitted.
4.13 Proficiency checks:
4.13.1.1 Schedule II of the Aircraft Rules, 1937 envisages bi-annual
proficiency checks for professional licence holders current on transport aircraft
exceeding all up weight 5700 kgs and above. One copy of the proficiency check
reports viz. Local check and Route check shall be forwarded to DGCA (Hqrs.)
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immediately after the tests, for record. It also states that the original copy of the report
shall be forwarded to the concerned DGCA office at the time of renewal of pilot’s
licence alongwith the application, failing which the licence/rating will not be renewed.
CAR Section 2,
4.13.1.2 Series O, Part I, Issue IV dated 24.4.92, para 6.5 lays down that the
interval between any two successive consecutive checks shall not be more than eight
months or less than four months in any period of twelve months.
4.13.1.3 In view of the above the documentation on proficiency checks, in
applicable cases needs to be thoroughly checked, especially whether the prescribed
time frame has been adhered to or not. The reports may be checked for duration and
timings and these should be checked with entries made in the log book. Both
proficiency check reports/ log book are to be checked for signature by the DGCA
approved Check pilot/ Instructor/ Examiner; and the recency certification on type of
10 hours in last 30/90 days, as applicable, alongwith exercise of privileges in last six
months should also to be checked for as has been given by check
pilot/instructor/examiner on both the reports and log books. Special attention should
be paid to the “remarks” of the Check Pilot/Instructor/Examiner and any adverse
remark, highlighted therein.
4.13.1.4 The case need to be examined by dealing staff on file in the backdrop
of the guidelines as at above. Check list for processing papers for renewal of
licences/ratings are enclosed as Annexure. The file will then be submitted through
the channel prescribed, to the competent authority for approval. The physical entries
are to be made in the licences in accordance with the approval given and the
licence(s) / file may be resubmitted to the competent Authority for signatures on
licence.
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Chapter 5. VALIDATION OF FOREIGN LICENCES:
5.1 Submission channel for FATA
5.2 Foreign Licences are validated to operate Indian Registered aircraft in accordance
with provisions of Rule 45 of the Aircraft Rules, 1937 and CAR Section 7, Series G, Part-II,
Issue I. The powers for such validation and revalidation of foreign licences have been
delegated by the Central Government to DGCA officers at Headquarters only . The request
for validation/ revalidation of such foreign licences are received by the DGCA Headquarters.
The work pertaining to such validations or foreign licences involves security clearances and
correspondence with the Ministry of Civil Aviation. This advisory circular will be helpful in
expeditious processing of such cases.
5.3 Procedure for the processing of the applications received for validation of
foreign licences should be processed as given below:
Dealing assistant puts up after filling the checklist
Section officer
Asstt. Director/ Dy. Director Training
and Licensing
Director Training &
Licensing
Dy. Director General/
Jt. Director General
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(i) Check whether the application received is in the prescribed format (Appendix-
A and Appendix-B of CAR, Series-G Part-I) for Security Clearance, alongwith
following :-
(a) Copy of foreign licenses issued by the ICAO contracting State (b) Copy of valid type endorsement and Instrument rating on the foreign license in respect of the type of aircraft to be flown in India (c) Copy of valid foreign medical assessment. (d) for operation of Flight Radio Telephony, a copy of valid license from contracting states regulatory authority or any other document to the satisfaction of FATA Board. (e) Copy of current passport with employment visa (f) Verification of foreign licenses and type ratings from the contracting state. (g) Certified copy of the flying experience requirement as laid down in this CAR for validation of foreign license. (certified log book and or summary of flying) (h) Copy of valid instructor/ examiner rating from the contracting state, in case instructor/ examiner rating is required on FATA (i) Copy of LVP Cat-II/ Cat-III authorization from the contracting state, wherever applicable. (j) Two copies of Appendix-A of this CAR duly filled in. (k) Five copies of Appendix- B of this CAR duly filled in (l) Fees @ Rs 5,500/- ( Rs 5000/- (for grant) and Rs 500/-
(ii) It should also be checked that the operator has given details like, schedule of
operations, training and upgradation programme of Indian pilots, phasing out
programme for foreign pilots, justification/necessity to employ foreign pilots by the
operator for the period mentioned.
(iii) If the case is to be processed for initial validation then in the first step, the
details of passport, along with the personal details of the individual pilot should be
sent to the three security agencies, i.e. Ministry of Home Affairs (Foreign Division),
Narcotics Control Bureau and Directorate of Revenue Intelligence for obtaining
necessary security clearances.
(iv) The license of the foreign pilot shall be verified from the issuing authority of
the Contracting State, as per Annexure XIII’A’ of this Manual.
(v) The Ministry of Civil Aviation has delegated power to the DGCA vide No.
AV.13011/6/2003-DT(DG) dated 20.04.2010 for deciding the cases on merit upto
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31.07.2011 on a case to case basis subject to the airlines meeting all safety and
security requirements regarding employment of foreign pilots.
(vi) Following points should be critically examined;
(a) Total fleet of aircraft with operator, his schedule/ pattern of operations, (b) Number of Indian pilots trained and up-gradation programme, (c) Number of foreign pilots to be employed and phasing out programme suggested by the operator, and (d) Availability of appropriate certificate as submitted by the operator pertaining to validity of licence, medical assessment and its class and privileges of the pilot.
(vii) After obtaining the necessary security clearance and concurrence from
Ministry of Civil Aviation, the operator is to be informed to present the pilot for Oral
check under AIC 2 of 2007 with Chief Flight Operations Inspector (FID).
(viii) After the result sheet from FID is obtained, the case is processed for initial
validation, in accordance with provisions of CAR Section 7, Series G, Part II, Issue I,
Rev. 4 dated 8th October, 1999. During processing, care should be taken to highlight
all the important points like security clearance viz. form NCB, DRI & MHA, result of
Oral check, Flight experience, total and on type etc. He should then submit the case
to the Section Officer, who in turn, after examining for completeness will put up next
higher officer to examine and forward to the Director for necessary approval of the
competent authority.
(ix) After approval, authorisation letter has to be prepared in the prescribed format,
with all the necessary entries to be made in the validation register also in accordance
with the approval granted. The authorisation letter shall then put for signature to the
Director, or any other authorised signatory.
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Chapter 6. Procedure for Verification of Indian License for contracting states 6.1 Upon Request of Contracting State for verification of Indian License, the following procedure to be followed:-
(i) Section Officer (L-1) to ensure monitoring of [email protected].& [email protected] e-mail Ids on all working days for any request from contracting state.
(ii) Section Officer (L-1) will put up the request after verifying from the records through proper channel to Operations Officer or above for examination. (iii) Operations Officer /Assistant Director will examine and reply to concerned contracting state as per Annexure XIII’C’.
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Chapter 7. PROCEDURE FOR ENFORCEMENT ACTIONS Introduction. 7.1 This procedure is laid down to record the enforcements action taken in respect of pilots by DGCA. Such actions are taken by DTL under following circumstances:-
(i) When the recommendation are received after Accident investigation/ Incident
investigation/ Breath-analyzer test / PIB investigation etc. form Airsafety Directorate
of DGCA Hqrs for action against involved pilots.
(ii) When the violation of aircraft rules/ CAR is noticed by DTL.
Procedure for action on the recommendations received from Air Safety Directorate of DGCA Hqrs 7.2 Receipt of Accident investigation/ Incident investigation/ Breath-analyzer test / PIB investigation etc. report from Airsafety Directorate of DGCA Hqrs report . 7.3 Diarizing with DTL
7.3.1 SO-LI to record the date of receipt in the enforcement action register in the
following format:-
Sl. No.
Name of pilot
Operator License & No.
Date of receipt of Breath-analyzer / PIB/Investigation report from DAS with subject/brief.
Date of compliance of Recommendation of DAS by DTL (follow procedure as in 3.8 below)
Date of entry in R-card and License, if required
7.4 SO L-I to ensure that such reports are put –up to AD/DDTL 7.5 AD/DDTL to examine the reports and suggest the actions to DTL, required to be
taken on the basis of the recommendations made in the report e.g.No action , with
justification
7.6 Issue of show cause notice, with justification and with relevant portion of the investigation report (further recording would be in the table given below para 3.8) 7.7 DTL to approve the no-action or approve for issue of show cause notice. In case of no action is required SO-LI to file the records properly
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7.8 In case action is required AD/DDTL to ensure preparation of draft show cause notice. 7.9 DTL to approve and sign the show cause notice. 7.10 SO-LI to ensure that show cause notices are dispatched immediately and monitor
the reply. If the reply is not received in the stipulated period then put up the reminder.
7.11 SO-L1 to put-up the reply received to AD/DDTL.
7.12 DDTL to examine the reply and suggest the actions.
7.13 Based on the examination in the training and licensing directorate, actions would be
suggested and would be taken in consultation with aviation safety board.
7.14 DTL to approve and issue appropriate order.
7.15 SO-LI to ensure the recording of the order in the enforcement recording register.
7.16 SOL-I to ensure that a copy of the order to be sent to enforcement monitoring
division.
Procedure of actions taken by DTL against the pilots for violation of aircraft rules 7.17 Receipt of violation from:-
(i) Complaint/ information from individual /organizations/ operators etc.; or
(ii) Violation or rules/ CAR noticed during examination of documents/ records
7.18 SO L-I to ensure that such violations are put –up to AD/DDTL
7.19 AD/DDTL to examine the reports and suggest the actions to DTL, required to be
taken on the basis of the recommendations made in the report e.g.
(i) No action , with justification
(ii) Issue of show cause notice, with justification
7.20 DTL to approve the no-action or approve for issue of show cause notice.
7.21 In case of no action is required SO-LI to file the records properly
7.22 In case action is required AD/DDTL to ensure preparation of draft show cause notice.
7.23 DTL to approve and sign the show cause notice.
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7.24 SO-LI to ensure that show cause notices are recorded in the register and dispatched
immediately and monitor the reply. If the reply is not received in the stipulated period then
put up the reminder.
Sl. No.
Name of pilot
Operator
License & No.
Date of Issue of show cause notice
Brief of show cause
Date of reply to show cause
Date of personal hearing, if any
Date of order
Brief of the order
Date of entry in R-card and License, if required
7.25 SO-L1 to put-up the reply received to AD/DDTL
7.26 DDTL to examine the reply and suggest the actions.
7.27 DTL to approve and issue appropriate order.
7.28 SO-LI to ensure the recording of the order in the register.
7.29 SOL-I to ensure that a copy of the order to be sent to enforcement monitoring
division.
