Presentation to AEO Conference
at Killashee House hotel
19th May 11
Client Base
30 VECs
Presentation
What VECs currently have
What is available
FETAC Integration
Future Options
What AEOs should do !
System originally based on
6 Core ModulesBTEIVTOSYouthreachAdult LiteracyTraveller TrainingCommunity Education
System originally based on
6 Core ModulesBTEIVTOSYouthreachAdult LiteracyTraveller TrainingCommunity Education
All Delivering:
Learner Profiling
Course History
DES Returns
Features you currently haveTexting & Group Emailing Countywide AnalysisCountywide TimetablingNew ReturnsTutor Database New Staff AdministrationMail merging & Standard letters
Texting ServiceText a Learner
Text a Tutor
Text a Class
Text a Group
Countywide Analysis
Countywide Timetabling
DES Returns
Updates carried out in 2011 for :
Adult Literacy
ESOL
Community Education
VTOS
Tutors Database
New Staff Administration
Mailmerging & Standard Letters
What is available as additional modules
Self Financing / Nightclasses
Countywide Planner
Tutor Monthly Reporting
External Teaching Services
Stock Management system
Self Financing / NightclassesManage classes in collegesOnline searching, booking & paymentRefunds and transfers catered forPublic can search throughout VECReduced administrationAllows offline bookings
Countywide Planner
Tutor Monthly Reporting
External Teaching Services
External groups request hours
Approved at Head Office
Groups enters basic learner details
Stock Management System Centres & Colleges manage own stock
Annual Stock take using scanner
Print Bar code labels
Depreciation
Countywide
reporting
FETAC Integration ProcedureSet up your FETAC Centres
Select which modules will be returned
Flag which learners are presenting for certs
Add in the results for each module
Run your pre submission checks
Download file from Salespulse
Upload to FETAC Business System (FBS)
FETAC Integration Procedure
FETAC Integration
Enter results and grade calculated
Pre submission checks and facility to download for FETAC FBS
Future options / ModulesCommunity Self RegistrationCourse Self Administration Will include Approval procedure & Tutor Contracts
Accounts Integration Attendance, Tutor Claim forms and export to VEC Accounts systems
PLC system
Resource Booker
Community Self RegistrationCommunity Group applies for hours
VEC approves, declines or defers
Community adds in learners directly
VEC can define learner & course application form
Feeds into Community Education DES returns
Course Self Administration
Co-ordinator inputs course details
Tutor added and Approval requested
HR approves
Tutor Contract generated
Co-ordinator receives notification
Learners added into Course
Accounts integration Attendance of Student & Tutor recorded
Attendance verified & signed off
Meal / Travel allowance calculated
Claim forms generated
Exported for use in accounts
Key Point – Data entered just once
PLC System (Working Demo) Course Management by college
Student Self Registration with payment
Manage choice preferences
Student Attendance
College Reporting
VEC Reporting
Resource Booker Keep track of all bookings of your resources – for example
Pitches, Rooms, Computer facilities, Digital Cameras, Mini Bus
Eliminate double bookings
Easily see when facilities are available
Ensure that equipment is returned
Set up recurring bookings
Book resource for multiple days
Full search & history of bookings
Include instructions for particular resources
Record how many people used facility
Automated emails to notify of bookings
What AEOs should do !(as recommended by SalesPulse)
Check what users have access to - through the Administration Staff buttonReview database – Learners, Courses & Tutors
Review your returns – inbuilt checks to identify missing data
Have a key driver for SalesPulse database
SummaryWhat VECs currently have
What is available
FETAC Integration
Future Options
What AEOs should do !
Thank You
056 7720873 www.salespulse.com
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