Special Education Dept. – Assistive Technology
Preparing with KurzweilSetting up files for student use
Special Education Dept. – Assistive Technology
ContentsElectronic DocumentsScanning DownloadingZone EditingEditing Underlying TextChanging Pronunciation
Special Education Dept. – Assistive Technology
Electronic DocumentsMany types of electronic documents
open directly in Kurzweil◦ MS Word Documents◦ PDF files
Use Save As to make PDF files from Word, Power Point and Publisher
Use, File/Export to make PDF files from Inspiration and Smart Notebook
Any document can be sent to Kurzweil using the KESI virtual printer
Special Education Dept. – Assistive Technology
Electronic Documents – KESI Virtual PrinterUse the KESI Virtual
Printer to create and open an electronic document that Kurzweil reads◦ Click ‘Print’ in the software
you want to use◦ Choose the KESI Virtual
PrinterThis technique is helpful
for webpages and for other software that can’t directly create a PDF.
Special Education Dept. – Assistive Technology
Scanning – Scanner SetupEnsure the correct
scanner is chosen◦ Choose Scanner
Setup from the Scan menu
◦ Select the scanner that matches the model attached to your computer
◦ Use the TWAIN setting for most scanning
Special Education Dept. – Assistive Technology
Scanning – Colour ScanningIn Kurzweil
version11, or later, it is possible to scan in colour◦ Ensure you are working
in the correct version of Kurzweil (from SEA SG under all programs menu)
◦ Choose Use Color from the Scan menu
◦ The scan icon on the toolbar will be coloured
Special Education Dept. – Assistive Technology
Scanning Place the text side down on
the scanner◦ Kurzweil will automatically
rotate so that the top side is upClick scan to begin scanningFor multi-page texts, you
may choose ‘scan repeatedly’ from the Scan menu◦ A new page will be scanned
following a 15 second pause (to turn the page)
Special Education Dept. – Assistive Technology
DownloadingThe W. Ross MacDonald Provincial
School for the Blind has Kurzweil and PDF materials of many texts◦Go to http://aero.psbnet.ca (see the help
document – Using the AERO library)Some publishers also have digital
materials available either as a download or on disc.◦Contact publishers or visit their websites
for details
Special Education Dept. – Assistive Technology
Zone EditingZone editing may be necessary
to specify what items on a page are read and in what order
Some texts are more likely to require zone editing◦Texts with high graphic content (text
books, picture books)◦Texts with non-standard layout
Special Education Dept. – Assistive Technology
Zone EditingChoose Zone Editor
from the scan menuZones appear as
yellow boxesDelete zones that
contain text that doesn’t need to be read◦ Ctrl-click to select
many zones at once◦ Right click and choose
‘delete zone’ or press the delete key
Special Education Dept. – Assistive Technology
Zone EditingChange the
reading order to ensure fluency◦ Right click and
choose ‘Properties...’
◦ Put the correct number in the Reading Order box (all following zones will be adjusted)
Special Education Dept. – Assistive Technology
Editing Underlying TextSometimes
Kurzweil misinterprets a word
Choose from Edit>◦ Correct
Recognition ◦ ‘Edit Underlying
Text’
Special Education Dept. – Assistive Technology
Editing Underlying TextClick on the
misinterpreted word and type the correction in the selected word box
Repeat for all other misinterpreted words
Special Education Dept. – Assistive Technology
Editing PronunciationTo change the
pronunciation of a word select ‘Pronunciations’ from the Tools menu
Spell the word phonetically and test the new pronunciation, then click OK.
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