RECORDING OF ENFORCEMENT ACTIONS 7.30 This procedure is laid down to record the enforcements action taken in respect of
pilots by DGCA. Such actions are taken by DTL under following circumstances:-
(i) When the recommendation are received after Accident investigation/ Incident
investigation/ Breath-analyzer test / PIB investigation etc. form Airsafety Directorate
of DGCA Hqrs for action against involved pilots.
(ii) When the violation of aircraft rules/ CAR is noticed by DTL.
7.31 Following enforcements actions are required to be recorded:
(i) Actions taken by DTL against the pilots for violation of aircraft rules.
(ii) Actions taken by Air Safety Directorate in respect of pilots involved in various
accidents and incidents.
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7.32 Format for recording of enforcements action taken:
(i) In case of actions taken by DTL against the pilots for violation of aircraft rules.
Sl. No.
Name of pilot
Operator
License & No.
Date of Issue of show cause notice
Brief of show cause
Date of reply to show cause
Date of personal hearing, if any
Date of order
Brief of the order
Date of entry in R-card and License, if required
(ii) In case of breath analyzer/ PIB/Investigation report s and their
Recommendations from DAS
Sl. No.
Name of pilot
Operator License & No.
Date of receipt of Breath-analyzer / PIB/Investigation report from DAS with subject/brief.
Date of compliance of Recommendation of DAS by DTL (follow procedure as in 3.1 above)
Date of entry in R-card and License, if required
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7.33 Procedure for recording of actions taken by DTL against the pilots for violation of
aircraft rules
Receipt of information about violation
Approval of show cause notice
Recording of show cause notice in computer 1. ensure recording of the date of show cause notice and brief of show cause notice
Recording of date of reply 2. ensure recording of date of reply to the show cause notices.
Recording of date of personal hearing, if any 3. ensure recording date of personal hearing, if any
Recording the date of ORDER/ Warnings 4. ensure recording the date of order/ warnings and brief of the order/ warning e.g. suspension, cancellation, ab-initio void, disqualification, warning etc.
Monitoring the date of entry in the R-Card and License 5. ensure recording the date of entry on R-card and License 6. send a copy of the order to enforcement monitoring division.
Actions to be taken by SO-LI
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Procedure for recording of the actions taken by DTL on the basis of the 7.34 Breath analysier/ PIB/Investigation reports and their Recommendations from DAS
Receipt of breath analysier/ PIB/Investigation report and Recommendations from DAS
Recording of date of compliance of Recommendation of DAS by
DTL with brief actions
Recording of :- Date of receipt of breath analysier/ PIB/Investigation report and Recommendations from DAS
Monitoring the date of entry in the R-Card and License
ensure recording the date of entry on R-card and License send a copy of the order to enforcement monitoring division.
Actions to be taken by SO-LI
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Chapter 8. Flow Chart for Issue/Conversion of Commercial Pilot License
Application submitted at DGCA reception by post or in person:
Examination of papers in DTL
Not satisfactory Satisfactory
Papers returned to applicant with letter giving reasons for rejection for
compliance of complete requirement and re submission (no fee refund) Note:
1. Applicant has to meet all the requirements on the date of re-submission.
2. The papers will be returned to the individual or the flying club through which they were
forwarded as per the request of individual.
Note: For further details please go through the Aircraft Rules 1937 and CARs on the subject
Above is checked and verified by designated officer
License issued/ dispatched by speed
post & number
displayed on
DGCA’s website
On application date (General Requirement to be fulfilled) Age: >18 (As per 10th certificate) Medical: class-I (within 12 months
validity) Qualification: 10+2 Pass with
Physics and Math Knowledge: pass in DGCA's Air
Regulation and Composite paper (within 30 months)
Others:- 1. have valid RTR(A) from Ministry of
Com. 2. verification certificates in respect of
qualification (10th and 12th ) with original and attested certificates
3. valid foreign license with letter of verification from issuing authority.
4. Valid class-I medical certificate of state of issue + Indian
5. certified log book and attested respective flying statements (i.e. within preceding 5yrs, 6months & x-country)
6. one cloth lined Self addressed stamped envelop for dispatch of license by speed post (stamp shall be according to the weight of documents submitted + 200gm)
7. two photograph imprinted with name at top
8. for issue of IR with CPL submit two more photographs and relevant fee
On application date (Flying Requirements) (Check from certified log book & CA-39 and with flying test performas/ certificates) Within 5 years 1. total -200Hrs, 2. as PIC-100 Hrs, 3. as PIC cross-country -20Hrs (encl. list of
cross-country sorties separately) 4. one 300NM cross-country with 2 full stop landings 5. Instrument time - 10Hrs (atleast 5 hrs on aircraft is must) Within 6 months 1. as PIC-15Hrs, 2. PIC by Night - 5 Hrs (with atleast 10 take off & 10 landings) 3. General flying test by day with three solo take off and landings each 4. general flying test Night with three solo take off and landings each 5. 250 NM cross-country test by day with one full stop landing at other aerodrome 6. 120 NM X-country test by night (returning to point of dep. without landing) 7. signal reception test report ( eight word per minute) NOTE 1. : For IR issue with CPL, submit following documents:
1. as PIC-100Hr, 2. as solo cross-country-50 Hr (encl. list of cross-country sorties separately) 3. Instrument time 40 Hrs (actual on aircraft 20 hrs or more+ simulated 20 hrs or less) Within 6 months 1. instrument time on actual aircraft - 5Hr, 2. IR test report with two approaches on aircraft for which endorsement on license
is requested. NOTE 2: For Multi endorsement on CPL:
1. Record of ground training and pass result of technical exam 2. Statement indicating at least 10 hrs of training on multi engine aircraft for which
endorsement is requested (including test/ check), Within 6 months 1. General flying test by day with three solo take off and landings each 2. General flying test Night with three solo take off and landings each 3. IR test report with two approaches on aircraft for which multi -endorsement on
license is requested. (for Multi –IR only)
FLOW CHART OF LICENSING PROCEDURE for guidance of staff & officers
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Chapter 9. TRAINING PROGRAMME
Posting of Officers of Operation’s Cadre in Directorate of Training and Licensing
9.1 Officers of Operations cadre recruited in DGCA as Operations officers/ Assistant
Director Operations are posted in the Training and Licencing Directorate for issue and
renewal of licences. Officers from the cadre promoted to Deputy Director and Director also
posted in the directorate. All officers posted in the Training and Licensing Directorate are
assigned with the statutory powers to issue/renew licences as per the notification issued by
the Central Government.
Introduction 9.2 International aviation standards require that a civil aviation authority provide its PEL
Officers with comprehensive training to ensure the competency of its Personnel Licensing
workforce.
9.3 In order to ensure that the PEL Officers in DGCA are qualified, have operational or
technical work experience and that their training is compatible with the activities they are
required to carry out, training shall be provided as per training requirements detailed in
DGCA Training Policy.
9.4 This chapter describes the training requirements for the PEL Officers with the
intention to provide 1.) Initial training 2.) PEL & On-job-training 3.) Refresher training 4.)
Specialised training in the field of Personnel Licensing. The purpose of this chapter is to
ensure that officers of DTL Directorate are in tune with the changes in technology,
procedures, rules, regulations etc., by laying down the procedures and curricula for training
in order to enhance the level of knowledge, standardize the training programme and to
derive the maximum benefit from the time and energy invested in imparting training.
9.5 In the training curriculum, subjects of regulatory functions and specialised areas have
been dovetailed in order to provide overall knowledge to an officer to meet the intent of the
following objective:-.
(i) Instil knowledge and ethics regarding overall functioning of DGCA and
regulatory framework.
(ii) Familiarise with authenticated knowledge, procedure and practices required
at various level of functioning.
(iii) Bring the knowledge and understanding of officers into common standard.
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(iv) Orient the officers towards their functioning in specific area of work.
(v) Enable the officers to take various decisions in their area of work.
(vi) Make the officers to be aware with best international practices followed by
other regulatory authorities in dealing with Personnel Licensing matters.
(vii) Provide guidance for technical documentations and record keeping.
(viii) Optimize resources and management of work.
(ix) Apply theoretical knowledge into practices through Hands- on training and
case study.
(x) Develop skill and confidence through structured “On Job Training” (OJT) so
as to enable the officers to work independently.
(xi) Create a sense of empowerment within officers.
(xii) Improve the overall personality of officers.
Training Program
9.6 The training program for PEL Officers shall contain 1.) Initial training 2.) PEL & On-
job-training 3.) Refresher/Re-current training 4.) Specialized training in the field of
Personnel Licensing.
9.7 Initial/ Induction Training: The newly inducted officers shall be provided an induction
training to enable officers to get a general understanding about the organization, its vision,
and mission and acquire necessary competencies required for performing their job.
9.8 The Initial/Induction Training course will be conducted in 3 modules. • Module I -
Organised by the Training Directorate in co-ordination with other directorates and training
establishments. • Modules II – Topics related to DTL directorate will be structured and
conducted by the directorate itself in co-ordination with Training Directorate. Topics to be
covered in this module is detailed in Appendix- A of this Chapter. • Module III – On job
training (OJT) shall be conducted in the respective place of postings of officers by the
regional office in co-ordination with DTL directorate.
On job Training 9.9 On-the -job Training: After Completion of Initial Induction Training, the newly inducted
officers will be provided on-the-job training to enable them to handle their responsibilities
independently. A PEL officer is required to satisfactorily complete the OJT before being
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assigned the tasks and responsibilities to function independently. OJT is planned training
conducted at a work site by an authorized Trainer. This type of training provides direct
experience in the work environment in which the officer is performing or will be performing
on the job. As a part of the skill development process officers are required to undergo on
job training (OJT) before they are assigned with independent work. On-the-Job Training
entails the completion of three levels of training for each technical job function. The three
levels encompass the study of reference materials, task observation, and task performance,
as further defined below. An OJT trainer must validate all Levels (I, II, and III) of
performance. The OJT training process follows a logical progression of three levels as
shown in the table below:
Level Trainee Trainer Level I – Knowledge Study Discuss Level II – Understanding Observe Demonstrate Level III – Performance Perform Evaluate 9.10 Level-I training (Knowledge) is typically a self-study effort on the part of the trainee
with guided discussion and validation conducted by the OJT trainer afterwards. The time
allowed for this should be appropriate to the complexity of the task and the amount of
material to be studied. Levels II and III involve the actual performance of the task. Level I
training typically involve a review of all reference materials applicable to the job tasks for
which training has been identified. Level I training may be satisfied through classroom
training or other delivery methods.
9.11 Level II Training (Task Observation) involves observation of the performance of
specific job tasks. This training typically involves the trainee observing and/or assisting the
OJT trainer in the performance of those specific job tasks for which the trainee will be held
accountable. Level II training may be satisfied through appropriate training that provides the
opportunity for the trainee to observe and/or assist the trainer performing the task.
9.12 Level III Training (Task Performance) involves the application of knowledge and skills
to the performance of specific job tasks. Typically, the trainee performs the job task under
the observation of a qualified OJT trainer. The trainer assesses the performance of the task
and indicates on the trainee’s OJT training plan when Level III performance is achieved.
9.13 For the purpose of OJT a trainee officer should be attached with an senior
experienced officer (trainer) who will help him to learn skills and process through providing
instructions or demonstration (or both). OJT should be structured in various levels to meet
the objective of “imparting knowledge by discussion, providing understanding by
demonstration and adjudging the performance by evaluation”. The trainer should work as
guide and to explain the task accomplishment procedure to the trainee, then to demonstrate
it. The trainee then carries out the task, while trainer observes. Once the trainer is convinced
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that the trainee is competent, he may allow the trainee to carry it out independently under
his supervision. After such successive exercise the trainee should be issued with the
certificate enabling him to carry out the task independently without supervision. Certificate
issued in respect of OJT completion of each task should be kept in the training records of
officer. In the process of OJT the trainee officers should undergo job rotation so as to ensure
that they gain complete overview of activities of the office they are attached to. A sample
certificate for PEL training of Inspectors/officers with OJT record is placed at Appendix ‘B’.
Recurrent Training Programme 9.14 Officers will be provided recurrent training to maintain/upgrade the competency level
and also for updating their awareness to relevant regulations/developments etc. This
training shall be conducted at least once in two years. This should be accomplished through
periodic training such as recurrent training or continuation training. To ensure that officers
maintain proficiency and keep current on aircraft and equipment, techniques, procedures
and new developments in their respective areas of expertise, it is essential that they receive
periodic recurrent training
9.15 The Recurrent Training course may share content with the Initial Training course, but
varies in emphasis from one to other, as the Initial Training course provides a fuller
treatment across all subject area. The Recurrent Training course focuses on changes from
year to year in regulations, guidance material as well as significant events occurring in the
industry and the local environment from time to time
9.16 The Recurrent training programmes for Operations officer, Assistant Director, Dy.
Director & Director have been structured keeping in view that these officers are already
having working knowledge and experience in some of the Personnel Licensing functioning
depending upon their area of working and they require in overall functioning of directorates.
Therefore numbers of days also have been adjusted in each level accordingly. Further these
trainings are aimed to improve officer’s decision making capability, develop maturity to
share more responsibilities in elevated position and provide knowledge /exposures with
international standard.
Training Need Analysis 9.17 After completion of initial training to a batch of newly recruited officers, training need
analysis shall be carried out to identify the need for additional training required to be
imparted to the officers to make them competent to function independently.
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Specialized Training 9.18 The purpose of specialized training is not only to upgrade the knowledge and
competency of DGCA DTL officers at par with international standards but also for efficient
functioning of the organisation. Duration of training is based on the course and the hosting
organization. DGCA shall periodically develop programmes under special training
programmes/schemes in association with International Organisations like ICAO,EU-India
Co-operation Project, India-US ACP program, COSCAP, IATA, JAA, ENAC France, ICAO
FPP China, SAA etc.
9.19 In order to effectively upgrade efficiency and competency of DTL officers, it is
imperative to familiarize all the DTL officers regarding training imparted to Flight Crews by
approved Indian FTOs, FSTD Organizations, contracting state FTOs and ATO/TRTOs.
9.20 To acquire specialization it is required that officers should undergo courses in the
country as well as courses offered by other reputed International Organizations such as
ICAO – Personnel Licensing ,ICAO/IATA- SMS (Safety Management System) , ICAO/IATA-
Human Factors in Aviation, JAA- Auditing techniques in relation to Flight Crew Licensing,
IATA- Aviation Cyber Security(Automation pertaining to Licensing)
Preparation of Annual Training Requirements: 9.21 Director of DTL should review annually the training requirements of the officers and
should plan for annual training requirements of whole DTL Directorate (HQ’s and Region)
and to take all necessary actions for their implementation.
9.22 For prioritising the trainings, DTL HQ’s shall categorically list their priority
requirements as ‘Mandatory training’ in the training plan. DTL Directorate shall finalise the
training plans of the Directorates in consultations with training directorate. The Training
syllabus shall be prepared by DTL Directorate, Headquarters and updated from time to time
in commensuration with current training policy. Based on the syllabus, training
presentations/material for each training subject shall be prepared by respective officers
authorised for imparting the training.
Implementation of Training Program: 9.23 Director of Training & Licensing Headquarters shall be responsible for
implementation of monitoring, organizing and implementation as per DGCA training policy
and training program of DTL Directorate as a whole. Head of regional offices shall be
responsible for implementation of policy in their respective offices. The initial training
program as provided in Appendix-A of DGCA Training Policy Manual. Director of Training
& Licensing, Headquarters shall implement the training program together with Training
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Directorate of DGCA and Officers heading regional offices. After completion of each training
a certificate is required to be issued which shall be placed in officers’ training records.
Nomination of Officers for Training: 9.24 Director of Training & Licensing Headquarters shall be responsible for nomination of
officers for the training which are conducted by Headquarters and should also provide all
necessary assistance to the participating officers as required for smooth completion of
training.
Implementation of OJT Program 9.25 Director of Training & Licensing Headquarters shall function as Principal on Job
Training Program Coordinator and head of regional offices shall function as Regional on
Job Training program coordinator.
Training files and records
9.26 All training completed by an officer will be documented in his or her training file.
Officers who complete a formal external or in-house training course will receive a Certificate
of Completion to be added to their training file (Physical File). A sample format for Training
Dossier is attached as Appendix-C to DGCA Training policy.
9.27 The training file of each officer should be maintained in duplicate. One copy of the
file should remain with the officer in the office he/she is attached to. Another copy of the file
should be maintained in Headquarters .Regional where the officer is attached shall maintain
two separate files. One for personal correspondence and the second one as training file. As
and when the officer undergoes any training or OJT, the training file required to be updated
at the Regional office and copy forwarded to Headquarters for updating of centralized
training records.
TRAINING OF ADMINISTRATIVE STAFF WORKING IN TRAINING AND LICENSING DIRECTORATE
9.28 In order to ensure that staff posted to DTL are able to carry out their duties efficiently
and towards expeditious processing of pilot license applications, it is essential that the
administrative staff are trained towards all aspects of processing of licenses. To carry out
the day to day functions of directorate of training and licensing as mentioned in Para 1.2 of
Chapter 1 above, the administrative staff working in the DTL will be required to undergo
following training programme:
a) Initial Training on DTL.
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b) On Job Training
c) Refresher Training
9.29 The training should primarily cover aspects related to procedures and documentation
for issue and renewal of licenses/ratings, checklist preparation, docketing and numbering,
preparation of licenses after approval, verification of Indian licenses to contracting states
etc. Details of the syllabus to be covered for training is prescribed in Appendix ‘C’.
Checklists for reference and preparation i.r.o various Pilot licenses is placed at Annexures
‘I’ to ‘XI’. The syllabus for refresher training shall cover updates and change in regulations
if any, and will also address recurrent training aspects.
9.30 The training for administrative staff may be conducted by any officer posted in DTL
and who possesses a valid PEL training certificate. Refresher training for the administrative
staff shall be conducted once in two years. Notwithstanding with above the staff may be
briefed on the changes in procedures and regulations, as considered necessary.
9.31 Record of the training conducted should be maintained (Attendance sheet, OJT
details) in the Directorate by the officer assigned with the responsibility for conducting and
managing training related aspects of Administrative Staff. On completion of training, a
certificate to this effect will be issued to the administrative staff by the Director, DTL. A
sample certificate is placed at Appendix ‘D’
Appendix ‘A’
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Day 1 Training Syllabus
06 hours
DGCA Organisation and structure; role and functions of all DGCA Directorates including regional offices
Introduction to regulatory requirements: ICAO, Aircraft Act/Rules, CARs, AICs, other circulars including delegation of powers.
Directorate of Training and Licensing :
Organization structure, Functions, duties and responsibilities
Orientation- Functioning of DTL and interaction with other Directorates like FSD, Air Safety, Flying Training etc.
Types of licences issued for aircrew
Review of regulatory and guidance material for DTL personals
- Indian Aircraft Act/ Rules, - CARs; AICs, Circulars (applicable to DTL) - ICAO Annexes and Docs: Specific references to
items applicable to DTL operational aspects. - Enforcement manual
Scrutiny and processing of license documents related to aircrew personnel (including conversion of foreign licence):
Air Transport Pilot License
Commercial Pilot License
Private Pilot Licence
FRTOL/FRTOL (R)
Instrument Rating
FIR/AFIR
Glider Pilot License/Micro light pilot License
Flight Navigator’s License
Appendix ‘A’
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Validation of Foreign Licences
Regulatory requirements (reference to rule and CAR)
Security clearances of foreign pilots
Formation of Board/ Role of Flight Standards Directorate
Approval Procedure
Day 2 Training Syllabus
06 hours
TRI/TRE rating of pilots
Rules and regulations
Role of Flight Standards Directorate (FSD) - Check pilots/Instructors/Examiners
Interaction with FSD
Acceptance of training done at facilities in India/ overseas:
Regulatory requirements (reference to rule and CAR)
Familiarization of TRTO & Simulator approvals and validity
Checking of Logbooks
Checking of skill test reports/flight training records
Renewal of Licensing of Air crew and Grant of extension of Aircraft Rating including additional types of aircrafts
Approval Process
Requirements
Air Safety Directorate- Director (AS)
Role and Functioning
Recommendation on action against air crew on violation
Appendix ‘A’
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Enforcement Policy – Directorate of Regulation and Information
Regulations
Enforcement Manual – Policy and Procedures
Detailed review on the procedure for enforcement
Penal action on the recommendation of other Directorates
Appendix ‘B’
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DIRECTORATE GENERAL OF CIVIL AVIATION This is to certify that
(Name of the participant)
has successfully completed the PEL/ / OJT/ Refresher Training
in the Training and Licensing Directorate from……………to …………..
----------------------- ----------------------- (Name of Director) (Name of DDG/JDG) Director Training & Licensing Deputy/Joint Director General
Appendix ‘B’
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EMPLOYEE’S ON-THE-JOB TRAINING RECORD
1. IDENTIFYING INFORMATION : Last Name: First Name: Initials:
Position: PEL Section / Division: PEL, DGCA.
PEL - LICENSING
Job Task or Subject Matter
Date Level Completed *Name(s) and Signature of OJT Trainer
Level I
(Understanding)
Level II
(Demonstration
Level
III
(Performance)
REGULATION
INSPECTOR GUIDANCE
LICENSING ISSUE / FTO APPROVAL
PROCEDURE
LICENSING / FTO REVIEW AND
EVALUATION
TYPE OF LICENSE/ FTO
Schedule-II,PPROVALS
ISSUANCE/ RENEWAL OF LICENSE/
FRTOL/CPL/ATPLAPPROVALS
INCLUDING Issue, Validation,
FTO/CFI/FII approval
RECORD KEEPING
3. CERTIFICATION (a) * By appending my signature in this column, I certify that the trainee has completed the OJT documented above and is competent to perform the task without supervision.
(b) I hereby confirm that I have completed the OJT documented above with the qualified OJT Trainer(s).Signature: Date: DD/MM/YYYY (Trainee)
Appendix ‘C’
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DAY 1. TRAINING SYLLABUS DURATION 3 HRS
1. Brief introduction about: ICAO,Aircraft Act and Rules, CARs, DGCA website familiarization and other pertinent information
2. Directorate of Training and Licensing: Organization Structure, functions , duties and responsibilities as per procedure manual of DTL
3. Types of licenses issued for flight crew
4. Processing of license documents related to aircrew personnel and preparations of checklist/files (including for conversion of license issued by the contracting state) as mentioned in the procedure manual of DTL.
5. Drafting and issuance of shortfall letters
6. Preparation of documents related to Parliamentary question, RTI, VIP Reference, Public Grievances and other tasks as assigned by higher officials.
7. Roles and functions of regional offices (DTL structure)
DAY 2 ON JOB TRAINING DURATION 3 HRS
1. Familiarization with docketing and submission channel in the Directorate of Training and Licensing including the familiarization with DTL project for issue/renewals of flight crew licenses.
2. Preparation of checklist (at least 3 cases)
Printing and preparation of Flight crew licences ( at least three cases)
Dispatch and record keeping
Verification of Indian license
Appendix ‘D’
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DIRECTORATE GENERAL OF CIVIL AVIATION This is to certify that
(Name of the participant)
has successfully completed the Initial Training on DTL/ Refresher Training / OJT
in the Training and Licensing Directorate from……………to …………..
----------------------- ----------------------- (Name of Trainer (s)) (Name of Director) Directorate of Training & Licensing Directorate of Training & Licensing
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Chapter 10
PROCEDURE FOR VERIFICATION OF FOREIGN LICENSES AND RATINGS
Verification Procedure for processing of applications of validation of foreign license
10.1 The concerned officer dealing with FATA shall ensure that an email from
[email protected] is sent to the issuing authority of the contracting state from
where the license has been issued for verification of the applicant’s license submitted by
the operator. Details of the standard format of email are enclosed in Annexure XIII’A’.
10.2 He shall ensure that the verification is received for further processing of the
application of validation of foreign license.
Procedure for verification of foreign license from contracting states for conversion to Indian License 10.3 On receipt of application for conversion of foreign licenses issued by contracting
state to Indian license the following procedure will be followed:-
(i) An email from [email protected] is to be initiated by the Section Officer L – II requesting for verification of the foreign license submitted by the applicant. The email is to be sent by the Section Officer once the file has been prepared by the dealing hand/ASO and put up to the section officer for scrutiny. A standard format of the email is placed at Annexure XIII’B’. (ii) The concerned examining officer (Operations Officer/Assistant Director) is
to follow up the reply received for the email sent by the Section Officer at the time
of scrutiny of documents. Receipt/non receipt of verification is to be mentioned in
the findings before forwarding the file to deputy director.
(iii) In case of non-receipt of verification within a reasonable time, the current
custodian of file is to send a reminder to the contracting state referring to the email
already sent. Further processing of the application will be subject to receipt of
verification from contracting state.
Procedure for verification of Indian license on request of Contracting States:-
10.4 The Section Officer(L-1) shall ensure monitoring of the [email protected] and
[email protected] email ids on all working days for receipt of requests from
Contracting States for verification of Indian License.
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(a) Section Officer L – 1 shall ensure that all the details are verified as per
the records available with this office and put up the file with draft reply in the
prescribed format as per Annexure – XIII’C’ and R- Card for perusal and
signature of Operations Officer/Assistant Director.
(b) The Operations Officer/Assistant Director post approval and signature will
mark the file back to the Section Officer L – 1 for scanning and forwarding the
approved and signed reply to contracting state.
(c) A copy of the email sent with attachment is to be retained in the
individual’s file.
Procedure for verification of Type training /Endorsement training undertaken at foreign FTOs/ATOs and verification of foreign License and flying undertaken for renewal of Indian License
10.5 On receipt of file for Type rating /Endorsement/Renewal of Indian License, the
concerned Officer shall initiate an email to concerned ATO as per Annexure XIII’D’ for
verification of successful completion of training undertaken for issue/renewal of Type
rating/Endorsement/License.
10.6 Comments regarding initiation of email and status of reply received are to be made
in the note-sheet by the concerned examining officer before marking the file to Deputy
Director/ Director.
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CHAPTER 11
FILING AND RECORD RETENTION SYSTEM
INTRODUCTION
11.1 Content and Integrity of Records It is imperative that DTL as licensing authority
should maintain records that support every licensing action taken by the Authority for each
applicant or licence holder. The main characteristics of a good record-keeping system
are:
(i) Completeness: The records kept by the Licensing Authority should be
sufficient to provide documentary evidence of each licensing action and allow the
history of each licence issued to be traced.
(ii) Integrity: It is important to maintain the integrity of records by ensuring that
they are not removed or altered without authorization. This usually requires that
each record entered in the file is properly logged and that proper procedures exist
to control access to the files. This applies to both paper and computerized records.
(iii) Ready access for authorized personnel: The information contained in the
licensing records should be readily accessible to authorized staff of the entire
Licensing Authority.
11.2 Filing and Recording System
(i) The records held by DTL included a written registry of personnel licences,
complemented by individual files shall contain a summary of all licensing actions
taken and all the personal records of the applicant, such as the medical
assessment, flight and written test results or correspondence in chronological
order. Towards this the personnel responsible and the procedure to be followed is
as mentioned below:-
(ii) On receipt of documents pertaining to an applicant, which normally begins
with issue of a Student Pilots License , subsequently digital file of SPL to be
verified. Section officer L – II is responsible for opening a file with the documents
received to be attached in the file. The Section Officer L – II is to ensure that the
details are checked after the file has been prepared by the staff (dealing
hand/ASO). The file number is to be clearly marked on the outside of the file
cover/containing folder. All subsequent correspondence/documents (for example
FRTOL (R), FRTOL, PPL, CPL, ATPL etc.) shall be processed in the same file.
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(iii) Each file is to have three sections namely Note Sheet, Correspondence
folder and Flying folder. All the documents of each section are to be sequentially
arranged and numbered as per DoPT Manual of Office Procedure by the
concerned staff (dealing hand/ASO). The check list is to be prepared and duly filled
by the dealing hand/ASO concerned based on the information provided by the
applicant and will form part of the note sheet section. The dealing hand/ASO will
mark the file to respective Section Officer with his/her comments regarding the file
prepared and clearly bring out deficiencies if any. Section Officers shall ensure that
dealing hands/ASOs docket the file as per the laid down regulations. Subsequent
marking of file is to be carried out as laid down in earlier Chapters for submission
channel and enforcement actions etc, also to ensure sequence as per date of
submission.
(iv) The custody, location and safety of the file lies with Section Officer L – II
during such process except in case of the file being processed by L – I section. In
such case, the responsibility lies with Section Officer L – I. On completion of action
pertaining to the application received it is the responsibility of concerned Section
Officer to ensure that the file is handed over to the Record keeper for
maintaining/archiving of the same in Record room.
(v) The Record keeper will be responsible for the safe custody of the file on
receipt of file from concerned section officer. Section Officers are to ensure that
the file is not returned to Record keeper without the action completed on the
application received. The Record keeper on receipt of file from Section
Officer/dispatch is to remove the R-Cards and place the R-Cards in the R Card
room in respective rack as per the sequence. The record keeper will function
directly under Section Officer L – II and will be responsible for the following:-
(a) Archiving/storing the files in a sequential/chronological and secure
manner based on the year of opening of file/file number with controlled
access to ensure confidentiality of the file. He is to ensure that all
records/files are accessible whenever needed within a reasonable
time.
(b) He is to maintain a record of every file held in the record room clearly
indicating the rack in which the file is located.
(c) Entry and exit of each file shall be maintained, clearly indicating to
whom the file has been handed over for action by concerned official.
(d) He is also responsible for the cleanliness and safety, security of the
record Room
(e) He will be responsible for opening and closing of the record room
and R Card room on a daily basis during working hours or on any other day
as required.
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(f) He is to ensure that all cabinets are closed at the end of each working
day and no files are left outside the cabinets at any time.
11.3 Integrity of File and disposal post approval The Section officer will be
responsible for ensuring the integrity of the file before handing over to the record
keeper/dispatch. Additionally, section officers are to ensure that licenses are
prepared/endorsed and signature of approving authority obtained on the licenses before
handing over the file to dispatch/record room. All dealing hands/ASOs are responsible for
preparation of licenses/endorsements post approval by competent approving authority
and marking of the file by Section Officer to dealing hand/ASOs. All dealing hands/ASOs
are to be conversant with the routine activity of preparation of licenses/endorsements to
avoid any delays post approval. Once approved licenses are to be prepared immediately
by dealing hands/ASOs for subsequent processing and issue. Section officers are to
ensure that all staff are utilised in the most efficient manner for expeditious disposal of
licenses post approval.
11.4 Archiving of old files and weeding out Section Officer L – II is responsible for
retention of files as per the regulations laid down in the record retention procedure of
DGCA. He is to bring to the notice of the higher authorities about redundant files or files
to be weeded out based on the retention policy. He is to ensure that files to be weeded
out are clearly identified and listed by Record keeper and other staff during the process
of weeding out. The list of files to be weeded out is to be put up to competent approving
authority before disposing for the purpose of shredding/destruction/recycling.
Annexure I
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File no: Diary no: Date of receipt:
Issue of FRTOL (Restricted) under Section ‘Z’ of Schedule II of the Aircraft Rules, 1937
FRTOL (R)
Sl. No.
Legends Details Page No.
1. Name of Applicant
2. Father’s Name
3. Mother’s Name
4. Place of Birth
5. Nationality
6. Correspondence Address
7. Permanent Address
8. Age/Date of Birth
9. Education qualification Xth-
10. Medical Examination Class-I/Class-II
11. Student Pilot License No.
Date of Issue: Validity:
12. Examination Date Marks
Written
Oral
Annexure II
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File no: Diary no: Date of receipt:
Issue of FRTOL under Section ‘Y’ of Schedule II of the Aircraft Rules, 1937
FRTOL
Sl. No.
Legends Details Page No.
1. Name of Applicant
2. Father’s Name
3. Mother’s Name
4. Place of Birth
5. Nationality
6. Correspondence Address
7. Permanent Address
8. Age/Date of Birth
9. Education qualification Xth- XIIth or equivalent with Phy & Maths-
10. Medical Examination Class-1
11. RTR Date of Issue: Validity:
12. Flying Experience: (10 hrs. in last 12 months with RT handling exp. of at least 2 months) or
Valid Pilot license issued by a contracting state
Date of Issue: Validity:
Annexure III ‘A’
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File no Diary no: Date of receipt:
Issue/Conversion Pilot’s License (Micro-light) Under Section ‘G’ of Schedule II
S. No.
Legends Details
Page No.
1 Name of Applicant
2 Age/Date of Birth: (minimum 17 years)
3 Education qualification:
4 Medical Examination: (Indian/foreign)
Date …… Valid upto…….
5 Examinations:-
a) Air Regulation
Date of Result…….. Marks……….
b) Air Navigation
Date of Result……… Marks……….
c) Aviation Meteorology
Date of Result…….. Marks……….
d) Technical General
Date of Result……….. Marks………..
e) Technical Specific
Date of Result………. Marks…………
6 Whether holding PPL (A/H) or higher license (exempted from all examinations)
License Category….. License No….. Validity……
7 Whether Certificate of thoroughly familiarization of flight controls, speed profiles, systems, engines and limitations of the Microlight aircraft attached
8 Whether holding PL (G)- (exempted from Air Regulation & Aviation Meteorology)
PL(G) No….. Validity….
9 Experience: Requirements Actual
a) Total flying 40 hours
b) Solo Flying
15 hours
Annexure III ‘A’
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c) Out of b) above required in preceding 1 year
10 hours
d) Solo Cross country
5 hours
e) 50 Nm solo cross country (with minimum 1 full stop landing at aerodrome other than point of departure)
10 Whether holding PPL (A) or higher license on Aeroplanes (exempted from above mentioned flying experience requirements)
License Category….. License No….. Validity……
11 Whether Certificate of familiarization with 3 solo takeoffs & landings attached
12 Skill Test: (within preceding six months)
13 Fees (as per Rule 48)
14 Photographs (Three)
15 Security Clearance (before commencing training)
16 ELP
Annexure III ‘B’
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File no: Diary no: Date of receipt:
Issue/Conversion Pilot’s License (Balloon) Under Section ‘H’ of Schedule II
S. No.
Legends Details
Page No.
1 Name of Applicant
2 Age/Date of Birth: (minimum 16 years)
3 Education qualification:
4 Medical Examination: (Indian/foreign)
Date …… Valid upto…….
5 Examinations:-
a) Air Regulation
Date of Result…….. Marks……….
b) Air Navigation
Date of Result……… Marks……….
c) Aviation Meteorology
Date of Result……… Marks……….
d) Airmanship and Balloon systems/ Aerostatics
Date of Result…….. Marks……….
6 Whether holding higher license (exempted from all examinations except Airmanship and Balloon systems/ Aerostatics )
License Category….. License No….. Validity……
7 Experience: Requirements Actual
a) Total flying 16 hours
b) Total Launches & Accents
8
c) Accents under instruction 6
d) accent to an altitute 1500 mtr above sea level
1
Annexure III ‘B’
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e) Accents under supervision
1
8 Skill Test: (within preceding six months)
9 Fees (as per Rule 48)
10 Photographs (Three)
11 Security Clearance (before commencing training)
12 ELP
Annexure III ‘C’
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File no: Diary no: Date of receipt:
Issue/Conversion Pilot’s License (Glider) Under Section ‘I’ of Schedule II
S. No. Legends Details Page No.
1. Name of Applicant
2. Age/Date of Birth: (minimum 16 years)
3. Education qualification:
4. Medical Examination: (Indian/foreign)
Date …… Valid upto…….
5. Oral Examinations:-
a) Air Regulation
Date of Result…….. Marks……….
b) Air Navigation
Date of Result……… Marks……….
c) Aviation Meteorology
Date of Result…….. Marks……….
d) Aircraft & Instruments
Date of Result……….. Marks………..
e) Technical Specific
Date of Result………. Marks…………
6. Whether holding higher license (exempted from all examinations except Aircraft & Instruments )
License Category….. License No….. Validity……
7. Experience: Requirements Actual
a) Total flying 10 hours
b) Solo Flying
5 hours
c) Total Number of take offs & landings
75
d) Number of solo take offs & landings( in preceding 6 months)
25
Annexure III ‘C’
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8. Skill Test: (within preceding six months)
9. Fees (as per Rule 48)
10. Photographs (Three)
11. ELP
Annexure III ‘D’
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File no:
Diary no: Date of receipt:
Issue/Conversion Pilot’s License (Light Sport Aircraft) Under Section ‘IA’ of Schedule II
S. No.
Legends Details
Page No.
1 Name of Applicant
2 Age/Date of Birth: (minimum 17 years)
3 Education qualification:
4 Medical Examination: (Indian/foreign)
Date …… Valid upto…….
5 Examinations:-
a) Air Regulation
Date of Result…….. Marks……….
b) Air Navigation
Date of Result……… Marks……….
c) Aviation Meteorology
Date of Result…….. Marks……….
d) Technical General
Date of Result……….. Marks………..
e) Technical Specific
Date of Result………. Marks…………
6 Whether holding PPL (A/H) or higher license (exempted from all examinations)
License Category….. License No….. Validity……
7 Whether Certificate of thoroughly familiarization of flight controls, speed profiles, systems, engines and limitations of the LSA attached
8 Whether holding PL (G)- (exempted from Air Regulation & Aviation Meteorology)
PL(G) No….. Validity….
9 Experience: Requirements Actual
a) Total flying 40 hours
Annexure III ‘D’
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b) Dual cross country 02 hours
c) Solo Cross country
5 hours
d) 50 Nm solo cross country (with minimum 2 full stop landing at two different aerodrome and at least one segment of 25 nm distance in straight line)
10 Whether holding PPL (A) or higher license on Aeroplanes (exempted from above mentioned flying experience requirements)
License Category….. License No….. Validity……
11 Whether Certificate of familiarization minimum1 hour with 3 solo takeoffs & landings attached
12 Skill Test: (within preceding six months)
13 Fees (as per Rule 48)
14 Photographs (Three)
15 ELP
Annexure III ‘E’
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File no: Diary no: Date of receipt:
Issue/Conversion Pilot’s License (Gyroplane) Under Section ‘IB’ of Schedule II
S. No.
Legends Details
Page No.
1 Name of Applicant
2 Age/Date of Birth: (minimum 17 years)
3 Education qualification:
4 Medical Examination: (Indian/foreign)
Date …… Valid upto…….
5 Examinations:-
a) Air Regulation
Date of Result…….. Marks……….
b) Air Navigation
Date of Result……… Marks……….
c) Aviation Meteorology
Date of Result…….. Marks……….
d) Technical General
Date of Result……….. Marks………..
e) Technical Specific
Date of Result………. Marks…………
6 Whether holding PPL (A/H) or higher license (exempted from all examinations except Tech. Gen. & Tech. Spec.)
License Category….. License No….. Validity……
7 Experience: Requirements Actual
a) Total flying 40 hours
b) Total Solo flying 15 hours
c) Solo in preceding 1 year
10 hours
d) Solo Cross country
5 hours
Annexure III ‘E’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 83 of 134
d) 100 Nm solo cross country (with minimum 2 full stop landing at two different points)
8 Whether holding PPL (H) or higher license on helicopter(exempted from above mentioned flying experience requirements)
License Category….. License No….. Validity……
9 Whether Certificate of familiarization with 3 solo takeoffs & landings attached
10 Skill Test: (within preceding six months)
11 Fees (as per Rule 48)
12 Photographs (Three)
13 ELP
Annexure IV ‘A’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 84 of 134
File no: Diary no: Date of receipt:
Issue/Conversion of Private Pilot Licence (Aeroplane) under Section ‘E’ of Schedule II of the Aircraft Rules, 1937 Issue Conversion
Sl. No.
Legends Details Page No.
1. Name of Applicant
2. Father’s Name
3. Mother’s Name
4. Place of Birth
5. Nationality
6. Correspondence Address
7. Permanent Address
8. Age/Date of Birth
9. Education qualification
10. Medical Examination
11. Knowledge:
1 Air Navigation
2 Air Regulation
3 Aviation meteorology
4 Technical General
5 Technical Specific (ME)
6 Signal Reception Test
7 Technical Specific (SE)
Date Marks
12. Experience: I. Total flying
experience
Description Requirements
Actual Date Landing At
Annexure IV ‘A’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 85 of 134
a) Total Flying b) Solo Flying c) Solo cross-country flying
Total 40
Solo 10
Solo in preceding 12 months
5
As solo X-Country
5
Details of 150 NM Solo X-country
hrs
13. Skill Test: General Flying Test
General Flying Test by day
14. Flying Records: Whether accident or not
15. English language Proficiency (ELP) Certificate:
ELP Level ELP Date of Test
ELP Valid Till
Annexure IV”B”
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 86 of 134
File no: Diary no: Date of receipt:
Issue/conversion of Private Pilot Licence (Helicopter) under Section ‘F’ of Schedule II of the Aircraft Rules, 1937
Issue Conversion
Sl. No.
Legends Details Page No.
1 Name of Applicant
2 Father’s Name
3 Mother’s Name
4 Place of Birth
5 Nationality
6 Correspondence Address
7 Permanent Address
8 Age/Date of Birth
9 Education qualification
10 Medical Examination
11 Knowledge:
1 Air Navigation
2 Air Regulation
3 Aviation meteorology
4 Technical General
5 Technical Specific (ME)
6 Signal Reception Test
7 Technical Specific (SE)
Date Marks
12 Experience: Description Requirements
Actual
Date Landing At
Annexure IV”B”
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 87 of 134
I. Total flying experience
a) Total Flying b) Solo Flying c) Solo cross-country flying
Total 40
Solo 15
Solo in preceding 12 months
10
As solo X-Country
5
Details of 100 NM Solo X-country
hrs
13. Skill Test: General Flying Test
General Flying Test by day
14. Flying Records: Whether accident or not
15. English language Proficiency (ELP) Certificate:
ELP Level ELP Date of Test
ELP Valid Till
Annexure V”A”
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 88 of 134
File no: Diary no: Date of receipt:
Issue/Conversion of Commercial Pilot Licence (Aeroplane) under Section ‘J’ of Schedule II of the Aircraft Rules, 1937
CPL IR FRTOL Conversion
Sl. No.
Legends Details Page No.
1 Name of Applicant
2 Father’s Name
3 Mother’s Name
4 Place of Birth
5 Nationality
6 Correspondence Address
7 Permanent Address
8 Age/Date of Birth
9 Education qualification
10 Medical Examination
11 Knowledge:
1 Air Navigation
2 Air Regulation
3 Aviation meteorology
4 Technical General
5 Technical Specific (ME)
6 Signal Reception Test
7 Technical Specific (SE)
Date Marks
Annexure V”A”
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 89 of 134
12 Experience: I. During preceding 5 years of the date of the application
a) Total Flying
b) PIC Flying
c) Solo cross-country flying
Description Requirements
Actual Date
Landing At
Total within 5 years {Col 11}
200
As PIC {Col (2)+(4)+(7)+(10)}
100
As PIC X-Country
20 or 50 hrs
Details of 300 NM PIC X-country
hrs
d) Instrument Flying out of these 10 hrs, not more than 5 hrs should be on synthetic flight trainer II. During preceding 6 months of the date of the application a) PIC b) Solo night flying with 10 take-off and 10 landings
Instrument Time {Col (12)+(13)+(14)}
10 or 40 hrs
Required Actual
15
5
13 Skill Test: General Flying Test a)Day b)Night Cross-country Flying Test a)Day
General Flying Test by day
General Flying Test by night
250 NM, X-country flight test by Day
Annexure V”A”
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 90 of 134
b)Night
120 NM, X-country test by night
14 Flying Records: Whether accident or not
15 Instrument Rating: Total No. of Hrs as a) PIC b) Instrument Flying (out of which within 6 months should be 5 hrs) c) PIC cross country c) IR Test (in preceding 6 months)
Required Actual
100
40
50
16 English language Proficiency (ELP) Certificate:
ELP Level ELP Date of Test
ELP Valid Till
Annexure V’B’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 91 of 134
File no: Diary no: Date of receipt:
Issue/Conversion of Commercial Pilot Licence (Helicopter) under Section ‘K’ of Schedule II of the Aircraft Rules, 1937 CPL IR FRTOL Conversion
Sl. No.
Legends Details Page No.
1 Name of Applicant
2 Father’s Name
3 Mother’s Name
4 Place of Birth
5 Nationality
6 Correspondence Address
7 Permanent Address
8 Age/Date of Birth
9 Education qualification
10 Medical Examination
11 Knowledge:
1 Air Navigation
2 Air Regulation
3 Aviation meteorology
4 Technical General
5 Technical Specific (ME)
6 Signal Reception Test
7 Technical Specific (SE)
Date Marks
12 Experience: I. Total flying experiance
Description Requirement
Actual Date Landing At
Annexure V’B’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 92 of 134
a) Total Flying b) PIC Flying c) Solo cross-country flying
Total {Col 11} 150 hours
As PIC {Col (2)+(4)+(7)+(10)}
50 hours
As PIC X-Country
10 hours
d) Instrument Flying out of these 10 hrs, not more than 5 hrs should be on synthetic flight trainer II. During preceding 6 months of the date of the application
a) PIC b) Solo night flying with 10 take-off and 10 landings
Instrument Time {Col (12)+(13)+(14)}
10
Required Actual
10
5
13 Skill Test: General Flying Test a)Day b)Night
General Flying Test by day
General Flying Test by night
14 Flying Records: Whether accident or not
15 Instrument Rating: Total No. of Hrs as a) PIC
Required Actual
100
Annexure V’B’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 93 of 134
b) Instrument Flying (out of which within 6 months should be 5 hrs) c) PIC cross country d) IR Test (in preceding 6 months)
40
50
16 English language Proficiency (ELP) Certificate:
ELP Level ELP Date of Test
ELP Valid Till
Annexure VI”A”
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 94 of 134
File no: Diary no: Date of receipt:
Issue of Instrument Rating (Aeroplane) under Section ‘O’ of Schedule II of the Aircraft Rules, 1937 CPL IR FRTOL Conversion
Sl. No.
Legends Details Page No.
1 Name of Applicant
2 Father’s Name
3 Mother’s Name
4 Place of Birth
5 Nationality
6 Correspondence Address
7 Permanent Address
8 Age/Date of Birth
9 Education qualification
10 Medical Examination
11 Knowledge:
1 Air Navigation
2 Air Regulation
3 Aviation meteorology
4 Technical General
5 Technical Specific (ME)
6 Signal Reception Test
7 Technical Specific (SE)
Date Marks
Annexure VI”A”
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 95 of 134
12 Experience: I. During preceding 5 years of the date of the application
a) Total Flying b) PIC Flying c) Solo cross-country flying
Description Requirements
Actual
Date Landing At
Total within 5 years {Col 11}
200
As PIC {Col (2)+(4)+(7)+(10)}
100
As PIC X-Country
20 or 50 hrs
Details of 300 NM PIC X-country
hrs
d) Instrument Flying out of these 10 hrs, not more than 5 hrs should be on synthetic flight trainer
II. During preceding 6 months of the date of the application a) PIC b) Solo night flying with 10 take-off and 10 landings
Instrument Time {Col (12)+(13)+(14)}
10 or 40 hrs
Required Actual
15
5
13 Skill Test: General Flying Test a)Day b)Night Cross-country Flying Test a)Day b)Night
General Flying Test by day
General Flying Test by night
250 NM, X-country flight test by Day
120 NM, X-country test by night
Annexure VI”A”
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 96 of 134
14 Flying Records: Whether accident or not
15 Instrument Rating: Total No. of Hrs as a) PIC b) Instrument Flying (out of which within 6 months should be 5 hrs) c) PIC cross country c) IR Test (in preceding 6 months)
Required Actual
100
40
50
16 English language Proficiency (ELP) Certificate:
ELP Level ELP Date of Test
ELP Valid Till
Annexure VI”B”
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 97 of 134
File no: Diary no: Date of receipt:
Issue of Instrument Rating (Helicopter) under Section ‘P’ of Schedule II of the Aircraft Rules, 1937 CPL IR FRTOL Conversion
Sl. No.
Legends Details Page No.
1 Name of Applicant
2 Father’s Name
3 Mother’s Name
4 Place of Birth
5 Nationality
6 Correspondence Address
7 Permanent Address
8 Age/Date of Birth
9 Education qualification
10 Medical Examination
11 Knowledge:
1 Air Navigation
2 Air Regulation
3 Aviation meteorology
4 Technical General
5 Technical Specific (ME)
6 Signal Reception Test
Date Marks
Annexure VI”B”
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 98 of 134
7 Technical Specific (SE)
12 Experience: I. Total flying experiance
a) Total Flying b) PIC Flying c) Solo cross-country flying
Description Requirement
Actual Date
Landing At
Total {Col 11} 150 hours
As PIC {Col (2)+(4)+(7)+(10)}
50 hours
As PIC X-Country
10 hours
d) Instrument Flying out of these 10 hrs, not more than 5 hrs should be on synthetic flight trainer II. During preceding 6 months of the date of the application
a) PIC b) Solo night flying with 10 take-off and 10 landings
Instrument Time {Col (12)+(13)+(14)}
10
Required Actual
10
5
13 Skill Test: General Flying Test a)Day b)Night
General Flying Test by day
General Flying Test by night
14 Flying Records: Whether accident or not
Annexure VI”B”
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 99 of 134
15 Instrument Rating: Total No. of Hrs as a) PIC b) Instrument Flying (out of which within 6 months should be 5 hrs) c) PIC cross country d) IR Test (in preceding 6 months)
Required Actual
100
40
50
16 English language Proficiency (ELP) Certificate:
ELP Level ELP Date of Test
ELP Valid Till
Annexure VII”A”
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 100 of 134
File no: Diary no: Date of receipt:
Issue/Conversion Airline Transport Pilot’s License (Aeroplane) under Section ‘M’ of Schedule II
S. No.
Legends Details
Page No.
1 Name of Applicant
2 Age/Date of Birth: (minimum 21 years)
3 Education qualification:
4 Class-1 Medical Examination: (Indian/foreign)
Date …… Valid upto…….
5 License details
a) ATPL No. (for
conversion) Date of Issue Valid upto
b) CPL No. Valid upto
c) FRTOL No. Valid upto
d) RTR No. Valid upto
e) Multi Engine Instrument Rating No.
Valid upto
6 Examinations:-
a) Air Regulation
Date of Result…….. Marks……….
b) Air Navigation (Written/Oral)
Date of Result……… Marks……….
c) Aviation Meteorology
Date of Result…….. Marks……….
d) Radio Aids and Instruments (Written/Oral)
Date of Result………… Marks………
e) ATPL Composite Date of Result…………
Annexure VII”A”
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 101 of 134
(for conversion (Written/Oral))
Marks………….
f) Technical General
Date of Result……….. Marks………..
g) Technical Specific
Date of Result………. Marks…………
h) Technical Performance (if applicable)
Date of Result…………. Marks…………
i) Signal Reception Test
Date of Result…………. Speed (w/m)…………
7 Experience: Requirements Actual
a) Total flying 1500 hours
b) Out of (a) above experience during last one year
150 hours
c) PIC Flying
500 hours
d) Cross country flying as PIC (Day & Night)
200 hours
e) Out of (d) above, PIC Night Cross country flying
50 hours
f) Total Cross Country Flying
1000 hours
g) Total Night Flying 100 hours
h) Instrument flying (minimum 50 hours shall be on actual aircraft)
100 hours
i)Total experience within preceding 6 months
10 hours
8 Skill Test: (within preceding six months)
GFT Day- GDT Night-
9 IR Test (within preceding six months)
10 Flying records. (whether accident/incident free or not)
Annexure VII”A”
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 102 of 134
11 Fees (as per Rule 48)
12 Photographs (Three)
13 NOC for serving defence officers/Retirement Certificate for retired officers
14 ELP
Annexure VII ‘B’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 103 of 134
File no:
Diary No.:
Date of receipt:
Issue/Conversion Airline Transport Pilot’s License (Helicopter) Under Section ‘N’ of Schedule II
S. No.
Legends Details
Page No.
1 Name of Applicant
2 Age/Date of Birth: (minimum 21 years)
3 Education qualification:
4 Class-1 Medical Examination: (Indian/foreign)
Date …… Valid upto…….
5 License details
a) ATPL No. (for
conversion) Date of Issue Valid upto
b) CHPL No. Valid upto
c) FRTOL No. Valid upto
d) RTR No. Valid upto
e) Instrument Rating No. Valid upto
6 Examinations:-
a) Air Regulation
Date of Result…….. Marks……….
b) Air Navigation (Written/Oral)
Date of Result……… Marks……….
c) Aviation Meteorology
Date of Result…….. Marks……….
d) Radio Aids and Instruments
(Written/Oral)
Date of Result………… Marks………
e) ATPL Composite (for conversion (Written/Oral))
Date of Result………… Marks………….
f) Technical General
Date of Result……….. Marks………..
g) Technical Specific Date of Result……….
Annexure VII ‘B’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 104 of 134
Marks…………
h) Technical Performance
(if applicable)
Date of Result…………. Marks…………
i) Signal Reception Test Date of Result…………. Speed (w/m)…………
7 Experience: Requirements
Actual
a) Total flying 1000 hours
b) Out of (a) above experience during last one year
100 hours
c) PIC Flying
250 hours
d) Cross country flying as PIC (Day & Night)
150 hours
e) Out of (d) above, PIC Night Cross country flying
20 hours
f) Total Cross Country Flying 200 hours
g) Total Night Flying 50 hours
h) Instrument flying (minimum 30 hours shall be on actual helicopter)
40 hours
i)Total experience within preceding 6 months
10 hours
8 Skill Test: (within preceding six months)
GFT Day- GDT Night-
9 IR Test (within preceding six months)
10 Flying records. (whether accident/incident free or not)
11 Fees (as per Rule 48)
12 Photographs (Three)
Annexure VII ‘B’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 105 of 134
13 NOC for serving defence officers/Retirement Certificate for retired officers
14 ELP
Annexure VIII ‘A’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 106 of 134
ISSUE OF OPEN RATING ON CPL (Aeroplane/Helicopters)
File No………….. Diary No. with Date…
M/S (Operator/Individual) ………………………………………………….
Name of Applicant.………………………………………………….
S.
No.
Legends Details
Page No.
1.
CPL(A/H) Valid upto…………………….
2 INSTRUMENT RATING Valid Upto………………….
3 FRTOL No.- Valid upto……………………
4 RTR No.- Valid upto……………………
5 Medical Assessment
(Class-1)
Dated…………………………
Valid upto…………………….
6 For CPL(A)
Number of Aircraft
(at least 04)
Total Flying hours
(minimum 1000 hours)
PIC hours
(minimum 500 hours for CPL(A))
7 For CPL(H)
Annexure VIII ‘A’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 107 of 134
Number of Helicopter
(at least 04)
Total Flying hours
(minimum 1000 hours)
PIC hours
(minimum 200 hours for CPL(H))
8 Sortie wise statement
(for Sl. No. 6 or 7 as applicable)
Attached/Not Attached
11 Fees
Amount…………….
Annexure VIII ‘B’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 108 of 134
ISSUE OF OPEN RATING ON (ATPL (Aeroplane/Helicopters)
File No………….. Diary No. with Date………………….
M/S (Operator/Individual) ………………………………………………….
Name of Applicant.………………………………………………….
S.
No.
Legends Details
Page No.
1.
ATPL(A/H) Valid upto…………………….
2 INSTRUMENT RATING Valid Upto………………….
3 FRTOL No.- Valid upto……………………
4 RTR No.- Valid upto……………………
5 Medical Assessment
(Class-1)
Dated…………………………
Valid upto…………………….
6 For ATPL(A)
Total PIC hours on an aircraft
having AUW 14000 kgs or more
(minimum 1000 hours)
7 For ATPL(H)
Total hours
(minimum 1000 hours)
Attached/Not Attached
Total PIC hours
(minimum 500 hours)
Annexure VIII ‘B’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 109 of 134
8 Sortie wise statement
(for Sl. No. 6 or 7 as applicable)
11 Fees
Amount………………….
Annexure IX ‘A’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 110 of 134
Endorsement of Aircraft with AUW not exceeding 5700 Kgs ……………. File No………….. Diary No. with Date…………………. M/S (Operator/Individual) …………………………………………………. Name of Applicant.………………………………………………….
S. No. Legends Details
Page No.
1. PPL (A/H) /CPL (A/H)/ATPL (A/H) No.
Valid upto…………………….
2. FRTOL No Valid upto…………………….
3. RTR No. Valid upto……………………
4. Medical Assessment (Class-1)
Dated………………………… Valid upto…………………….
5. Course Completion Certificate
6. Differential Course Certificate (if applicable)
7. Technical Exam ATO/DGCA
8. Ground/APT/CBT training
9. FBS Session Total………………..
10. FFS Session Total……………...
11. LOFT
12. Flying Training Day…………….
Night……………
13. Sortie wise reports
Annexure IX ‘A’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 111 of 134
14. Skill Test Day……………. Ldgs………. Night…………. Ldgs……….
15. IR Check Report Date…………………………… Duration……………………… Approaches……………………
16. CA-39
17. Fees
18. Verification
Annexure IX ‘B’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 112 of 134
P-2 Endorsement of Aircraft with AUW exceeding 5700 kgs………………. File No………….. Diary No. with Date…………………. M/S (Operator/Individual) …………………………………………………. Name of Applicant.………………………………………………….
S. No.
Legends Details
Page No.
1.
PPL (A/H) /CPL (A/H)/ATPL (A/H) No.
Valid upto…………………….
2. FRTOL No Valid upto…………………….
3. RTR No. Valid upto……………………
4. Medical Assessment (Class-1)
Dated………………………… Valid upto…………………….
5. Course Completion Certificate
6. Differential Course Certificate (if applicable)
7. Technical Exam ATO/DGCA
8 Ground/APT/CBT training
9 FBS Session Total………………..
10 FFS Session Total……………...
11 LOFT
12 Skill Test (CA 40/41) (Duration should be At least 2 hrs each as per CAR Section 7 Series B Part XIX)
DAY Date……………. Duration………. Landings ………. NIGHT Date……………. Duration………. Landings……….
13 IR Check Report Date………………
Annexure IX ‘B’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 113 of 134
Duration………… Approaches……
14 CA-39
15 Fees
16 Verification
Annexure IX”C”
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 114 of 134
P-1 Endorsement of Aircraft with AUW exceeding 5700 kgs………………. File No………….. Diary No. with Date…………………. M/S (Operator/Individual) …………………………………………………. Name of Applicant.………………………………………………….
S. No.
Legends Details
Page No.
1.
ATPL (A/H) No.
Valid upto…………………….
2. FRTOL No Valid upto…………………….
3. RTR No. Valid upto……………………
4. Medical Assessment (Class-1)
Dated………………………… Valid upto…………………….
6. Differential Course Certificate (if applicable)
7. Technical Exam ATO/DGCA
8 Ground/APT/CBT training
9 FBS Session Total………………..
10 FFS Session Total……………...
11 LOFT
12 Skill Test Day……………. Ldgs………. Night…………. Ldgs……….
13 IR Check Report Date…………………………… Duration……………………… Approaches……………………
14 SLF Report
15 Route Checks By day………. By Night……….
Annexure IX”C”
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 115 of 134
16 CA-39
17 Fees
Annexure X’A’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 116 of 134
File no: Diary no: Date of receipt:
Issue of Assistant Flight Instructor Rating under Section ‘Q’ of Schedule II of the Aircraft Rules, 1937
AFIR
Sl. No. Legends Details Page No.
1. Name of Applicant
2. Father’s Name
3. Mother’s Name
4. Nationality
5. Correspondence Address
6. Permanent Address
7. Age/Date of Birth
8. Education qualification
9. CPL(A/H) / ATPL(A/H)
No.-
Valid upto…………………….
10. FRTOL No.- Valid upto……………………
11. RTR No.- Valid upto……………………
12. Medical Assessment
(Class-1)
Dated…………………………
Valid upto…………………….
Annexure X’A’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 117 of 134
13. Knowledge (written or
oral examinations Date-
14. Experience: a) Total Flying
b) PIC Flying
c) PIC Flying in preceding18 months
Description Requirements Actual
For Aeroplanes
For Helicopters
Total 200 150
PIC 100 50
PIC 20 20
15. Flying Training as an Instructor
Requirement Actual
20
16. Skill Test Date:
17. Flying Records: Whether accident free or not
18. English language Proficiency (ELP) Certificate:
ELP Level ELP Date of Test
ELP Valid Till
Annexure X’B’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 118 of 134
File no: Diary no: Date of receipt:
Issue of Flight Instructor Rating under Section ‘R’ of Schedule II of the Aircraft Rules, 1937
FIR
Sl. No.
Legends Details Page No.
1. Name of Applicant
2. Father’s Name
3. Mother’s Name
4. Nationality
5. Correspondence Address
6. Permanent Address
7. Age/Date of Birth
8. Education qualification
9. CPL(A/H) / ATPL(A/H)
No.-
Valid upto…………………….
10. AFIR No.- Valid upto…………………….
11. FRTOL No.- Valid upto……………………
12. RTR No.- Valid upto……………………
13. Medical Assessment
(Class-1)
Dated…………………………
Valid upto…………………….
Annexure X’B’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 119 of 134
14. Knowledge (written or
oral examinations Date-
15. Experience: a) Total PIC Flying
b) As AFIR/QFI of Defense forces
c) PIC Flying
by night
d) Number of take
offs/landings by
night
Description Requirements Actual
For Aeroplanes
For Helicopters
PIC 500 250
AFIR/QFI 200 100
Night PIC 20 20
No. of take offs/landings
20 20
16. Flight Instructor’s Course Certificate
Attached/ Not attached
17. Experience as an Flight Instructor in preceding 12 months (for defence personnel)
Requirement Actual
20
18. Skill Test Day Night
Date: Date:
19. Flying Records: Whether accident free or not
20. English language Proficiency (ELP) Certificate:
ELP Level ELP Date of Test
ELP Valid Till
Annexure XI’A’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 120 of 134
RENEWAL OF FRTOL/FRTOL(R)
File No………….. Diary No. with Date………………….
M/S (Operator/Individual) ………………………………………………….
Name of Applicant ……………………………………………….
S.
No.
Legends Details
Page No.
1 FRTOL/FRTOL (R) No.- Valid upto……………………
2 RTR No.- Valid upto……………………
3 Medical Assessment
(Class-1/Class-2)
Dated…………………………
Valid upto…………………….
4 Fees Amount………………………..
Annexure XI’B’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 121 of 134
RENEWAL OF Pilot License (Microlight/Ballon/Glider/LSA/Gyroplane)
File No………….. Diary No. with Date………………….
M/S (Operator/Individual) ………………………………………………….
Name of Applicant ………………………………………………….
S.
No.
Legends Details
Page No.
1.
PL(M)/PL(B)/PL(G)/PL(LSA)/
PL(GYRO) No…………….
Valid upto…………………….
2 FRTOL(R) No.- Valid upto……………………
3 Medical Assessment
(Class-1/Class-2)
Dated…………………………
Valid upto…………………….
4 Examinations
(in case s. no. 1 licenses expired for more than 2 years or 3 years)
5 Training Documents
6 CA-39
(Showing Flying experience in preceding 6 months/12 months as applicable)
Enclosed/Not Enclosed
7 Skill Tests
8 Fees Amount………………………..
Annexure XI’C’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 122 of 134
RENEWAL OF ATPL(A/H) /CPL(A/H) /PPL(A/H) and IR (A/H)
File No………….. Diary No. with Date………………….
M/S (Operator/Individual) ………………………………………………….
Name of Applicant.………………………………………………….
S.
No.
Legends Details
Page No.
1.
PPL(A/H) /CPL(A/H) /
ATPL(A/H) No.-
Valid upto…………………….
2 INSTRUMENT RATING Valid Upto………………….
3 FRTOL No.- Valid upto……………………
4 RTR No.- Valid upto……………………
5 Medical Assessment
(Class-1/Class-2)
Dated…………………………
Valid upto…………………….
6 Examinations
(in case licenses mentioned at s. no. 1 expired for more than 2 years or 3 years)
7 Training Documents
(Ground Trg/Extended Refresher/FFS etc.)
8 CA-39
(Showing Flying experience in preceding 6 months)
Annexure XI’C’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 123 of 134
9 Skill Tests
Day……………. Ldgs……….
Night…………. Ldgs……….
250 NM Cross Country
Date-
120 NM Cross Country
Date-
10 IR Check Report Date……………………………
Duration………………………
Approaches……………………
11 Fees Amount………………………..
Annexure XI’D’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 124 of 134
RENEWAL OF AFIR/FIR
File No………….. Diary No. with Date………………….
M/S (Operator/Individual) ………………………………………………….
Name of Applicant.………………………………………………….
S.
No.
Legends Details
Page No.
1.
CPL(A/H) / ATPL(A/H)
No.-
Valid upto…………………….
2 AFIR/FIR No. Valid upto………………
3 INSTRUMENT RATING Valid Upto………………….
4 FRTOL No.- Valid upto……………………
5 RTR No.- Valid upto……………………
6 Medical Assessment
(Class-1)
Dated…………………………
Valid upto…………………….
7 CA-39
(Showing Flying experience in preceding 12 months)
8 Examinations
(If applicable)
9 Refresher Course
10 Skill Tests
Day……………. Ldgs……….
Night…………. Ldgs……….
11 Fees Amount………………………..
Annexure XII’A’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 125 of 134
Annexure XII’A’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 126 of 134
Annexure XII’B’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 127 of 134
Annexure XII’B’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 128 of 134
Annexure XII’C’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 129 of 134
Annexure XII’C’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 130 of 134
Annexure XIII’A’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 131 of 134
Dear Sir/Madam, 1. This office has received a request for issue of Foreign Aircrew Temporary Authorization (FATA) on the basis of the (Contracting State) ATPL. Verification of the license including incident/accident details if any of the pilot is required by this office and you may please co-ordinate with the concerned authority to send the verification on our official email i.e. [email protected] 2. The details of the Pilot are as follows:
S. No Name Of Applicant (Capt.)
License No
1. __________________ ATPL No: __________
3. You are requested to kindly verify the following:-
(i) Validity of License:- (ii) Ratings and their Validity:- (iii) Date of Current Medical:- (iv) Date of Expiry of Medical:- (v) Incident/Accident details if any:- (vi) Is the license currently under suspension or revocation? (vii) Details of last Instrument Rating and Proficiency check:- (viii) TRI/TRE rating and validity if any: (ix) Flight Radio Telephone Operator's License and its validity:-
(x) Has the license been issued in accordance with ICAO Annex 1? (If no, significant difference in relation to the issuance of license be specified) (xi) Remarks, if any:-
Regards (Name of Concerned Officer) Designation Directorate of Training and Licensing For Director General of Civil Aviation
Annexure XIII’B’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 132 of 134
Dear Sir/Madam,
1. This office has received a request from Mr. /Ms. __ (Name) ___________, for Indian License on the basis of his (Contracting state) license No: ___________. Verification of the license of the above applicant is required by this office and you may please send the verification on our official email i.e. [email protected]
2. Details furnished by the applicant / Operator are as follows:-
(i) Name of applicant: (ii) Date of Birth in dd/mm/yyyy format: (iii) Father’s Name: (iv) License No.: (v) Date of Issue of License in dd/mm/yyyy format:
3. You are requested to kindly verify and provide the following:-
(i) Validity of License:-. (ii) All Ratings :- (iii) Date of Current Medical:- (iv) Date of Expiry of Medical:- (v) Incident/Accident details if any:- (vi) Whether the license is/was under suspension or revocation? (vii) Details of last Instrument Rating and Proficiency check:- (viii) Has the license been issued in accordance with ICAO Annex 1? (If no, significant difference in relation to the issuance of license be specified) (ix) Remarks, if any:-
Regards (Name of Section Officer) Designation Directorate of Training and Licensing For Director General of Civil Aviation Govt. of India, New Delhi - 110 003
Annexure XIII’C’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 133 of 134
GOVERNMENT OF INDIA CIVIL AVIATION DEPARTMENT OFFICE OF THE DIRECTOR GENERAL OF CIVIL AVIATION OPP. SAFDARJUNG AIRPORT, NEW DELHI – 110 003 TELEPHHONE: 091-011-24643349 Email Id: [email protected],
F.No.________
Date- DD/MM/YYYY
Verification of License- India
1. This is to certify that Capt.______________ is a Indian License holder with the
following details as per records available with this office.
(a) Name of Pilot-
(b) Date of Birth-
(c) Type of License and No.-
(d) Date of Issue-
(e) Date of expiry-
(f) Date and class of Medical-
(g) Date of expiry of Medical-
(h) Type endorsements (ratings as PIC)-
(i) Type endorsements (ratings as co-pilot)-
(j) Instrument rating on type of aircraft and validity-
(k) Whether the License is/was under suspension-
(l) Accident/Incident details, if any-
(m)English Language Proficiency - Level __ Date of issue__ Valid till_____
Signature of Concerned Officer
(Name of Concerned Officer)
Designation Directorate of Training and Licensing For Director General of Civil Aviation
Govt. of India, New Delhi - 110 003
Annexure XIII’D’
Procedure Manual Training & Licensing Directorate Issue:-02 Dated: 14.03.2017
Page 134 of 134
Dear Sir/Madam,
3. This office has received a request from Mr. /Ms. __ (Name) ___________, for Type rating /Endorsement/Renewal of Indian License on the basis flying undertaken at (FTO/ATO/Operator/Contracting state). Verification of the training/flying undertaken/foreign license of the above applicant is required by this office and you may please send the verification on our official email i.e. [email protected]
4. Details furnished by the applicant / Operator are as follows:-
(vi) Name of applicant: (vii) Date of Birth in dd/mm/yyyy format: (viii) Father’s Name: (ix) Period of training/flying:
(x) Foreign License No (applicable for license verification):
3. You are requested to kindly verify the following:-
(x) Whether the type/endorsement training successfully completed: (xi) Date of completion: (xii) Validity of License (applicable for license verification): (xiii) All Ratings (applicable for license verification): (xiv) Date of Expiry of foreign Medical (applicable for license verification): (xv) Incident/Accident details if any:- (xvi) Whether the license is/was under suspension or revocation? (applicable for license verification): (xvii) Details of last Instrument Rating and Proficiency check (applicable for license verification): (xviii) Has the training been carried in accordance with DGCA, India requirements? (If no, significant difference in relation to the training be specified) (xix) Remarks, if any:-
Regards (Name of Concerned Officer) Designation Directorate of Training and Licensing For Director General of Civil Aviation
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